HP LaserJet Enterprise MFP M528 series User guide

Category
Laser/LED printers
Type
User guide
User Guide
www.hp.com/videos/LaserJet
www.hp.com/support/ljM528mfp
LaserJet Enterprise MFP M528
LaserJet Enterprise Flow MFP M528
HP LaserJet Enterprise MFP M528
User Guide
Copyright and License
© Copyright 2019 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 1, 4/2019
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Table of contents
1 Printer overview ........................................................................................................................................................................................ 1
Warning icons ............................................................................................................................................................................ 1
Potential shock hazard ............................................................................................................................................................ 3
Printer views .............................................................................................................................................................................. 4
Printer front view ................................................................................................................................................. 4
Printer back view .................................................................................................................................................. 5
Interface ports ...................................................................................................................................................... 6
Control-panel view ............................................................................................................................................... 7
How to use the touchscreen control panel ................................................................................. 8
Printer specications ............................................................................................................................................................. 10
Technical specications .................................................................................................................................... 10
Supported operating systems ......................................................................................................................... 12
Mobile printing solutions .................................................................................................................................. 14
Printer dimensions ............................................................................................................................................ 14
Power consumption, electrical specications, and acoustic emissions .................................................... 15
Operating-environment range ........................................................................................................................ 15
Printer hardware setup and software installation ............................................................................................................ 16
2 Paper trays .............................................................................................................................................................................................. 17
Introduction ............................................................................................................................................................................. 17
Load paper to Tray 1 ............................................................................................................................................................. 18
Load paper to Tray 1 (multipurpose tray) ..................................................................................................... 18
Tray 1 paper orientation ................................................................................................................................... 19
Use alternative letterhead mode .................................................................................................................... 20
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 20
Load paper to Tray 2 and the 550-sheet trays ................................................................................................................. 21
Load paper to Tray 2 and the 550-sheet trays ............................................................................................ 21
Tray 2 and the 550-sheet trays paper orientation ...................................................................................... 23
Use alternative letterhead mode .................................................................................................................... 20
Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 20
Load and print envelopes ..................................................................................................................................................... 25
Print envelopes .................................................................................................................................................. 25
ENWW iii
Envelope orientation ......................................................................................................................................... 25
Load and print labels ............................................................................................................................................................. 26
Manually feed labels ......................................................................................................................................... 26
Label orientation ............................................................................................................................................... 26
Use the convenience stapler (f, c, and z models) .............................................................................................................. 27
Use the stapler ................................................................................................................................................... 27
3 Supplies, accessories, and parts .......................................................................................................................................................... 29
Order supplies, accessories, and parts ............................................................................................................................... 30
Ordering .............................................................................................................................................................. 30
Supplies and accessories ................................................................................................................................. 30
Maintenance/long-life consumables .............................................................................................................. 31
Customer self-repair parts ............................................................................................................................... 31
Congure the HP toner-cartridge-protection supply settings ........................................................................................ 33
Introduction ........................................................................................................................................................ 33
Enable or disable the Cartridge Policy feature ............................................................................................. 34
Use the printer control panel to enable the Cartridge Policy feature ................................... 34
Use the printer control panel to disable the Cartridge Policy feature .................................. 34
Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............. 34
Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 35
Troubleshoot Cartridge Policy control panel error messages ............................................... 35
Enable or disable the Cartridge Protection feature ...................................................................................... 36
Use the printer control panel to enable the Cartridge Protection feature ........................... 36
Use the printer control panel to disable the Cartridge Protection feature .......................... 36
Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature ..... 37
Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 37
Troubleshoot Cartridge Protection control panel error messages ....................................... 38
Replace the toner cartridge .................................................................................................................................................. 39
Cartridge information ....................................................................................................................................... 39
Remove and replace the cartridge .................................................................................................................. 40
Replace the staple cartridge (f, c, and z models) .............................................................................................................. 44
Introduction ........................................................................................................................................................ 44
Remove and replace the staple cartridge ...................................................................................................... 44
