User Guide for
Digital Keyphone S 35
for use with varix 14/200
Digital Communication Systems
Mat.no. 77905.016
Edition 6.96
We reserve the right to make alterations
1
Contents
General
Operating elements .............................. cover page
Inserting the pre-printed label................................2
Starting up..........................................................2
Function keys ......................................................2
Acoustic signals...................................................2
Adjusting the loudspeaker volume..........................3
Adjusting the handset volume................................3
Adjusting the ring volume .....................................3
Adjusting the ring melody.....................................3
Adjusting the ring tone .........................................4
Making and Receiving calls
Answering a call .................................................4
Ending a call.......................................................4
Making a call......................................................5
Hold/Call shuttle .................................................5
Transferring calls .................................................6
Switching the loudspeaker on/off ..........................6
Repeat dialling....................................................6
Individual short dialling codes...............................7
Calling up central short dialling codes....................7
Dialling keys .......................................................7
Tone suffix dialling...............................................8
Data protection ...................................................9
Important system facilities
Call-back request.................................................9
Do not disturb .....................................................9
External call diversion ........................................10
Internal call diversion..........................................10
Call diversion - enabling ”follow me“ ..................11
Activating ”follow me“........................................11
Deleting ”follow me“ ..........................................11
”Follow me“ from permanently assigned phone .....11
Delete all settings ...............................................11
Picking up a call ................................................12
Picking up a specific call.....................................12
Call waiting ......................................................12
Hunt group........................................................13
Calls for the night service extension......................13
Answering a general call ....................................13
Messages..........................................................13
Picking up a message.........................................14
Door intercom extension .....................................14
Door release......................................................14
Changing the dialling permissions........................14
Delete all active facilities (reset) ...........................14
Programming
General............................................................15
Switching preselected dialling on and off..............15
Deleting all programmed keys .............................15
Switching programming prohibition on/off............15
Switching headset on and off ..............................16
Use as a satellite PABX .......................................16
Programming functions to keys.............................16
Operating elements
STORE Key
REPEAT DIALLING key
HOLD key
Function keys with LED
preprinted label
SHORT CODE key
internal
call-back
call diversion
message
Soft programmable keys
loudspeaker
2
General
If you use the function key layout as programmed in the factory, you can use the pre-printed
label provided with your system. If you wish to program the keys yourself using a different
layout, you should use a neutral label. In either case, remove the cover foil as shown in the
illustration to insert the label. Mark the individually programmed functions or numbers on the
free spaces.
The varix S35 comfort telephone is operated in conjunction with the varix 14/200 digital
PABX system. The device is configured according to the requirements of your workplace. The
top left-hand key is permanently programmed as an internal call key (internal) and is used to
occupy the line. The other function keys are freely programmable and may be allocated as
you wish, according to your individual requirements.
Depending on the way the key layout is programmed, pressing a key either activates a
function (e.g. call-back) or toggles the function between on and off (e.g. call diversion).
Certain functions are supported by an LED indicator. When the function is active, the LED
above the key lights up. Pressing the key a second time deactivates the function and the LED
goes off.
Please note that, depending on the facilities installed on your PABX system, some of the
functions described here may not be available on your particular extension.
In the case of some functions e.g. call diversion, in addition to the LED lighting up, a long,
high-pitched acoustic signal
is given as a positive confirmation that the function has been
activated. Deactivation of a function is confirmed by a
long, low-pitched signal
. When you
hear a
short intermittent signal
, your settings have been rejected.
Inserting the
pre-printed label
Function keys
Acoustic signals
3
General
You can adjust the loudspeaker volume in 10 steps.
L
Press internal key. Loudspeaker is active.
P01
Press the program key, followed by the numbers 0, 1.
TP
Enter value for volume: 0 = quiet, 9 = loud.
Press the program key. The volume setting is stored.
You can adjust the handset volume in 10 steps.
H
Lift the handset.
P02
Press the program key, followed by the numbers 0, 2.
