Dell C7765DN MFP Color Laser Printer User guide

Dell™ C7765dn

Color Multifunction Printer

Administrator Guide

Regulatory Model: C7765dn

Information in this document is subject to change without notice.

Reproduction of these materi

als in an

y manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text:

Dell

and the

DELL

logo

are trademarks of Dell Inc.;

Microsoft, Windows, Windows NT, Windows Server,

Windows Vista, Microsoft Network, and Internet Explorer

are either trademarks or registered trademarks of Microsoft Corporation in the

United States and/or other countries;

NetWare

is a registered trademark of Novell, Inc. in the United States and other countries;

EtherTalk,

Macintosh, and Mac OS

are trademarks of Apple Inc., registered in the U.S. and other countries.

Adobe, Acrobat, and PostScript

are either

registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries;

PCL, HP-GL, and HP-GL/2

are registered trademarks of Hewlett-Packard Corporation;

ThinPrint

is a registered trademark of ThinPrint GmbH in Germany and other

countries;

RSA and BSAFE

are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.

XML Paper Specification (XPS)

: This product may incorporate intellectual property owned by Microsoft Corporation. The terms and

conditions upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369;

DES

: This product includes software developed by Eric Young ([email protected].au);

AES

TIFF (libtiff)

ICC Profile (Little cms)

: Copyright

Nuance

TM

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their

products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

The printer software uses some of the codes defined by the Independent JPEG Group.

WSD stands for Web Services on Devices.

SD Logo is a trademark of SD-3C, LLC.

As for RSA BSAFE

This printer includes RSA

®

BSAFE

®

Cryptographic software from EMC Corporation.

____________________

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject

to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013

and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

August 2013 Rev. A00

Table of Contents

3

Table of Contents

1 Before Using the Machine .................................................................................................................... 13

Preface.........................................................................................................................................

.............. 14

Types of Manuals.............................................................................................................................

........ 15

Using This Guide..............................................................................................................................

........ 16

Organization of This Guide......................

......................................................................................... 16

Conventions................................................................................................................................

......... 17

Interface Cables............................................................................................................................

........... 19

Using the USB Interface ................................................................................................................... 19

Using the Ethernet Interface

............................................................................................................

20

Power Saver Mode............................................................................................................................

...... 21

Changing the Interval for Entering Power Saver Mode........

...................................................... 22

Completely Disabling the Wakeup Motion Sensor .........

............................................................ 23

Customizing the Control Panel ............................................

.................................................................. 25

Changing the Default Screen........................................................................................................... 25

Setting the Screen

After Auto Clear............................................................................................... 26

Customizing the Button Layout

........................................................................................................ 27

Assigning Services to the Custom Buttons...

.........

....................................................................... 31

Adjusting the Screen Brightness.................................................................................................... 32

Entering Text

...............................................................................................................................

.............. 34

2 Paper and Other Media.......................................................................................................................... 35

Paper Types

......................................................................................................................................

........ 36

Loadable Quantity and Weight ....................................................................................................... 36

Supported Paper......

........................................................................................................................

... 36

Loading Paper...................................................................................................................................

........ 47

Loading Paper in Trays 1 to 4..................

......................................................................................... 47

Loading Paper in Tray 5 (Bypass Tray)...............................

............................................................48

Loading Paper in Tray 6 (HCF B1)..............

...................................................................................... 49

Changing the Paper Size .....................................................................................................................

... 51

Changing the Paper Size for Trays 1 to 4 ...........................

............................................................ 51

Changing the Paper Size for Tray 6 (HCF B1) (optional).....

......................................................... 52

Changing the Paper Settings .................................................................................................................

54

3 Maintenance............................................................................................................................................

57

Replacing Consumables......................................................................................................................

... 58

Replacing Toner Cartridges ............................................................................................................. 58

Replacing Waste Toner Container

R5 ............................................................................................ 60

Replacing Drum Cartridges R1, R2, R3, or R4.......................