4 Print .......................................................................................................................................................................................................... 47
Print tasks (Windows) ............................................................................................................................................................ 48
How to print (Windows) .................................................................................................................................... 48
Automatically print on both sides (Windows) ............................................................................................... 48
Manually print on both sides (Windows) ........................................................................................................ 49
Print multiple pages per sheet (Windows) .................................................................................................... 49
Select the paper type (Windows) .................................................................................................................... 50
iv ENWW
Additional print tasks ........................................................................................................................................ 51
Print tasks (macOS) ............................................................................................................................................................... 52
How to print (macOS) ........................................................................................................................................ 52
Automatically print on both sides (macOS) ................................................................................................... 52
Manually print on both sides (macOS) ........................................................................................................... 52
Print multiple pages per sheet (macOS) ........................................................................................................ 53
Select the paper type (macOS) ........................................................................................................................ 53
Additional print tasks ........................................................................................................................................ 51
Store print jobs on the printer to print later or print privately ........................................................................................ 55
Introduction ........................................................................................................................................................ 55
Create a stored job (Windows) ......................................................................................................................... 55
Create a stored job (macOS) ............................................................................................................................ 56
Print a stored job ............................................................................................................................................... 57
Delete a stored job ............................................................................................................................................ 58
Delete a job that is stored on the printer .................................................................................. 58
Change the job storage limit ....................................................................................................... 58
Information sent to printer for Job Accounting purposes ........................................................................... 58
Mobile printing ........................................................................................................................................................................ 59
Introduction ........................................................................................................................................................ 59
Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing ............................................................................................ 60
Enable wireless printing ............................................................................................................... 60
Change the Wi-Fi Direct name .................................................................................................... 60
HP ePrint via email ............................................................................................................................................ 61
AirPrint ................................................................................................................................................................. 61
Android embedded printing ............................................................................................................................. 62
Print from a USB ash drive ................................................................................................................................................. 63
Enable the USB port for printing ..................................................................................................................... 64
Method one: Enable the USB port from the printer control panel ........................................ 64
Method two: Enable the USB port from the HP Embedded Web Server (network-
connected printers only) .............................................................................................................. 64
Print USB documents ........................................................................................................................................ 64
Print using high-speed USB 2.0 port (wired) ..................................................................................................................... 66
Enable the high-speed USB port for printing ................................................................................................ 67
Method one: Enable the high-speed USB 2.0 port from the printer control panel
menus ............................................................................................................................................. 67
Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web
Server (network-connected printers only) ................................................................................ 67
5 Copy .......................................................................................................................................................................................................... 69
Make a copy ............................................................................................................................................................................. 69
Copy on both sides (duplex) ................................................................................................................................................. 71
ENWW v
Additional copy tasks ............................................................................................................................................................. 72
6 Scan .......................................................................................................................................................................................................... 73
Set up Scan to Email .............................................................................................................................................................. 74
Introduction ........................................................................................................................................................ 74
Before you begin ................................................................................................................................................ 74
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 74
Step two: Congure the Network Identication settings ............................................................................ 75
Step three: Congure the Send to Email feature .......................................................................................... 77
Method one: Basic conguration using the Email Setup Wizard ........................................... 77
Method two: Advanced conguration using the Email Setup ................................................ 80
Step four: Congure the Quick Sets (optional) .............................................................................................. 84
Step ve: Set up Send to Email to use Oice 365 Outlook (optional) ....................................................... 86
Introduction ................................................................................................................................... 86
Congure the outgoing email server (SMTP) to send an email from an Oice 365
Outlook account ............................................................................................................................ 86
Set up Scan to Network Folder ............................................................................................................................................ 88
Introduction ........................................................................................................................................................ 88
Before you begin ................................................................................................................................................ 88
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 74
Step two: Set up Scan to Network Folder ...................................................................................................... 90
