Minolta Di181f User manual

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User Manual

Di181f

Rev. / Di181f

Contents

1 General Information

1.1 Introduction......................................................................................5

1.2 How Does a Fax Machine Work?....................................................5

1.3 Certificate for Machines with CE Marking .....................................6

CTR 21 Approval................................................................................6

1.4 Safety Precautions...........................................................................7

Laser Safety.......................................................................................7

Internal Laser Radiation.....................................................................7

Ozone Release Warning....................................................................7

1.5 Characteristics.................................................................................8

1.6 Multi Operation Table ......................................................................8

2 Installation

2.1 Control Panel, Displays and Keys..................................................9

Programmable one-touch keys........................................................11

2.2 Connect the telephone line cable.................................................13

2.3 Initiating the fax option..................................................................13

3Data Entry

3.1 Preparation.....................................................................................15

3.2 Typing Conventions in this Manual..............................................15

3.3 Enter Text........................................................................................15

Entering Numbers and Characters...................................................15

Special Characters...........................................................................16

3.4 Entering your Fax Number............................................................16

3.5 Entering your Company Name......................................................17

3.6 Entering Date and Time.................................................................17

3.7 Storing Numbers ...........................................................................18

Entering One-Touch Numbers.........................................................18

Entering Speed Dial Numbers..........................................................20

Changing One-Touch- or Speed Dial Numbers...............................22

Erasing One-Touch- or Speed Dial Numbers ..................................24

Entering Call Groups........................................................................25

Changing Group Dials......................................................................26

Di181f Rev. /

Erasing Call Groups ........................................................................ 27

Phone Book..................................................................................... 27

3.8 Advanced Settings ........................................................................ 28

Buzzer Volume................................................................................ 28

Header............................................................................................. 28

Set relay boxes................................................................................ 29

Erasing Relay Boxes....................................................................... 30

4Send

4.1 Transmission................................................................................. 31

Notes on Original Documents.......................................................... 31

Photocopy or Carrying Film............................................................. 32

Placing the Documents.................................................................... 32

Placing Documents on the Glass .................................................... 32

4.2 Settings for Sending a Fax........................................................... 34

Resolution........................................................................................ 34

Contrast........................................................................................... 34

4.3 Dialling Methods............................................................................ 35

Manual Dialling Using the Numeric Keypad.................................... 35

One-Touch Dialling.......................................................................... 35

Speed Dialling ................................................................................. 35

Automatic Call Groups..................................................................... 36

Telephone Directory........................................................................ 36

Manual Redial.................................................................................. 36

4.4 Memory Transmission .................................................................. 37

4.5 Direct Transmission (1 Page TX) ................................................ 38

4.6 Book TX ......................................................................................... 39

4.7 Delayed Transmission (Timer) ..................................................... 40

4.8 Relay Broadcast Initiation ............................................................ 41

4.9 Polling Transmission.................................................................... 43

Standard Polling.............................................................................. 43

Selective polling............................................................................... 43

Deleting Polling Documents ............................................................ 44

4.10 Mailbox Transmission................................................................... 45

4.11 Deleting Data.................................................................................. 46

Rev. / Di181f

5 Reception

5.1 Manual Reception ..........................................................................47

Default Reception Setting ................................................................47

5.2 Automatic Reception.....................................................................47

5.3 Memory Reception.........................................................................48

5.4 Mailbox Reception .........................................................................48

Setting up a Mailbox.........................................................................48

Delete Mailbox .................................................................................49

Printing the content of a mailbox......................................................50

5.5 Polling Reception...........................................................................50

Standard Polling...............................................................................50

Selective polling...............................................................................51

Continuous Polling...........................................................................52

5.6 Settings for Receiving a Fax.........................................................53

Setting the Paper Size.....................................................................53

Setting Number of Rings..................................................................53

6 Reports and Lists

6.1 Basic Report Settings....................................................................56

6.2 Printing Reports.............................................................................57

6.3 Printing a One-touch/Group Dial List...........................................58

6.4 Printing a Memory Report.............................................................58

7 Troubleshooting

7.1 Error Messages on the LCD..........................................................59

7.2 Error Codes ....................................................................................61

8 Appendix

8.1 Specifications.................................................................................63

8.2 Index................................................................................................64

8.3 CE marking (declaration of conformity).......................................67

Di181f Rev. /

General Information

1

Rev. / Di181f 1-5

1 General Information

1.1 Introduction

Thank you for choosing the Di181f and showing confidence in our product.

This machine has a modern design and fulfils today’s requirements of a

fax machine. It combines advanced technology with a contemporary

appearance.

