Maico ERO SCAN Operating instructions

Operation Manual

ERO•SCAN

TM

Screening and Diagnostic Version

Operation Manual ERO•SCAN

TM

8106556 Rev. 10

1

26/11/2018

Table of Contents

Trademark Notice .................................................................................................... 4

1 Standards Compliance ...................................................................................... 5

2 Warranty ............................................................................................................ 6

2.1 Intended Use ............................................................................................ 6

2.2 Indications for Use ................................................................................... 6

2.3 Contraindications for Use ........................................................................ 7

2.4 Essential Performance ............................................................................. 7

3 Warnings, Cautions and Errors ....................................................................... 8

3.1 Status/Error Messages ............................................................................. 9

4 Customer Responsibility ................................................................................. 11

5 Safety Precautions ........................................................................................... 12

5.1 Warnings - General ................................................................................ 12

5.2 Warning - Electric Shock Hazards ........................................................ 13

5.3 Warning - In Case of Emergency .......................................................... 13

5.4 Warning - Explosion .............................................................................. 13

5.5 Warning - Battery Safety ....................................................................... 13

5.6 Warning – PC-Connection ..................................................................... 14

5.7 Warning - General ................................................................................. 14

6 Recycling/Disposal ........................................................................................... 15

7 Regulatory Symbols ......................................................................................... 16

8 Introduction ...................................................................................................... 17

8.1 How Does the ERO•SCAN

TM

Device Work? ....................................... 17

8.2 How are the Results Stored and Reported? ........................................... 18

8.3 Sensitivity and Specificity ..................................................................... 18

9 Setup .................................................................................................................. 19

9.1 Unpacking the System ........................................................................... 19

9.2 Where to Setup ...................................................................................... 19

9.3 Battery Charging .................................................................................... 20

9.4 Installing the Micro-Probe ..................................................................... 21

9.5 Attaching Eartips ................................................................................... 21

9.6 Removing Eartips .................................................................................. 21

9.7 Establishing a PC-Connection ............................................................... 22

9.8 Storage ................................................................................................... 22

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TM

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10 Operating Instructions .................................................................................... 23

10.1 Preparing the Patient for Testing ........................................................... 23

10.2 Turning On the Instrument .................................................................... 23

10.3 Control Panel ......................................................................................... 23

10.4 Main Menu ............................................................................................. 24

10.5 Selecting the Test Protocol .................................................................... 24

10.6 Probe Check (Beginning a Test) ............................................................ 25

10.7 Calibration and Test ............................................................................... 25

10.8 Viewing Results ..................................................................................... 26

10.9 Test Technique ....................................................................................... 27

10.10 Noise Sources ........................................................................................ 27

10.11 TEOAE and Pause Function .................................................................. 28

10.12 Turning Off the Instrument .................................................................... 28

11 Managing Results ............................................................................................. 29

11.1 Saving Results ....................................................................................... 29

11.2 Deleting Results ..................................................................................... 30

11.3 Printing to a Thermal Printer ................................................................. 30

11.4 Connecting to the PC Database Software .............................................. 31

11.5 Connecting to the Direct-to-Print Software ........................................... 32

12 MPT-II SANIBEL Mobile thermal mini printer .......................................... 33

12.1 Operation ............................................................................................... 34

13 Interpreting Results ......................................................................................... 37

13.1 Understanding the Display .................................................................... 37

13.2 SNR Graph View ................................................................................... 38

13.3 Value Graph View ................................................................................. 38

14 Interpreting Printed Results ........................................................................... 39

14.1 Understanding the DPOAE Printout ..................................................... 39

14.2 Understanding the TEOAE Printout ...................................................... 39

15 Rounding Results ............................................................................................. 41

16 Clock and Date Settings .................................................................................. 42

16.1 Accessing the Clock Menu .................................................................... 42

16.2 Changing the Date/Time ........................................................................ 42

17 Instrument Settings ......................................................................................... 43

17.1 Wireless Device Pairing – Thermal Printer ........................................... 43

17.2 Clearing Test Results ............................................................................. 44

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17.3 Auto Shutdown Time ............................................................................. 44