Method one: Use the Scan to Network Folder Wizard ............................................................ 90
Method two: Use Scan to Network Folder Setup ..................................................................... 92
Step one: Begin the conguration ......................................................................... 92
Step two: Congure the Scan to Network Folder settings ................................. 93
Step three: Complete the conguration ............................................................. 102
Set up Scan to SharePoint® (Flow models only) ............................................................................................................. 103
Introduction ...................................................................................................................................................... 103
Before you begin ............................................................................................................................................. 103
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 74
Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set ............................. 104
Scan a le directly to a Microsoft® SharePoint site .................................................................................... 106
Quick set scan settings and options for Scan to SharePoint® ................................................................. 107
Set up Scan to USB Drive .................................................................................................................................................... 109
Introduction ...................................................................................................................................................... 109
Step one: Access the HP Embedded Web Server (EWS) .............................................................................. 74
Step two: Enable Scan to USB Drive ............................................................................................................. 110
Step three: Congure the Quick Sets (optional) ......................................................................................... 110
Default scan settings for Scan to USB Drive setup .................................................................................... 111
Default le settings for Save to USB Setup ................................................................................................. 111
Scan to email ........................................................................................................................................................................ 113
vi ENWW
Introduction ...................................................................................................................................................... 113
Scan to email ................................................................................................................................................... 113
Scan to job storage .............................................................................................................................................................. 116
Introduction ...................................................................................................................................................... 116
Scan to job storage on the printer ................................................................................................................ 116
Print from job storage on the printer ........................................................................................................... 118
Scan to network folder ....................................................................................................................................................... 119
Introduction ...................................................................................................................................................... 119
Scan to network folder ................................................................................................................................... 119
Scan to SharePoint .............................................................................................................................................................. 121
Introduction ...................................................................................................................................................... 121
Scan to SharePoint .......................................................................................................................................... 121
Scan to USB drive ................................................................................................................................................................. 123
Introduction ...................................................................................................................................................... 123
Scan to USB drive ............................................................................................................................................ 123
Use HP JetAdvantage business solutions ........................................................................................................................ 124
Additional scan tasks .......................................................................................................................................................... 125
7 Fax .......................................................................................................................................................................................................... 127
Set up fax .............................................................................................................................................................................. 128
Introduction ...................................................................................................................................................... 128
Set up fax by using the printer control panel ............................................................................................. 128
Change fax congurations ................................................................................................................................................. 129
Fax dialing settings ......................................................................................................................................... 129
General fax send settings .............................................................................................................................. 130
Fax receive settings ........................................................................................................................................ 130
Send a fax ............................................................................................................................................................................. 131
Additional fax tasks ............................................................................................................................................................. 133
8 Manage the printer .............................................................................................................................................................................. 135
Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 136
Introduction ...................................................................................................................................................... 136
How to access the HP Embedded Web Server (EWS) ................................................................................ 136
HP Embedded Web Server features ............................................................................................................. 138
Information tab ........................................................................................................................... 138
General tab .................................................................................................................................. 138
Copy/Print tab ............................................................................................................................. 139
Scan/Digital Send tab ................................................................................................................ 140
Fax tab .......................................................................................................................................... 141
Supplies tab ................................................................................................................................. 142
Troubleshooting tab ................................................................................................................... 142
ENWW vii
Security tab ................................................................................................................................. 142
HP Web Services tab .................................................................................................................. 143
Networking tab ........................................................................................................................... 143
Other Links list ............................................................................................................................ 145
Congure IP network settings ........................................................................................................................................... 146
Printer sharing disclaimer .............................................................................................................................. 146