......................................................... 63

Replacing Staple Cartridge (for Finisher-B1) .........................

...................................................... 66

Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)

..................... 67

Emptying the Hole Punch Waste Container (for Finisher-B1)............

........................................ 68

Cleaning the Machine.......................................................................................................................

...... 70

Cleaning the Exterior......................................................................................................................

... 70

Cleaning the Interior (LED Printheads) ..........

................................................................................70

4

Cleaning the Touch Screen ..............................................................................................................72

Cleaning Document Cover and Document Glass..........................................................................72

Cleaning Film and Constant Velocity Transport Glass ............

....................................................72

Cleaning Document Feeder Rollers ................................................................................................73

Executing Calibration.....

..........................

...............................................................................................75

Printing a Report/List......................................................................................................................

.........79

Deleting a Private Charge Print Job with an Invalid User ID ...

.......................................................80

Setting Restore Tool........................................................................................................................

.........81

4 Machine Status ........................................................................................................................................

83

Overview of Machine Status.................................................................................................................

.84

Machine Information

...............................................................................................................................85

General Information

...........................................................................................................................85

Paper Tray Status

................................................................................................................................86

Print Reports

........................................................................................................................................86

Automatically Printed Reports/Lists ...........

....................................................................................94

Overwrite Hard Disk

...........................................................................................................................95

Print Mode

............................................................................................................................................96

Fax Receiving Mode

..........................................................................................................................98

Faults

...........................................................................................................................................................99

Supplies

....................................................................................................................................................100

Billing Information

.................................................................................................................................101

Billing Information

...........................................................................................................................101

User Account Billing Information

..................................................................................................102

5 Tools.........................................................................................................................................................

105

System Settings Procedure ..................................................................................................................

106

Step 1 Entering System Administration Mode ...........

.................................................................106

Step 2 Entering the System Administrator User ID and Passcode ......

....................................106

Step 3 Selecting [Tools] ..................................................................................................................107

Step 4 Selecting a Tab on the [Tools] Screen .............................................................................107

Step 5 Setting a Feature ..................................................................................................................

109

Step 6 Exiting System Administration Mode...............................................................................109

Tools Menu List....

.........................................................................................................................

..........110

Common Service Settings

.....................................................................................................................124

Machine Clock / Timers

..................................................................................................................124

Power Saver Settings

......................................................................................................................127

Audio Tones

.......................................................................................................................................127

Screen / Button Settings

.................................................................................................................129

Paper Tray Settings

..........................................................................................................................131

Image Quality Adjustment

...............................................................................................................136

Reports

................................................................................................................................................137

Maintenance

......................................................................................................................................139

Watermark

.........................................................................................................................................140

Force Annotation

...............................................................................................................................141

Print Universal Unique ID

...............................................................................................................143

Notify Job Completion by E-mail

...................................................................................................143

Table of Contents

5

Plug-in Settings................................................................................................................................ 144

Other Settings

................................................................................................................................... 144

Copy Service Settings

........................................................................................................................... 158

Copy Tab - Features Allocation

..................................................................................................... 158

Preset Buttons

.................................................................................................................................. 159

Copy Defaults

.................................................................................................................................... 159

Copy Control

...................................................................................................................................... 164

Original Size Defaults

..................................................................................................................... 166

Reduce / Enlarge Presets

............................................................................................................... 167

Custom Colors

................................................................................................................................... 167

Annotations - Create Comments

.................................................................................................... 167

Connectivity & Network Setup

............................................................................................................ 168

Port Settings

...................................................................................................................................... 168

Protocol Settings

.............................................................................................................................. 173

Machine's E-mail Address / Host Name

...................................................................................... 176

Proxy Server Settings

...................................................................................................................... 177

Outgoing / Incoming E-mail Settings

............................................................................................ 178

Remote Authentication / Directory Service

................................................................................ 179

Security Settings

.............................................................................................................................. 184

