Panasonic Workio DP-C322 Operating instructions

Category
Multifunctionals
Type
Operating instructions

This manual is also suitable for

Digital Colour Imaging Systems
Operating Instructions
Model No.
DP-C262/C322
Before operating this machine, please read this manual completely
and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
(For Facsimile and Internet Fax)
2
DP-C262/C322 Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manualand keep
all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions CD Document Management System CD
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function, please
refer to the Operating Instruction manuals included on
two CD-ROM as illustrate
d below.
Operating Instructions CD
Contains manuals with detailed information
for
Copy, Facsimile/Internet Fax, Scan/Email Functions and
Function Parameters.
Document Management System CD
Contains the PDMS Application Software, and manuals
with detailed information for the Print function, and
PDMS Application software.
Accessories
Copy Function
Describes how to make a Colour Copy with
creative features.
Facsimile and Internet Fax Function
(When the optional G3 Fax Board/
Internet Fax Module is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, or describes the
course of action to take when a trouble
message appears, etc
Scan and Email Function
(When the optional Network Scanner/
Email Module is installed.)
Describes how to scan, send an Email.
Function Parameters
Describes how to change the default
settings of each function using the Control
Panel of the machine.
Print Function
Describes how to print with colour, change
default printer settings, or describes the
course of action to take when a problem
message appears, etc.
Application Software
Describes how to use the application
software.
Ex: Web Device Monitor, Panafax
Desktop, Document Manager/Viewer,
Client Device Monitor, Network Config/
Add Editor,
Network Setup Tool, Embedded Web
Launcher
3
Conventions
Icons
The following icons are used in this manual.
Notation
The following notations are used in this manual.
Icon Description
Indicated important information that must be read in detail.
Indicates reference Information.
Notation Description
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel
display are shown as “xxx”.
Ex:
Press the Start key and select “More Menus”.
NOTE
4
Table of Contents
Chapter 1 Getting to Know Your Machine
Menu Map.............................................................................................................................. 10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure................................................................................................. 14
Entering a Destination ........................................................................................................... 16
Manual Dialling.................................................................................................................. 16
Using the Address Book.................................................................................................... 18
Searching for a Destination................................................................................Search” 20
Redialling ............................................................................................................. Redial” 23
Transmission with Destination Monitoring ..............................................................Monitor” 24
Talking to the Remote Party Before Transmission ................................................................ 25
Setting Original Quality....................................................................................Quality Adj.” 26
Setting the Original Size................................................................................ Original Size” 30
Transmitting 2-Sided Originals ................................................................ 2-Sided Original” 32
Verification Stamp ................................................................................Verification Stamp” 34
Transmitting a Document Stored in Memory......................................................... Memory” 36
Direct Transmission...................................................................................................Direct” 38
Verifying Communication Status .................................................................Comm. Status” 40
Rotated Transmission............................................................................................................ 42
Batch Transmission............................................................................................................... 43
Getting an Outside Line Using PIN Code Access ................................................................. 44
Using Program Keys................................................................................. Program/Group” 45
Cancelling a Communication................................................................................................. 46
To Cancel Memory Transmission: .................................................................................... 46
To Cancel Direct Transmission: ........................................................................................ 47
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred).......................................................................... 48
Deferred Transmission.....................................................................................Transmit” 48
Deferred Polling ..................................................................................................Polling” 50
Polling.................................................................................................................................... 52
Polling .................................................................................................................Polling” 52
Storing Documents to Be Polled .......................................................................... Polled” 54
Using a Mailbox (Confidential Communication)..................................................................... 56
5
What is Confidential Communication?..............................................................Mail Box” 56
Confidential Transmission ................................................................................................. 57
Confidential Polling............................................................................................................ 58
Storing Documents for Confidential Polling ....................................................................... 59
Printing a Received Confidential Document ...................................................................... 60
Deleting a Confidential Document..................................................................................... 62
Sub-Address Communication ....................................................... Sub Address Transmit” 64
What is Sub-Addressing?.................................................................................................. 64
Sub-Addressed Transmission Using Address Book.......................................................... 65
Sub-Addressed Transmission Using Manual Dialling........................................................ 67
Password Communication ......................................................................... Password XMT” 68
What is Password Communication?.................................................................................. 68
Password Transmission .................................................................................................... 69