View or change network settings ................................................................................................................. 146
Rename the printer on a network ................................................................................................................ 146
Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 147
Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 147
Link speed and duplex settings .................................................................................................................... 148
Printer security features ..................................................................................................................................................... 149
Introduction ...................................................................................................................................................... 149
Security statements ....................................................................................................................................... 149
Assign an administrator password ............................................................................................................... 150
Use the HP Embedded Web Server (EWS) to set the password ......................................... 150
Provide user access credentials at the printer control panel .............................................. 150
IP Security ......................................................................................................................................................... 151
Encryption support: HP High Performance Secure Hard Disks ................................................................ 151
Lock the formatter .......................................................................................................................................... 151
Energy-conservation settings ........................................................................................................................................... 152
Print with EconoMode .................................................................................................................................... 153
Congure EconoMode from the print driver ........................................................................... 153
Congure EconoMode from the printer control panel .......................................................... 153
Set the sleep timer and congure the printer to use 1 watt or less of power ...................................... 153
Set the sleep schedule ................................................................................................................................... 154
HP Web Jetadmin ................................................................................................................................................................. 154
Software and rmware updates ........................................................................................................................................ 154
9 Solve problems ..................................................................................................................................................................................... 155
Customer support ................................................................................................................................................................ 156
Control panel help system ................................................................................................................................................. 156
Reset factory settings ......................................................................................................................................................... 157
Introduction ...................................................................................................................................................... 157
Method one: Reset factory settings from the printer control panel ....................................................... 157
Method two: Reset factory settings from the HP Embedded Web Server (network-connected
printers only) .................................................................................................................................................... 157
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 158
Change the “Very Low” settings ................................................................................................................... 159
Change the “Very Low” settings at the control panel ........................................................... 159
For printers with fax capability ................................................................................................. 159
viii ENWW
Order supplies .................................................................................................................................................. 159
Printer does not pick up paper or misfeeds .................................................................................................................... 160
Introduction ...................................................................................................................................................... 160
The printer does not pick up paper .............................................................................................................. 160
The printer picks up multiple sheets of paper ............................................................................................ 162
The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 165
Clear paper jams .................................................................................................................................................................. 167
Introduction ...................................................................................................................................................... 167
Paper jam locations ........................................................................................................................................ 167
Auto-navigation for clearing paper jams ..................................................................................................... 168
Experiencing frequent or recurring paper jams? ....................................................................................... 168
Clear paper jams in the document feeder—31.13.yz .............................................................................. 168
Clear paper jams in tray 1—13.A1 ............................................................................................................... 172
Clear paper jams in tray 2, tray 3, tray 4, tray 5—13.A2, 13.A3, 13.A4, 13.A5 .................................... 175
Clear paper jams in the output bin—13.E1 ................................................................................................ 178
Clear paper jams in the duplexer—13.CX.XX, 13.DX.XX .......................................................................... 179
Clear paper jams in the toner-cartridge area .............................................................................................. 184
Clear paper jams in the fuser—13.B9, 13.B2, 13.FF ................................................................................ 186
Resolve print-quality problems ......................................................................................................................................... 188
Introduction ...................................................................................................................................................... 188
Troubleshoot print quality ............................................................................................................................. 189
Update the printer rmware ..................................................................................................... 189
Print from a dierent software program ................................................................................ 189
Check the paper-type setting for the print job ...................................................................... 190
Check the paper type setting on the printer ..................................................... 190
Check the paper type setting (Windows) ........................................................... 190
Check the paper type setting (macOS) ............................................................... 190
Check toner-cartridge status .................................................................................................... 191
Step one: Print the supplies status page ........................................................... 191
Step two: Check supplies status .......................................................................... 191
Print a cleaning page .................................................................................................................. 191
Visually inspect the toner cartridge or cartridges ................................................................. 192
Check paper and the printing environment ............................................................................ 193
Step one: Use paper that meets HP specications .......................................... 193
Step two: Check the environment ....................................................................... 193
Step three: Set the individual tray alignment .................................................... 193
Try a dierent print driver ......................................................................................................... 194
Check the EconoMode settings ................................................................................................ 194
