The essentials of imaging
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User Manual
Di181f
Rev. / Di181f
Contents
1 General Information
1.1 Introduction......................................................................................5
1.2 How Does a Fax Machine Work?....................................................5
1.3 Certificate for Machines with CE Marking .....................................6
CTR 21 Approval................................................................................6
1.4 Safety Precautions...........................................................................7
Laser Safety.......................................................................................7
Internal Laser Radiation.....................................................................7
Ozone Release Warning....................................................................7
1.5 Characteristics.................................................................................8
1.6 Multi Operation Table ......................................................................8
2 Installation
2.1 Control Panel, Displays and Keys..................................................9
Programmable one-touch keys........................................................11
2.2 Connect the telephone line cable.................................................13
2.3 Initiating the fax option..................................................................13
3Data Entry
3.1 Preparation.....................................................................................15
3.2 Typing Conventions in this Manual..............................................15
3.3 Enter Text........................................................................................15
Entering Numbers and Characters...................................................15
Special Characters...........................................................................16
3.4 Entering your Fax Number............................................................16
3.5 Entering your Company Name......................................................17
3.6 Entering Date and Time.................................................................17
3.7 Storing Numbers ...........................................................................18
Entering One-Touch Numbers.........................................................18
Entering Speed Dial Numbers..........................................................20
Changing One-Touch- or Speed Dial Numbers...............................22
Erasing One-Touch- or Speed Dial Numbers ..................................24
Entering Call Groups........................................................................25
Changing Group Dials......................................................................26
Di181f Rev. /
Erasing Call Groups ........................................................................ 27
Phone Book..................................................................................... 27
3.8 Advanced Settings ........................................................................ 28
Buzzer Volume................................................................................ 28
Header............................................................................................. 28
Set relay boxes................................................................................ 29
Erasing Relay Boxes....................................................................... 30
4Send
4.1 Transmission................................................................................. 31
Notes on Original Documents.......................................................... 31
Photocopy or Carrying Film............................................................. 32
Placing the Documents.................................................................... 32
Placing Documents on the Glass .................................................... 32
4.2 Settings for Sending a Fax........................................................... 34
Resolution........................................................................................ 34
Contrast........................................................................................... 34
4.3 Dialling Methods............................................................................ 35
Manual Dialling Using the Numeric Keypad.................................... 35
One-Touch Dialling.......................................................................... 35
Speed Dialling ................................................................................. 35
Automatic Call Groups..................................................................... 36
Telephone Directory........................................................................ 36
Manual Redial.................................................................................. 36
4.4 Memory Transmission .................................................................. 37
4.5 Direct Transmission (1 Page TX) ................................................ 38
4.6 Book TX ......................................................................................... 39
4.7 Delayed Transmission (Timer) ..................................................... 40
4.8 Relay Broadcast Initiation ............................................................ 41
4.9 Polling Transmission.................................................................... 43
Standard Polling.............................................................................. 43
Selective polling............................................................................... 43
Deleting Polling Documents ............................................................ 44
4.10 Mailbox Transmission................................................................... 45
4.11 Deleting Data.................................................................................. 46
Rev. / Di181f
5 Reception
5.1 Manual Reception ..........................................................................47
Default Reception Setting ................................................................47
5.2 Automatic Reception.....................................................................47
5.3 Memory Reception.........................................................................48
5.4 Mailbox Reception .........................................................................48
Setting up a Mailbox.........................................................................48
Delete Mailbox .................................................................................49
Printing the content of a mailbox......................................................50
5.5 Polling Reception...........................................................................50
Standard Polling...............................................................................50
Selective polling...............................................................................51
Continuous Polling...........................................................................52
5.6 Settings for Receiving a Fax.........................................................53
Setting the Paper Size.....................................................................53
Setting Number of Rings..................................................................53
6 Reports and Lists
6.1 Basic Report Settings....................................................................56
6.2 Printing Reports.............................................................................57
6.3 Printing a One-touch/Group Dial List...........................................58
6.4 Printing a Memory Report.............................................................58
7 Troubleshooting
7.1 Error Messages on the LCD..........................................................59
7.2 Error Codes ....................................................................................61
8 Appendix
8.1 Specifications.................................................................................63
8.2 Index................................................................................................64
8.3 CE marking (declaration of conformity).......................................67
Di181f Rev. /
General Information
1
Rev. / Di181f 1-5
1 General Information
1.1 Introduction
Thank you for choosing the Di181f and showing confidence in our product.
This machine has a modern design and fulfils today’s requirements of a
fax machine. It combines advanced technology with a contemporary
appearance.
