Xerox 340 User guide

Category
Multifunctionals
Type
User guide

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About This Guide
Xerox Document Centre
220/230/332/340
User Guide
July 1999
602p35312
Xerox Corporation
800 Phillips Road
Webster
New York 14580
Prepared by:
Xerox Europe Technical Centre
Multinational Professional Services
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©1999 by Xerox Limited. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted
material and information now allowed by statutory or judicial law or
hereinafter granted, including without limitation, material generated from
the software programmess which are displayed on the screen, such as
icons, screen displays, looks etc.
Xerox® and all Xerox products mentioned in this publication are
trademarks of Xerox Corporation. Product names and trademarks of other
companies are hereby acknowledged.
Changes are periodically made to this document. Changes, technical
inaccuracies,and typographical errors will be corrected in subsequent
editions.
This document was created on a PC using Adobe Framemaker software.
Xerox Document Centre 220/230/332/340 User Guide Page i
Table of Contents
Table of Contents
ABOUT THIS GUIDE .............................................................................1-1
Xerox Welcome Center Telephone Number .............................1-2
Conventions .......................................................................................1-3
Orientation ................................................................................1-3
Italic typeface ............................................................................1-4
Notes ........................................................................................1-4
Hints ..........................................................................................1-5
Cautions ....................................................................................1-5
Warnings ...................................................................................1-5
Related Documentation .....................................................................1-6
FCC Regulations ...............................................................................1-6
Send Header Requirements .....................................................1-6
Data Coupler Information ..........................................................1-7
Radio Frequency Emissions ..............................................................1-9
Canadian Certification .......................................................................1-9
Environmental Compliance ..............................................................1-12
Energy Star .............................................................................1-12
Environmental Choice .............................................................1-12
Laser Safety ....................................................................................1-12
Ozone Safety ...................................................................................1-14
Electrical Safety ...............................................................................1-15
Disconnect Device ..................................................................1-16
Operational Safety ...........................................................................1-16
Ground Fault Interrupter (GFI) .........................................................1-18
Page ii Table of Contents
Illegal Copying ................................................................................1-19
Certifications and Approvals ...........................................................1-22
INTRODUCTION ....................................................................................2-1
Identifying the machine components ................................................2-2
Document Centre 220/230 .......................................................2-2
Document Centre 332/340 .......................................................2-3
Optional Features .............................................................................2-4
Power ON/OFF .................................................................................2-7
Powering On .............................................................................2-7
Powering Off .....................................................................................2-9
Energy Star .....................................................................................2-10
Power Save Modes ................................................................2-10
Recycled Paper ......................................................................2-12
Changing the Default Time Settings for Low Power
and Power Save (Auto Off/Sleep) Modes ..............................2-13
Mode Buttons ..................................................................................2-16
Features button ......................................................................2-17
Job Status button ...................................................................2-18
Machine Status button ............................................................2-28
System controls ..............................................................................2-30
Auditron Access Screen ..................................................................2-31
Information Sources ........................................................................2-32
Using the Help (?) button .......................................................2-33
COPY .................................................................................................3-1
Copying procedure ............................................................................3-2
1. Load the documents .............................................................3-2
2. Press the Features button ....................................................3-7
3. Select the features ...............................................................3-8
4. Enter the quantity .................................................................3-9
5. Press Start ..........................................................................3-10
6. Identify the copy job in the Print Queue .............................3-11
Standard Features (Copy) ..............................................................3-12
Xerox Document Centre 220/230/332/340 User Guide Page iii
Table of Contents
Output .....................................................................................3-12
Sides Imaged ..........................................................................3-17
Reduce/Enlarge ......................................................................3-19
Paper Supply ..........................................................................3-21
Image Quality ..........................................................................3-23
Using Added Features .....................................................................3-25
Image Adjustment tab .............................................................3-25
Original Size (Original Input - Document Centre 220/230) .....3-26
Bound Originals ......................................................................3-29
Image Shift ..............................................................................3-31
Expert Image Quality ..............................................................3-33
Erase ......................................................................................3-34
Edit (optional) ..........................................................................3-35
Area Edit (Document Centre 332/340) ...................................3-36
Page Edit (Document Centre 332/340) ...................................3-37
Edit (Document Centre 220/230) ............................................3-39
Output Format .................................................................................3-40