17.4 Save Mode/Storing Test Results............................................................ 45

17.5 Minimum Amplitude ............................................................................. 46

17.6 Clock Mode ........................................................................................... 46

17.7 Graph Style ............................................................................................ 46

17.8 Boys Town Norms ................................................................................. 47

17.9 Language ................................................................................................ 47

17.10 Reset to Default ..................................................................................... 48

18 Advanced Options for DPOAE Testing ......................................................... 49

18.1 Instructions for Customizing a Test Protocol ........................................ 49

18.2 Selecting the Level of Primary Tones ................................................... 50

18.3 Setting the Averaging Time ................................................................... 50

18.4 Setting the PASS SNR Level................................................................. 50

18.5 Setting the Number of Frequencies for PASS ....................................... 51

18.6 Reset Protocol ........................................................................................ 51

18.7 Save Protocol ....................................................................................... 51

19 Advanced Options for TEOAE Testing ......................................................... 52

19.1 Instructions for Customizing a Test Protocol ........................................ 52

19.2 Selecting the Averaging Time ............................................................... 53

19.3 Setting the PASS SNR Level................................................................. 53

19.4 Setting the Number of Frequencies for PASS ....................................... 54

19.5 Reset Protocol ........................................................................................ 54

19.6 Save Protocol ......................................................................................... 54

20 Cleaning and Maintenance ............................................................................. 55

20.1 Cleaning and Disinfection ................................................................... 55

20.2 Maintenance ........................................................................................... 56

20.3 Probe Tube Replacement ....................................................................... 56

21 Troubleshooting ............................................................................................... 57

22 Specifications .................................................................................................... 60

Appendix A: Flowcharts ........................................................................................ 62

A.1 Test Operation Flowchart ........................................................................... 62

A.2 Setup Menu Flowchart ................................................................................ 63

Appendix B: Configurations and Test Protocols ................................................ 64

Appendix C: EMC Compatibility ........................................................................ 65

8106556 Rev.10

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Title: ERO•SCAN

TM

Screening and Diagnostic Version – Operation Manual

Date of issue/last revision: 26/11/2018

MAICO Diagnostics GmbH

Sickingenstr. 70-71

10553 Berlin

Germany

Tel.: + 49 30 / 70 71 46-50

Fax: + 49 30 / 70 71 46-99

E-mail: sales@maico.biz

Internet: www.maico.biz

any means without the prior written permission of MAICO. The information in this publication is

proprietary to MAICO.

Compliance

MAICO Diagnostics is an ISO 13485 certified corporation.

Trademark Notice

ERO•SCAN

®

is a U.S. registered trademark of Etymotic Research, Inc.

Operation Manual ERO•SCAN

TM

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1 Standards Compliance

Standard

Issue

Date

Title

ANSI/ASA 3.6

2010

Specification for Audiometers

ANSI/AAMI

60601-1

2005

Medical Electrical Equipment – General Requirements for Basic

Safety and Essential Performance, Ed. 3

IEC 60645-1

2012

Electroacoustics - Audiological equipment -- Part 1: Pure-tone

audiometers

IEC 60645-3

2007

Electroacoustics - Audiometric equipment -- Part 3: Test signals

of short duration

IEC 60645-6

2009

Electroacoustics – Audiometric Equipment – Part 6: Instruments

for the measurement of otoacoustic emissions

ISO 14971

2012

Application of Risk Management to Medical Devices

ISO 10993

2009

Biological Evaluation of Medical Devices

EN 60601-1-2

2007

Medical electrical equipment -- Part 1-2: General requirements

for basic safety and essential performance - Collateral standard:

Electromagnetic compatibility - Requirements and Tests.

FCC Part 15

FCC 47CFR, Part 15.247 & 15.249

IEC 60601-1

2005

Clause 8.9.1.8; Pollution Degree Classification: 2

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TM

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2 Warranty

MAICO Diagnostics warrants that this product is free from defects in material and workmanship

and, when properly used, will perform in accordance with applicable specifications. If this

instrument does not meet these criteria within two years of original shipment, it will be repaired, or

at our option, replaced at no charge when returned to our service facility.

NOTE: Changes in the product not approved by MAICO Diagnostics shall void this warranty.

MAICO Diagnostics shall not be liable for any indirect, special or consequential damages, even if

notice has been given of the possibility of such damages.

THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

For assistance with this ERO•SCAN

TM

Otoacoustic Emission Test System contact your Special

Equipment Distributor or contact MAICO Diagnostics by phone at + 49 30 / 70 71 46-50 or by fax

at + 49 30 / 70 71 46-99.

2.1 Intended Use

The ERO•SCAN

TM

is a test instrument that measures otoacoustic emissions in infants, children,

and adults.

The OAE probe fit procedure is optimized for infant ears. Some ears with larger volume may not

achieve a good probe fit.

2.2 Indications for Use

The ERO•SCAN

TM

is indicated for testing of cochlear function in infants, children and adults by

measuring otoacoustic emissions (OAEs). The OAEs are generated by a series of clicks that are

directed into the ear canal.

Otoacoustic emissions are low level audio-frequency sounds that are produced by the cochlea as

part of the normal-hearing process. Available evidence suggests that otoacoustic emissions are

generated by the cochlea’s outer hair cells and that the presence of OAEs is an indication that the

outer hair cells are viable. Clinical evidence indicates that these emissions normally occur with

normal hearing, or at most, mild hearing loss (usually 30-40 dB HL). The majority of hearing-

impaired individuals will be identified by a simple OAE test.

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2.3 Contraindications for Use

Testing should not be performed on patients with one of the following symptoms without a medical

doctor’s approval:

• Recent stapedectomy or other middle ear surgery

• Discharging ear

• Acute external auditory canal trauma

• Discomfort (e.g. severe otitis externa)

• Occlusion of the external auditory canal

Visual inspection for obvious structural abnormalities of the external ear structure and positioning

as well as the external ear canal should be performed before testing.

2.4 Essential Performance

There is no essential performance as defined in IEC 60601-1.

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TM

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3 Warnings, Cautions and Errors

In this manual the following two labels identify potentially dangerous or destructive conditions and

procedures.

The WARNING label identifies conditions or practices that may

present danger to the patient and/or user.

The CAUTION label identifies conditions or practices that could

result in damage to the equipment

NOTE: Notes help you identify areas of possible confusion and avoid potential problems during

system operation.

The ERO•SCAN

TM

Otoacoustic Emission Test System must be

charged using only the provided power supply. Injury to personnel or

damage to equipment can result when a three-prong to two-prong

adaptor is connected between the ERO•SCAN

TM

power supply and

an AC outlet.

No modifications of the equipment are allowed by anyone other than

a qualified MAICO repres

entative. Modification of the equipment

could be hazardous.

Equipment is not user repairable. Repairs must be performed by a

qualified service representative only. No modifications of the

equipment are allowed by anyone other than a qualified MAICO

representative. Modification of the equipment could be hazardous.

No part of the equipment can be serviced or maintained while in use

with the patient.

The ERO•SCAN

TM

product has been verified by an independent

laboratory to conform to international standards f

or EMC

(electromagnetic emissions and immunity). The user is advised to

avoid installation and use of this instrument in proximity with other

devices or equipment that may emit or be susceptible to

electromagnetic interference, including mobile phones. If the

instrument is used adjacent to other devices or equipment, the user is

instructed to verify that no disturbance is found in the operation of

this or other equipment in proximity.

This icon indicates that patient applied parts of the instrument

conform to IEC 60601-1:2005, Type B requirements.

WARNING

CAUTION

WARNING

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TM

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US federal law restricts this device to sale by or on the order of a

physician or licensed hearing care professional.

Instruments which bear the Underwriters Laboratories, Inc. label should be

interconnected with accessories that have the proper electrical compatibility

and are listed as meeting the requirements of the UL Medical and Dental

Equipment Standard. Connection of accessories not meeting these

requirements may result in electrical leakage currents in excess of those

allowed by the standard and present a potential electrical shock hazard to

the person being tested.

Any program aimed at obtaining reliable measurements of otoacoustic

emissions should be staffed and supervised by appropriately-trained

individuals.

This device complies with part 15 of the FCC Rules. Operation is subject to

the condition that this device does not cause harmful interference.

3.1 Status/Error Messages

Display Messages:

Attach Probe

No probe is detected at the start of a test.

