Corel WordPerfect Office X6 User guide

Guidebook

Contents i

Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

WordPerfect tutorials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Quattro Pro tutorials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Presentations tutorials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

WordPerfect Lightning tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

ii Contents

Introduction 1

Introduction

Welcome to the Corel® WordPerfect® Office X6 Guidebook!

This guidebook gives you a hands-on learning experience to help you become familiar with the tools and

features of WordPerfect Office X6. The tutorials in this guidebook provide step-by-step instructions for

performing some common tasks. In addition to providing helpful background information, the tutorials let you

step right into the action, so you learn as you go. As you complete each tutorial, you’ll learn technical tips for

working with the programs, as well as valuable ideas that you can apply to your own documents, spreadsheets,

and slide shows.

In this section, you’ll find these topics:

• “Guidebook contents” on page 1

• “Documentation conventions” on page 2

• “Additional resources” on page 2

Guidebook contents

This guidebook contains tutorials for the following WordPerfect Office X6 programs.

WordPerfect

Corel® WordPerfect® is a word-processing program that lets you produce professional-looking documents,

such as newsletters, articles, reports, books, proposals, and brochures. You can easily add graphics, charts,

columns, and tables to any document. By using the Reveal Codes feature, you can control every element of a

document. In addition, the enhanced publishing features of WordPerfect let you publish your documents to

paper, PDF, and the Web. You can also create, edit, retrieve, validate, and save documents created with

Extensible Markup Language (XML).

For the WordPerfect tutorials, see page 3.

Quattro Pro

Corel® Quattro Pro® is a spreadsheet program that lets you manage, analyze, report, and share data.

Quattro Pro provides the tools you need to produce tables, financial forms, lists, databases, charts, and reports.

You can use Quattro Pro to perform simple tasks, such as creating personal budgets, or more complex tasks,

such as preparing year-end financial statements or creating reports from external databases. In addition,

Quattro Pro lets you create a single file and then publish it to paper, electronic media, and the Web.

For the Quattro Pro tutorials, see page 55.

Presentations

Corel® Presentations™ lets you create high-quality slide shows as well as project proposals, interactive reports,

demonstrations, multimedia presentations, flyers, signs, and banners. You can also publish slide shows and other

projects to HTML, XML, or PDF.

For the Presentations tutorials, see page 93.

2 Introduction

WordPerfect Lightning

Corel® WordPerfect® Lightning™ lets you view, capture, and reuse information and images. With

WordPerfect Lightning, you have the tools you need to work with others and to capture and fine-tune your

ideas. You can use WordPerfect Lightning to take notes or to view graphics, photos, or documents saved as

Microsoft® Word or WordPerfect files. When it’s time to polish your work, WordPerfect Lightning integrates

seamlessly with WordPerfect and Microsoft Word.

For the WordPerfect Lightning tutorial, see page 151.

Documentation conventions

Before you start using the documentation, it is important to understand the conventions used.

Additional resources

WordPerfect Office X6 provides additional learning resources: a user guide, Help files, Web-based resources,

and much more!

You can access these resources by using the Reference Center, which installs with WordPerfect Office X6. To

access the Reference Center, do one of the following:

•Click Start ` All programs ` WordPerfect Office X6 ` Reference Center.

• From within WordPerfect, Quattro Pro, or Presentations, click Help ` Reference Center.

When you see this Do this

Click File

` New.

Click the File menu, and click New in the menu.

Click Format

` Justification ` Left.

Click the Format menu, click Justification, and click

Left in the submenu that displays.

Enable a check box. Click the check box to place a check mark or an “X”

inside the box.

Disable an option. Click the option to remove the indicator.

Select text. Click and drag to highlight text.

Click an object. Click anywhere on an object.

Right-click, and click Paste. Press the right mouse button, and click Paste in the

submenu that displays.

Press Enter. Press the Enter key.

Ctrl + Shift Press the Ctrl key and the Shift key at the same time.

WordPerfect tutorials 3

WordPerfect tutorials

WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports,

proposals, books, and other documents. WordPerfect lets you add graphics, tables, and charts to documents.

You can publish to paper, electronic media, and the Web. WordPerfect allows you to format, structure, and

edit documents at any time and gives you complete control over their design. By creating projects in the

tutorials listed below, you will be introduced to the tools and features of WordPerfect.

Please choose a tutorial from the following list.

For additional tutorials, please visit us on the Web at www.wordperfect.com/tutorials.