The machine is authorised for use in the public telephone network and is

compatible to other fax machines of the communication standard 3.

The Di181f was manufactured to the same high quality standards as is

common for all other precision instruments made by Minolta.

This manual will assist you in becoming familiar with the machine. It

contains all the necessary information for the start-up, its functions and

the replacement of the consumables.

Please, always keep this manual to hand when using the machine.

1.2 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without

taking any special precautions, just like a normal telephone set. The

function of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Documents that are to be

transmitted are at first scanned. The machine does not recognise the

letters but reads the picture, dot by dot, and marks each dot as black or

white. That is why you can not only transmit texts but also pictures and

photos. The information is then digitised and compressed so that the fax

machine can send it quickly over the telephone line to another fax

machine which reverses the process, reading and marking each dot as

black or white on a sheet of paper.

When you are "called" by a fax machine, your telephone rings as normal.

Therefore you cannot know whether your are receiving a fax call or a

telephone call before picking up the receiver. Those sounds are the so

called "hand shaking" and function as an introduction sequence before the

actual transmission, just as interlocutors - often - introduce themselves at

the beginning of a telephone call. In the introductory sequence the

technical features of both machines are matched to make sure the

transmission and the reception are conducted to a high standard.

With your Di181f you do not need to listen to the introductory sequence.

How to program the machine accordingly will be explained later in this

manual. Furthermore you will also find information about the settings that

1

General Information

1-6 Di181f Rev. /

come with the machine, that have to be made when instal-ling, or the

settings that can be made at a later stage. Most of the features of the fax

machine work independently, so that you can program only the settings

you need for the moment and ignore all others.

By the way, the word "fax" is a combination of the Latin "facere" (to make)

and "simile" (similar) describing the process of making a copy which is

similar to the original. This artificial word "fax" has nowadays become

widely accepted in everyday language, replacing the older term facsimile.

A copy is therefore to be made similar to the original. Fax machines are

also called facsimile machines.

Now, enjoy your new fax machine.

1.3 Certificate for Machines with CE Marking

CTR 21 Approval

Annex II

The equipment has been approved in accordance with Council Decision

98/482/EC for pan-European single terminal connection to the public

switched telephone network (PSTN). However, due to differences

between the individual PSTNs provided in different countries, the approval

does not, or itself, give an unconditional assurance of successful

operation on every PSTN network termination point.

In cases of problems, you should contact your equipment supplier in the

first instance.

General Information

1

Rev. / Di181f 1-7

1.4 Safety Precautions

Follow the safety advice to ensure safe operation of the machine.

G Connect the machine only to a 200 - 240 V/ 50 Hz earthed power point.

G Make sure the power is not turned off over night.

G Always pull at the plug, never at the wire, when you want disconnect

the machine from the power supply. If possible, connect the machine

directly to a wall outlet.

G To facilitate communication always keep the machine switched on and

program the correct user data. Make sure to enter the correct user

names.

G Do not unscrew any parts, if not specifically requested in this manual.

If necessary contact your technical service.

G Never open the machine while it is transmitting or printing.

G Take care not to let humidity into the machine.

G Make sure no objects fall into the machine.

G If any problem occurs that can not be solved by the procedures

described in this manual make sure you contact the technical service.

G Follow the recommended maintenance procedures regularly..

Used cartridges may be taken back by the technical service station as a

part of the maintenance procedures.

Laser Safety

This fax machine contains a page printer which operates by means of a

laser. This fax machine contains a page printer which operates by means

of a laser. This machine does not impose any danger as long as it is used

according to the procedures described in this manual. The laser is limited

to the interior of the machine. The environment is protected from the laser

emission by the covers of the machine.

Internal Laser Radiation

Maximum radiation: 1,3 x 10

-3

(mW) Wavelength: 770-810 (nm)

The machine works with an invisible class IIIb laser. The printer head unit

is not field service item.

Ozone Release Warning

During printer operation, a small quantity of ozone is released. This

amount is not large enough to harm anyone. However, be sure the room

where the fax machine is being used has adequate ventilation,. especially

if you are printing a high volume of material or if the fax machine is being

used continuously over a long period.

1

General Information

1-8 Di181f Rev. /

1.5 Characteristics

Your new fax machine is a compact multi-functional device facilitating

your work and reducing your fax communication times. The features of the

Di181f include scanning of originals into the memory for delayed

transmission, allowing simultaneous reception of fax messages and vice

versa.

Type

G A6 - A3 format, Super G3 mode, Desktop Laser Fax1

G up to 33.600 bps transmission speed

G MH / MR / MMR / JBIG, ECM coding

G Automatic document feeder up to 50 pages (A4)

G Document capacity up to 300 sheets

G 20 digit double-spaced LCD display

G 64 level grey scale.

