Panasonic DPC266 Operating instructions

Before operating this machine, please carefully read this manual,

and keep this documentation in a safe place for future reference.

(Illustration shows optional accessories that may not be installed on your machine.)

English

Operating Instructions

Digital Colour Imaging Systems

(For Facsimile and Internet Fax)

Model No.

DP-C406 / C306 / C266

2

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual

and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer.

Accessories

Quick Reference Guide

Describes the basic procedures for each function, and

introduces various settings for Copy function.

Operating Instructions (For Basic)

Describes the overview of this machine.

For a detailed explanation of functions, please refer to

the Operating Instruction manuals included on two

CD-ROMs as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for

Administrator Setup, User Setup, Copy, Facsimile/

Internet Fax, Scan/Email, Print functions, Function

Parameters, User Authentication, and Maintenance.

Document Management System CD

Contains the Panasonic Document Management

System Application software, and manuals for the

Panasonic Document Management System Application

software.

Operating Instructions CD

Setup Guide For Administrator

Describes how to set up the machine.

Setup Guide For User

Describes how to install the printer driver

and application software to client PC.

Copy Function

Describes how to make a Colour Copy

with creative features.

Facsimile and Internet Fax

Function

(The Facsimile function is available when

the optional G3 Fax Communication

Board is installed.)

Describes how to send/receive a

Facsimile/Internet Fax, and describes the

course of action to take when a trouble

message appears, etc.

Scan and Email Function

Describes how to scan and how to send

Email through the machine.

Print Function

Describes how to print using the Control

Panel of the machine.

Function Parameters

Describes how to change the default

settings of each function using the Control

Panel of the machine.

User Authentication

Describes how to enable and use the

User Authentication function.

Maintenance Guide

Describes how to maintain the machine,

and the course of action to take when a

problem message appears.

Document Management System CD

Application Software

Describes how to use the application

software.

Ex: Printer Driver, Fax Driver, Quick

Image Navigator, Device Monitor/

Device Explorer, Network

Configuration and Address Book

Editor

3

Conventions

Icons

The following icons are used in this manual.

Notation

The following notations are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation Description

For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch

Panel Display are depicted as “xxx”.

Ex:

Press the Start key and select “More Menus”.

4

Table of Contents

Chapter 1 Getting To Know Your Machine

Menu Map............................................................................................................................ 10

Chapter 2 Basic Fax Transmission

Placing Originals.................................................................................................................. 14

How to Place Originals.................................................................................................... 14

Fax Transmission Procedure............................................................................................... 18

Entering a Destination ......................................................................................................... 20

Manual Dialling................................................................................................................ 20

Using the Address Book.................................................................................................. 22

Searching for a Destination............................................................................... “Search”24

Redialling ........................................................................................................... “Redial”27

Preventing Accidental Transmission to Multiple Destinations..................“Multi Station”28

Confirming the Destination.............................................................. “Destinations: ###”29

Transmission with Destination Monitoring ............................................................ “Monitor”31

Talking to the Remote Party Before Transmission.............................................................. 32

Setting Original Quality.................................................................................. “Quality Adj.”33

Setting the Original Size.............................................................................. “Original Size”36

Transmitting 2-Sided Originals ...............................................................“2-Sided Original”38

Verification Stamp ..............................................................................“Verification Stamp”40

Transmitting a Document Stored in Memory....................................................... “Memory”42

Job Build and SADF ........................................................................“Job Build and SADF”44

Direct Transmission.................................................................................................“Direct”46

Verifying Communication Status ............................................................... “Comm. Status”48

Rotated Transmission.......................................................................................................... 49

Batch Transmission............................................................................................................. 50

Getting an Outside Line Using PIN Code Access ............................................................... 51

Using Program Keys................................................................................“Program/Group”52

Cancelling a Communication............................................................................................... 53

To Cancel Memory Transmission: .................................................................................. 53

To Cancel Direct Transmission: ...................................................................................... 54

Dial Prefix ................................................................................................. “122 Dial Prefix”55

5

Chapter 3 Convenient Fax Features

Time Controlled Communication (Deferred) ........................................................................ 57

Deferred Transmission ...................................................................................“Transmit”57

Deferred Polling.................................................................................................“Polling”59

Polling.................................................................................................................................. 61

Polling................................................................................................................“Polling”61

Storing Documents to be Polled......................................................................... “Polled”63

Using a Mailbox (Confidential Communication).................................................. “Mail Box”65