TP
Enter value for volume: 0 = quiet, 9 = loud.
Press the program key. The volume setting is stored.
You can adjust the ring volume in 10 steps.
a
The handset is on its cradle.
P03
Press the program key, followed by the numbers 0, 3.
TP
Enter value for volume: 0 = quiet, 9 = loud.
Press the program key. The volume setting is stored.
You can adjust the ring melody in 10 steps
a
The handset is on its cradle.
P04
Press the program key, followed by the numbers 0, 4.
TP
Enter value for melody: 0 to 9.
Press the program key. The ring melody setting is stored.
Adjusting the
loudspeaker
voume
Adjusting the
handset volume
Adjusting the ring
volume
Adjusting the ring
melody
4
General
You can adjust the ring tone in 10 steps.
h
The handset is on its cradle.
P05
Press the program key, followed by the numbers 0, 5.
TP
Enter value for ring tone: 0 to 9.
Press the program key. The ring tone setting is stored.
Making and receiving calls
Your varix 35 telephone rings with a melodic signal. You can tell from the ring cadence
whether the call is external or internal.
h
The telephone rings.
AH
Lift the handset. Answer the call.
a
Replace the handset. The call is completed.
If you have programmed a key with the ”Disconnect“ function, you can end a call simply by
pressing the key, without replacing the handset. This means that you can dial the next number
immediately.
Adjusting the
ring tone
Answering a call
Ending a call
5
Making and receiving calls
There are four ways of establishing a connection.
AT
Lift the handset. Dial the desired number.
or
T A
If preselected dialling is active: dial the desired number. Lift the handset or
press the loudspeaker key. The number is dialled. If preselected dialling is
not active: dial the desired number. The loudspeaker is switched on auto-
matically and the number is dialled.
or
LTA
Press the loudspeaker key. The loudspeaker function is active. Dial the
desired number. Lift the handset.
or
LTA
Press the internal call key. Dial the desired number. Lift the handset.
ATH
Lift the handset. Dial the desired internal number. Make your call.
A
Lift the handset.
9TH
Dial the line ID , e.g. 9, and the desired number. Make your call.
Please note that your telephone may have limited dialling access, e.g. local
calls only.
While making a call, you may also establish a connection to another internal or external
telephone in order to make an enquiry. The original call is held. After concluding the enquiry
you can return to the original call.
HRT
H
You are on the phone. Press the HOLD key. The LED on the internal call key
blinks on and off. Dial the desired internal or external number (with line ID).
You can now speak to the person on the second line. Your first call is held.
LH
Press the internal key. You can now speak to the original caller again.
RL
By alternately pressing the HOLD key and the internal call key you can
switch backwards and forwards (shuttle) between two calls.
Making a call
Internal
call
External
call
Hold/call shuttle
6
Making and receiving calls
You can transfer an internal or an external call to another system telephone, either internally or
externally (e.g. mobile phone). If you transfer a call to an external telephone, the costs of the
second, external, connection are charged to you.
HRT
You are making a call. Press the query key. Dial the desired internal number.
a
If necessary, announce the call. Replace the handset.
HR9
You are making a call. Press the query key. Dial line ID, e.g. 9.
Ta
Dial the desired external number. If necessary, announce the call. Replace
the handset.
If you would like other persons present in the room to listen in on your call, you can switch on
the loudspeaker.
HL
You are telephoning using the handset. Press the loudspeaker key. The
loudspeaker is switched on.
LH
Press the loudspeaker key again.
or
P06
If your device has no special loudspeaker key, you can switch the loud-
speaker on and off by pressing the key combination: program key, numeral
keys 0, 6.
You can redial the previous number by simply pressing a single key.
AW
Lift the handset. Press the repeat dialling key.
Each new number to be dialled overwrites the number previously stored in the repeat dialling
memory.
Transferring calls
to an internal
extension
to an external
extension
Switching on the
loudspeaker
Switching off the
loudspeaker
Repeat dialling
7
Making and receiving calls
Ten individual telephone numbers can be stored as short dialling codes and then called up
again using a specific combination of keys.
