Corel WordPerfect Office X4 User guide

X4

GUIDEBOOK

®

Contents

COREL WORDPERFECT OFFICE X4 GUIDEBOOK

Contents i

PART 1: BASICS

1 — Welcome to Corel WordPerfect Office X4 . . . . . . . . . . . . . . . . . . . . 3

2 — Getting started with Corel WordPerfect Office X4 . . . . . . . . . . . . . 7

3 — Learning to use Corel WordPerfect Office X4 . . . . . . . . . . . . . . . . 13

PART 2: TUTORIALS

4 — How to create footers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

5 — How to create styles for text and graphics. . . . . . . . . . . . . . . . . . . 29

6 — How to create bulleted lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

7 — How to create and format tables . . . . . . . . . . . . . . . . . . . . . . . . . . 41

8 — How to add images and captions . . . . . . . . . . . . . . . . . . . . . . . . . . 47

9 — How to add a table of contents . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

10 — How to add formulas to Quattro Pro spreadsheets . . . . . . . . . . . . 55

11 — How to create customized slide shows . . . . . . . . . . . . . . . . . . . . . 61

12 — How to gather information with WordPerfect Lightning . . . . . . . . 69

PART 3: REFERENCE

13 — Sharing content with others . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

14 — Working with users of Microsoft Office . . . . . . . . . . . . . . . . . . . . . 87

PART 1: BASICS

Welcome to Corel WordPerfect Office X4 3

Welcome to Corel

WordPerfect Office X4 1

B

ASICS

Welcome to Corel® WordPerfect® Office X4, a feature-rich suite of

productivity software that includes word-processing, spreadsheet,

presentation, and address book programs.

About this guidebook

This guidebook gives you a hands-on learning experience to help you

become familiar with the tools and features of Corel WordPerfect

Office. By following the tutorials and by reading the information in the

“Basics” and “Reference” chapters, you'll learn how easy it is to create

and share professional-looking documents, spreadsheets, and slide

shows.

The chapters in this guidebook are divided into three parts: “Basics,”

“Tutorials,” and “Reference.”

Basics

Chapters 1 through 3 introduce you to the programs and utilities

included in Corel WordPerfect Office. In this part of the guidebook,

you'll find instructions on how to register the product and how to

access technical support. You'll also discover how to access additional

learning resources that can help you use the software more efficiently.

Tutorials

Chapters 4 through 12 provide simple tutorials with step-by-step

instructions for performing some common tasks. In addition to

providing helpful background information, the tutorials let you step

right into the action, so you learn as you go. As you complete each

PART 1: BASICS

4 Corel WordPerfect Office X4 Guidebook

tutorial, you’ll learn technical tips for working with the programs, as

well as valuable ideas that you can apply to your own documents,

spreadsheets, and slide shows.

For most of the tutorials, you'll start by opening a file from the Tutorial

Samples folder, which is installed with Corel WordPerfect Office X4 on

the drive where your operating system is installed. Then, you'll save the

file to a working file so that you can perform the tasks described in the

tutorial while keeping the sample file unchanged.

WordPerfect®: By completing the WordPerfect tutorials (Chapters 4

through 9) in sequence, you’ll re-create the final real-estate document

(WP_Final.wpd), which is installed in the Tutorial Samples folder. At the

same time, you’ll learn to incorporate the tools into your workflow and

use them to enhance the shape and structure of your own documents.

Quattro Pro®: By completing the Quattro Pro tutorial (Chapter 10),

you’ll learn how to create a basic formula that determines the average

cost per unit of stock. The formula totals the cost of the purchase,

including the commission, and then divides the total by the number of

stocks purchased. You’ll use basic operators and cell references to

create this formula.

Presentations™: By completing the Presentations tutorial (Chapter 11),

you’ll learn how to create a customized slide show by importing an

outline from a WordPerfect document. When you import an outline, the

headings in the WordPerfect document appear in the Presentations file

as slide titles, and the corresponding body text appears under the slide

titles.

Corel® WordPerfect® Lightning™: By completing the WordPerfect

Lightning tutorial (Chapter 12), you’ll learn how to use the Navigator,

Notes window, and Viewer to gather information from a variety of

sources and send it to WordPerfect. And, if you’ve already completed

the WordPerfect tutorials, you’ll know how to format your rough

content and create a polished document.