Other Settings

................................................................................................................................... 188

Print Service Settings

........................................................................................................................... 190

Allocate Memory

.............................................................................................................................. 190

Delete Form

....................................................................................................................................... 192

Other Settings

................................................................................................................................... 192

Scan Service Settings

........................................................................................................................... 197

Screen Defaults

................................................................................................................................ 197

Scan Defaults

.................................................................................................................................... 198

Scan to PC Defaults

......................................................................................................................... 200

Original Size Defaults

..................................................................................................................... 201

Output Size Defaults

........................................................................................................................ 201

Reduce / Enlarge Presets

............................................................................................................... 201

Other Settings

................................................................................................................................... 201

Fax Service Settings

............................................................................................................................. 204

Screen Defaults

................................................................................................................................ 204

Fax Defaults

...................................................................................................................................... 205

Fax Control

........................................................................................................................................ 206

Fax Received Options

...................................................................................................................... 211

Reduce / Enlarge Presets

............................................................................................................... 211

Original Size Defaults

..................................................................................................................... 212

Local Terminal Information

............................................................................................................ 212

Internet Fax Control

......................................................................................................................... 213

E-mail / Internet Fax Service Settings

............................................................................................... 216

E-mail Control

................................................................................................................................... 216

Address Book Settings

......................................................................................................................... 219

Folder Service Settings

........................................................................................................................ 220

Job Flow Service Settings

................................................................................................................... 221

Media Print Service Settings

.............................................................................................................. 222

6

Stored File Settings................................................................................................................................223

Web Applications Service Setup

........................................................................................................225

Server Certificate Verification Settings.......................................................................................225

Server Setu

p

......................................................................................................................................227

Other Settings

....................................................................................................................................228

Web Browser Setup

...............................................................................................................................229

Setup

.........................................................................................................................................................231

Create Folder

.....................................................................................................................................231

Stored Programming

........................................................................................................................233

Create Job Flow Sheet

....................................................................................................................233

Create Job Flow Sheet Keyword

...................................................................................................241

Add Address Book Entry

..................................................................................................................241

Create Fax Group Recipients

..........................................................................................................248

Add Fax Comment

.............................................................................................................................249

Paper Tray Attributes

.......................................................................................................................250

Accounting

...............................................................................................................................................251

Create / View User Accounts

.........................................................................................................251

View Accounts

..................................................................................................................................254

Reset User Accounts

........................................................................................................................254

System Administrator's Meter (Copy Jobs)

.................................................................................255

Accounting Type

...............................................................................................................................255

Accounting Login Screen Settings

................................................................................................256

Fax Billing Data

.................................................................................................................................257

Accounting / Billing Device Settings

...........................................................................................258

Authentication / Security Settings

......................................................................................................260

System Administrator Settings

......................................................................................................260

Authentication

...................................................................................................................................261

Allow User to Disable Active Settings

.........................................................................................269

Job Status Default

............................................................................................................................269

Overwrite Hard Disk

.........................................................................................................................269

6 Dell Printer Configuration Web Tool Settings.....................

.............................................................273

Installation of Dell Printer Configuration Web Tool................

........................................................274

Preparations ................................................................................................................................

......274

Configuration on the Machine .......................................................................................................275

Starting Dell Printer Configuration Web Tool

..........

.........................................................................276

Configuring Machine Settings Using Dell Printer Configuration Web Tool ...............................

277

7 Printer Environment Settings...............................................................................................................281

Print Overview

..............................................................................................................................

..........282

Installation When Using USB Port......................................................................................................285

Step 1 Preparations...

.....................................................................................................................

..285

Step 2 Configuration on the Machine ............

...............................................................................285

Step 3 Configuration on the Computer..................................

........................................................286

Dell Printer Configuration Web Tool Setting Items ...................................................................286

Installation When Using TCP/IP (LPD/Port 9100)..............................................................................287

Step 1 Preparations.............................................................................................................