PK
It is irrelevant whether the handset is on or off its cradle. Press the program
key and the short dialling code key.
TP
Select the short dialling code 0 - 9, enter the number to be called, together
with its line ID (max. 24 characters) and press the program key again.
AKT
Lift the handset. Press the short dialling code key. Select the short dialling
code 0 - 9. The number is dialled.
The external numbers of your company’s most important contacts can be stored in the central
memory of your PABX system. When you want to dial one of these numbers.
AP7
2TH
Lift the handset. Press the program key. Press the numeral keys 7, 2.
Select a two or three digit short dialling code. Make your call.
In addition to the10 short dialling codes, you can also use the freely programmable function
keys as dialling keys, provided that these have not been loaded with permanent functions.
The stored numbers can be dialled with a simple keystroke.
PL
It is irrelevant whether the handset is on or off its cradle. Press the program
key. Press the dialling key.
TP
Enter the desired number (where appropriate with line ID, max. 24
characters) and press the program key. If you wish to program special
functions to keys, please refer to page 16.
AL
Lift the handset. Press the dialling key. The number is dialled.
Individual short
dialling codes
storing
calling up
Calling up the
central short
dialling codes
dialling keys
storingstoring
calling up
8
Making and receiving calls
If you wish, for example, to operate a remote answering machine, you must enter control
codes after the connection has been established. Depending on how your varix 14/200 is
configured, you may have to switch over the dialling mode. If your device has no special
function key for switching over the dialling mode, proceed as follows:
H
A connection is established.
P07
Press the program key, then the numeral keys 0, 7. Tone suffix dialling is
active.
T
Enter the code.
P07
To switch back: press the program key, then the numeral keys 0, 7. Tone
suffix dialling is switched off again.
or
a
Replace the handset.
If you wish, for example, to transmit data via an acoustic coupler, you can protect your
telephone from disturbances (e.g. call waiting signals) for the duration of the call.
HP8
4
A connection has been established. Press the program key. Press the
numeral keys 8, 4. For the duration of this connection the telephone is
protected from intrusions.
Tone suffix
dialling
Data protection
9
Important system facilities
If an internally called extension is busy, or there is no reply, you can place a call-back
request. Up to four call-back requests are allowed per extension. A special dialling tone
reminds you that you have placed a call-back request.
HL
or
P1
You have called another extension internally. The line is busy or there is no
reply. Press the call-back key or press the program key, select the numeral
key 1 and replace the handset. If you have programmed this facility to a
key with an LED, the LED will light up.
A
When the desired extension is free again, or the respective telephone is
used, your telephone rings with a special ring signal. Lift the handset. The
number of the extension you are trying to call is dialled again automatically.
Once you have spoken to the various people on the desired extensions, you can delete all
call-back requests in one single step.
P86
P
Press the program key, followed by the numeral keys 8,6, then press the
program key again. All call-back requests are deleted.
If you do not wish to be disturbed, you can activate call protection for your telephone.
P
You can engage Do not disturb as a permanent function. To do so, press the
program key.
53P
For internal and external calls: enter 53 on the keypad and then press the
program key.
52P
For external calls only: enter 52 on the keypad, press the program key.
51P
For internal calls only : enter 51 on the keypad, press the program key
To remind you that the facility is enabled, you will hear a special dialling tone when you Lift
the handset; if the function is programmed to a key with LED, then the LED will light up.
When you wish to receive calls again, simply deactivate the Do not disturb facility.
P5P
Press the program key, then the numeral key 5, then the program key again.
Call-back
request
activate
delete
Do not disturb
activate
deactivate
10
Important system facilities
You can divert calls to an external telephone (e.g. mobile telephone). First of all, the number
to be called must be stored as a central short dialling code. The charges for the connection to
the new dialling are accounted to your PABX system. You can choose whether only internal,
only external or all calls are to be diverted. A special dialling tone reminds you that call
diversion is active.