What is Confidential Communication?............................................................................. 65

Confidential Transmission ..............................................................................“Transmit”66

Confidential Polling............................................................................................“Polling”68

Storing Documents for Confidential Polling........................................................ “Polled”69

Printing a Received Confidential Document.................................................. “Print File”70

Deleting a Confidential Document...............................................................“Delete File”72

Sub-Address Communication .............................................................................................. 73

What is Sub-Addressing?................................................................................................ 73

Sub-Addressed Transmission Using Address Book................“Sub Address Transmit”74

Sub-Addressed Transmission Using Manual Dialling............................. “Sub-Address”76

Password Communication................................................................................................... 78

What is Password Communication?................................................................................ 78

Password Transmission ...................................................................... “Password XMT”79

Setting Password-Protected Transmission.................................“43 Password-Transit”81

Printing Communication Journal..............................................................“Comm. Journal”83

Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”85

Chapter 4 Fax Reception

Receiving Documents.......................................................................................................... 87

Automatic Reception ....................................................................................................... 87

Manual Reception............................................................................................................ 88

Print Reduction and Duplex Recording................................................................................ 89

Print Reduction................................................................................................................ 89

Duplex Recording............................................................................................................ 90

Substitute Memory Reception.............................................................................................. 91

Convenient Reception Features .......................................................................................... 92

Selective Reception......................................................................................................... 92

Fax Forwarding................................................................................................................ 93

Password-Reception ....................................................................................................... 94

Junk Fax Filter .................................................................................................................95

Receive to Memory........................................................................... “Receive to Memory”96

What is Memory Reception? ........................................................................................... 96

Programming Memory Reception.................................................................................... 97

6

Printing a Document Received in Memory...................................................................... 98

Chapter 5 Internet Fax

What is Internet Fax? .......................................................................................................... 100

What is Internet Fax? ...................................................................................................... 100

Using the Internet Fax Feature ....................................................................................... 101

What Internet Fax Can Do................................................................................................... 102

Sending Email ................................................................................................................. 102

Receiving Email .............................................................................................................. 103

Inbound Routing.............................................................................................................. 103

Relay Transmission......................................................................................................... 104

Message Delivery Notice (MDN)..................................................................................... 105

Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 106

Tips for Internet Fax ............................................................................................................ 107

Preparing to Use Internet Fax ............................................................................................. 109

Program Network Parameters......................................................................................... 109

Sending an Email Procedure................................................................................... “Email”111

Entering an Email Address.................................................................................................. 113

Using the Onscreen Keyboard ........................................................................................ 113

Using the Address Book.................................................................................................. 115

Searching for Destinations ................................................................................ “Search”117

Using Cc, Bcc and From...................................................................................................... 120

Setting Cc and Bcc.......................................................................................................... 121

Setting From Field........................................................................................................... 122

Setting Subject ................................................................................................................ 123

Confirming the Destination.............................................................................................. 124

Setting a File Type and a File Name ................................................“File Type and Name”125

Emailing an A3-Sized Document........................................................“Ledger Email XMT”127

Setting Message Delivery Notice (MDN)................................................. “Delivery Notice”129

When Email Transmission Fails .......................................................................................... 131

Using a Completion Notice................................................................ “Completion Notice”132

Receiving an Email..............................................................................................................134

Configuring to Receive Email.......................................................................................... 134

Receiving Email Automatically ........................................................................................ 134

Receiving Email Manually ............................................................................ “Get Email”135

Receiving Email with the Program Key ...............................................“Program/Group”136

Receiving an Email on a Computer..................................................................................... 137

Receiving Email on Your Computer ................................................................................ 137

Opening Email................................................................................................................. 138

Inbound Routing .................................................................................................................. 139

What is Inbound Routing?............................................................................................... 139

7

Routing Setup Flow ......................................................................................................... 140

Settings for Inbound Routing........................................................................................... 141

Programming the Address Book for Inbound Routing..................................................... 142

Using the Relay Feature...................................................................................................... 144

What is the Relay Feature?............................................................................................. 144

Setting up a Relayed Transmission Network................................................................... 146

Example of a Relayed Transmission Network................................................................. 147

Sample Entries in Address Book..................................................................................... 148

Function Parameters for Relay Stations.......................................................................... 150

Settings for Initial Sending Station................................................................................... 151

Adding End Receiving Stations for Relayed Transmission ............................................. 152

Relayed Transmission from Internet Fax................................................. “Lan Relay XMT” 154