“Creating footers” on page 5 — teaches you how to create footers in a sample real-estate document

“Creating styles for text and graphics” on page 13 — teaches you how to create styles for text and graphics in a

sample real-estate document

“Creating bulleted lists” on page 19 — teaches you how to create bulleted lists in a sample real-estate document

“Creating and formatting tables” on page 23 — teaches you how to create sand format tables in a sample real-

estate document

“Adding images and captions” on page 29 — teaches you how to add images and captions in a sample real-

estate document

“Adding a table of contents” on page 33 — teaches you how to add a table of contents in a sample real-estate

document

“Working with drop caps” on page 37 — teaches you how to work with drop caps

“Changing fonts” on page 43 — teaches you how to change the fonts in a document

“Working with footnotes” on page 47 — teaches you how to create footnotes

“Working with endnotes” on page 51 — teaches you how to create endnotes

4 WordPerfect tutorials

WordPerfect tutorials 5

Creating footers

A footer is the text that appears across the bottom of a page repeatedly throughout a document. The purpose

of a footer is to provide information that helps readers navigate through the document. Adding footers can

therefore improve the usability of a document and add consistency to the page design.

In this tutorial

You’ll add footers that display page numbers and other useful information.

• Step 1: Opening the sample document

• Step 2: Creating a working document

• Step 3: Adding the first footer

• Step 4: Adding a horizontal line to the first footer

• Step 5: Adding page numbering to the first footer

• Step 6: Adding the title of the document to the footer

• Step 7: Placing the first footer on odd-numbered pages

• Step 8: Adding the second footer

• Step 9: Adding a horizontal line to the second footer

• Step 10: Adding a company name and phone number to the second footer

• Step 11: Adding page numbering to the second footer

• Step 12: Placing the second footer on even-numbered pages

• Step 13: Removing the footer from specific pages

• Step 14: Setting the first page number

Step 1: Opening the sample document

First, you’ll need to access the sample document.

To open the sample document

1 Go to the following location (where X is the drive where the operating system is installed):

X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples

On Windows® XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\

X6\Tutorial Samples

2 Open the WP_1_Footers.wpd file.

Step 2: Creating a working document

Now that you have opened the sample document, you’ll save it with a new filename to create a working

document. By creating a working document, you’ll keep the sample document unchanged so that the tutorial

can be reused.

6 Creating footers

To create a working document

1 Click File ` Save as.

2 In the File name box, type the new filename (for example, My_Footers.wpd).

3 Click the Save button.

Step 3: Adding the first footer

Now you’re ready to add the first footer to your document.

To add the first footer

1 Click Insert ` Header/Footer.

2 Enable the Footer A option.

3 Click the Create button.

In the next few steps, you’ll be working within Footer A. If at some point you find yourself outside the

working area for Footer A, click Insert ` Header/Footer, enable the Footer A option, and click the

Edit button.

Step 4: Adding a horizontal line to the first footer

Next, you’ll add a horizontal line above the footer to create a visual separation between the footer text and the

document text.

To add a horizontal line to the first footer

•Click Insert ` Line ` Horizontal line.

You can also add a custom horizontal line to a header or footer. Click Insert ` Line ` Custom line.

Enable the Horizontal line option, and modify any of the settings in the line.

Step 5: Adding page numbering to the first footer

Now that you have created the footer and added the horizontal line, you’ll insert the page number.

WordPerfect tutorials 7

To add page numbering to the first footer

1 Press Enter to start a new line.

2 Click Format ` Page ` Insert page number.

3 Choose Page from the Number list.

4 Click the Insert button.

5 Choose To t a l p a g e s from the Number list.

6 Click the Insert button.

7 Click Close button.

Note that the current page number and the total number of pages appear together.

8 To fix the display, position the cursor in between the numbers, press the Spacebar, type the word of, and

then press the Spacebar again.

Step 6: Adding the title of the document to the footer

Now that you have added the page number to the footer, you’ll add the document title.

To add the title of the document to the footer

1 Position the cursor after the total number of pages, and click Format ` Line ` Flush right.

2 Ty p e Selling and Buying a Home.

3 Select all the text.

4 Apply bold formatting by clicking the Bold icon on the property bar.

An alternate way to create bold text is to click Format ` Font, click the Font tab, and enable the Bold

check box.

5 Clear the text selection by clicking the text.

Step 7: Placing the first footer on odd-numbered pages

The next step is to specify the placement of the footer in the document.

To place the first footer on odd-numbered pages

1 Click the Header/Footer placement button on the Header/Footer toolbar.

8 Creating footers

2 Enable the Odd pages option.

3 Exit the footer by clicking File ` Close.

Step 8: Adding the second footer

At this point in the tutorial, you formatted the first footer for all odd-numbered pages in the document. You’ll

now create a second footer.

To add the second footer

1 Position the cursor at the top of page 2.

2 Click Insert ` Header/Footer.

3 Enable the Footer B option.

4 Click the Create button.

In the next few steps, you’ll be working within Footer B. If at some point you find yourself outside the

working area for Footer B, click Insert ` Header/Footer, enable the Footer B option, and click the

Edit button.