LR1
1T*
TP
Press the call diversion key. Press the query key. Press the numeral keys 1, 1.
Dial the short dialling code (between two and 4 digits) for the stored
external number. (If necessary, select diversion mode: press asterisk key and
then 1 for internal, 2 for external, 3 for all calls). Press the program key. The
LED on the key lights up.
Upon returning to your desk or office you can switch the call diversion facility off again.
L
Press the call diversion key. Call diversion is switched off. The LED goes off.
When you leave your desk or office you can divert all calls intended for you to another
telephone. You can choose whether only internal, only external or all calls are to be diverted.
A special dialling tone reminds you that call diversion is active.
LT*
TP
Press the call diversion key, enter the dialling number (internal number). (If
necessary, select diversion mode: press asterisk key and then 1 for
internal, 2 for external, 3 for all calls). Press the program key. The LED on
the key lights up.
Upon returning to your desk or office you can switch the call diversion facility off again.
L
Press the call diversion key again. Call diversion is switched off. The LED
goes off.
• If you use this type of call diversion regularly, it is advisable to program the function to one
single key together with the dialling number (cf. page 16). In this way, call diversion
can be switched on or off with one single keystroke.
• Even if you have no function key for call diversion because you have changed the key lay-
out, you can still divert calls. Instead of pressing the call diversion key, press the program
key, followed by the number 2, to activate the function. Then continue as described
above. Call diversion is switched off again with program key, 2, program key.
• If you omit to select the type of call diversion using the key sequence: asterisk, 1 to 3,
then all calls will be diverted, unless a previous setting is still programmed, in which case
this remains valid.
External
call diversion
Internal
call diversion
Notes
11
Important system facilities
If you wish to activate internal call diversion for your telephone from another telephone, you
must first enable your own telephone for this kind of call diversion.
P76
P
On your own telephone: Press the program key, followed by the numeral
keys 7, 6 . Press the program key again. You can now activate call
diversion for your telephone from another telephone.
P74
TP
On the other telephone: Press the program key. Press numeral keys 7, 4.
Dial your own number. Press the program key. All calls intended for you are
now signalled on this telephone.
P74
TP
On the other telephone: Press the program key. Press numeral keys 7, 4.
Enter the number of the telephone from which the calls are being diverted.
Press the program key.
The service department can configure the system so that you can divert all calls intended for a
certain telephone to your telephone. In this case, the other telephone does not first have to be
enabled.
P75
P
On your own telephone: Press the program key. Press numeral keys 7, 5.
Press the program key. The same sequence switches the function off again.
All call diversion settings (including enabling of ”follow me“ function) are deleted on your own
telephone.
P85
P
On your own telephone: Press the program key. Press numeral keys 8, 5.
Press the program key.
Call diversion:
enabling
”follow me“
Activating
”follow me“
Deleting
”follow me“
”follow me“
from permanently
assigned phone
Delete
all settings
12
Important system facilities
Several telephones in a room can be joined in a ”pick-up“ group. When another telephone
within your group rings you can pick up the call on your telephone.
AP8
2H
Another telephone rings. Lift the handset. Press the program key. Press
numeral keys 8, 2. You are connected with the caller.
If another telephone which is not in your group rings, you can still pick up this call.
AP8
3TH
Another telephone rings. Lift the handset. Press the program key, then the
numeral keys 8, 3. Dial the number of the other telephone. You are
connected with the caller.
Internal callers who wish to speak to you urgently while you are already telephoning can
send a call-waiting signal. When you hear this signal you can interrupt the current
conversation in order to respond to the call-waiting signal. Similarly, if you wish to speak to
someone on an internal extension urgently, but the line is busy, you can send out a call-
waiting signal.
HRHYou are on the phone and hear the call waiting signal. Press the query key.
You are connected with the person sending the call waiting signal. The first call is held.
HLH
Press the internal key. You are again connected with the original caller.
