Copystar CS 3500i Operating instructions

SETUP AND OPERATION GUIDE

July 11th, 2011

Kyocera Mita America, Inc.

Software Solutions Group

Teaching Assistant

HyPAS-Enabled

1. Table of Contents

2. Introduction .................................................................................................................................... 4

2.1 Trademarks ................................................................................................................................... 4

2.2 Software ........................................................................................................................................ 4

2.3 This Guide ..................................................................................................................................... 4

2.4 Supported MFP Models ................................................................................................................ 5

2.5 Licensing ........................................................................................................................................ 5

3. Typical Workflow .......................................................................................................................... 6

3.1 Creating an exam .......................................................................................................................... 6

3.2 Automated Test Grading ............................................................................................................... 7

4. Operation ......................................................................................................................................... 8

4.1 Creating Tests ................................................................................................................................ 8

Changing Test Sheet Title ...................................................................................................................... 9

4.2 Grading Tests .............................................................................................................................. 10

Changing Grade Letter Percentages ................................................................................................... 12

5. Reports ............................................................................................................................................ 13

5.1 Summary Report ......................................................................................................................... 13

5.2 Detailed Report ........................................................................................................................... 15

6. Setup ................................................................................................................................................ 16

6.1 Files Required .............................................................................................................................. 16

6.2 MFP Setup ................................................................................................................................... 16

6.3 Installation on A4 Desktop MFP .................................................................................................. 16

6.4 Installation on Workgroup (A3) MFP .......................................................................................... 19

7. Configuration Options ............................................................................................................... 24

7.1 Configuring Printing Application ................................................................................................. 24

7.2 Configuring Grading Application ................................................................................................. 24

Options ................................................................................................................................................ 26

8. Troubleshooting .......................................................................................................................... 27

8.1 Unable to Print tests ................................................................................................................... 27

8.2 Unable to Scan tests for grading ................................................................................................. 27

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2. Introduction

2.1 Trademarks

 Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation of

either the United States or other countries.

 Windows XP is a trademark of Microsoft Corporation.

 Microsoft Windows Vista, Microsoft Windows 7, SharePoint and Microsoft Internet

Explorer are trademarks of the Microsoft Corporation in the U.S. and other countries.

 Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems, Incorporated.

 Other company names and product names in this Operation Guide may be the

trademarks or registered trademarks of their respective owners. TM and ® are not

mentioned in each case in this guide.

2.2 Software

Kyocera’s Teaching Assistant is a software application for automated printing and grading of

multiple-choice exams using popular bubble-sheet forms. Teaching Assistant simplifies the task

of printing, collecting and analyzing test results for educators, while ensuring accuracy and

reducing the amount of time spent grading these important documents. Integrated with

Kyocera’s HyPAS-enabled Multifunctional Products (MFP), learning institutions can accomplish

the task of printing and grading test sheets, maximizing efficiency, saving valuable time for

educators to concentrate on students and lesson-plans. Teaching Assistant maximizes savings

for an institute by eliminating the need to order expensive pre-printed bubble sheets and by

not requiring any network resources.

2.3 This Guide

This document describes the components, functions, installation requirements and setup steps

required to deploy Teaching Assistant effectively at a school or institute.

Since Teaching Assistant offers multiple configuration options, it is essential to understand the

workflow and configuration options to deploy this solution correctly.

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2.4 Supported MFP Models

HyPAS-Enabled MFPs

Color MFPs

 TASKalfa/CS 7550ci

 TASKalfa/CS 6550ci

 TASKalfa/CS 5550ci

 TASKalfa/CS 4550ci

 TASKalfa/CS 3550ci

 TASKalfa/CS 3050ci

 TASKalfa/CS 552ci

 TASKalfa/CS 500ci

 TASKalfa/CS 400ci

 TASKalfa/CS 300ci

 TASKalfa/CS 250ci

B&W MFPs

 TASKalfa/CS 8000i

 TASKalfa/CS 6500i

 TASKalfa/CS 5500i

 TASKalfa/CS 4500i

 TASKalfa/CS 3500i

 TASKalfa/CS 520i

 TASKalfa/CS 420i

 TASKalfa/CS 300i

HyPAS-Capable MFPs*

Color MFPs

 FS-C2526MFP

 FS-C2626MFP

B&W MFPs

 FS-3540MFP

 FS-3640MFP

* A4 Desktop MFPs require a compatible CF-

card to be installed prior to installing

applications.