Transparencies .......................................................................3-41
N Up (2 Up -Document Centre 220/230) ................................3-43
Annotation ...............................................................................3-44
Inserts .....................................................................................3-48
Booklet Creation .....................................................................3-51
Covers (Document Centre 332/340) .......................................3-52
Job Assembly ..................................................................................3-55
Build Job .................................................................................3-55
Stored Jobs .............................................................................3-57
FAX ....................................................................................................4-1
Sending a Fax ...................................................................................4-2
Standard Features (Fax) ...................................................................4-8
Resolution .................................................................................4-8
Original Type ............................................................................4-9
Sides Scanned ........................................................................4-10
Dialing .....................................................................................4-11
Page iv Table of Contents
Added Features (More Features screen) ........................................4-19
Cover Letter (Cover Page) .....................................................4-19
Transmission Report ..............................................................4-21
Lighter/Darker .........................................................................4-21
Communication Mode (Document Centre 332/340) ...............4-22
Delayed Start ..........................................................................4-23
Send Priority (Document Centre 332/340) .............................4-25
Advanced Features .........................................................................4-26
Build Job .................................................................................4-27
Poll Remote Fax .....................................................................4-28
Store for Polling ......................................................................4-29
Fax Mailbox ............................................................................4-33
Original Size(DC 332/340)/Mixed Size Originals(DC 220/230) 4-36
Reports & Setups ............................................................................4-37
Fax Reports ............................................................................4-37
Answer Mode .........................................................................4-38
Dial Directory Setup ...............................................................4-40
Comment Setup .....................................................................4-45
Transmit Header Print ............................................................4-47
Connecting Fax to the ISDN(Digital Line)(DC 332/340) .................4-48
NETWORK PRINTING & LAN FAX ........................................................5-1
Network Print and Fax Functions ......................................................5-2
MEDIA PRINT ......................................................................................6-1
Media Print ........................................................................................6-2
SCAN TO FILE .....................................................................................7-1
Standard Features (Scan) .................................................................7-2
Scan Templates (Scan tab) ......................................................7-4
Templates .................................................................................7-5
Added Features tab (Scan) ...............................................................7-6
Filing Setups ...................................................................................7-11
Destination Setups(DC 332/340)Fax Setups(DC 220/230) ............7-14
Xerox Document Centre 220/230/332/340 User Guide Page v
Table of Contents
PAPER AND OTHER MEDIA ...................................................................8-1
Loading paper ....................................................................................8-2
Preparing paper for loading ......................................................8-2
Loading the paper trays .....................................................................8-3
The Bypass Tray .......................................................................8-7
The Envelope Tray (optional) ...................................................8-9
The High Capacity Feeder (optional) ......................................8-11
Auto Tray Switching ................................................................8-12
Storing and Handling Paper ............................................................8-13
Other media .....................................................................................8-14
Media Uses and Special Considerations ................................8-15
MAINTENANCE .....................................................................................9-1
Ordering Supplies ..............................................................................9-2
Cleaning the Document Centre 220/230/332/340 .............................9-3
The Document Glass and Constant Velocity Transport Glass ..9-3
The Control Panel and Touch Screen ......................................9-4
The Document Feeder and Output Trays .................................9-4
Replacing the Copy/Print Cartridge ...................................................9-5
Removing the old Copy/Print Cartridge ....................................9-5
Recycling the Print Cartridge ....................................................9-9
Inserting the new Copy/Print Cartridge .....................................9-9
Loading Staples ...............................................................................9-12
Finisher (optional) ...................................................................9-12
Convenience Stapler (optional) ..............................................9-16
PROBLEM SOLVING ...........................................................................10-1
Fault Clearance Procedure ..............................................................10-2
Clearing Jams ..................................................................................10-3
Problem Solving Tables ...................................................................10-4
Fault Codes and Messages ...........................................................10-16
Table of Fault Codes ............................................................10-16
Output Quality ................................................................................10-19
Call for Service procedure .............................................................10-20
Page vi Table of Contents
Xerox Welcome Center Telephone Numbers .......................10-20
REFERENCE ......................................................................................11-1
Machine Specifications ...................................................................11-2
Specifications for the Fax Feature ..................................................11-7
GLOSSARY .......................................................................................12-1
Terms Defined ................................................................................12-2
INDEX ...............................................................................................13-1
Xerox Document Centre 220/230/332/340 User Guide Page
1-1
About This Guide About This Guide
About This Guide
1 About This Guide
Welcome to the Xerox family of
Document
Centre
products.