Relayed Transmission from PC ........................................................................................... 156

Requesting a Relayed Transmission from a Computer................................................... 157

Convenient Application Software..................................................................................... 158

Result of Relayed Transmission .......................................................................................... 159

Useful Terms to Remember................................................................................................. 161

DHCP (Dynamic Host Configuration Protocol) ................................................................ 161

SMTP Authentication....................................................................................................... 161

Chapter 6 Handling Communication Reservation Files

Editing a Communication Reservation File.......................................................... “File List” 162

Displaying a Communication Reservation File List ......................................................... 162

Reading the Reservation Report ..................................................................................... 164

Editing Communication Reservations...............................................“Change Time/Stn” 165

Deleting a Communication Reservation File ...............................................“Delete File” 167

Printing a Communication Reservation File .................................................. “Print File” 169

Adding Documents to a Communication Reservation File .................. “Add Document” 171

Resending an Incomplete Document .............................................“Retry Incomp. File” 173

Chapter 7 Program Destinations/Program Keys

Address Book ...................................................................................................................... 175

What is Address Book? ................................................................................................... 175

Items Allowed for Entry in the Address Book .................................................................. 175

Adding a Fax Number into the Address Book ..................“01 Add Telephone Number” 176

Adding an Email Address to Address Book.............................“02 Add Email Address” 179

Editing Address Book ...................................................................... “03 Modify Station” 182

Deleting a Destination from Address Book....................................... “04 Delete Station” 183

Printing the Address Book List ........................................“00 Print Address Book List” 184

Program Keys ...................................................................................................................... 185

8

What is Program Key? .................................................................................................... 185

Programmable Items....................................................................................................... 185

Setting for Program Dialling ...............................................................“02 Program Dial”186

Setting for Group Dialling .......................................................................“01 Group Dial”188

Editing a Group Dialling ............................................................ “03 Modify Group Dial”190

Deleting the Program Key Setting.........................................“04 Delete Program/GRP”192

Printing the Program List...........................................................“00 Print Program List”193

Programming Email Manual Reception on Program Keys..........“05 Manual POP RCV”194

Chapter 8 Reading Reports/Lists

Transaction Journal.............................................................................................................196

Printing Transaction Journal ............................................................................ “Journal”196

Viewing Communication Results on Touch Panel Display............................... “Journal”198

Reading Transaction Journal .......................................................................................... 199

Communication Journal....................................................................................................... 202

Address Book List................................................................................................................ 205

Printing Address Book List ............................................................ “Address Book List”205

Reading Address Book List............................................................................................. 206

Program List ........................................................................................................................ 207

Printing Program List...............................................................................“Program List”207

Reading Program List ..................................................................................................... 208

Fax Parameter List ..............................................................................................................209

Printing Fax Parameter List...........................................................“Fax Parameter List”209

Reading Fax Parameter List ........................................................................................... 210

Individual XMT Journal........................................................................................................ 211

Printing Individual XMT Journal ...................................................... “IND. XMT Journal”211

Reading Individual XMT Journal ..................................................................................... 212

Chapter 9 Solving Problems

Tips for Solving Problems.................................................................................................... 214

Information Codes ...............................................................................................................216

Power Failure ...................................................................................................................... 221

Checking the Telephone Line.............................................................................................. 222

Chapter 10 Appendix

Replacing the Verification Stamp ........................................................................................ 223

Specifications ...................................................................................................................... 225

Glossary .............................................................................................................................. 226

9

Index.................................................................................................................................... 227

10

Chapter 1 Getting To Know Your Machine

1Getting To Know Your Machine

Menu Map

The main screen and menu for Fax features are as follows.

Address Book Screen

Number Pad Screen Search Screen

Email Screen

Refer to Searching for a Destination (see

page 24)

Refer to Manual Dialling (see page 20)

Refer to Sending an Email Procedure (see

page 111)

Basic Menu: See page

11

More Menus: See page

11

Redial: See page 27

Monitor: See page 31

11

Chapter 1 Getting To Know Your Machine

Basic Menu Screen

• Quality Adj. (Setting Original Quality: see page 33)

• File Type and Name (Setting a File Type and a File Name: see page 125)

• Original Size (Setting the Original Size: see page 36)

• 2-Sided Original (Transmitting 2-Sided Originals: see page 38)

• Job Build and SADF (Job Build and SADF: see page 44)

• Verification Stamp (Verification Stamp: see page 40)

• Memory (Transmitting a Document Stored in Memory: see page 42)

• Direct (Direct Transmission: see page 46)

• Comm. Status (Verifying Communication Status: see page 48)

• Completion Notice (Using a Completion Notice: see page 132)

• Get Email (Receiving an Email: see page 134)

More Menus > Advanced Comm. Screen

• Deferred Comm.

