Lexmark MS811 Series User manual

MS810, MS811, MS812, MS817,

MS818

User's Guide

Important: Click here before using this guide.

May 2017 www.lexmark.com

Machine type(s):

4063

Model(s):

210, 230, 23E, 410, 430, 630, 63E

Contents

Safety information........................................................................................ 5

Conventions.......................................................................................................................................................... 5

Overview........................................................................................................ 8

Using this guide....................................................................................................................................................8

Finding information about the printer.............................................................................................................8

Selecting a location for the printer........................................................... 10

Additional printer setup..............................................................................12

Installing internal options................................................................................................................................. 12

Installing hardware options............................................................................................................................ 29

Attaching cables................................................................................................................................................ 33

Setting up the printer software......................................................................................................................35

Networking..........................................................................................................................................................36

Verifying printer setup......................................................................................................................................40

Using MS810n, MS810dn, MS811n, MS811dn, MS812dn,

MS817n, MS817dn, MS818dn.................................................................... 41

Learning about the printer............................................................................................................................... 41

Loading paper and specialty media............................................................................................................. 44

Printing.................................................................................................................................................................66

Managing your printer......................................................................................................................................72

Using MS810de...........................................................................................83

Learning about the printer.............................................................................................................................. 83

Setting up and using the home screen applications...............................................................................89

Loading paper and specialty media.............................................................................................................93

Printing.................................................................................................................................................................113

Managing your printer....................................................................................................................................120

Using MS812de......................................................................................... 130

Learning about the printer.............................................................................................................................130

Setting up and using the home screen applications.............................................................................. 137

Loading paper and specialty media.............................................................................................................141

Contents 2

Printing................................................................................................................................................................162

Managing your printer.................................................................................................................................... 168

Paper and specialty media guide............................................................178

Using specialty media.....................................................................................................................................178

Paper guidelines.............................................................................................................................................. 180

Supported paper sizes, types, and weights..............................................................................................183

Understanding the printer menus.......................................................... 189

Menus list...........................................................................................................................................................189

Paper menu.......................................................................................................................................................190

Reports menu................................................................................................................................................... 201

Network/Ports menu......................................................................................................................................202

Security menu...................................................................................................................................................215

Settings menu..................................................................................................................................................220

Help menu........................................................................................................................................................ 245

Saving money and the environment......................................................247

Adjusting the brightness of the printer display.......................................................................................247

Saving paper and toner.................................................................................................................................247

Recycling...........................................................................................................................................................248

Maintaining the printer............................................................................250

Ordering supplies...........................................................................................................................................250

Storing supplies...............................................................................................................................................253

Replacing supplies......................................................................................................................................... 254

Cleaning printer parts....................................................................................................................................260

Moving the printer.......................................................................................................................................... 262

Clearing jams............................................................................................ 263

Avoiding jams.................................................................................................................................................. 263

Identifying jam locations...............................................................................................................................265

Paper jam in the front door...........................................................................................................................267

Paper jam in the rear door............................................................................................................................268

Paper jam in the standard bin.......................................................................................................................271

Paper jam in the duplex unit......................................................................................................................... 271

Paper jam in trays............................................................................................................................................272

Paper jam in the multipurpose feeder.......................................................................................................273

Contents 3

Paper jam in the staple ﬁnisher...................................................................................................................274

Staple jam in the ﬁnisher...............................................................................................................................276

Paper jam in the output expander..............................................................................................................279

Paper jam in the mailbox.............................................................................................................................. 280

Troubleshooting....................................................................................... 282

Understanding the printer messages........................................................................................................282

Solving printer problems................................................................................................................................301

Solving home screen application problems.............................................................................................337

Embedded Web Server does not open.................................................................................................... 338

Contacting customer support......................................................................................................................339

Notices.......................................................................................................340

Product information........................................................................................................................................340

Edition notice................................................................................................................................................... 340

Power consumption........................................................................................................................................344

Index...........................................................................................................353

Contents 4

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,

multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily

overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer

performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near

water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or

performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous

radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release

emissions. You must understand the section in your operating instructions that discusses the guidelines for

selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.

There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,

or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions

and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

Safety information 5

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays, then lift the printer o the

trays. Do not try to lift the printer and the trays at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—POTENTIAL INJURY: To avoid the risk of

ﬁre

or electrical shock, use only the power cord

provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external

connections (such as Ethernet and telephone system connections) are properly installed in their marked

plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of

speciﬁc

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer

is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power

cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects

such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect

the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet

before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections,

such as a power cord, a fax feature or USB cable, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted

conﬁgurations

require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a printer with a similar conﬁguration, then you may need additional furniture. For more

information, see

www.lexmark.com/multifunctionprinters.

Safety information 6

SAVE THESE INSTRUCTIONS.

