SYSTRAN v6 Quick Start Guide 2
SYSTRAN v6 Quick Start Guide
SYSTRAN Web Translator SYSTRAN Home Translator
SYSTRAN Office Translator
Congratulations on your SYSTRAN v6 purchase which uses the latest generation of
language translation software products from SYSTRAN.
This Quick Start Guide will help you install and immediately begin using your new
SYSTRAN v6 product. The following table summarizes the topics in this Guide and
how they match your product.
Topics Page
SYSTRAN
Web
Translator
SYSTRAN
Home
Translator
SYSTRAN
Office
Translator
Installing your SYSTRAN v6 Product 3
9 9 9
Activating your SYSTRAN v6 Product 4
9 9 9
Using the SYSTRAN Toolbar 5
9 9 9
Looking Up a Term 5
9 9 9
Setting SYTRAN Global Options 6
9 9 9
Translating Web Pages 7
9 9 9
Translating Microsoft Office Documents,
Spreadsheets, and Presentations
8
Word only
9
Translating Email in Microsoft Outlook 10
9
Translating in other Windows Applications
using the SYSTRAN Translation Toolbar
11
9 9 9
Translation and Lookup Keyboard
Shortcuts
12
9 9
SYSTRAN Dictionary Manager (SDM) 12
9
9
Comparing SYSTRAN v6 Product
Features
15
9 9 9
Available translation features and options vary depending on your SYSTRAN v6
product. Refer to Comparing SYSTRAN v6 Product Features on page 15 for
more information.
SYSTRAN v6 Quick Start Guide 3
Installing your SYSTRAN v6 Product
The following PC requirements must be met for SYSTRAN v6 to install successfully.
Processor PC with Intel
®
Pentium
®
1 GHz processor, or
equivalent AMD
®
processor, or higher
Memory Minimum 512 MB RAM
Disk Space 90 MB per language pair
500 MB available free space during installation plus
additional space as needed to unzip downloaded
product
Operating
System
Microsoft
®
Windows 2000 Professional, XP Home,
XP Professional, or Windows Vista
Microsoft Office Microsoft
®
Office
®
2000, XP, 2003, 2007
[Not required for SYSTRAN Web Translator]
Web Browsers Microsoft
®
Internet Explorer
®
6.0 or 7.0
(free download available at www.microsoft.com
) or
Mozilla
®
Firefox
®
1.5 or 2.0
(free download available at www.mozilla.com
)
Installing from a Downloaded File
1. Double-click on the downloaded file and select a temporary extraction folder
(this is not the folder where the software will be installed). The installation
program will be extracted into this folder.
2. Double-click the setup.exe in this folder.
3. Click OK to complete .NET Framework 1.1 installation. Continue installation
at Installing your SYSTRAN v6 Product.
Installing from the Packaged CD-ROM Case or Backup CD
1. Insert the installation disk in the CD-ROM drive. If Autorun does not start
click on the setup.exe in the installer folder.
The installation software checks for the .NET Framework 1.1 on your PC
and installs it if it is not found.
2. Click OK to complete .NET Framework 1.1 installation.
Installing your SYSTRAN v6 Product
1. Click Next on the SYSTRAN – InstallShield Wizard Welcome screen.
2. Click Yes on the License Agreement screen.
3. Enter a User Name, Company Name, and Serial Number. If you obtained
your product by a download or Backup CD, look for your Serial Number in
the order confirmation that was emailed to you. If you purchased a packaged
CD-ROM product, your Serial Number will be on a sticker inside the case. If
you purchased a Backup CD from our online store, your Serial Number may
SYSTRAN v6 Quick Start Guide 4
also appear on the face of the Backup CD and in the order confirmation that
was emailed to you. Click Next.
4. Select Complete installation. Accept the Destination Folder. Click Next.
If you select Custom installation, check the box for each feature and
language pair to install. Uncheck features and language pairs you do not
want to install.
5. Click Next to start the installation. The progress bar shows installation status.
6. Click Finish to complete the installation.
Activating your SYSTRAN v6 Product
If you have not yet activated your SYSTRAN v6 product, an activation dialog box will
display when you start the software. You can activate the product online (over the
Internet) or by phone.
To Activate Automatically
1. Make sure your computer is connected to the Internet.
2. In the SYSTRAN Product Activation Wizard dialog box, select Activate
your product now and click Next >. A new dialog box displays the
following options: Activate automatically and Activate manually.