Setting Password-Protected Transmission........................................................................ 70
Printing Communication Journal............................................................... Comm. Journal” 72
Transmitting a Document with a Cover Sheet ................................................Cover Sheet” 74
Chapter 4 Fax Reception
Receiving Documents............................................................................................................ 76
Automatic Reception ......................................................................................................... 76
Manual Reception.............................................................................................................. 77
Print Reduction and Duplex Recording.................................................................................. 78
Print Reduction.................................................................................................................. 78
Duplex Recording.............................................................................................................. 79
Substitute Memory Reception................................................................................................ 80
Convenient Reception Features ............................................................................................ 81
Selective Reception........................................................................................................... 81
Fax Forwarding.................................................................................................................. 82
Password-Reception ......................................................................................................... 83
Receive to Memory.............................................................................Receive to Memory” 84
What is Memory Reception? ............................................................................................. 84
Programming Memory Reception...................................................................................... 85
Printing a Document Received in Memory ........................................................................ 86
Chapter 5 Internet Fax
What is Internet Fax?............................................................................................................. 88
What is Internet Fax? ........................................................................................................ 88
Using the Internet Fax Feature.......................................................................................... 89
What Internet Fax Can Do ..................................................................................................... 90
Sending Email ................................................................................................................... 90
Receiving Email................................................................................................................. 91
Inbound Routing ................................................................................................................ 91
Relay Transmission ........................................................................................................... 92
6
Message Delivery Notice (MDN)....................................................................................... 93
Direct Internet Fax Transmission (Using Direct SMTP) .................................................... 94
Tips for Internet Fax .............................................................................................................. 96
Preparing to Use Internet Fax ............................................................................................... 98
Program Network Parameters........................................................................................... 98
Sending an Email Procedure............................................................................................... 100
Entering an Email Address.................................................................................................. 102
Using the Onscreen Keyboard ........................................................................................ 103
Using the Address Book.................................................................................................. 104
Searching for Destinations .............................................................................................. 106
Using Cc, Bcc and From...................................................................................................... 110
Setting Cc and Bcc.......................................................................................................... 111
Setting From field ............................................................................................................ 112
Setting Subject ................................................................................................................ 113
Confirming the Destination.............................................................................................. 113
Setting a File Type and a Filename................................................. File Type and Name” 114
Emailing an A3-Sized Document............................................................... A3 Email XMT” 116
Setting Message Delivery Notice (MDN) .................................................Delivery Notice” 118
When Email Transmission Fails .......................................................................................... 120
Using a Completion Notice ................................................................ Completion Notice” 121
Receiving an Email........................................................................................... Get Email” 122
Configure to Receive Email............................................................................................. 122
Receiving Email Automatically ........................................................................................ 122
Receiving Email Manually ............................................................................................... 123
Receiving Email with the Program Key ........................................................................... 124
Receiving an Email on a Computer..................................................................................... 126
Receiving Email on Your Computer ................................................................................ 126
Opening Email................................................................................................................. 127
Inbound Routing .................................................................................................................. 128
What is Inbound Routing?............................................................................................... 128
Routing Setup Flow......................................................................................................... 129
Settings for Inbound Routing........................................................................................... 130
Programming the Address Book for Inbound Routing..................................................... 131
Using the Relay Feature...................................................................................................... 134
What is the Relay Feature?............................................................................................. 134
Setting up a Relayed Transmission Network .................................................................. 136