...........

..287

Table of Contents

7

Step 2 Configuration on the Machine........................................................................................... 287

Step 3 Configuration on the Computer ......................................................................................... 288

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 288

Installation When Using NetWare .................

.................................................................................... 290

Step 1 Preparations ........................................................................................................................

. 290

Step 2 Configuration on the Machine........................................................................................... 290

Step 3 Configuration on the Computer ......................................................................................... 291

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 291

Installation When Using Microsoft Network (SMB).......

................................................................ 293

Step 1 Preparations ........................................................................................................................

. 293

Step 2 Configuration on the Machine........................................................................................... 293

Step 3 Configuration on the Computer ......................................................................................... 294

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 294

Installation When Using Internet Printing Protocol (IPP).......

....................................................... 295

Step 1 Preparations ........................................................................................................................

. 295

Step 2 Configuration on the Machine........................................................................................... 295

Step 3 Configuration on the Computer ......................................................................................... 296

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 296

Installation When Using EtherTalk .............

....................................................................................... 297

Step 1 Preparations ........................................................................................................................

. 297

Step 2 Configuration on the Machine .......................................................................................... 297

Step 3 Configuration on the Computer ......................................................................................... 298

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 298

8 E-mail Environment Settings............................................................................................................... 299

E-mail Overview...

............................................................................................................................

...... 300

Preparations ..................................................................................................................................

......... 301

Installation Procedures ............................

............................................................................................ 303

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 303

Step 2 Conf

iguring E-mail Environment....................................................................................... 304

Dell Printer Configuration Web Tool Setting Items...............

.................................................... 305

9 Scanner Environment Settings ........................................................................................................... 307

Scan Service Overview ..

...................................................

................................................................... 308

Configuration of Store to Folder.......................................................................................................... 310

Step 1 Enabling Port and Setting up TCP/IP................................................................................ 310

Step 2 Regi

stering a Folder ............................................................................................................ 311

Step 3 C

onfiguring on the Computer............................................................................................. 311

Configuration of Scan to PC................................................................................................................. 312

Step 1 Preparations .............................................................................................................

...........

. 312

Step 2 Enabling Port and Setting up TCP/IP................................................................................ 313

Step 3 Conf

iguration on the Computer ......................................................................................... 314

Configuration of Store to USB ............................................................................................................. 315

Step 1 Available USB Memory Devices....................................................................................... 315

Step 2 Dell Printer Configuration Web Tool Setting Items.......................................................

315

Configuration of Job Flow Sheets .......

............................................................................................... 316

Step 1 Enabling Ports and Setting up TCP/IP.............................................................................. 316

8

Step 2 Configuring the SNMP Port ................................................................................................317

Step 3 Configuration on the Computer..........................................................................................317

Configuration of Store & Send Link.....................................................................................................318

Step 1 Configuring E-mail .................................................

..............................................................318

Step 2 Enabling Authentication .....................................................................................................318

Step 3 Other Settings

.......................................................................................................................

318

Step 4 Dell Printer Configuration Web Tool Setting Items .......................................................318

Config

uration of Store to WSD.............................................................................................................320

Step 1 Preparations........................................................................................................................

..320

Step 2 Enabling Port.......................................................................................................................

..320

Step 3 Confirmation on the Computer ......................................

.....................................................321

10 Using the Internet Fax Service............................................................................................................323

Int

ernet Fax Overview .....................................................................................................................

.....324

Preparations ..................................................................................................................................

..........324

System Requirements for the Machine ........................................................................................324

E-Mail Environment..........................................................................................................................

324

Installation Procedures...................................................

......................................................................326

Step 1 Enabling Port and Setting up TCP/IP ................................................................................326

Step

2 Configuring E-mail Environment............

............................................................................327

Step 3 Testing the Internet Fax ......................................................................................................328

11 Encryption and Digital Signature Settings.....................

...................................................................

329

Encryption and Digital Signature Overview..............................