HP8
1
You have called an internal extension. The line is busy. Press the program
key and then the numeral keys 8, 1. The person on the other extension
hears the call waiting signal and can interrupt his present conversation in
order to speak to you.
Picking up a call
Picking up
a specific call
Call waiting
Someone wishes to
call you
You wish to call
someone
13
Important system facilities
If your telephone is configured in a hunt group (several extensions have one collective
number) you can prevent calls from being directed to your telephone when you are not
present. If you wish to program this function to a key, you should choose a key with LED, so
that the LED lights up when you switch over to absent and goes off again when you switch to
present.
P3P
Press the program key, then numeral key 3. Press the program key again.
Now no calls addressed to the hunt group are directed to your phone.
P3P
You return to your desk/office and wish to receive hunt group calls again.
Press the program key, then the numeral key 3. Press the program key a
second time. Now you can receive calls for the hunt group again.
When the night service extension is switched on, all calls to the switchboard are diverted to
another extension, e.g. the watchman. You can pick up these calls on your telephone and
pass them on to other extensions. In order to do this, the night service extension must have
been enabled for the ”follow me“ function.
P74
TP
On your own telephone: Press the program key, then numeral keys 7, 4.
Dial the number of the night service extension. Press the program key. All
calls for the night extension are now signalled on this phone.
If the switchboard of your PABX system is not manned, all calls can be indicated by a central
ringing signal. You can pick up and answer such calls, and if you wish, pass them on to other
extensions. The procedure is described below.
A99
The central ringing signal indicates that someone is trying to make a call. Lift
the handset. Enter 99 on the keypad. You are connected with the caller.
In your PABX system, some extensions can be configured to accept intercom messages. This
means that you can pass spoken messages to these extensions.
AP7
1TH
Lift the handset. Press the program key, then the numerals 7, 1. Dial the
desired number. The other called extension answers with a beep signal and
the loudspeaker is switched on. Now you can speak over the loudspeaker.
Hunt group
absent/
logging out
present/logging in
Calls for the night
service extension
picking up calls on
own telephone
extension
Answering a
general call
Messages
14
Important system facilities
If another extension has a message for you, the message LED lights up and you can establish
a connection to this extension by simply pressing a key. You, yourself, however, cannot send
a message.
Lor
P4A
The message LED lights up. Press the message key and lift the handset. The
extension, which has a message for you is called. The call takes place. The
LED goes out. If other extensions have messages for you, the LED lights up
again and the procedure is repeated.
A door intercom extension may be connected to your PABX system. This enables you to speak
to visitors at the door.
TAH
Enter the number of the door extension. Lift the handset. Speak to the person
at the door.
If a door release mechanism is connected to your PABX system, you can also unlatch the
door.
P78
T
Press the program key, then numeral keys 7, 8. Select the number of the
door release function. The door is unlatched.
If you leave your desk/office for a longer period, you can protect your telephone from
unauthorized use by blocking it for outgoing external calls.
P00
1P
Press the program key, then numeral keys 0, 0, 1. Press the program key
again. The telephone is blocked for outgoing external calls.
P00
2TP
Press the program key, then numeral keys 0, 0, 2. Enter the security code
(this is allocated by the switchboard). Press the program key. The extension
is returned to its original permission level.
This function deletes all call diversion, call-waiting request and call protection settings and,
where applicable, logs you back into a hunt group.
P00
3P
Press the program key and numeral keys 0, 0, 3. Press the program key
again. All active facilities are deleted.
Picking up a
message
Door intercom
extension
Door release
Changing the dial-
ling permissions
switching down the
permission level
returning to original
permission level
Delete all active
facilities (reset)
15
Programming
All programming procedures are introduced and concluded by pressing the program key.
The right-hand LED blinks on and off while programming is in progress. If you lift the handset
or replace it while programming is being carried out, the procedure is aborted. Incorrect
input is indicated by an intermittent beep signal. If there is an incoming call during
programming, you can store the entries made so far and answer the call. Otherwise all
entries made up to this point are lost.