Example of a Relayed Transmission Network ................................................................ 137
Sample Entries in Address Book..................................................................................... 138
Function Parameters for Relay Stations ......................................................................... 140
Settings for Initial Sending Station .................................................................................. 141
Adding End Receiving Stations for Relayed Transmission ............................................. 142
Relayed Transmission from Internet Fax................................................. Lan Relay XMT” 144
Relayed Transmission from PC........................................................................................... 146
7
Requesting a Relayed Transmission from a Computer................................................... 147
Convenient Application Software..................................................................................... 148
Result of Relayed Transmission .......................................................................................... 150
Useful Terms to Remember................................................................................................. 152
DHCP (Dynamic Host Configuration Protocol) ................................................................ 152
SMTP Authentication....................................................................................................... 152
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File.......................................................... File List” 154
Displaying a Communication Reservation File List ......................................................... 154
Reading the Reservation Report ..................................................................................... 155
Editing Communication Reservations.............................................. Change Time/Stn” 156
Deleting a Communication Reservation File ...............................................Delete File” 158
Printing a Communication Reservation File .................................................. Print File” 159
Adding Documents to a Communication Reservation File .................. Add Document” 160
Resending an Incomplete Document ............................................ “Retry Incomp. File” 161
Chapter 7 Program Destinations/Program Keys
Address Book ...................................................................................................................... 162
What is Address Book? ................................................................................................... 162
Items Allowed for Entry in the Address Book .................................................................. 162
Adding a Fax Number into the Address Book ................. 01 Add Telephone Number” 163
Adding an Email Address to Address Book.............................02 Add Email Address” 165
Editing Address Book ...................................................................... 03 Modify Station” 167
Deleting a Destination from Address Book.......................................04 Delete Station” 168
Printing the Address Book List ........................................00 Print Address Book List” 169
Program Keys...................................................................................................................... 170
What is Program Keys?................................................................................................... 170
Programmable Items ....................................................................................................... 170
Setting for Program Dialling............................................................... 02 Program Dial” 171
Setting for Group Dialling ...................................................................... 01 Group Dial” 173
Editing a Group Dialling.............................................................03 Modify Group Dial” 175
Deleting the Program Key setting ........................................... 04 Delete Program/GRP” 178
Printing the Program List.......................................................... 01 Print Program List” 179
Programming Email Manual Reception on Program Keys ......... 05 Manual POP RCV” 180
Chapter 8 Reading Reports/Lists
Transaction Journal ..............................................................................................“Journal” 182
Printing Transaction Journal............................................................................................ 182
Viewing Communication Results on Touch-Panel Display.............................................. 183
Reading Transaction Journal........................................................................................... 184
Communication Journal .......................................................................... Comm. Journal” 186
Address Book List..............................................................................Address Book List” 190
8
Printing Address Book List .............................................................................................. 190
Reading Address Book List............................................................................................. 191
Program List ................................................................................................Program List” 192
Printing Program List....................................................................................................... 192
Reading Program List ..................................................................................................... 193
Fax Parameter List ............................................................................Fax Parameter List” 194
Printing Fax Parameter List............................................................................................. 194
Reading Fax Parameter List ........................................................................................... 195
Individual XMT Journal ........................................................................ IND. XMT Journal” 196
Printing Individual XMT Journal ...................................................................................... 196
Reading Individual XMT Journal ..................................................................................... 197
Chapter 9 Solving Problems
Tips for Solving Problems.................................................................................................... 198
Information Codes ............................................................................................................... 200
Power Failure ...................................................................................................................... 205
Checking the Telephone Line.............................................................................................. 206
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 208
Glossary .............................................................................................................................. 210
9
Memo
10
Chapter 1 Getting to Know Your Machine
Chapter 1
Getting to Know Your Machine
Menu Map
The main screen and menu of the fax feature are as follows:
Address Book Screen
Email Screen
Refer to Sending Email (see page 90)
Number Pad Screen
Refer to Manual Dialling (see page 16)
Search Screen
Refer to Searching for a Destination
(see page 20)
Basic Menu:
See page 11.
More Menus:
See page 12.
Redial:
See page 23.
Monitor:
See page 24.