PART 1: BASICS

Welcome to Corel WordPerfect Office X4 5

Reference

Chapters 13 and 14 describe the tools and features that let you share

content with others. You’ll learn how to convert your files to the

industry-standard file formats PDF and HTML, and how to open PDF

files with WordPerfect and WordPerfect Lightning. If you are

transitioning from Microsoft® Office programs, or if you need to share

work with Microsoft Office users, you'll learn how easy it is to open,

import, export, and save Microsoft Office files. The compatibility

features of Corel WordPerfect Office let you easily share files with users

of Microsoft® Word, Microsoft® Excel®, or Microsoft® PowerPoint®.

About Corel Corporation

Corel is a leading developer of graphics, productivity, and digital media

software, with more than 100 million users worldwide. The company’s

product portfolio includes some of the world’s most popular and widely

recognized software brands, including CorelDRAW® Graphics Suite,

Corel® Paint Shop Pro®, Corel® Painter™, Corel DESIGNER®, Corel®

WordPerfect® Office, WinZip®, and iGrafx®. In 2006, Corel acquired

InterVideo, makers of WinDVD®, and Ulead, a leading developer of

video, imaging, and DVD authoring software. Designed to help people

become more productive and express their creative potential, Corel’s

full-featured software products set a higher standard for value in being

easier to learn and use. The industry has responded with hundreds of

awards recognizing Corel’s leadership in software innovation, design,

and value. Corel’s products are sold in more than 75 countries through

a well-established network of international resellers, retailers, original

equipment manufacturers, online providers, and Corel’s global Web

sites. With its headquarters in Ottawa, Canada, the company has major

offices in the United States, the United Kingdom, Germany, China, and

Japan. Corel’s stock is traded on the NASDAQ under the symbol CREL

and on the TSX under the symbol CRE.

PART 1: BASICS

Getting started with Corel WordPerfect Office X4 7

Getting started with

Corel WordPerfect Office X4 2

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Corel WordPerfect Office is a feature-rich suite of productivity software

that includes word-processing, spreadsheet, presentation, and address

book programs. The suite is designed for compatibility with Microsoft

Office and with industry-standard file formats such as PDF and HTML.

In this chapter, you’ll learn about

• main programs in Corel WordPerfect Office

• additional programs and utilities

• registering Corel WordPerfect Office

Main programs in

Corel WordPerfect Office

This section describes the main programs that are included in

Corel WordPerfect Office. Note that not all of the programs described

here are included in every edition of the software. You can find more

information about each of these programs in other sections of this

guidebook and in the Help accessible within each program.

WordPerfect

WordPerfect is a word-processing program that lets you produce

professional-looking documents, such as newsletters, articles, reports,

books, proposals, and brochures. You can easily add graphics, charts,

columns, and tables to any document. By using the Reveal Codes

feature, you can control every element of a document. In addition, the

enhanced publishing features of WordPerfect let you publish your

documents to paper, PDF, and the Web. You can also create, edit,

PART 1: BASICS

8 Corel WordPerfect Office X4 Guidebook

retrieve, validate, and save documents created with Extensible Markup

Language (XML).

Quattro Pro

Quattro Pro is a spreadsheet program that lets you manage, analyze,

report, and share data. Quattro Pro provides the tools you need to

produce tables, financial forms, lists, databases, charts, and reports.

You can use Quattro Pro to perform simple tasks, such as creating

personal budgets, or more complex tasks, such as preparing year-end

financial statements or creating reports from external databases. In

addition, Quattro Pro lets you create a single file and then publish it to

paper, electronic media, and the Web.

Presentations

With Presentations, you can create high-quality slide shows as well as

project proposals, interactive reports, demonstrations, multimedia

presentations, flyers, signs, and banners. You can also publish slide

shows and other projects to HTML, XML, or PDF.

Presentations Graphics

Presentations Graphics™ lets you create drawings, edit and create

bitmaps, and convert vector images to bitmaps.

WordPerfect Lightning

WordPerfect Lightning was invented to make the common tasks of

viewing, capturing, and reusing information and images simpler and

easier than ever before. WordPerfect Lightning 1.0 gives you the tools

you need to work with others and to capture and fine-tune your ideas.

You can use this application to take notes or to view graphics, photos,

or documents saved as PDF, Microsoft Word, or WordPerfect files. When

it’s time to polish your work, WordPerfect Lightning integrates

seamlessly with Corel WordPerfect Office and Microsoft Word —

something no online office tool does.

PART 1: BASICS

Getting started with Corel WordPerfect Office X4 9

WordPerfect Lightning has three components: the Navigator, the

Viewer, and the Notes window.

The Navigator

Using the Navigator, you can create, store, and organize your

WordPerfect Lightning notes in a familiar tree structure.