Step 9: Adding a horizontal line to the second footer

Next, you’ll add a horizontal line to the second footer.

To add a horizontal line to the second footer

•Click Insert ` Line ` Horizontal line.

Step 10: Adding a company name and phone number to the second

footer

With the second footer and horizontal line in place, you’ll add a company name and phone number.

To add a company name and phone number to the second footer

1 Press Enter to start a new line.

2 Ty p e Acme Real Estate 555-555-1234.

3 Click after Estate.

Make sure that the cursor appears after Estate.

4 Click Insert ` Symbol.

5 In the Symbols dialog box, choose Ty p o g r a p h i c s y m b o l s from the Set list box.

6 In the Number box, type 4,2 to choose the square bullet.

WordPerfect tutorials 9

This symbol matches the one used in the final real-estate document, which you are re-creating in these

tutorials.

7 Click the Insert and Close button.

Step 11: Adding page numbering to the second footer

With the company name and phone number in place, you’ll add page numbers.

To add page numbering to the second footer

1 Position the cursor after the phone number, and click Format ` Line ` Flush right.

2 Click Format ` Page ` Insert page number.

3 Choose Page from the Number list.

4 Click the Insert button.

5 Choose To t a l p a g e s from the Number list.

6 Click the Insert button.

7 Click the Close button.

You’ll notice that the current page number is displayed together with the total number of pages.

8 To fix the display, position the cursor in between the numbers, and press the Spacebar. Then, type the

word of, and press the Spacebar again.

9 Highlight all the text.

10 Click the Bold icon on the property bar.

11 Clear the text selection by clicking the text.

Step 12: Placing the second footer on even-numbered pages

The next step is to specify the placement of the footer on even-numbered pages.

10 Creating footers

To place the second footer on even-numbered pages

1 On the Header/Footer toolbar, click the Header/Footer placement button.

2 Enable the Even pages option.

3 Click the OK button.

4 Exit the footer by clicking File ` Close.

Step 13: Removing the footer from specific pages

The footers now appear on all pages in the document, including the title page and the table of contents. In the

next step, you’ll remove the footers from both the title page and the table of contents.

To remove the footer from specific pages

1 With the cursor on page 1, click Format ` Page ` Suppress.

2 Enable the Footer A and Footer B check boxes.

3 Click the OK button.

4 Repeat the previous three steps for pages 2 and 3.

You can also use delay codes to keep footers from displaying on a specific page of a document, such as

a title page. For more information about delay codes, see “Inserting and editing delay codes” in the

WordPerfect Help.

Step 14: Setting the first page number

You can now set the first page number for the document.

To set the first page number

1 With the cursor on page 4, click Format ` Page ` Numbering.

2 Click the Set value button.

WordPerfect tutorials 11

3 In the Set page number box, type 1.

4 Enable the Always keep number the same option.

5 Click the OK button.

6 To exit the Page Numbering Format dialog box without inserting another page number, click the Cancel

button.

You can also...

WordPerfect lets you edit the text in your footers.

You can also discontinue a footer to remove it from the remainder of the document.

To edit the text in a footer

1 Click Insert ` Header/Footer.

2 Enable one of the following options:

• Footer A

• Footer B

3 Click the Edit button.

4 Make changes to the footer text.

To discontinue a footer

1 Click Insert ` Header/Footer.

2 Enable one of the following options:

• Footer A

• Footer B

3 Click the Discontinue button.

From here...

Congratulations! You have successfully inserted footers into your document.

You can explore WordPerfect further on your own, or you can become productive quickly by completing some

of the other WordPerfect tutorials. For more information about the topics and tools presented in this tutorial,

please see the main WordPerfect Help.

By completing the following tutorials in sequence, you’ll re-create the final real-estate document

(WP_Final.wpd), which is installed in the Tutorial Samples folder:

• “Creating styles for text and graphics” on page 13

• “Creating bulleted lists” on page 19

• “Creating and formatting tables” on page 23

• “Adding images and captions” on page 29

• “Adding a table of contents” on page 33

12 Creating footers

WordPerfect tutorials 13

Creating styles for text and graphics

A style is a collection of formatting attributes that are applied to text or graphics. By using styles, you can

ensure visual consistency throughout a document and avoid having to repeat multiple formatting tasks for

every instance of a particular text or graphic element. Whenever you change the formatting in a style, you

change the appearance of all text or graphics that use that style. The text styles that you create are saved with

the active document.

In this tutorial

You’ll create styles for the section headings in a sample document.

• Step 1: Opening the sample document

• Step 2: Creating a working document

• Step 3: Creating a text style for the main heading

• Step 4: Adding formatting to the Main Heading style

• Step 5: Adding a marker for the table of contents

• Step 6: Creating a text style for subheadings

• Step 7: Adding formatting to the Subheading style

• Step 8: Adding a second marker for the table of contents

• Step 9: Applying the Main Heading style

• Step 10: Applying the Subheading style

Step 1: Opening the sample document

First, you’ll need to access the sample document.