11
Chapter 1 Getting to Know Your Machine
Basic Menu Screen
Quality Adj. (Setting Original Quality: See page 26)
File Type and Name (Setting a File Type and a Filename: See page 114)
Original Size (Setting the Original Size: See page 30)
2-Sided Original (Transmitting 2-Sided Originals: See page 32)
Verification Stamp (Verification Stamp: See page 34)
Memory (Transmitting a Document Stored in Memory: See page 36)
•Direct (Direct Transmission: See page 38)
Comm. Status (Verifying Communication Status: See page 40)
Completion Notice (Using a Completion Notice: See page 121)
Get Email (Receiving an Email: See page 122)
12
Chapter 1 Getting to Know Your Machine
More Menus > Advanced Comm. Screen
More Menus > Select Mode Screen
Deferred Comm. Transmit (Deferred Transmission: See page 48)
Polling (Deferred Polling: See page 50)
Polling Polling (Polling: See page 52)
Polled (Storing Documents to Be Polled: See page 54)
Advanced Comm. Mail Box
(Using a Mailbox (Confidential Communication): See page 56)
Sub Address Transmit (Sub-Address Communication: See page 64)
Lan Relay XMT (Relay Transmission: See page 92)
Password XMT (Password Transmission: See page 69)
Cover Sheet (Transmitting a Document with a Cover Sheet: See page 74)
A3 Email XMT (Emailing an A3-Sized Document: See page 116)
Comm. Journal (Communication Journal: See page 186)
Receive to Memory (Receive to Memory: See page 84)
Delivery Notice (Setting Message Delivery Notice (MDN): See page 118)
13
Chapter 1 Getting to Know Your Machine
More Menus > Edit File Mode Screen
More Menus > Print Out Screen
•File List (Displaying a Communication Reservation File List: See page 154)
Delete File (Deleting a Communication Reservation File: See page 158)
Add Document
(Adding Documents to a Communication Reservation File: See page 160)
Change Time/Stn (Editing Communication Reservations: See page 156)
Print File (Printing a Communication Reservation File: See page 159)
Retry Incomp. File (Resending an Incomplete Document: See page 161)
Journal (Transaction Journal: See page 182)
Program List (Program List: See page 192)
XMT Journal (Individual XMT Journal: See page 196)
Address Book List (Address Book List: See page 190)
Fax Parameter List (Fax Parameter List: See page 194)
14
Chapter 2 Basic Fax Transmission
Chapter 2
Basic Fax Transmission
Fax Transmission Procedure
The basic procedure of transmitting a fax on this machine is as follows:
1
Place original(s).
z
Refer to
Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions
(For Basic
Operations) of provided booklet.
z
If the available memory is not sufficient, Memory
transmission may not be possible. If this
happens, use direct transmission instead.
Refer to
Direct Transmission. (See page 38).
2
Press the
Fax
key to open the Fax screen.
Select “Basic Menu” if additional
settings are required.
z Setting Original Quality. (See page 26).
z Setting the Original Size. (See page 30).
z Transmitting 2-Sided Originals. (See page
32).
z Verification Stamp. (See page 34).
z Transmitting a Document Stored in
Memory. (See page 36).
z Direct Transmission. (See page 38).
z Verifying Communication Status. (See
page 40).
Face Up. Up to 70 sheets (80 g/m
2
).
Face Down. Align with the top
left corner. Close ADF.
Used memory
15
Chapter 2 Basic Fax Transmission
3
Enter the fax number from the keypad
or select a destination.
or
z Refer to Entering a Destination. (See page
16).
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z For instructions on how to cancel a
transmission, refer to Cancelling a
Communication. (See page 46).
z When copying from the Platen Glass, place
the next original and follow the instructions
displayed on the touch panel display.
z A communication journal is printed if the
transmission fails (Ex: Remote station is
busy).
z Press Reset key to return the machine to
the initial screen of the current active mode.
z If the line is busy, the number is
automatically redialed. The call waiting
message appears on the display while in
auto-dialling.
16
Chapter 2 Basic Fax Transmission
Entering a Destination
Stations can be entered by using the following methods or a combination of these:
Manual Dialling
To enter a destination telephone number, follow the steps below:
1
Follow the step 1 and 2 on page 14.
2
Enter the fax number from the keypad.
The Number Pad screen opens automatically.
z Telephone number field is limited to 36-digit
in length.
z For transmission to additional destinations,
enter their fax numbers, and then select
Set” after each destination. When you finish
entering the last destination’s fax number,
select “OK”. (Do not select “Set” at this
time.)
z Select “Destinations:###” to confirm your
designated destinations.
z If you make an entry error, press Clear key
to delete one digit at a time.
z Fax number entry is also possible from the
Number Pad” in the Address Book screen,
instead of the control panel keypad.
Enter the telephone number directly. (see page 16)
Use the pre-programmed Address Book.