The Viewer

The Viewer is a lightweight and versatile file-viewing alternative for

PDF, Microsoft Word, WordPerfect, and image files. As a PDF reader, the

Viewer lets you search a PDF file and read the comments and

information it contains. What’s more, WordPerfect Lightning offers

clickable links and intuitive page rotation, so you can use it to replace

Adobe® Reader® and other PDF-viewing programs.

The Notes window

The Notes window lets you capture your ideas and reuse information

from other sources. It gives you access to standard word-processing

features, such as fonts and font styles, bullets and numbering, text

alignment, tables, and color. The Notes window even lets you insert

graphics or pictures into your notes.

Corel Visual Intelligence

Corel® Visual Intelligence™ is a business-intelligence program that

anyone can use for visualizing and analyzing data. When you open a

Quattro Pro spreadsheet in Corel Visual Intelligence, a graph that best

suits the data is automatically displayed. Color-coded cells let you

quickly identify value ranges, and rich visual graphs help you better

understand your data. You can customize your analysis with a series of

options that let you adjust the range of data being analyzed and

visualized. You can also use data from Microsoft Excel spreadsheets or

legacy Quattro Pro files, going back to version 9. A built-in learning

guide walks you through the basics of Corel Visual Intelligence step by

step.

PART 1: BASICS

10 Corel WordPerfect Office X4 Guidebook

Additional programs and utilities

In addition to the main programs already discussed, other programs

and utilities are included in Corel WordPerfect Office X4. This section

describes some of these programs. Not all editions of the software

include these items.

Program or utility Description

Clipbook™ Clipbook is a utility that works with any

Windows®-based program to store multiple

items, called clips, in an unlimited number

of clipboards. Clips can be text, sounds, or

graphics.

CorelMEMO™ CorelMEMO is an electronic notepad in

Presentations that lets you add comments

to slide shows and drawings.

Equation Editor Equation Editor lets you insert and format

mathematical and scientific equations in a

WordPerfect document or Presentations

slide show.

Grammatik® You can use Grammatik to check an entire

document, or part of a document, for

grammar, spelling, and style errors.

Grammatik also analyzes the grammatical

structure of a document and provides

statistics about the writing style, the types

of errors flagged in the document, and the

level of readability.

Macros Macros are time-saving programming scripts

that automate routine tasks.

PART 1: BASICS

Getting started with Corel WordPerfect Office X4 11

PerfectScript™ PerfectScript is the macro language for

WordPerfect, Quattro Pro, and

Presentations. This command-based

language lets you record the results of

keystrokes or mouse selections instead of

recording the keystrokes themselves.

PerfectExpert™ The PerfectExpert can guide you through a

detailed project, such as creating a resume,

or it can guide you through a smaller task,

such as inserting a clipart image. The

PerfectExpert even provides you with

galleries of professionally designed

documents. You can choose one of these

documents and tailor its layout and content

to match your needs.

Spell Checker Spell Checker is a writing tool that identifies

misspelled words, duplicate words, and

irregular capitalization in text selections.

TextArt™ TextArt lets you transform words into

designs. You can use multiple visual effects,

such as font, color, and rotation options, to

create professional-looking two-

dimensional or three-dimensional images.

Thesaurus The Thesaurus is a writing tool that helps

you refine your writing by letting you look

up synonyms, antonyms, and related words.

Corel WordPerfect Office

conversion utility

The Corel WordPerfect Office conversion

utility allows you to convert the file format

of a document without having to open

WordPerfect.

Program or utility Description

PART 1: BASICS

12 Corel WordPerfect Office X4 Guidebook

Registering Corel WordPerfect Office

Registering Corel WordPerfect Office gives you timely access to the

latest product updates and to high-quality technical support.

The serial number on the registration card is proof that you own a legal

copy of Corel WordPerfect Office. You need the serial number when

you call Corel Technical Support, upgrade to a new version of

Corel WordPerfect Office, or order replacement CDs.

You can use any of the following methods to register:

• Fill out the Corel WordPerfect Office registration card, and return it

to Corel. You can do this during the installation, while the setup

program is running.

• Fill out the electronic form that appears when the software

installation is completed. You’ll need access to the Internet to use

this method.

• Visit Corel on the Web, and complete the registration form at

www.corel.com.

PART 1: BASICS

Learning to use Corel WordPerfect Office X4 13

Learning to use

Corel WordPerfect Office X4 3

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ASICS

In addition to following the tutorials in this guidebook, you can access

information from within each program of Corel WordPerfect Office to

help you learn to use the software efficiently. You can also use the

PerfectExpert, a tool that helps you work more quickly while you

become familiar with the programs.