3. Ensure that Activate automatically is selected and click Next >. Your
activation request is then sent to SYSTRAN, and the dialog will provide
notice once activation is successful.
To Activate Manually Online or by Phone
1. To activate online, make sure your computer is connected to the Internet.
2. In the SYSTRAN Product Activation Wizard dialog box, select Activate
your product now and click Next >. A new dialog box displays the
following options: Activate automatically and Activate manually.
3. Click the Activate manually radio button and then click Next >. The next
dialog displays your Serial Number, your Identification Number, and the field
for the Activation Number.
4. To obtain your Activation Number
a) Online, click on the Web link displayed in the dialog box, and fill in your
Serial Number and Identification Number in the appropriate fields.
b) By phone, contact one of the phone numbers for SYSTRAN support
displayed in your dialog box, and provide your Serial Number and
Identification Number to the support specialist.
5. Enter your activation number into the provided field and click Next >. Your
product is activated.
SYSTRAN v6 Quick Start Guide 5
If you encounter problems activating your SYSTRAN product, please contact SYSTRAN
Technical Support at
http://www.systransoft.com/contact/Windows.html.
Using the SYSTRAN Toolbar
The SYSTRAN Toolbar is integrated into specific Windows applications when you install
a SYSTRAN v6 product. The appearance and functionality of the Toolbar is similar
across all supported Windows applications.
1. Select Source (the language you are translating from) and Target (the language
you are translating into) languages from the dropdown lists.
2. Click
to perform the translation.
Looking Up a Term
The Lookup feature lets you search for meanings of a source language term in the
available dictionaries.
Looking up a Term in Microsoft Office
To look up a term in a Microsoft Office application (Word, PowerPoint, Excel, Outlook):
1. Enter the term in the
box on the SYSTRAN Toolbar.
2. Press Enter. A list of meanings is displayed in an expanded Translation
Toolbar.
Looking up a Term in Microsoft Office 2007
1. Enter the term in the field provided in the SYSTRAN tab group.
2. Click the Lookup button. A list of meanings is displayed in an expanded
Translation Toolbar.
Select Source Language
Enter a word to
look up
Hel
p
Click to translate
Set Options
Look up a word
Click to reverse
translation
Select Target Language
Open in STPM
SYSTRAN v6 Quick Start Guide 6
Looking up a Term in Internet Explorer, Firefox or from the Translation Toolbar
To look up a term in Internet Explorer, Firefox, and other non-Office Windows
applications, or directly from the SYSTRAN Translation Toolbar:
1. Enter the term in the
box on the toolbar.
2. Click
. A list of meanings is displayed in an expanded Translation
Toolbar.
Setting SYSTRAN Global Options
Click on any SYSTRAN Toolbar to set the options for using your SYSTRAN
v6 product. The SYSTRAN Global Options dialog box includes three tabs: Application
Settings, Translation Options, and License.
Click
+ to expand or – to collapse a section in the tree view. Select an option in the left
panel to display its settings in the right panel.
SYSTRAN v6 Quick Start Guide 7
Application Settings
Determine how SYSTRAN v6 is used in your Windows applications.
Translation Options Control how SYSTRAN v6 translates your files.
Resources Control how SYSTRAN v6 uses the domains and
dictionaries on your PC.
Filter Control the formatting of translated text and select
specific terms you do not want to translate.
Linguistic
Control how SYSTRAN v6 treats specific
characteristics of the source language during
translation.
Indicator
Highlight specific term types (Not Found Words, User
Dictionaries, Alternative Meanings, and others).
License
Management
Add, remove, or activate SYSTRAN v6 licenses on your PC.
Translating Web Pages in Internet Explorer and Firefox
1. Open a Web page in Internet Explorer or Firefox.
2. Select
Source and Target languages from the dropdown lists.
3. Click
. A translated version of the Web page appears.
4. If the fluid navigation option is activated, SYSTRAN v6 will translate each
page you link to from the translated Web page.
SYSTRAN v6 Quick Start Guide 8
Translating Microsoft Office Documents, Spreadsheets, and
Presentations
1. Open the document, presentation, or spreadsheet you want to translate.
2. Select
Source and Target languages from the dropdown lists.
3. Click
on the SYSTRAN Toolbar.
4. The translated file appears in a new window as a read-only file. Save the
translated file using File, Save.