- Transmit (Deferred Transmission: see page 57)

- Polling (Deferred Polling: see page 59)

• Polling

- Polling (Polling: see page 61)

12

Chapter 1 Getting To Know Your Machine

- Polled (Storing Documents to be Polled: see page 63)

• Advanced Comm.

- Mail Box (Using a Mailbox (Confidential Communication): see page 65)

- Sub Address Transmit (Sub-Address Communication: see page 73)

- Lan Relay XMT (Relayed Transmission from Internet Fax: see page 154)

More Menus > Select Mode Screen

• Password XMT (Password Transmission: see page 79)

• Comm. Journal (Printing Communication Journal: see page 83)

• Cover Sheet (Transmitting a Document with a Cover Sheet: see page 85)

• Receive to Memory (Receive to Memory: see page 96)

• A3 Email XMT (Emailing an A3-Sized Document: see page 127)

• Delivery Notice (Setting Message Delivery Notice (MDN): see page 129)

More Menus > Edit File Mode Screen

• File List (Displaying a Communication Reservation File List: see page 162)

• Change Time/Stn (Editing Communication Reservations: see page 165)

• Delete File (Deleting a Communication Reservation File: see page 167)

13

Chapter 1 Getting To Know Your Machine

• Print File (Printing a Communication Reservation File: see page 169)

• Add Document (Adding Documents to a Communication Reservation File: see page 171)

• Retry Incomp. File (Resending an Incomplete Document: see page 173)

More Menus > Print Out Screen

• Journal (Transaction Journal: see page 196)

• Address Book List (Address Book List: see page 205)

• Program List (Program List: see page 207)

• Fax Parameter List (Fax Parameter List: see page 209)

• IND. XMT Journal (Individual XMT Journal: see page 211)

14

Chapter 2 Basic Fax Transmission

2Basic Fax Transmission

Placing Originals

How to Place Originals

 On the ADF

Notice for ADF

Do not use the following type / flawed originals.

• Drawing papers, Transparencies, Labeling paper, Heavy weight papers, Thin Art papers, Film,

Thermal papers.

• Papers which are curled, ripped, creased, folded, punched, glued, stapled, or self-adhesive.

• Originals of assorted (mixed) width size.

• Pressure sensitive or carbon backed papers.

• Paper which is still wet with colour ink or white-out.

Originals can be set up to the

Upper Limit Indicator.

Original Guides

Adjust the Original Guides to

the original’s width.

Upper Guide

Upper Limit Indicator

15

Chapter 2 Basic Fax Transmission

 On the Platen Glass

Notice for Platen Glass

Align the original to the top left corner mark ( ).

• If the original is not positioned properly, a portion of the

original may not be scanned.

• For originals smaller than A5 size, position the original

within the A5 area and select A5.

Original Orientation

Ex: A5

Scanning a thick booklet

• After scanning a thick booklet, open the ADF and verify that the ADF Hinge was returned to original

position in order to prevent the rear of the ADF from being raised.

• When copying with the ADF open, do not look directly at the exposure lamp.

Direct eye exposure can cause eye fatigue or eye injury.

• When scanning a thick original, do not use excessive force to press it against the Platen Glass.

The Glass may break and cause injuries.

For Portrait Orientation

Original Guides

For Landscape Orientation

Original Guides

A5

A4A5R

A4R

B4

A3

A5 A5R

CAUTION

!

16

Chapter 2 Basic Fax Transmission

 Sending Non-Standard Size Originals

When transmitting non-standard size original(s), the machine may perform Rotate transmission

automatically and not transmit the portion of the original that exceeds the standard size (“P” portion).

z Rotation XMT is not carried out in Monitor Dial transmission.

z When an oversized original is sent to another machine, it may be reduced in accordance with the other party’s

recording paper size.

 Scanning Area

P

A

Rotation XMT

The portion labelled “P” that

exceeds the standard

original size is not sent.

Scanning

Direction

A

EX:

A3 size A4 size

Ex:

Original Width:

216 mm

5 mm

8 mm

with Header Area

5 mm

The original’s border (grey area) will be

lost during scanning.