In this chapter, you’ll learn about

• using the Help

• documentation conventions

• using the PerfectExpert

• using CorelTUTOR™

• other learning resources

• sending feedback

Using the Help

The Help is the most comprehensive source of information for each of

the main programs in Corel WordPerfect Office. The Help Topics dialog

box provides three ways to find information. You can choose a topic

from the Contents page, use the Index page to search for a specific

topic, or use the Search page to search for specific words and phrases.

If you want, you can also print topics from the Help.

WordPerfect Lightning includes a Web-based Help system, which

contains a full range of topics in a searchable format. The Help system

for WordPerfect Lightning opens in a separate browser window on your

screen.

PART 1: BASICS

14 Corel WordPerfect Office X4 Guidebook

Context-sensitive Help

WordPerfect, Quattro Pro, and Presentations include several forms of

context-sensitive Help to assist you while you work. You can access

context-sensitive Help from the menus, dialog boxes, and toolbars.

To access Help topics in WordPerfect, Quattro Pro, or

Presentations

• Click Help ` Help topics.

To access Help topics in WordPerfect Lightning

• Click the Help button , and click Help topics.

To print an entire section of the Help

1 On the Contents page, choose a section.

2 Click Print.

To print a selected Help topic

• Right-click the Help topic window, and click Print.

To use context-sensitive Help

• Perform an action from the following table to find information

about specific workspace components.

For help with Do the following

Menu commands Point to a command.

A brief description, called a tooltip, appears.

Toolbar buttons Point to a button.

A brief description, called a tooltip, appears.

Dialog boxes Click Help in the dialog box, or press F1.

Dialog box controls Click the What’s This? button in a dialog

box, and click the control.

PART 1: BASICS

Learning to use Corel WordPerfect Office X4 15

Documentation conventions

Before you start to follow procedures in this guidebook or the Help,

make sure that you understand the documentation conventions that are

used.

The following conventions are related to using the mouse.

The following conventions are related to keyboard actions.

When instructed to Do the following

Click Edit ` Select `

Sentence

Click the Edit menu, click Select, and click

Sentence in the menu that appears.

Enable a check box Click the check box to place a check mark or

an “X” in the box.

Disable a check box Click the check box to remove the check

mark or “X”.

Select text Drag to highlight text.

Click a paragraph Click to position the cursor in the paragraph.

Click a frame Click anywhere in a frame, or click the

border of the frame.

Right-click, and click

Paste

Click the right mouse button, and click the

Paste command in the menu that appears.

When instructed to Do the following

Press Enter Press the Enter key on your keyboard.

Press Ctrl + Shift Press the Control key, and continue to hold

it down while pressing the Shift key.

PART 1: BASICS

16 Corel WordPerfect Office X4 Guidebook

The following icons appear in this guidebook.

Using the PerfectExpert

The PerfectExpert incorporates the best features of QuickTask™ and

Coaches, which were included in earlier versions of Corel WordPerfect

Office, with galleries of professionally designed document

templates.You can choose any template and then tailor its layout and

content to match your needs.

You can use the PerfectExpert to guide you through a detailed project,

such as creating a resume, or a smaller task, such as inserting a clipart

image.

To create a document by using a template

1 From within a Corel WordPerfect Office program, click File ` New

from project.

2 Click the Create new tab.

3 Choose one of the following programs from the list box:

• WordPerfect

• Quattro Pro

• Presentations

If the program you want is not displayed in the list box, click

Options, and click Refresh projects.

4 Choose a project template from the list.

5 Click the Create button.

When you see this It indicates

A note — provides related information, such

as the conditions that are necessary to

perform a procedure

A tip — provides helpful suggestions,

including shortcuts and alternate steps for

procedures

PART 1: BASICS

Learning to use Corel WordPerfect Office X4 17

Some WordPerfect project templates use prompts to guide you

through the process of adding information to a document. For

more information about prompts, see “Automating project

templates by using prompts” in the WordPerfect Help.

To use the PerfectExpert

• From WordPerfect, Quattro Pro, or Presentations, click Help `

PerfectExpert.

Using CorelTUTOR

CorelTUTOR provides a series of tutorials that introduce you to the

basic and advanced features of WordPerfect, Quattro Pro, and

Presentations. You can access the tutorials from the main program

windows.

To access CorelTUTOR

• Click Help ` CorelTUTOR.

Other learning resources

Additional resources are available to help you learn to use

Corel WordPerfect Office.

The Web

The Corel Web site contains a multitude of information and links to help

answer your questions about Corel WordPerfect Office.

Corel Store

To learn how to get more out of Corel WordPerfect Office, you can visit

the Corel® Store™ on the Web at buy.corel.com. This online shopping

forum provides listings of books, tutorials, and training videos.

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Corel WordPerfect Office X4 User guide

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