........................................................330

Types of Certificate ........................................................................................................................

..330

Encryption Features for Communication..........

............................................................................330

Encryption and Digital-Signature Features for Scan Files ..........

.............................................331

Configuration of HTTP Communications Encryption ..................

.....................................................332

Installation Overview ......................................................................................................................

332

Step1 Configuration on the Machine ..........

..................................................................................332

Step2 Configuration on the Computer............

...............................................................................333

Configuration of Encryption using IPSec................................

...........................................................334

Installation Overview ......................................................................................................................

334

Step1 Import and Configuration of a Certificate .........................................................................

334

Step2 Configuration on the Machine (Configuration of IPSec)............

....................................335

Step3 Configuration on the Computer............

...............................................................................336

Configuration of E-mail Encryption/Digital Signature................

.....................................................337

Installation Overview ......................................................................................................................

337

Step1 Configuration on the Machine ..........

..................................................................................337

Step2 Configuration on Sender and Recipient.......................

.....................................................339

Configuration of PDF/XPS Signature...................................................................................................341

Installation O

verview ......................................................................................................................

341

Step1 Configuration on the Machine ..........

..................................................................................341

Step2 Configuration on the Computer............

...............................................................................342

12 Authentication and Accounting Features .........................................................................................343

Overview of Authe

ntication and Accounting Feature................

.....................................................344

Overview of Authentication Feature...........

..................................................................................344

Table of Contents

9

Overview of Accounting Feature .................................................................................................. 345

Authentication........................................................................................................................................ 346

User Types Managed by Authentication Feature...................

.................................................... 346

User Roles and Authorization Groups............

.............................................................................. 346

Types of Authentication..................................................

................................................................ 347

Types of Account Administration.................................................................................................. 348

Authenticatio

n and Accounting Relationship ...........................

................................................. 350

Services Controlled by Authentication..........

.................................................................................... 351

Overview........................................................................................................................................

.... 351

Services Restricted by User ID Authentication..........

................................................................ 351

Services Restricted by the Combined Use of Smart Card Authentication and User ID

Authentication ..............................................................................................................................

.... 353

Authentication for Job Flow Sheets and Folders .........

................................................................... 356

Overview........................................................................................................................................

.... 356

When the Authentication Feature is Disabled .......................

.................................................... 358

When the Authentication Feature is Enabled.........................

.................................................... 361

Jobs Manageable by Account Administration.........

........................................................................ 365

Configuration for Authentication ............

............................................................................................ 368

Installation Overview......................................................................................................................

368

Enabling Authentication ....................................................

............................................................. 368

Changing the Default Authorization Group Settings ................

................................................. 370

Creating an Authorization Group..................

................................................................................. 371

Configuration for Account Administration..........

.............................................................................. 372

Step 1 Selecting an Accounting Type.......................................................................................... 372

Step 2 Registering User Information ............................................................................................ 372

User Authentication Operations .......

...........

....................................................................................... 374

Authenticating Login Users........................

.................................................................................... 374

Changing Passcode .........................................................................................................................

375

13 Problem Solving .................................................................................................................................... 377

Tr

oubleshooting ...............................................................................................................................

...... 378

Machine Trouble..............................................................................................................................

...... 379

Image Quality Trouble.......................................................................................................................

.... 384

Trouble during Copying ............................

............................................................................................ 390

Unable to Copy..............................................................................................................................

.... 390

The Copy Result is Not What was Expected............................................................................... 391

Trouble during Printing....................................................

..................................................................... 394

Unable to Print..............................................................................................................................

.... 394

The Print Result is Not What was Expected............................................................................... 395

Trouble during Faxing.......................................................................................................................

.... 397

Sending Problems...........................................................................................................................

. 397

Receiving Problems.........................................................................................................................

399

Trouble during Scanning.................

..................................................................................................... 401

Unable to Scan with the Machine.........