Wireless Device

Not Found

The paired wireless device cannot be detected. The device may be turned off or

too far away.

Wireless Error

#xxx

There is an error condition with the wireless device. Check the status.

Wireless Not

Configured

The ERO•SCAN

TM

instrument is not paired with any wireless device.

Device not

Responding

The printer is not responding to queries from the instrument.

Due For Service

Indicates calibration of instrument is recommended. Message will appear upon

the calibration due date set in the device. Message appears during device startup

once per day.

Fit Error

Cannot Obtain L

For a DP test, the desired level (L1 or L2) cannot be obtained within allowable

limits. User should refit the probe and retry the test.

Fit Error

Too High

For a DP test, the level of the calibration tone is too high. User should refit the

probe and retry the test.

Fit Error

Too Low

For a DP test, the level of the calibration tone is too low. User should refit the

probe and retry the test.

Limit Error

Overflow error during the calculation of the DFTs for a DP test. User should

repeat the test.

Memory Almost

Full

Saved tests are within 5 tests of the maximum limit.

Memory Full!

The maximum saved test limit is reached. The user will need to clear the memory

before any additional tests can be performed.

Power Low!

The battery charge level is too low for operation. The user must charge the battery

before additional tests can be performed.

Printer Error

Indicates a problem with the printer. Check the printer status.

CAUTION

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TM

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Printer Paper Out!

Indicates that printer paper has run out.

Time/Date Error

The clock is checked during power on to ensure it has not lost time and been reset.

In the case of clock reset, this message is shown. The user should set the correct

date/time.

Indicator LEDs (lights):

NOISE / Orange

The indicator labeled ‘NOISE’ provides a visual indication (AMBER) that the

noise level measured during the test exceeds a nominal threshold.

Also used to indicate some error conditions and when the outcome of

test is

REFER, NOISY, or NO SEAL.

TEST / Yellow

The indicator labeled ‘TEST’ provides a visual indication (YELLOW) that the

selected test is being performed. This indicator will remain on steady state during

the test function.

READY / Green

The indicator labeled ‘READY’ lets the user know that the instrument is not

currently performing a test function and that it is available to perform a test

function.

CHARGE / Blue

The indicator labeled ‘CHARGE’ provides a visual indication (BLUE) of the

battery recharging function and battery status.

The rate of illumination of the

indicator provides a means of identifying the status of the charging function.

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TM

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4 Customer Responsibility

NOTE:

In the unlikely case of a serious incident, inform MAICO as well as your local distributor.

This product and its components will perform reliably only when

operated and maintained in accordance with the instructions

contained in this manual, accompanying labels, and/or inserts. A

defective product should not be used. Make sure all connections to

external accessories are snug and secured properly. Parts which may

be broken or missing or are visibly worn, distorted, or contaminated

should be replaced immediately with clean, genuine replacement

parts manufactured by or available from MAICO.

This product should not be used in the presence of fluid that can come

into contact with any of the electronic components or wiring. Should

the user suspect fluids have contacted the system components or

accessories, the unit sh

ould not be used until deemed safe by a

MAICO certified service technician.

Do NOT use in the presence of flammable gaseous mixtures. Users

should consider the possibility of explosions or fire when using this

device in close proximity to flammable anesthetic gases.

Do NOT use the ERO•SCAN

TM

in a highly oxygen-enriched environ-

ment, such as a hyperbaric chamber, oxygen tent, etc.

Equipment is not user repairable. Repairs and battery replacement

must be performed by a qualified service representative only.

This equipment/system may cause radio interference or may disrupt

the o

peration of nearby equipment. It may be necessary to take

mitigation measures, such as reorienting or relocating the

ERO•SCAN

TM

or shielding the location.

Use and store the instrument indoors only. It is recommended that the

instrument be operated within an ambient temperature range of 15 °C

to 35 °C / 59 °F to 95 °F and in relative humidity between 30 % and

90 % (non-condensing).

Transport the instrument in temperature between -20 °C to 50 °C / -

4 °F to 122 °F (relative humidity: 10 % - 95 % - non condensing).

Store the instrument in temperature between 0 °C to 50 °C / 32 °F to

122 °F (relative humidity: 10 % - 95 % - non condensing).