Scanning Direction

17

Chapter 2 Basic Fax Transmission

 Original Size

 For Auto Reset

When the pop-up screen is displayed while setting the

address or facsimile mode, select “Continue?” on the Touch

Panel Display, or press the Stop key on the Control Panel.

z The initial setting for Auto Reset Time is 1 minute.

If you do not touch any key for 1 minute, the Touch Panel Display will be back to the initial screen of the active

function automatically. 20 seconds before resetting, the “Continue?” screen is displayed to extend the auto

reset time for another 1 minute.

If you wish to change Auto Reset Time, consult with your Key Operator.

From the ADF

From the Platen Glass

Maximum Size

Minimum Size

140 mm

279 mm

2000 mm

Scanning

Direction

Scanning

Direction

279 mm

432 mm

Chapter 2 Basic Fax Transmission

18

Fax Transmission Procedure

You can send originals via a telephone line by simply entering the fax number using the Keypad or the

Address Book.

The basic procedure of transmitting a fax on this machine is as follows.

z The Facsimile function is available only when the optional G3 Fax Communication Board is installed.

1

Place original(s).

z Refer to Placing Originals (See page 14).

z If the available memory is not sufficient,

Memory transmission may not be possible.

If this happens, use Direct transmission

instead. Refer to Direct Transmission (See

page 46).

2

Press the Fax key to open the Fax

screen.

 Select “Basic Menu” if additional settings

are required.

z Setting Original Quality (see page 33)

z Setting the Original Size (see page 36)

z Transmitting 2-Sided Originals (see page

38)

z Job Build and SADF (see page 44)

z Verification Stamp (see page 40)

z Transmitting a Document Stored in

Memory (see page 42)

z Direct Transmission (see page 46)

z Verifying Communication Status (see

page 48)

Face up. Up to 100 sheets (80 g/m

2

/

A4)

Face down. Align with the top left

corner. Close ADF.

Used Memory

Chapter 2 Basic Fax Transmission

19

 Select “More Menus” if additional settings

are required.

z Deferred Transmission (see page 57)

3

Enter the fax number using the

Keypad, or select a destination.

z Refer to Entering a Destination (see page

20).

z The Address Book is available only when

destinations are registered (See page 176).

4

Press the Start key.

The original(s) are stored into memory with a

file number. Then starts dialling the telephone

number.

z The scanned data is sent in black and white (Grey

Scale).

z For instructions on how to cancel a transmission,

refer to Cancelling a Communication (see page

53).

z When sending from the Platen Glass, place the

next original and follow the instructions displayed

on the Touch Panel Display.

z A communication journal is printed if the

transmission fails (Ex: Remote station is busy).

z Press the Reset key to return the machine to the

initial screen of the current active mode.

z If the line is busy, the number is automatically

redialled. The call waiting message appears on the

display while auto-dialling.

z To print the transaction journal, refer to

Transaction Journal (See page 196).

or

Chapter 2 Basic Fax Transmission

20

Entering a Destination

Stations can be entered by using the following methods or a combination of these:

• Manual Dialling

Enter the telephone number directly. (See below)

• Using the Address Book

Use the pre-programmed Address Book.

- Use a Key Name (see page 22)

- Select from “Favourites” (see page 22)

- Use Group Dialling (see page 23)

• Searching for a Destination

Search the Address Book or the Global directory service (LDAP).

- Search through the Address Book (Local Search) (see page 24)

- Search through the LDAP Server (LDAP Search) (see page 25)

(This feature is available in certain countries only.)

• Redialling

Use the last dialled remote station. (See page 27)

Manual Dialling

To enter a destination telephone number, follow the steps below.

z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings

>Fax Parameters) is set to “Valid”.

1

Follow the step 1 and 2 on page 18.

2

Enter the fax number using the

Keypad.

The Number Pad screen opens automatically.

z Telephone number field is limited to 36 digits

in length.

z For transmission to additional destinations,

enter their fax numbers, and then select

“Set” after each destination. When you finish

entering the last destination’s fax number,

select “OK”. (Do not select “Set” at this

time.)

z When the Function Parameter “137 Re-

enter Direct Dial” (Fax/Email Settings >

Fax Parameters) is set to “Valid”, enter the

fax number twice for manual dialling. For

more details, refer to Fax/Email Settings in

the Operating Instructions (For Function

Parameters) of provided CD-ROM.

z To confirm the destinations, select

“Destinations: ###” on the upper left corner

of the screen.

z If you make a mistake, select “Clear” to

delete entries one digit at a time.

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