....................................................................................... 401

Unable to Import Scanned Documents to the Computer............

............................................... 402

Unable to Send a Scanned Document over the Network (FTP/SMB) .......

............................. 403

10

Unable to Send E-mail .....................................................................................................................404

The Image is not What was Expected ..........................................................................................404

Network-related Problems...................................................................................................................

406

When using SMB..............................................................................................................................

406

When using NetWare ......................................................................................................................408

When using

TCP/IP...........................................................................................................................

412

When using EtherTalk .....................................................................................................................413

Dell

Printer Configuration Web Tool Problems ..........................................................................414

E-mail Features Problems...............................................................................................................

415

Internet/Intranet Connection Problems........................................................................................416

IPv4

and IPv6 Connection Problems ........................................

.....................................................417

Media Print - Text Trouble..............................................

......................................................................420

Media Print - Photos Trouble...........................................

....................................................................421

Status Code................................................................................................................................

..............422

Other Errors................................................................................................................................

........494

Paper Jams .................................................................................................................................

.............495

Paper Jams in Upper Left Cover A.................................................................................................495

Paper Jams in Bottom Left Cover C....

...........................................................................................496

Paper Jams in Top Left Cover D..

...................................................................................................497

Paper Jams in Trays 1 to

4 ..............................................................................................................498

Paper

Jams in Tray 5 (Bypass Tray)......................................

........................................................498

Paper Jams in Tray 6 (HCF B1) .......................................................................................................499

Paper Jams in Duplex Module B...

................................................................................................501

Paper Jams in Finisher-B1.....

.........................................................................................................

501

Document Jams ...............................................................................................................................

.......504

Duplex Automatic Document Feeder B1-C ............

......................................................................504

Stapler Faults ...................................................................................................................................

.......506

Staple Jams in Staple Cartridge (for Finisher-B1) ................

.....................................................506

14 Appendix ................................................................................................................................................

.509

Specifications...............................................................................................................................

..........510

Printable Area...............................................................................................................................

..........519

Standard Printable Area..................................................................................................................519

Extended Pri

ntable Area .................................................................................................................519

Int

ernal Fonts..............................................................................................................................

.............520

Optional Components........................................................................................................................

.....522

Adjust Image Transfer ......................................................................................................................

.....523

Adjusting the Transfer Output Value..................................

...........................................................523

ESC/P-K Emulation ............................................................................................................................

.....526

Emulation.....................................................................................................................................

.......526

Fonts....................................................................................................................................

................527

Output Feature..............................................................................................................................

.....527

ESC/P-K Emulation Print Features.................................................................................................527

ESC/P-K Emulation Settings ......................................................................................................

.....528

Magnification Table

.........................................................................................................................

534

Paper Size and Number of Printable Characters........................................................................539

Table of Contents

11

PDF Direct Print...................................................................................................................................... 541

PDF Direct Print Settings................................................................................................................ 541

PCL Emulation...................................................................................................................................

...... 543

Emulation.....................................................................................................................................

...... 543

Fonts ....................................................................................................................................

............... 544

Output Feature ..............................................................................................................................

.... 545

PCL Emulation Settings...................................................................................................................

545

HP-GL/2 Emulation...........................................................................................................................

...... 551

Emulation.....................................................................................................................................

...... 551

Fonts ....................................................................................................................................

............... 551

Output Feature ..............................................................................................................................

.... 552

Factory Default Settings .................................................................................................................

552

HP-GL/2 Emulation Settings........................................................................................................... 553

Hard Clip

Area ..............................................................................................................................

.... 559

Printable Area...............................................................................................................................

.... 560

Auto Layout..................................................................................................................................

...... 562

Notes and Restrictions .....................................................................................................................

.... 569

Notes and Restrictions on the Use of the Machine...............

.................................................... 569

Notes and Restrictions on the Use of the Copy Feature ..........

................................................. 573

Notes and Restrictions on the Use of the Print Feature.............