The machine is authorised for use in the public telephone network and is
compatible to other fax machines of the communication standard 3.
The Di181f was manufactured to the same high quality standards as is
common for all other precision instruments made by Minolta.
This manual will assist you in becoming familiar with the machine. It
contains all the necessary information for the start-up, its functions and
the replacement of the consumables.
Please, always keep this manual to hand when using the machine.
1.2 How Does a Fax Machine Work?
A fax machine can be connected to a normal telephone system without
taking any special precautions, just like a normal telephone set. The
function of a fax machine is quite similar to that of a telephone.
The way a fax machine works is simple: Documents that are to be
transmitted are at first scanned. The machine does not recognise the
letters but reads the picture, dot by dot, and marks each dot as black or
white. That is why you can not only transmit texts but also pictures and
photos. The information is then digitised and compressed so that the fax
machine can send it quickly over the telephone line to another fax
machine which reverses the process, reading and marking each dot as
black or white on a sheet of paper.
When you are "called" by a fax machine, your telephone rings as normal.
Therefore you cannot know whether your are receiving a fax call or a
telephone call before picking up the receiver. Those sounds are the so
called "hand shaking" and function as an introduction sequence before the
actual transmission, just as interlocutors - often - introduce themselves at
the beginning of a telephone call. In the introductory sequence the
technical features of both machines are matched to make sure the
transmission and the reception are conducted to a high standard.
With your Di181f you do not need to listen to the introductory sequence.
How to program the machine accordingly will be explained later in this
manual. Furthermore you will also find information about the settings that
1
General Information
1-6 Di181f Rev. /
come with the machine, that have to be made when instal-ling, or the
settings that can be made at a later stage. Most of the features of the fax
machine work independently, so that you can program only the settings
you need for the moment and ignore all others.
By the way, the word "fax" is a combination of the Latin "facere" (to make)
and "simile" (similar) describing the process of making a copy which is
similar to the original. This artificial word "fax" has nowadays become
widely accepted in everyday language, replacing the older term facsimile.
A copy is therefore to be made similar to the original. Fax machines are
also called facsimile machines.
Now, enjoy your new fax machine.
1.3 Certificate for Machines with CE Marking
CTR 21 Approval
Annex II
The equipment has been approved in accordance with Council Decision
98/482/EC for pan-European single terminal connection to the public
switched telephone network (PSTN). However, due to differences
between the individual PSTNs provided in different countries, the approval
does not, or itself, give an unconditional assurance of successful
operation on every PSTN network termination point.
In cases of problems, you should contact your equipment supplier in the
first instance.
General Information
1
Rev. / Di181f 1-7
1.4 Safety Precautions
Follow the safety advice to ensure safe operation of the machine.
G Connect the machine only to a 200 - 240 V/ 50 Hz earthed power point.
G Make sure the power is not turned off over night.
G Always pull at the plug, never at the wire, when you want disconnect
the machine from the power supply. If possible, connect the machine
directly to a wall outlet.
G To facilitate communication always keep the machine switched on and
program the correct user data. Make sure to enter the correct user
names.
G Do not unscrew any parts, if not specifically requested in this manual.
If necessary contact your technical service.
G Never open the machine while it is transmitting or printing.
G Take care not to let humidity into the machine.
G Make sure no objects fall into the machine.
G If any problem occurs that can not be solved by the procedures
described in this manual make sure you contact the technical service.
G Follow the recommended maintenance procedures regularly..
Used cartridges may be taken back by the technical service station as a
part of the maintenance procedures.
Laser Safety
This fax machine contains a page printer which operates by means of a
laser. This fax machine contains a page printer which operates by means
of a laser. This machine does not impose any danger as long as it is used
according to the procedures described in this manual. The laser is limited
to the interior of the machine. The environment is protected from the laser
emission by the covers of the machine.
Internal Laser Radiation
Maximum radiation: 1,3 x 10
-3
(mW) Wavelength: 770-810 (nm)
The machine works with an invisible class IIIb laser. The printer head unit
is not field service item.
Ozone Release Warning
During printer operation, a small quantity of ozone is released. This
amount is not large enough to harm anyone. However, be sure the room
where the fax machine is being used has adequate ventilation,. especially
if you are printing a high volume of material or if the fax machine is being
used continuously over a long period.
1
General Information
1-8 Di181f Rev. /
1.5 Characteristics
Your new fax machine is a compact multi-functional device facilitating
your work and reducing your fax communication times. The features of the
Di181f include scanning of originals into the memory for delayed
transmission, allowing simultaneous reception of fax messages and vice
versa.