This
User Guide
provides detailed information, technical
specifications and procedural steps when using the
integrated features of the machine.
Should further assistance be required, please call our
experts on the Xerox Welcome Center telephone number.
When telephoning the Welcome Centre, please quote the
machine serial number, which for convenience may be
written in the space below. The serial number is located
behind the left hand front cover, as shown below:
Serial number:
_______________________________________
Page
1-2 About This Guide
Xerox Welcome Center Telephone Number
The telephone number of the Xerox Welcome Centre is
provided at the time of product installation. For convenience
and future reference, please record the telephone number in
the space below:
Welcome Center Telephone Number:
Canada (English, French, and local Toronto) 800-939-3769
United States 800-821-2797
_______________________________________
Also, keep a record of any error messages. This information
can help problems to be resolved quickly.
Xerox Document Centre 220/230/332/340 User Guide Page
1-3
About This Guide About This Guide
About This Guide
Conventions
Throughout this
User
Guide
, you will find that some terms
are used interchangeably:
Paper
is synonymous with
media
.
Document
is synonymous with
original.
Page
is synonymous with
sheet
.
Document
Centre (DC) 220/230/332/340
is synonymous
with
the machine
.
Orientation
O
rientation
is used to mean the direction of images on the
page. When the image is upright, the paper (or other media)
can be one of two ways:
Long Edge Feed (LEF) /
Portrait
When loading documents long edge feed into the Document
Feeder, load with one of the longer edges facing into the
Document Feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the
Document Feeder.
When loading paper long edge feed into a paper tray, place
the paper with one of the long edges on the left hand side
and one of the short edges toward the front of the tray.
Short Edge Feed (SEF) /
Landscape
When loading documents short edge feed into the
Document Feeder, load with one of the shorter edges facing
into the Document Feeder. The long edges appear on the
top and bottom of the paper, facing the front and back of the
Document Feeder.
When loading paper short edge feed into a paper tray, place
the paper with one of the short edges on the left side and one
of the long edges toward the front of the tray.
Page
1-4 About This Guide
Use the diagram below for more information.
Italic typeface
The
Italic
typeface is used to emphasize a word or phrase.
In addition, references to other chapters and publications
are displayed in
Italic typeface
. For example:
-
Always
follow safety procedures when operating
equipment.
-Refer to
“Maintenance” on Page 9-1,
for information
about cleaning the Document Glass.
- For more information about changing the default
settings, refer to the
Setup Guide.
Notes
Notes are statements that provide additional information.
For example:
NOTE: If the
Document Centre 220/230/332/340
does not
include the Finisher and/or High Capacity Feeder, ignore
the first step.
A
A
A
A
LEF Orientation
Paper feed direction
Paper feed direction
SEF Orientation
A
A
Portrait Landscape
Xerox Document Centre 220/230/332/340 User Guide Page
1-5
About This Guide About This Guide
About This Guide
Hints
Hints help users perform a task. For example:
HINT:
Select the X / Y display areas to display a pop up
keypad which can be used to enter and save the values.