Safety information 7

Overview

Using this guide

This User’s Guide provides general and speciﬁc information on using the printer models that are listed on the

cover page.

The following chapters contain information applicable to all printer models:

• Safety information

• Selecting a location for the printer

• Additional printer setup

• Paper and specialty media guide

• Understanding printer menus

• Saving money and the environment

• Maintaining the printer

• Clearing jams

• Troubleshooting

To ﬁnd instructions for your printer:

• Use the table of contents.

• Use the Search function or the Find toolbar of your application to search for page content.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation

came with the printer and is also available at

http://support.lexmark.com.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

•

Conﬁguring

printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The

guides are available at

http://support.lexmark.com.

Note: These guides are also available in other

languages.

Information on setting up and conﬁguring the accessibility

features of your printer

Lexmark Accessibility Guide—This guide is available

at http://support.lexmark.com.

Overview 8

What are you looking for? Find it here

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click

?

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending

on your operating system.

The latest supplemental information, updates, and customer

support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation

for your country or region can be found on the

support Web site or on the printed warranty that came

with your printer.

Record the following information (located on the

store receipt and at the back of the printer), and have

it ready when you contact customer support so that

they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Overview 9

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to

install any hardware options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer:

– Clean, dry, and free of dust.

– Away from stray staples and paper clips.

– Away from the direct airﬂow of air conditioners, heaters, or ventilators.

– Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid

ﬂuctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature ‑40 to 60°C (-40 to 140°F)

1 Right side 152 mm (6 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 152 mm (6 in.)

5 Top 115 mm (4.5 in.)

Selecting a location for the printer 10

1 Right side 152 mm (6 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 152 mm (6 in.)

5 Top 115 mm (4.5 in.)

1 Right side 152 mm (6 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 152 mm (6 in.)

5 Top 115 mm (4.5 in.)

Selecting a location for the printer 11

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

Available internal options

• Memory card

– DDR3 DIMM

– Flash memory

• Fonts

• Firmware cards

– Forms and Bar Code

– PRESCRIBE

– IPDS

• Printer hard disk

• Lexmark

TM

Internal Solutions Ports (ISP)

– Parallel 1284-B interface

– MarkNet

TM

N8350 802.11 b/g/n wireless printer server

– RS-232-C serial interface

Accessing the controller board

Note: This task requires a ﬂat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

1 Remove the controller board access cover.

1

2

Additional printer setup 12

2 Using a screwdriver, loosen the screws on the controller board shield.

3 Remove the shield.

Additional printer setup 13

4 Use the following illustration to locate the appropriate connector:

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch a metal surface on the printer

ﬁrst

before touching any controller board electronic

component or connector.

1

3

2

1 Lexmark Internal Solutions Port or printer hard disk connector

2 Option card connector

3 Memory card connector

Additional printer setup 14

5 Align the screws with the holes on the shield, and then reattach the shield.

6 Tighten the screws on the shield.

Additional printer setup 15

7 Reattach the access cover.

2

1

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer

o,

and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch something metal on the printer ﬁrst before touching any controller board electronic

components or connectors.

An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 12.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so

may cause damage.

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

1

2

Additional printer setup 16

4 Push the memory card straight into the connector, and then push the card toward the controller board wall

until it clicks into place.

5 Reattach the controller board shield, and then the controller board access cover.

Installing an Internal Solutions Port

The controller board supports one optional Lexmark Internal Solutions Port (ISP).

Note: This task requires a ﬂat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch something metal on the printer

ﬁrst

before touching any controller board electronic

components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 12.

2 If an optional printer hard disk is installed, then remove the printer hard disk ﬁrst.

For more information, see

“Removing a printer hard disk” on page 27.

Additional printer setup 17

3 Unpack the ISP kit.

2

3

4

1

1 ISP solution

2 Screw for attaching the plastic bracket to the ISP

3 Screws for attaching the ISP mounting bracket to the controller board shield

4 Plastic bracket

4 Remove the metal cover from the ISP opening.

a Loosen the screw.

b Lift the metal cover, and then pull it out completely.

Additional printer setup 18

1 2 3

5 Align the posts of the plastic bracket with the holes on the controller board cage, and then press the plastic

bracket on the controller board cage until it clicks into place. Make sure the cables are neatly tucked under

the plastic bracket.

6 Install the ISP on the plastic bracket.

Note: Hold the ISP at an angle over the plastic bracket so that any overhanging connectors will pass

through the ISP opening in the controller board cage.

Additional printer setup 19

7 Lower the ISP toward the plastic bracket until the ISP is seated between the guides of the plastic bracket.

8 Use the provided thumbscrew for the ISP to attach the plastic bracket to the ISP.

Note: Turn the screw clockwise, enough to hold the ISP in place, but do not tighten it yet.

Additional printer setup 20

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Lexmark MS811 Series User manual

Lexmark MS811 Series User manual

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