Type
G A6 - A3 format, Super G3 mode, Desktop Laser Fax1
G up to 33.600 bps transmission speed
G MH / MR / MMR / JBIG, ECM coding
G Automatic document feeder up to 50 pages (A4)
G Document capacity up to 300 sheets
G 20 digit double-spaced LCD display
G 64 level grey scale.
Dialling Functions
G Delayed transmission
G Relay broadcast initiation
G Multi-functional operation interface
G Polling RX / TX
G Confidential reception / mailbox transmission
G Confidential transmission.
1.6 Multi Operation Table
All jobs are dispatched sequentially. No further interference is required.
1. Function Simultaneous Operations
Copy Sending Receiving Printing (only with GDI printer option)
Scan Printing (only with GDI printer option)
Send Copying Printing (only with GDI printer option)
Receive Copying Printing (only with GDI printer option)
Print fax Copying Printing (only with GDI printer option)
Installation
2
Rev. / Di181f 2-9
2 Installation
2.1 Control Panel, Displays and Keys
Num Display/Key Function
1 LCD (Liquid Crystal
Display)
Shows the status of the machine and contains information
about the operation modes.
2 Numeric keypad Use these keys to enter numbers and letters, e.g. fax
numbers and destination names.
3 CLEAR (C) Press this key to change numbers or characters entered
using the numeric keypad.
4 STOP Stops the current operation.
5 START Starts all functions of the machine such as transmission,
receiving, copying etc..
6 CONTRAST KEYS Press these keys to manually change the contrast
settings.
7 RESOLUTION Press this key to change the resolution settings.
8 RESOLUTION LEDs Enter the current resolution (fine, S-fine, US-fine, half
tone).
9 BOOK TX Press this key to transmit a book.
10 TONE Use this key to switch from pulse dialling to tone dialling.
×
Confidential Relay Polling TX Polling RX 1 Page TX
ID Set Initial Set Dia l Set
Fil e Cancel Rep ort / Lis t PBX Di al
Space
2
Installation
2-10 Di181f Rev. /
Num Display/Key Function
11 REDIAL/PAUSE Use this key to either redial or to generate a pause.
12 FUNCTION Press this key to open the menu. Select the desired
function with either the one-touch keys or the arrow keys..
13 ENTER Press this key to confirm the entry of numbers, letters and
menu selections.
14 COPY/FAX Press this key to choose between copy mode and fax
mode.
15 ABBR/DIRECTORY Use this key to enter a three-digit speed dial number. Also
press this key to search for a stored number.
16 ONE TOUCH Use this key to dial a stored number. Press this key in
conjunction with the function keys to select various fax
functions. For further information please refer to the next
section, "Programmed One-touch Keys".
17 COMMUNICATION
LED
This LED is on when a fax is being transmitted (sending,
receiving, etc).
18 ERROR LED This LED is on, if an error occurs.
19 MEMORY LED This LED is on if a document has been stored.
×
Confidential Relay Polling TX Polling RX 1 Page TX
ID Set Initial Set Dia l Set
Fil e Cancel Rep ort / Lis t PBX Di al
Space
Installation
2
Rev. / Di181f 2-11
Programmable one-touch keys
Num Display/Key Function
1 CONFIDENTIAL Press this key for confidential transmission or reception
and to set up mailbox transmissions.
2 RELAY Press this key to set up relay transmissions or relay
boxes.
3 POLLING Press this key to select one of the transmission poll
functions.
4 POLLING RX Press this key to select one of the receiving poll functions.
5 1 PAGE Press this key to make a manual transmission.
6 ID SET Press this key to enter your company name, number, the
date and time.
7 INITIAL SET Press this key to set the line type and header.
Confidential Relay Polling
TX
Polling RX 1 Page
TX
ID Set Initial Set Dial Set
File Cancel Report/List PBX
Dial
Spac
e
2
Installation
2-12 Di181f Rev. /
Num Display/Key Function
8 DIAL SET Press this key to store one-touch key, speed dial and
group dial numbers.
9 FILE CANCEL Press this key to delete transmission and reception
reservations.
10 REPORT/LIST Press this key to print reports and lists.
11 PBX Press this key to cancel the automatic line access
function. This enables you to call faxes within the same
PBX location.
12 SPACE Press this key to add a space when entering text.
13 ARROW KEYS Use these keys to move the cursor to the left or right, and
to call up the last or next menu item.
Confidential Relay Polling
TX
Polling RX 1 Page
TX
ID Set Initial Set Dial Set
File Cancel Report/List PBX
Dial
Spac
e
Installation
2
Rev. / Di181f 2-13
2.2 Connect the telephone line cable
1
Plug the other end of the telephone
cord into the terminal on the right-
hand side at the back of the
machine.