............................................... 574

Notes and Restrictions on the Use of the Scan Features..........

............................................... 576

Notes and Restrictions on the Use of the Fax Feature..........

.................................................... 581

Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.................................. 582

Notes an

d Restrictions when Connecting with Internet Service Provider............

............... 586

Notes and Restrictions on the Interrupt Mode.......................

.................................................... 588

Notes and Restrictions on Folders......................................

.......................................................... 590

Notes and Restrictions when Connecting to Internet or Intranet.....

...................................... 590

Notes and Restrictions when Operating from Computers............

............................................ 591

Notes and Restrictions on Job Flows ......................................

.................................................... 592

Notes and Restrictions on the Security Features ..................

.................................................... 593

Notes and Restrictions on the Authentication and Accounting Features...........

.................. 593

Notes and Restrictions for Using SMB........................................................................................ 593

Notes and Restrictions for Using TCP/IP..............................

....................................................... 595

Notes and Restrictions for Using EtherTalk.........................

....................................................... 596

Notes and Restrictions for Using Bonjour............................

....................................................... 597

Notes and Restrictions for IPv6 Connection...........................

.................................................... 597

Notes and Restrictions for Print E-mail....................................................................................... 599

Using the Telephone .........................................................................................................................

.... 600

Placing a Call..............................................................................................................................

...... 600

Activity Report...............................................................................................................................

......... 602

Index..............................................................................................................................................................

605

12

1 Before Using the Machine

This chapter describes the organization of this guide and conventions used in this guide.

• Preface ....................................................................................................................................

14

• Types of Manuals ..................................................................................................................15

• Using This Guide.....

...............................................................................................................16

• Interface Cables......

...............................................................................................................19

• Power Saver Mode.

...............................................................................................................21

• Customizing the Control Pa

nel............................................................................................25

• Entering Text ..........................................................................................................................34

1 Before Using the Machine

14

Preface

Thank you for selecting the Dell C7765dn Color Multifunction Printer (hereafter referred to

as "the machine").

This guide is intended for system administrators, and provides maintenance information

such as how to replace consumables, how to configure network, and troubleshooting

procedures.

The guide assumes that you are familiar with a personal computer

and that are

knowledgeable of computer networks. When you need

additional information, refer to the

manuals provided with the personal computer, operating system, and network products.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case

you forget how to perform operations or if a problem occurs

with the machine.

For more information on how to copy, print, scan, and fax, refer to the User Guide. For

information about optional components for the

Print feature, refer to the guide provided

with each optional component.

Types of Manuals

15

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User's Guide (PDF)

The guide describes the basic operations of the machine, as well

as daily management and

maintenance. This guide is included in the Documentation CD-ROM.

PostScript User Guide (PDF)

The guide describes how to install the print driver and configure the functions in order to

use the machine as a PostScript

printer. This guide is included in the "PostScript Driver

Library" CD-ROM.

Driver CD Kit Documentation (HTML)

The documentation describes installation and configuration procedures for print drivers and

the printe

r environment. This documentation is included in the Driver CD Kit.

Print Driver Help

The help describes print features and operations.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides.

The guides for optional components describe all the necessary steps for using the optional

components and installing the software.

1 Before Using the Machine

16

Using This Guide

This guide is intended for system administrators, and provides maintenance information

such as how to replace consumables, how to configure network, and troubleshooting

procedures.

Organization of This Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide and conventions.

2 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to

load media in a

tray.

3 Maintenance

Describes how to replace consumables and to clean the machine.

4 Machine

Status

Describes how to check the faults that occurred on the machine and to print various reports/

lists.

5

Tools

Describes the procedures to set up the system.

6 Dell Printer Configuration Web Tool Settings

Describes how to use Dell Printer Configuration Web Tool.

7 Printer Environment Settings

Describes the settings to use the Print feature on the machine.

8 E-

mail Environment Settings

Describes the settings to use various services via e-mail on the machine.