For Microsoft Office 2007
1. Click the SYSTRAN tab to display the SYSTRAN tab group in the ribbon.
2. If Automatic language detection is enabled, the detected language will
automatically appear in the Source language dropdown. Use the Source
and Target dropdown lists to change the source or target language.
3. Click the Translate button dropdown in the tab group and select Translate
Document.
SYSTRAN v6 Quick Start Guide 9
This feature is not available in SYSTRAN Web Translator.
Translating Selected Text in Word, PowerPoint, or Excel
Instead of translating an entire file, you can translate selected text in Word, PowerPoint,
or Excel. The selected text can replace the original text or be inserted after it.
1. Open the file containing the text you want to translate.
2. Highlight the text to translate.
3. Select Source and Target languages from the dropdown lists.
4. Right-click the selected text and choose one of the following options:
a)
SYSTRAN Translate and Replace translates the selected text and replaces
it with translated text.
b)
SYSTRAN Translate and Insert translates the selected text and inserts the
translation below the selected source text.
For Microsoft Office 2007
1. Highlight the text you want to translate.
2. Click the SYSTRAN tab to display the SYSTRAN tab group in the ribbon.
3. Click the dropdown arrow beneath the Translate button in the tab group
and select Translate selection, or click the Translate selection command in
the context menu by clicking the right mouse button (with the exception of
PowerPoint 2007).
To translate text in Outlook, use global translation shortcuts.
SYSTRAN v6 Quick Start Guide 10
Translating Email in Microsoft Outlook
1. Open Microsoft Outlook.
2. Open a message that you want to translate, or type a new message.
3. Select
Source and Target languages from the dropdown lists.
4. Click
. SYSTRAN v6 inserts the translated text into the same
email as the source text, and places a banner between the two versions.
When you install Microsoft Office, the default setting is to use Word as your email
editor. If Word is your email editor, you will see a new email message with the
translated text when you click
. You must turn off this setting to see
source and target languages in the same email, as shown above.
For Microsoft Office 2007
Outlook 2007 retains the layout of menus and toolbars utilized in previous versions. It is
only at the actual email level that Office 2007's characteristic Tab-Ribbon design
comes into play.
1. Open an Outlook message that you want to translate, or type a new
message.
2. Click the SYSTRAN tab to reveal the SYSTRAN tab group in the ribbon.
SYSTRAN v6 Quick Start Guide 11
3. As required, use the Source and Target dropdown lists to change the
source and target languages.
4. Click the Translate button dropdown in the tab group and indicate Translate
Document. SYSTRAN v6 translates the email, inserts the translated text into the
same email as the source text, and places a banner between the two versions.
-- or --
Highlight a portion of the email you wish to translate, then click the
Translate button dropdown and select Translate selection to translate the
selected text.
-- or --
Click the Translate button dropdown and select Translate selection and
replace. SYSTRANv6 translates the selected text and replaces the source
text with the translated text.
Translating in other Windows Applications using the
SYSTRAN Translation Toolbar
You can translate text in any Windows application by cutting/copying text and pasting it into
the SYSTRAN Translation Toolbar.
1. Open a Windows application and copy text.
2. Click the icon on the PC desktop to start the SYSTRAN
Translation Toolbar.
3. Paste the selected text into the left panel of the Translation Toolbar.
SYSTRAN v6 Quick Start Guide 12
4. Select
Source and Target languages from the dropdown lists.
5. Click
. The translated text appears in the right panel of the Translation
Toolbar.
6. Cut or copy the translated text and paste it into your Windows application.
Translation and Lookup Keyboard Shortcuts
There are two global shortcuts in all SYSTRAN v6 products, except for Web Translator,
the Translation Shortcut and the Lookup Shortcut. You can change shortcuts in the
Options dialog box. For more information, see the section Global Options, Application
Settings in the SYSTRAN v6 User Guide.
Translation Shortcut
Ctrl+T is the default shortcut. Press Ctrl+T in any Windows application to translate the
selected text. Note that Firefox users may want to change the Ctrl+T shortcut to avoid
conflicts with the use of a separate shortcut used in Firefox.
Lookup Shortcut
Ctrl+L is the default shortcut. Press Ctrl+L in any Windows application to look up the
selected term in the available Dictionaries.
SYSTRAN Dictionary Manager (SDM)
SYSTRAN Dictionary Manager (SDM) allows you to create your own User Dictionaries
(UDs). These dictionaries can be used to improve translation quality by training the
software to understand special terminology or subject matter.