Search the Address Book or the Global directory service (LDAP)
Manual Dialling
Using the Address Book
Use a Key Name
. (See page 18)
Search through “Favourites. (See page 18)
Use Group Dialling. (See page 19)
Searching for a Destination
Search through the Address Book (Local Search)
. (See page 20)
Search through the LDAP Server (LDAP Search). (See page 21)
(This feature is available in certain countries only.)
Redialing
Use the last dialled remote station. (See page 23)
17
Chapter 2 Basic Fax Transmission
Number Pad Screen Using “Pause
z If you are using a PBX, enter the external
access number first, and then select
Pause” before entering the fax number.
Ex:
Enter 9 for the outside access number,
select “Pause”, and then enter the fax
number.
Using “
z Change dialling method from pulse to tone
dialling at a desired dialling moment.
Switching to tone dialling is represented by
a “/” symbol.
Ex:
After entering 9, select “
” to switch to tone
dialling.
Using “Sub-Address
z Select “Sub-Address” to enter a sub-
address destination after the fax number.
Refer to Sub-Address Communication.
(See page 64).
Ex:
After entering 4, select “Sub-Address”, and
enter the Sub-Address.
3
Press the Start key.
z The original(s) are stored into memory with
a file number. Then starts dialing the
telephone number.
Inserts a pause each time it
is selected. The pause is
represented by a “-”
symbol.
Used to access some
features of your PBX.
Select when entering a
sub-address number.
The sub-address is
represented by an “s”
symbol.
Select when entering
additional destinations.
z Do not select “Set” for
single destination.
Select “Clear” to delete an
erroneous entry, one digit at
a time.
Pause symbol
Tone symbol
Sub-Address symbol
18
Chapter 2 Basic Fax Transmission
Using the Address Book
Use a Key Name
If a destination is registered in the address
book, it can be selected by using a Key Name.
z The fax numbers must be pre-programmed into
the address book. Refer to Adding a Fax Number
into the Address Book. (See page 163).
1
Follow the step 1 and 2 on page 14.
2
Select the Key Name tab.
3
Select the desired destination.
z To cancel the choice, select the same
destination again.
z To enter additional destinations, repeat
Steps 2 and 3.
z Select “Destinations:###” to confirm your
designated destinations.
4
Press the Start key.
z The original(s) are stored into memory with
a file number. Then starts dialing the
telephone number.
Search through the “Favourites”
If a destination is registered as a Favourite
when in the address book, it can be selected
using the “Favourites” tab.
z The fax numbers must be pre-programmed into
the address book. Refer to Adding a Fax Number
into the Address Book. (See page 163).
1
Follow the step 1 and 2 on page 14.
2
Select “Favourites” to display the
Favourites screen.
3
Select the desired destination.
z To cancel the choice, select the same
destination again.
z For transmission to additional destinations,
continue pressing the relevant keys.
z Select “Destinations:###” to confirm your
designated destinations.
4
Press the Start key.
z The original(s) are stored into memory with
a file number. Then starts dialing the
telephone number.
19
Chapter 2 Basic Fax Transmission
Use Group Dialling
For transmission to multiple destinations using
group dialling, follow the steps below:
z The group dialling button must be pre-
programmed. Refer to Setting for Group Dialling.
(See page 173).
1
Follow the step 1 and 2 on page 14.
2
Select “Program/Group”.
3
Select the button for the desired
destination group.
z To cancel the choice, select the same
destination again.
4
Press the Start key.
z The original(s) are stored into memory with
a file number. Then starts dialing the
telephone number.
20
Chapter 2 Basic Fax Transmission
Searching for a Destination
Search through the Address Book (Local Search)
Select “Search” to look through the address book for the desired destination by the entry name.
z Select “Globalto search fax numbers or Email addresses in the LDAP Server. (See Next Page)
z This feature is available in certain countries only.
1
Follow the step 1 and 2 on page 14.
2
Select “Search”.
3
Enter the first letter you want to search
for.
The search result appears.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
4
Choose a destination, and then select
OK”.
z Select or to scroll the search results.
z Multiple destinations cannot be selected at a
time.
5
Press the Start key.
z The original(s) are stored into memory with
a file number. Then starts dialing the
telephone number.
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Panasonic Workio DP-C322 Operating instructions

Category
Multifunctionals
Type
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