Adjust print density .................................................................................................................... 195
Troubleshoot image defects ..................................................................................................... 195
Improve copy image quality ............................................................................................................................................... 203
ENWW ix
Check the scanner glass for dirt and smudges .......................................................................................... 203
Calibrate the scanner ...................................................................................................................................... 204
Check the paper settings ............................................................................................................................... 206
Check the paper selection options ........................................................................................... 206
Check the image-adjustment settings ........................................................................................................ 206
Optimize copy quality for text or pictures ................................................................................................... 206
Edge-to-edge copying .................................................................................................................................... 207
Improve scan image quality ............................................................................................................................................... 208
Check the scanner glass for dirt and smudges .......................................................................................... 203
Check the resolution settings ....................................................................................................................... 209
Check the color settings ................................................................................................................................. 210
Check the image-adjustment settings ........................................................................................................ 210
Optimize scan quality for text or pictures ................................................................................................... 211
Check the output-quality settings ................................................................................................................ 211
Improve fax image quality .................................................................................................................................................. 213
Check the scanner glass for dirt and smudges .......................................................................................... 203
Check the send-fax resolution settings ....................................................................................................... 214
Check the image-adjustment settings ........................................................................................................ 215
Optimize fax quality for text or pictures ...................................................................................................... 215
Check the error-correction settings ............................................................................................................. 215
Check the t-to-page setting ........................................................................................................................ 216
Send to a dierent fax machine .................................................................................................................... 216
Check the sender's fax machine ................................................................................................................... 216
Solve wired network problems .......................................................................................................................................... 217
Introduction ...................................................................................................................................................... 217
Poor physical connection ............................................................................................................................... 217
The computer is unable to communicate with the printer ....................................................................... 217
The printer is using incorrect link and duplex settings for the network ................................................. 218
New software programs might be causing compatibility problems ....................................................... 218
The computer or workstation might be set up incorrectly ....................................................................... 218
The printer is disabled, or other network settings are incorrect ............................................................. 218
Solve wireless network problems ..................................................................................................................................... 219
Introduction ...................................................................................................................................................... 219
Wireless connectivity checklist ...................................................................................................................... 219
The printer does not print after the wireless conguration completes ................................................. 220
The printer does not print, and the computer has a third-party rewall installed ............................... 220
The wireless connection does not work after moving the wireless router or printer .......................... 220
Cannot connect more computers to the wireless printer ......................................................................... 221
The wireless printer loses communication when connected to a VPN ................................................... 221
The network does not appear in the wireless networks list .................................................................... 221
The wireless network is not functioning ..................................................................................................... 221
x ENWW
Reduce interference on a wireless network ................................................................................................ 222
Solve fax problems .............................................................................................................................................................. 223
Checklist for solving fax problems ............................................................................................................... 224
What type of phone line are you using? ................................................................................. 224
Are you using a surge-protection device? .............................................................................. 224
Are you using a phone company voice-messaging service or an answering machine? . 224
Does your phone line have a call-waiting feature? ............................................................... 225
Check fax accessory status ....................................................................................................... 225
General fax problems ..................................................................................................................................... 226
The fax failed to send ................................................................................................................ 226
An Out of Memory status message displays on the printer control panel ........................ 226
Print quality of a photo is poor or prints as a gray box ........................................................ 226
You touched the Stop button to cancel a fax, but the fax was still sent ............................ 226
No fax address book button displays ...................................................................................... 226
Not able to locate the Fax settings in HP Web Jetadmin ...................................................... 226
The header is appended to the top of the page when the overlay option is enabled ..... 227
A mix of names and numbers is in the recipients box .......................................................... 227
A one-page fax prints as two pages ........................................................................................ 227
A document stops in the document feeder in the middle of faxing ................................... 227
The volume for sounds coming from the fax accessory is too high or too low ............... 227
USB ash drive is not responding ..................................................................................................................................... 228
Method one: Enable the USB port from the printer control panel ............................................................. 64
Method two: Enable the USB port from the HP Embedded Web Server (network-connected
printers only) ...................................................................................................................................................... 64
Index ........................................................................................................................................................................................................... 229
ENWW xi
xii ENWW
1 Printer overview
Review the location of features on the printer, the physical and technical specications of the printer, and where
to locate setup information.