Cautions
Cautions are statements that suggest
mechanical
damage
as a result of an action. For example:
CAUTION
When cleaning the
Document Centre
220/230/332/340,
do not use organic solvents or aerosol cleaners. Do not
pour fluids directly onto any area. Avoid supplies that
are not specifically listed as approved in this
documentation.
Warnings
Warnings are statements that alert users to the possibility of
personal
damage. For example:
WARNING
When the machine is in use, the cover should be
properly closed. In cases where the cover cannot be
closed, avoid eye contact with the light from the
machine. The brightness might cause discomfort.
Page
1-6 About This Guide
Related Documentation
Additional documentation available for the
Document Centre
220/230/332/340
consists of:
-This
User Guide
- The
On-line Help
system
- The
Document Centre 220/230/332/340
Setup Guide
- The
CD ROM Multimedia Training (Document Centre
220/230)
-The
Document Centre 220/230/332/340
ST System
Administration Guide
NOTE: Please note that the screens shown in this user
guide apply to a fully configured
Document Centre
220/230/332/340
and therefore may not apply to the
configuration available.
FCC Regulations
Send Header Requirements
Federal Communications Commission (FCC) regulations
require all persons within the United States who send any
message via a facsimile machine to include an identifying
message in the transmission. The message must clearly
contain an identifier and telephone number for the entity
(business or individual) sending the message.
This facsimile machine provides the local ID and name
features required for the FCC regulation. To satisfy the FCC
regulation, the telephone number and name must be
included with the printed document. To comply with the FCC
rules, carefully read and follow the instructions listed in this
document to program the local ID and name.
Xerox Document Centre 220/230/332/340 User Guide Page
1-7
About This Guide About This Guide
About This Guide
Data Coupler Information
This Xerox Document Centre
220/230/332/340
machine
contains an internal data coupler. Its use is restricted by the
FCC (Federal Communications Commission). To comply
with the FCC rules, you must carefully read and follow the
instructions listed below.
This equipment complies with Part 68 of the FCC rules. On
the rear of this equipment is a label that contains, among
other information, the FCC registration number and Ringer
Equivalence Number (REN). If requested, provide this
information to your telephone company.
The REN is useful to determine the quantity of devices you
may connect to your telephone line and still have all of those
devices ring when your number is called. In most, but not all
areas, the sum of the RENs of all devices should not exceed
five (5.0). To be certain of the number of devices you may
connect to your line, as determined by the REN, you should
call your local telephone company to determine the
maximum REN for your calling area.
WARNING
Ask your local telephone company for the modular jack type
installed on your line. Connecting this machine to an
unauthorized jack can severely damage telephone
company equipment. You, not Xerox, assume all
responsibility and/or liability for any damage caused by the
connection of this machine to an unauthorized jack.
You may safely connect the machine to the following
standard modular jack: USOC RJ-11C. Use the standard
line cord (with modular plugs) provided with the installation
kit to connect it.
An FCC compliant telephone cord and modular plug is
provided with this equipment. This equipment is designed to
be connected to the telephone network or premises wiring
Page
1-8 About This Guide
using a compatible modular jack which is Part 68 compliant.
Do not connect this machine to a party or coin operated
phone line.
Repairs to the machine should be made only by a Xerox
representative or an authorized Xerox service agency. This
applies at any time during or after the service warranty
period. If unauthorized repair is performed, the remainder of
the warranty period is null and void.
If you find the telephone line is damaged or the telephone
company notifies you that your machine is causing damage,
disconnect the machine from the telephone line and call for
service. Do not reconnect the machine until necessary
repairs are made.
The telephone company will, where practical, notify you
when they need to temporarily disconnect service.
However, if action is reasonable and necessary, but prior
notice is not practical, they may still temporarily disconnect
your service. In such cases they must:
Immediately notify you of their temporary action.
Reconnect service when the source of damage is
removed.
Inform you of your rights to bring a complaint to the FCC
under FCC rules.