Annual calibration recommended.

CAUTION

WARNING

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TM

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5 Safety Precautions

The following safety precautions must be observed at all times. General safety precautions must be

followed when operating electrical equipment. Failure to observe these precautions could result in

damage to the equipment and injury to the operator or patient.

The employer should instruct each employee in the recognition and avoidance of unsafe conditions

and the regulations applicable to his or her work environment to control or eliminate any hazards

or other exposure to illness or injury.

It is understood that safety rules within individual organizations vary. If a conflict exists between

the material contained in this manual and the rules of the organization using this instrument, the

more stringent rules should take precedence.

The ERO•SCAN

®

is intended to be used by hearing healthcare professionals (i.e. ENT doctors,

audiologists) and/or technicians, neonatal nurses and school nurses who have been trained by a

hearing healthcare professional.

5.1 Warnings - General

If the system is not functioning properly, do not operate it until all

necessary repairs are made and the unit is tested and calibrated for

proper functioning in accordance with MAICO published

specifications.

Use only the disposable eartips designed for use with this instrument.

Never insert the probe tube

into the ear canal without affixing an

eartip.

The eartips are disposable and for single patient use only. Do not

clean or reuse eartips. Discard single-use equipment after use! In case

of re-use of the single-use equipment you enhance the risk of cross

contamination!

Probe tubes are disposable and should be replaced when clogged. If

a probe tube is reused after removal from the probe head, it will not

sit as tight as before.

Do not attempt to clean probe tubes. This may cause damage to the

probe.

Do not drop or otherwise cause undue impact to this device. If the

instrument is dropped or otherwise damaged, return it to the

manufacturer for repair and/or calibration. Do not use the instrument

if any damage is suspected.

WARNING

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TM

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5.2 Warning - Electric Shock Hazards

Do not open the case of the ERO•SCAN

TM

Instrument. Refer

servicing to qualified personnel.

Do not touch the contacts on the bottom of the instrument and the

patient at the same time.

Do not connect the instrument to the patient and the PC at the same

time.

5.3 Warning - In Case of Emergency

In case of emergency, disconnect the device from the computer.

In case of emergency, disconnect the instrument from the supply

mains by removing the micro-USB cable from the connector as

shown in Figure 2 on page 20.

Do not position the device or the printer in a way that it is difficult to

operate the disconnection of the device. The supply mains and the

power socket shall be accessible at all times.

Do not use the device if the mains cable and/or the outlet is damaged.

5.4 Warning - Explosion

This system is not explosion proof. Do not use in the presence of

flammable anesthetics or other gases.

5.5 Warning - Battery Safety

This instrument contains a rechargeable lithium-ion battery. The battery

is not user replaceable and must be returned to an authorized MAICO

service location for repair.

WARNING

In Case of Emergency

WARNING

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TM

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5.6 Warning – PC-Connection

Safety against electrical hazard is guaranteed only when the

connected notebook computer is powered by batteries respectively

the computer´s power supply accords to the IEC 60601-

1 or

IEC 60950-1 safety regulations.

To transfer data to a PC, establishing a PC-connection via USB is

required. See section 9.7 on how to safely establish a connection with a

power supplied PC or laptop (medical device/non-medical device) or to

a battery-driven laptop.

This equipment is intended to be connected to other equipment thus

forming a Medical Electrical

System. External equipment intended for

connection to signal input, signal output or other connectors shall comply

with the relevant product standard e.g. IEC 60950-1 for IT equipment and

the IEC 60601-series for medical electrical equipment. In addition, all

such combinations – Medical Electrical Systems – shall comply with the

safety requirements stated the general standard IEC 60601-1, edition 3,

clause 16. Any equipment not complying with the leakage current

requirements in IEC 60601-1 shall be kept

outside the patient

environment i.e. at least 1.5 m from the patient support or shall be supplied

via a separation transformer to reduce the leakage currents. Any person

who connects external equipment to signal input, signal output or other

connectors ha

s formed a Medical Electrical System and is therefore

responsible for the system to comply with the requirements. If in doubt,

contact qualified medical technician or your local representative. If the

device is connect to a PC (IT equipment forming a system) ensure not to

touch the patient while operating the PC. Do not touch the patient and the

printer at the same time.