UDs are bilingual or multilingual glossaries created by SYSTRAN v6 users, which can be
used in addition to the SYSTRAN built-in dictionaries to enhance translation quality.
Individual UD entries can be related to specific subjects.
SDM is used to manage your UDs. Launch SDM by double-clicking the
icon on your
PC. Use Tool Tips to learn more about SDM toolbar buttons.
SYSTRAN v6 Quick Start Guide 13
You cannot create new dictionaries in SYSTRAN Home Translator or Office
Translator. These products include one predefined dictionary for each installed
language pair, which you can add entries to. SDM is not included with SYSTRAN
Web Translator.
Adding Dictionary Entries
1. Select a dictionary by clicking on the name of the dictionary that you want to
open.
2. Click an open box in the Source column. Enter a term to be translated.
3. Enter a translation of the term in the Target language box.
4. Click in the Category box to select a grammatical category for the word.
5. Enter data in any other editable columns.
6. If you do not want a source term to be translated, click the entry, select
Change Entry Type from the Dictionary menu, and change the entry to DNT
(Do Not Translate).
7. To add more terms, repeat steps 1 through 5.
8. When you finish adding terms, click Save.
SYSTRAN v6 Quick Start Guide 14
Creating a New Dictionary Entry after a Lookup
1. Select
after a Lookup to add an entry to a User Dictionary.
The New Dictionary Entry dialog box displays the term you entered.
2. Enter a translation of the term in the Translation box.
3. Use the Dictionary dropdown to select a UD to add the new entry to.
4. Click Save. The entry will be added to the selected UD.
Coding User Dictionary Entries
You can check the syntactical accuracy of your UD entries against the SYSTRAN
Linguistic Resource database.
Coding an Individual User Dictionary Entry
1. Click in any field in the row that is to be coded.
2. Click
on the toolbar to code the entry.
Coding All User Dictionary Entries
1. Click in any active field in the dictionary.
2. Click
on the toolbar to code all dictionary entries.
The quality of the coding is reflected by the appearance of the Confidence indicator and
by the coding.
For more information on how to refine coding and/or correct entries, see the section,
Working with User Dictionaries: SYSTRAN Dictionary Manager, Using IntuitiveCoding
in the SYSTRAN v6 User Guide.
SYSTRAN v6 Quick Start Guide 15
Comparing SYSTRAN v6 Product Features
Feature
SYSTRAN Web Translator
SYSTRAN Home Translator
SYSTRAN Office Translator
SYSTRAN Business
Translator
SYSTRAN Premium
Translator
Translate selected text in any Windows application.
9
9
9 9
Translate Web pages in Internet Explorer and Firefox.
9 9 9 9 9
Translate Word documents.
9
9 9 9
Translate email in Outlook.
9 9 9
Translate PowerPoint presentations and Excel spreadsheets.
9 9 9
Translate PDF files.
9 9
Translate Text, Word, PowerPoint, Excel, Outlook or MSG email,
HTML, and PDF files from SYSTRAN Quick File Translator.
9 9
Create and manage dictionaries using SYSTRAN Dictionary
Manager (SDM) based on your company or domain terminology.
Basic Basic Business Premium
SDM Basic: IntuitiveCoding, Coding Confidence Indicator, Print
Dictionaries, UD search capabilities, Bilingual Dictionary editor.
9 9 9 9
SDM Business: Named User Dictionaries, Import/Export of
dictionary resources, Duplicate entry detection.
9 9
SDM Premium: Multilingual dictionary editor, Support for
Normalization Dictionary and Translation Memories, and more.
9
Manage translation Projects using SYSTRAN Translation Project
Manager (STPM).
Business Premium
Manage translation Projects composed of multiple files in
multiple formats. Additional features and revision tools.
Premium
Capabilities
Document Size 2,000
words
No limit
for Web
2,000
words
No limit
for Web
10,000
words
No limit
for Web
No limit No limit
User Dictionary Size 200 200 1,000 20,000
User Dictionary Name Fixed Fixed Adjustable Adjustable
User Dictionary Type Bilingual Bilingual Bilingual Multilingual
Normalization Dictionary Size 20,000
Translation Memory Size 40,000
Number of UDs that can be loaded 1 1 10 10
Number of TMs that can be loaded
10
Number of NDs that can be loaded
10
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