The telephone company may make changes to its
communications facilities, equipment, operations, or
procedures. Such action must be reasonable, required in
the operation of their business, and consistent with FCC
rules. They must give you prior written notification if the
changes can:
Make your machine incompatible with their equipment.
Require modification or alteration of the machine.
Otherwise physically affect performance of the machine.
Xerox Document Centre 220/230/332/340 User Guide Page
1-9
About This Guide About This Guide
About This Guide
WARNING When programming emergency numbers and/or making
test calls to emergency numbers:
Remain on the line and briefly explain to the dispatcher
the reason for the call before hanging up.
Perform such activities in the off-peak hours, such as
early morning hours or late evenings.
Radio Frequency Emissions
This equipment has been tested and found to comply with
the limits for a Class A digital device, pursuant to Part 15 of
the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when
this equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct
the interference at his own expense.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the users
authority to operate this equipment.
Shielded cables must be used with this equipment to
maintain compliance with FCC regulations.
Canadian Certification
Notice: The Industry Canada Label on the machine
identifies certified equipment. This certification means that
the equipment meets certain telecommunications networks
protective, operational and safety requirements. Industry
Page
1-10 About This Guide
Canada does not guarantee the equipment will operate to
the user’s satisfaction.
Before installing this equipment, users should ensure that it
is permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be
installed using an acceptable method of connection. In
some cases, the company’s inside wiring associated with a
single line individual service may be extended by means of
a certified connector assembly (telephone extension cord).
The customer should be aware that compliance with the
above conditions may not prevent degradation of service in
some situations.
Repairs to certified equipment should be made by an
authorized Canadian maintenance facility designated by the
supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to
disconnect the equipment.
Users should ensure for their own protection the electrical
ground connections of the power utility, telephone lines and
internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in
rural areas.
Caution: Users should not attempt to make such
connections themselves, but should contact the appropriate
electric inspection authority or electrician, as appropriate.
Notice: The Ringer Equivalence Number (REN) assigned
to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a
telephone interface. The termination on an interface may
consist of any combination of devices subject only to the
requirement that the sum of the Ringer Equivalence
Numbers of all the devices does not exceed 5.
Xerox Document Centre 220/230/332/340 User Guide Page
1-11
About This Guide About This Guide
About This Guide
This digital apparatus does not exceed the Class A limits for
radio noise emissions from digital apparatus set out in the
Radio Interference Regulations of Industry Canada.
Cet appareil numérique est conforme aux limites d’émission
de bruits radioélectriques pour les appareils de classe A
stipulées dans le Règlement sur le brouillage radioélectrique
du ministère des Industries du Canada.
Page
1-12 About This Guide
Environmental Compliance
Energy Star
As an ENERGY STAR
®
Partner, Xerox has determined that
the
Document Centre 220/230/332/340
meets the ENERGY
STAR
®
guidelines for energy efficiency. Its aim is to save
both power and paper through the use of low power and
power save (auto off/sleep) modes together with the option
of 1 - 2 sided copying and double-sided print capability.
Your
Document Centre 220/230/332/340
will be delivered
with the time to switch to low power mode from the last
copy/print out, set at 15 minutes. The time to switch to power
save (auto off/sleep) mode is set at 60 minutes from the last
copy/print out. A more detailed description of these modes
together with instructions on changing the default times to
suit your work pattern can be found in the Energy Star
section on
Page 2-10
of this user guide.
ENERGY STAR
®
IS A U.S. REGISTERED TRADE MARK.
Environmental Choice
Terra Choice Environmental Services, Inc., of Canada has
verified that this Xerox product conforms to all applicable
Environmental Choice
M
EcoLogo
M
requirements for
minimized impact to the environment.
It is compatible with at least three types of recycled paper
with greater than 50% recycled content and greater than
10% consumer content.
Laser Safety
The
Document Centre 220/230/332/340
complies with
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Xerox 340 User guide

Category
Multifunctionals
Type
User guide
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