Dialling Functions

G Delayed transmission

G Relay broadcast initiation

G Multi-functional operation interface

G Polling RX / TX

G Confidential reception / mailbox transmission

G Confidential transmission.

1.6 Multi Operation Table

All jobs are dispatched sequentially. No further interference is required.

1. Function Simultaneous Operations

Copy Sending Receiving Printing (only with GDI printer option)

Scan Printing (only with GDI printer option)

Send Copying Printing (only with GDI printer option)

Receive Copying Printing (only with GDI printer option)

Print fax Copying Printing (only with GDI printer option)

Installation

2

Rev. / Di181f 2-9

2 Installation

2.1 Control Panel, Displays and Keys

Num Display/Key Function

1 LCD (Liquid Crystal

Display)

Shows the status of the machine and contains information

about the operation modes.

2 Numeric keypad Use these keys to enter numbers and letters, e.g. fax

numbers and destination names.

3 CLEAR (C) Press this key to change numbers or characters entered

using the numeric keypad.

4 STOP Stops the current operation.

5 START Starts all functions of the machine such as transmission,

receiving, copying etc..

6 CONTRAST KEYS Press these keys to manually change the contrast

settings.

7 RESOLUTION Press this key to change the resolution settings.

8 RESOLUTION LEDs Enter the current resolution (fine, S-fine, US-fine, half

tone).

9 BOOK TX Press this key to transmit a book.

10 TONE Use this key to switch from pulse dialling to tone dialling.

×

Confidential Relay Polling TX Polling RX 1 Page TX

ID Set Initial Set Dia l Set

Fil e Cancel Rep ort / Lis t PBX Di al

Space

2

Installation

2-10 Di181f Rev. /

Num Display/Key Function

11 REDIAL/PAUSE Use this key to either redial or to generate a pause.

12 FUNCTION Press this key to open the menu. Select the desired

function with either the one-touch keys or the arrow keys..

13 ENTER Press this key to confirm the entry of numbers, letters and

menu selections.

14 COPY/FAX Press this key to choose between copy mode and fax

mode.

15 ABBR/DIRECTORY Use this key to enter a three-digit speed dial number. Also

press this key to search for a stored number.

16 ONE TOUCH Use this key to dial a stored number. Press this key in

conjunction with the function keys to select various fax

functions. For further information please refer to the next

section, "Programmed One-touch Keys".

17 COMMUNICATION

LED

This LED is on when a fax is being transmitted (sending,

receiving, etc).

18 ERROR LED This LED is on, if an error occurs.

19 MEMORY LED This LED is on if a document has been stored.

×

Confidential Relay Polling TX Polling RX 1 Page TX

ID Set Initial Set Dia l Set

Fil e Cancel Rep ort / Lis t PBX Di al

Space

Installation

2

Rev. / Di181f 2-11

Programmable one-touch keys

Num Display/Key Function

1 CONFIDENTIAL Press this key for confidential transmission or reception

and to set up mailbox transmissions.

2 RELAY Press this key to set up relay transmissions or relay

boxes.

3 POLLING Press this key to select one of the transmission poll

functions.

4 POLLING RX Press this key to select one of the receiving poll functions.

5 1 PAGE Press this key to make a manual transmission.

6 ID SET Press this key to enter your company name, number, the

date and time.

7 INITIAL SET Press this key to set the line type and header.

Confidential Relay Polling

TX

Polling RX 1 Page

TX

ID Set Initial Set Dial Set

File Cancel Report/List PBX

Dial

Spac

e

2

Installation

2-12 Di181f Rev. /

Num Display/Key Function

8 DIAL SET Press this key to store one-touch key, speed dial and

group dial numbers.

9 FILE CANCEL Press this key to delete transmission and reception

reservations.

10 REPORT/LIST Press this key to print reports and lists.

11 PBX Press this key to cancel the automatic line access

function. This enables you to call faxes within the same

PBX location.

12 SPACE Press this key to add a space when entering text.

13 ARROW KEYS Use these keys to move the cursor to the left or right, and

to call up the last or next menu item.

Confidential Relay Polling

TX

Polling RX 1 Page

TX

ID Set Initial Set Dial Set

File Cancel Report/List PBX

Dial

Spac

e

Installation

2

Rev. / Di181f 2-13

2.2 Connect the telephone line cable

1

Plug the other end of the telephone

cord into the terminal on the right-

hand side at the back of the

machine.

2

Connect the telephone cable to the wall outlet.

2.3 Initiating the fax option

1

Switch the machine on and Turn

the flip panel over. The Di181f fax

option is now ready for operation.