2
Connect the telephone cable to the wall outlet.
2.3 Initiating the fax option
1
Switch the machine on and Turn
the flip panel over. The Di181f fax
option is now ready for operation.
Telephone socket
Telephone cable
Open
cover
2
Installation
2-14 Di181f Rev. /
Data Entry
3
Rev. / Di181f 3-15
3Data Entry
3.1 Preparation
Before all features of your fax machine are available you are obliged to
enter several settings. This chapter explains how to set your name, your
line type and the remote locations with which you may wish to
communicate.
You can cancel the setting anytime by pressing [STOP]. The setting will
then not be saved. If you do not press any key within 30 seconds your fax
machine will return to standby mode.
3.2 Typing Conventions in this Manual
If nothing else is requested, all keys are to be pressed one after the other.
This is also the case if they are connected by a "+" to facilitate the layout.
"Press [0] + [5] + [ENTER]" means: Press the numeric key [0], then the
numeric key [5] and then the key named [ENTER].
3.3 Enter Text
Use the numeric keypad to enter letters and special characters. For
details refer to the following tables. Press [ENTER] to save the relevant
setting. To add a space, press [SPACE]. If you have made a mistake,
press the [DELETE] key to correct the mistake. Press the arrow right key
(OT 40) to move the cursor once letters and special characters have been
entered.
Entering Numbers and Characters
To enter characters press the following keys:
Numeric key 1 2 3 4 5 6 7 8 9 0
1 time 1234567890
2 times A D G J M P T W
3 times BEHKNQUX
4 times C F I L O R V Y
5 times S Z
3
Data Entry
3-16 Di181f Rev. /
Special Characters
Press [*] as many times as shown in the table.
3.4 Entering your Fax Number
You can place your name and fax number in the header. The header will
appear at the top of the faxes you send. Up to 20 characters can be
entered.
The information in the header help the receiving station to identify the
sender.
Press [*] 10 times to enter "+".
Press [SPACE] to add blanks.
1
Press [FUNCTION].
2
Press [ID SET].
3
Press [ENTER].
4
Enter your fax number and press
[ENTER]. Then enter your name
Numeric key * Numeric key * Numeric key *
1 time * * 9 times * , 17 times * :
2 times * & 10 times * ! 18 times * ;
3 times * - 11 times * + 19 times * @
4 times * / 12 times * = 20 times * %
5 times * ( 13 times * < 21 times * [
6 times * ) 14 times * > 22 times * ]
7 times * " 15 times * ? 23 times * ’
8 times * . 16 times * $
SELECT FUNCTION
OT
FAX NUMBER
<-->/ENTER
FAX=
KEYPAD/ENTER
FAX=01234567
KEYPAD/ENTER
Data Entry
3
Rev. / Di181f 3-17
3.5 Entering your Company Name
You can enter either your company name, your name or both. Up to 24
characters can be entered.
Refer to 3.3 for instructions on how to make the entries.
1
Press [ENTER].
2
Enter your name and press
[ENTER].
Then enter date and time.
3.6 Entering Date and Time
Date and time appear on the display, the activity report and the other fax
machine’s printouts.
1
Press [ENTER].
2
Enter the date (DDMMYY) and the
time (24-hr. format).
3
Press [ENTER] and [STOP].
NAME=
KEYPAD/ENTER
NAME=ABCDEF
KEYPAD/ENTER
10/21 ’98 13:35
0-9/ENTER
10/21 ’98 12:00
0-9/ENTER
10/21 ’98 12:00
FAX Ready.
3
Data Entry
3-18 Di181f Rev. /
3.7 Storing Numbers
Entering One-Touch Numbers
Use this function to store your most frequently called fax numbers for
instant recall or to arrange call groups ( for more information refer to
"Entering Call Groups").
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
and [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to set the one-touch
keys [21] to [40].
4
Press [ENTER] and enter the
relevant call number.
5
Press [ENTER].
6
Use the numeric keypad to enter
the sub-address or the number for
selective polling. If you do not wish
to enter a sub-address, continue
with step 9.
7
Press [ENTER].
8
Use the numeric keypad to enter
the sub-address ID or password
for selective polling.
AUTO DIAL
<-->/ENTER
SELECT OT KEY
OT
OT 06 :NEW DIAL
OT/ENTER
06 :7654321
KEYPAD/ENTER
SUB:
KEYPAD/ENTER
SUB:99999999
KEYPAD/ENTER
SID:
KEYPAD/ENTER
SID:123456
KEYPAD/ENTER
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