To open the sample document

1 Go to the following location (where X is the drive where the operating system is installed):

X:\Users\Public\Public Documents\WordPerfect Office\X6\Tutorial Samples

On Windows XP: X:\Documents and Settings\All Users\Shared Documents\WordPerfect Office\

X6\Tutorial Samples

2 Open the WP_2_Styles.wpd file.

Step 2: Creating a working document

Now that you have opened the sample document, you’ll save it with a new filename to create a working

document. By creating a working document, you’ll keep the sample document unchanged so that the tutorial

can be reused.

To create a working document

1 Click File ` Save as.

2 In the File name box, type the new filename (for example, My_Styles.wpd).

14 Creating styles for text and graphics

3 Click the Save button.

Step 3: Creating a text style for the main heading

You’re now ready to create a new text style. First, you’ll create a text style for the headings in your document.

To create a text style for the main heading

1 Click Format ` Styles.

2 Click the Create button.

3 In the Styles editor dialog box, type Main Heading in the Style name box.

4 Type the following description for the style in the Description box: Main heading style for section titles.

5 In the Ty p e list box, check to make sure that the default setting of Paragraph appears.

Do not close the Styles editor dialog box — you’ll need to use it in the next step.

Step 4: Adding formatting to the Main Heading style

You can now add a little extra formatting to the style you just created.

To a dd formatting to the Main Heading style

1 On the menu bar within the Styles editor dialog box, click Format ` Font.

2 In the Font Properties dialog box, choose AvantGarde from the Face list.

3 From the Size list, choose 14.

4 Click Format ` Justification ` Center.

Again, you’ll be using the Styles editor dialog box in the next step, so do not close it.

Step 5: Adding a marker for the table of contents

Next, you’ll mark the main heading element for use in a table of contents. The Styles editor dialog box makes

it convenient to do this at the same time that you format a style element.

To add a marker for the table of contents

1 Enable the Show ‘off codes’ check box.

2 In the Contents area, select the code that is called Codes to the left are ON - Codes to the right are

OFF.

WordPerfect tutorials 15

3 Click To o l s ` Reference ` Table of Contents.

4 Click the Mark 1 button.

Mark 1 indicates that this heading is the highest-level heading in the document.

5 Click the Close button.

6 In the Styles editor dialog box, click the OK button.

Do not close the Styles dialog box — you’ll need to use it in the next step.

Step 6: Creating a text style for subheadings

Now that you’ve created a custom style for the main headings in your document, you need to make a text style

for the subheading.

To create a text style for subheadings

1 Click the Create button.

2 In the Styles editor dialog box, type Subheading in the Style name box.

3 Type the following description for the style in the Description box: Secondary heading style for

subheadings.

4 In the Ty p e list box, leave the default as Paragraph.

Step 7: Adding formatting to the Subheading style

You can now add formatting to the Subheading style you just created.

To add formatting to the Subheading style

1 On the menu bar within the Styles editor dialog box, click Format ` Font.

2 In the Font Properties dialog box, choose Bold.

16 Creating styles for text and graphics

3 From the Size list, choose 12.

4 Click the OK button.

5 Click Format ` Justification ` Center.

Again, you’ll be using the Styles editor dialog box in the next step, so do not close it.

Step 8: Adding a second marker for the table of contents

Next, you’ll mark the subheading element for use in a table of contents. The Styles editor dialog box makes it

convenient to do this at the same time that you format a style element.

To add a second marker for the table of contents

1 Enable the Show ‘off codes’ check box.

2 In the Contents area, select the code that is called Codes to the left are ON - Codes to the right are

OFF.

3 Click To o l s ` Reference ` Ta b l e o f C o n t e n t s .

4 Click the Mark 2 button.

Mark 2 indicates that this heading is the second-level heading in the document.

5 Click the Close button.

6 In the Styles editor dialog box, click the OK button.

7 In the Styles dialog box, click the Close button.

Step 9: Applying the Main Heading style

Next, you’ll apply the custom Main Heading style that you’ve just created to the document.

To apply the Main Heading style

1 In your document, select the text Selling Your Home.

2 Click Format ` Styles.

3 Choose Main Heading from the Available styles list.

4 Click the Insert button.

5 Repeat the process for the three remaining centered headings in your document.

Step 10: Applying the Subheading style

Next, you’ll apply the custom Subheading style that you’ve just created to the document.

To apply the Subheading style

1 Select the text Prepare your home for sale.

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Corel WordPerfect Office X6 User guide

Corel WordPerfect Office X6 User guide

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