9 Scanner Environment Settings

Describes the settings to use the Scan services on the machine.

10 Using the Internet Fax Service

Describes

the settings to use the services via the Internet Fax service on the machine.

11

Encryption and Digital Signature Settings

Describes how to configure the machine to use the Encryption and the Digital Signature

features with your co

mmunications and documents.

12 Authentication and Accounting Features

The machine has the Authentication feature to restrict the availability of services for each

feature and the Accounting feature to manage the use of each feature

based on the Login

Type selected.

Using This Guide

17

13 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

14

Appendix

Describes the specifications of the machine, optional accessories, and cautions/restrictions.

Conventions

• The screen shots and illustrations used in this guide vary depending on the machine

configuration and optional components installed. Some of the items in the screen shots

may not be displayed or available depending on your machine configuration.

• The procedures in this guide may vary depending on the

driver and utility software being

used due to the upgrades.

• In this guide, "C

omputer" refers to a personal computer or workstation.

• The following term is used in this

guide:

• The following symbols are used in this guide:

• Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document

or paper in portrait orientation when

viewed from the front of the

machine.

Note : Additional information on operations or features.

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages and

input text.

[

] : • Folders, files, applications, button or menu names displayed on

the touch screen.

• Names of menus, commands, windows, or dialog boxes

displayed on the computer screen and their buttons and menu

na

mes.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] >

[Setup] > [Create Folder]", this means that you need

to select

[Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer.

For example: When you see the procedure "to search for files

and folders, click [Start] > [Search] > [For Files or Folders]",

this

means that you need

to click [Start], click [Search], and

then click [For Files or Folders] to search for files and folders.

• Cross-reference

For example: "Refer to "5 Tools" > "Common Service Settings"

> "Audio Tones" in the Administrator Guide."

The sentence above

means that it is recommended to refer to

the section "Audio Tones" in "Common Service Settings" in

chapter 5 "Tools" of the Administrator Guide.

1 Before Using the Machine

18

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation

when viewed from the front of the machine.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Interface Cables

19

Interface Cables

When you connect the machine directly to your computer, use the USB interface. When you

connect the machine to a network, use the Ethernet interface.

Using the USB Interface

The USB interface of the machine supports USB 2.0.

This section describes the installation procedures for the USB interface.

1

Press the power switch to the [ ] position to switch off the power.

2

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

3

Open the front cover.

4

Press the main power switch to the [ ] position to switch off the main power.

5

Remove the rear right cover.

6

Connect the USB cable to the USB 2.0

interface connector.

7

Return the rear right cover to its original

position.

8

Connect the other end of the USB cable to the computer.

9

Press the main power switch to the [ | ] position to switch on the main power.

10

Close the front cover.

11

Press the power switch to the [ | ] position to switch on the power.

12

Restart the computer.

1 Before Using the Machine

20

For more information on setting items, refer to "Printer Environment Settings" (P.281).

Using the Ethernet Interface

The Ethernet interface of the machine supports the following three types.

• 1000BASE-T

•100BASE-TX

•10BASE-T

This section describes the installation procedures for the

Ethernet interface.

1

Press the power switch to the [ ] position to switch off the power.

2

Make sure that the touch screen is blank and the <Power Saver> button is not lit.

3

Open the front cover.

4

Press the main power switch to the [ ] position to switch off the main power.

5

Remove the rear right cover.

6

Connect the network cable to the Ethernet

interface connector.

Note • Always use the correct network cable with

your network connection. When you replace

the cable, contact Customer Support at

dell.com/contactdell.

7

Return the rear right cover to its original

position.

8

Press the main power switch to the [ | ] position to switch on the main power.

9

Close the front cover.

10

Press the power switch to the [ | ] position to switch on the power.

For more information on setting items, refer to "Printer Environment Settings" (P.281).

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Dell C7765DN MFP Color Laser Printer User guide

Dell C7765DN MFP Color Laser Printer User guide

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