If the device is connect to a PC (IT equipment forming a system) assembly

and modifications shall be evaluated by qualified medical technician

according to safety regulations in IEC 60601-series.

5.7 Warning - General

Proper use of this device depends on careful reading of all instructions.

WARNING

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TM

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6 Recycling/Disposal

Many local laws and regulations require special procedures to recycle or dispose of

electrical equipment-related waste including batteries, printed circuit boards, electronic

components, wiring and other elements of electronic devices. Follow all your respective

local laws and regulations for the proper disposal of batteries and any other parts of this

system.

Batteries may explode or cause burns, if disassembled, crushed or

exposed to fire or high temperatures.

WARNING

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TM

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7 Regulatory Symbols

REGULATORY SYMBOLS

SYMBOL

DESCRIPTION

Serial number

Date of manufacture

Manufacturer

Caution, consult accompanying documents

Warning, consult accompanying documents

Return to authorized representative, special disposal required

Reference number

Patient applied part type B according to IEC 60601-1

Refer to instruction manual (mandatory)

Keep away from rain

Transport and storage temperature range

Transport and storage humidity limitations

Transport and storage atmospheric pressure limitations

Voltage transformer

Electrostatic sensitive devices

Do not reuse

Conforms to European Medical Device Directive 93/42/EEC

Non-ionizing electromagnetic radiation

ETL listed mark

Logo

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TM

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8 Introduction

The purpose of the ERO•SCAN

TM

test system is to provide a rapid measurement and documentation

of Distortion Product Otoacoustic Emissions (DPOAEs) or Transient Evoked

Otoacoustic Emissions (TEOAEs) at several frequencies.

The ERO•SCAN

TM

is available as a Screening or Diagnostic version. Please see chapter 18 and 19

for further information.

8.1 How Does the ERO•SCAN

TM

Device Work?

The system consists of the instrument, Micro-

Probe, single-use eartips, replaceable probe

tubes, and other accessories. The

ERO•SCAN

TM

instrument contains the

hardware and software for generating the test

stimuli, measuring and displaying the OAEs,

and storing the results until they are printed.

The plastic housing contains circuit boards

that provide the signal processing and display

the test results. The instrument also contains

a rechargeable lithium-ion battery to power

the device. The instrument uses an organic

light-emitting diode (OLED) display screen

and three light-emitting diodes (LEDs) to

provide a visual display of test status to the

operator. Four membrane-type push buttons

located on the keypad of the device allow the

user to control testing and printing, and to

reset test protocols.

The Micro-Probe houses speaker and

microphone which produce test stimuli and

measure the sound pressure level (SPL)

present in the sealed ear canal. Interface of the

instrument to the ear canal is accomplished

through disposable eartips, which fit onto the

probe tube. The disposable eartips are color

coded to facilitate easy selection by size.

User Interface

Buttons

Probe Connector

Micro-USB

Connector

Figure 1

Charge Status

Indicator

Display

Test Status

Indicators

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TM

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8.2 How are the Results Stored and Reported?

When the ERO•SCAN

TM

is set in its default settings, the instrument will store the results from one

patient (left and right ear) in its non-volatile memory for subsequent printing. However, the

ERO•SCAN

TM

instrument is capable of storing up to 250 test results. The results are displayed via

the OLED on the front of the device and are stored in the device’s internal memory. After testing

is completed, results can be printed using the printer and/or exported to a computer. Test results are

stored in the non-volatile memory so the operator can delay printing until a later time if desired.

8.3 Sensitivity and Specificity

Sensitivity and specificity of this type of device are based on the test characteristics defined by the

user, and may vary depending on environmental and operating conditions. The presence of

otoacoustic emissions suggests normal outer hair cell function, which in turn correlates to normal

hearing. However, a passing result using this instrument is not an indication that the full auditory

system is normal. Thus, a PASS result should not be allowed to override other indications that

hearing is not normal. A full audiologic evaluation should be administered if concerns about hearing

sensitivity persist. A REFER test result should not be assumed to be an indicator of a lack of

auditory function, however, it should be followed with full audiologic diagnostic testing.

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Maico ERO SCAN Operating instructions

Maico ERO SCAN Operating instructions

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