Telephone socket

Telephone cable

Open

cover

2

Installation

2-14 Di181f Rev. /

Data Entry

3

Rev. / Di181f 3-15

3Data Entry

3.1 Preparation

Before all features of your fax machine are available you are obliged to

enter several settings. This chapter explains how to set your name, your

line type and the remote locations with which you may wish to

communicate.

You can cancel the setting anytime by pressing [STOP]. The setting will

then not be saved. If you do not press any key within 30 seconds your fax

machine will return to standby mode.

3.2 Typing Conventions in this Manual

If nothing else is requested, all keys are to be pressed one after the other.

This is also the case if they are connected by a "+" to facilitate the layout.

"Press [0] + [5] + [ENTER]" means: Press the numeric key [0], then the

numeric key [5] and then the key named [ENTER].

3.3 Enter Text

Use the numeric keypad to enter letters and special characters. For

details refer to the following tables. Press [ENTER] to save the relevant

setting. To add a space, press [SPACE]. If you have made a mistake,

press the [DELETE] key to correct the mistake. Press the arrow right key

(OT 40) to move the cursor once letters and special characters have been

entered.

Entering Numbers and Characters

To enter characters press the following keys:

Numeric key 1 2 3 4 5 6 7 8 9 0

1 time 1234567890

2 times A D G J M P T W

3 times BEHKNQUX

4 times C F I L O R V Y

5 times S Z

3

Data Entry

3-16 Di181f Rev. /

Special Characters

Press [*] as many times as shown in the table.

3.4 Entering your Fax Number

You can place your name and fax number in the header. The header will

appear at the top of the faxes you send. Up to 20 characters can be

entered.

The information in the header help the receiving station to identify the

sender.

Press [*] 10 times to enter "+".

Press [SPACE] to add blanks.

1

Press [FUNCTION].

2

Press [ID SET].

3

Press [ENTER].

4

Enter your fax number and press

[ENTER]. Then enter your name

Numeric key * Numeric key * Numeric key *

1 time * * 9 times * , 17 times * :

2 times * & 10 times * ! 18 times * ;

3 times * - 11 times * + 19 times * @

4 times * / 12 times * = 20 times * %

5 times * ( 13 times * < 21 times * [

6 times * ) 14 times * > 22 times * ]

7 times * " 15 times * ? 23 times * ’

8 times * . 16 times * $

SELECT FUNCTION

OT

FAX NUMBER

<-->/ENTER

FAX=

KEYPAD/ENTER

FAX=01234567

KEYPAD/ENTER

Data Entry

3

Rev. / Di181f 3-17

3.5 Entering your Company Name

You can enter either your company name, your name or both. Up to 24

characters can be entered.

Refer to 3.3 for instructions on how to make the entries.

1

Press [ENTER].

2

Enter your name and press

[ENTER].

Then enter date and time.

3.6 Entering Date and Time

Date and time appear on the display, the activity report and the other fax

machine’s printouts.

1

Press [ENTER].

2

Enter the date (DDMMYY) and the

time (24-hr. format).

3

Press [ENTER] and [STOP].

NAME=

KEYPAD/ENTER

NAME=ABCDEF

KEYPAD/ENTER

10/21 ’98 13:35

0-9/ENTER

10/21 ’98 12:00

0-9/ENTER

10/21 ’98 12:00

FAX Ready.

3

Data Entry

3-18 Di181f Rev. /

3.7 Storing Numbers

Entering One-Touch Numbers

Use this function to store your most frequently called fax numbers for

instant recall or to arrange call groups ( for more information refer to

"Entering Call Groups").

1

Press [FUNCTION] and

[DIAL SET].

2

Press the arrow left key (OT 39)

and [ENTER].

3

Press the desired one-touch key.

Press the one-touch keys [1] to

[20] twice to set the one-touch

keys [21] to [40].

4

Press [ENTER] and enter the

relevant call number.

5

Press [ENTER].

6

Use the numeric keypad to enter

the sub-address or the number for

selective polling. If you do not wish

to enter a sub-address, continue

with step 9.

7

Press [ENTER].

8

Use the numeric keypad to enter

the sub-address ID or password

for selective polling.

AUTO DIAL

<-->/ENTER

SELECT OT KEY

OT

OT 06 :NEW DIAL

OT/ENTER

06 :7654321

KEYPAD/ENTER

SUB:

KEYPAD/ENTER

SUB:99999999

KEYPAD/ENTER

SID:

KEYPAD/ENTER

SID:123456

KEYPAD/ENTER

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Minolta Di181f User manual

Minolta Di181f User manual

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