You can switch preselected dialling mode on and off. Preselected dialling means that you
can, for example, dial numbers without first picking up the handset and that dialling does not
commence until you lift the handset or press the loudspeaker key. When preselected dialling
is switched off, dialling starts as soon as the first numeral key is pressed and the loudspeaker
is switched on automatically.
P09
P
Press the program key, followed by numeral keys 0, 9. Press the program
key again. Preselected dialling mode is switched over.
You can delete (reset) all freely programmable keys.
P00
4TP
Press the program key, then numeral keys 0, 0, 4. Enter the security code
(this is allocated by the central system). Press the program key. All
programmed key settings are erased.
You can protect your telephone from unauthorized programming. The facilities stored on the
keys can still be used.
P00
7P
Press the program key, then numeral keys 0, 0, 7 . Press the program key.
Programming is now prohibited.
PWT
P
Press the program key. Press the repeat dialling key. Enter the security code
(this is allocated by the central system). Press the program key. Programming
prohibition is no longer active.
General
Switching pre-
selected dialling
on and off
Deleting all
programmed keys
Switching on
programming
prohibition
Switching off
programming
prohibition
16
Programming
If you want to use your varix S35 with a headset, you have to activate this function on the
telephone. The loudspeaker function is then disabled and the loudspeaker key switches the
headset on and off.
P08
P
Press the program key, then numerals 0, 8, then the program key again. The
headset is switched on. To switch it off again, repeat the procedure.
If you wish to use your varix 14/200 as a satellite PABX, you must configure an additional
query key which is then valid in the main PABX, allowing you to make enquiries and pass on
calls within the main system. To do this, store the procedure described below on a freely
programmable key.
PLR
89P
Press the program key. Select a freely programmable key. Press the query
key and then the numeral keys 8, 9. Press the program key again. The
selected key is now programmed as the query key for the main system.
You can also store functions on freely programmable keys, allowing you to carry out the
functiont with a single keystroke. The functions are controlled by codes, as described in these
operating instructions. To select the function, enter the appropriate code and any other
settings which are necessary. You can store functions which are activated in an the idle state
(e.g. call diversion) or which are applied to a connection (call-back). Before you start
programming the keys, please read the detailed description of the functions in these
operating instructions.
PLR
Press the program key. The right-hand LED blinks on and off. Select the freely
programmable key. Press the query key.
TPP
With the aid of the following table select the number(s) for the desired
function. Where necessary, enter the number of the telephone or any
additional entries. Press the program key once or twice, as shown. The LED
goes out. The function is now assigned to the selected key.
Switching
headset on and off
Use as a
satellite PABX
Programming
functions to keys
17
Programming
Initiate programming of key with: PLR
1) Function is supported by LED
2) In addition, enter
*1 = for internal, *2 = for external, *3 = for all calls
3) Or numeral key 2, if central short code starts with #1.
4) In addition, enter 1 = for internal, 2 = for external, 3 = for all calls
Function Code Additional entries Store
Call-back request
1)
1
-
P
Call diversion
- internal
1)
2
T
2)
dialling code number
PP
Call diversion
- external
1)
2
R1
3)
1T
short dialling code
2)
PP
Hunt group
1)
3PP
Message
1)
4P
Call intrusion protection
1)
5
1
... 3
4)
P
Message
71 Tinternal number P
Call up central short code
72 P
Enable follow me
76 PP
Disconnect
77 P
Door release
78 Tinternal number P
Call waiting
81 P
Pick up (group)
82 P
Delete all call diversions
85 P
Delete call-back requests
86 P
Loudspeaker on/off
06 P
Tone suffix dialling (on/off)
07 P
Headset (on/off)
08 P
-
1
-
2
-
3
-
4
-
5
-
6
-
7
-
8
-
9
-
10
-
11
-
12
-
13
-
14
-
15
-
16
-
17
-
18
-
19
-
20
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