Warning icons
Potential shock hazard
Printer views
Printer specications
Printer hardware setup and software installation
For video assistance, see www.hp.com/videos/LaserJet.
The following information is correct at the time of publication. For current information, see www.hp.com/
support/ljM528mfp.
For more information:
HP's all-inclusive help for the printer includes the following information:
Install and congure
Learn and use
Solve problems
Download software and rmware updates
Join support forums
Find warranty and regulatory information
Warning icons
Use caution if you see a warning icon on your HP printer, as indicated in the icon denitions.
Caution: Electric shock
ENWW 1
Caution: Hot surface
Caution: Keep body parts away from moving parts
Caution: Sharp edge in close proximity
Warning
2 Chapter 1 Printer overview ENWW
Potential shock hazard
Review this important safety information.
Read and understand these safety statements to avoid an electrical shock hazard.
Always follow basic safety precautions when using this product to reduce risk of injury from re or electric
shock.
Read and understand all instructions in the user guide.
Observe all warnings and instructions marked on the product.
Use only a grounded electrical outlet when connecting the product to a power source. If you do not know
whether the outlet is grounded, check with a qualied electrician.
Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.
Unplug this product from wall outlets before cleaning.
Do not install or use this product near water or when you are wet.
Install the product securely on a stable surface.
Install the product in a protected location where no one can step on or trip over the power cord.
ENWW Potential shock hazard 3
Printer views
Locate key features on the printer and the control panel.
Printer front view
Printer back view
Interface ports
Control-panel view
Printer front view
Locate features on the front of the printer.
15
1 2
3
4
5
7
6
8
16
14
13
12
11
9
10
1 Document-feeder cover (access for clearing jams)
2 Document-feeder input tray
3 Document-feeder output bin
NOTE: When feeding long paper through the document feeder, extend the paper stop at the right side of the output bin.
4 Control panel with color touchscreen display (tilts up for easier viewing)
5 Physical keyboard (c and z models only). Pull the keyboard straight out to use it.
6 Convenience stapler (c, f, and z models only)
7 On/o button
8 Formatter cover
4 Chapter 1 Printer overview ENWW
9 Optional 1 x 550-sheet paper feeder (Tray 3)
NOTE: Each printer model accepts up to three optional 1 x 550-sheet feeders (Trays 3, 4, and 5).
10 Tray 2
11 Model name
12 Tray 1
13 Top cover (access to the toner cartridge)
NOTE: The release button for the top cover is on the left side of the printer.
14 Standard output bin
15 Easy-access USB port (on the left side of the control panel support)
Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.
NOTE: An administrator must enable this port before use.
16 Hardware integration pocket (for connecting accessory and third-party devices)
Printer back view
Locate features on the back of the printer.
1
2
6
5
4
3
1 Rear door (access for clearing jams)
2 Top-cover-release button
3 Serial number and product number label
4 Dust cover for Tray 2 (ips up when legal-size paper is loaded)
5 Power connection
6 Formatter (contains the interface ports)
ENWW Printer views 5
Interface ports
Locate the interface ports on the printer formatter.
1
2
3
4
5
1 Slot for a cable-type security lock
2 Fax port (f, c, and z models only. The port is covered for the dn models.)
3 Local area network (LAN) Ethernet (RJ-45) network port
4 USB port for connecting external USB devices (this port might be covered)
NOTE: For easy-access USB printing, use the USB port near the control panel.
5 Hi-Speed USB 2.0 printing port
6 Chapter 1 Printer overview ENWW
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HP LaserJet Enterprise MFP M528 series User guide

Category
Laser/LED printers
Type
User guide

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