2.5 Licensing

Teaching Assistant requires the purchase of a software license from an authorized Kyocera or Copystar

dealership.

The software can be evaluated, free of charge, during a 30 day trial period. The application will stop

working when the trial period expires and require a license key be entered to continue using the

application.

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3. Typical Workflow

3.1 Creating an exam

When an instructor needs to create a multiple choice exam, Teaching Assistant is used to print blank

test sheets; one for each student. These blank test sheets are handed to the class at the start of the test.

Test questions could be posted on a board or handed to the students along with the test sheets.

Students write their name and fill out their student ID in the space provided. Each question is answered

by shading the corresponding bubble on the test sheet. After completing the test, students return their

marked test sheets back to the instructor.

Answer Test

Print Blank Tests

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3.2 Automated Test Grading

The instructor fills out the correct answers for each question on a designated “answer key” page, which

is also printed out along with blank test sheets.

When ready, the instructor scans all the test sheets along with the answer key at the MFP into Teaching

Assistant. Teaching Assistant scores each student’s test and prepares a report of the actual results from

each student. The report can be:

a. Printed at the MFP in summary or detailed form.

b. Sent to the instructor as a PDF in an email attachment.

c. Saved to a USB flash drive as a PDF file.

When the teacher exits the Teaching Assistant application, all the files are cleared from the MFP.

Mark Correct Answers

Scan

Print

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4. Operation

Teaching Assistant consists of two applications; one to print the tests, the second for automated grading

of the tests. The grading application will only support tests printed from Teaching Assistant.

4.1 Creating Tests

1. Open the Applications screen (by pressing the Application key on the panel).

2. Press ‘Print Test’ button.

3. Enter values for:

a. Number of Questions (to appear on the test); teachers can select from 2-500 questions.

b. Number of Answer Choices (for each question); teachers can designate from 2-8

choices.

c. Number of Students (taking the test); no limit is set for number of students.

4. Select other options:

a. Check ‘Print Answer Key’ if you want a blank answer key page that is required for

grading. (Default: checked)

b. Check the ‘Print Student ID bubbles’ checkbox if students are required to enter their IDs

on the answer sheets. (Default: unchecked)

5. Press Green button to start printing (or touch the Print button on the panel, or press the Enter

key on the keypad).

6. MFP will now print the blank test sheets.

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7. Blank sheets (excluding the answer key page) are handed out to the class, along with the

question papers.

8. Students select an answer by shading the corresponding bubble either with a pencil or pen.

Note: Bubbles must be shaded fully.

Changing Test Sheet Title

To temporarily change the test title, press the Title button. The test title can be changed to test-specific

text such as “Math Exam – 5

th

Grade”. The title will be printed on all test sheets and will also appear on

reports that are printed after grading.

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4.2 Grading Tests

1. Teacher must fill out the correct answers on the ‘Answer Key’ page. Ensure all questions are

answered.

2. Open the Applications screen (opened by pressing the Application key on the panel).

3. Press ‘Grade Test’ button.

4. Arrange the test sheets so that they are all (a) facing the same side, (b) aligned the same way.

5. Place answer key on top of the stack

6. Place all the test sheets and answer key page in the document feeder:

a. Printed side facing up

b. Long-edge of the paper in the feeder (document placed sideways).

7. Press the Green button (or, the Enter key on the keypad, or the Scan button on the panel).

8. After scanning is completed, press the Finished button on the panel (or press the enter key on

the keypad).

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9. After grading is completed, four options are presented for report generation.

10. Press ‘Summary’ button to print result summary.

11. Press ‘Detail’ button to print a detailed summary.

12. Press ‘Email’ button to send the report to an email address. The MFP will prompt to enter the

destination email address.

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(Note: SMTP settings must be configured as described in section 7.2 for this feature to work.)

13. Press ‘Save to USB’ to save the results to a USB flash drive. (Note: USB drive must be inserted in

the copier PRIOR to pressing the Save to USB button. After the files are saved, the drive must be

‘cleanly-ejected’ by pressing the ‘Remove’ button on the Job Status/cancel screen Removable

Memory tab.)

Changing Grade Letter Percentages

To temporarily change the percentage threshold for a grade letter, press the Option button prior to

grading the test. To make permanent changes, refer to section on Configuring Grading Application.

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5. Reports

After grading process is completed, Teaching Assistant will allow the instructor to either print the

reports at the MFP or export them in PDF format. Exported reports can be sent directly to an instructor

as email attachments or saved to USB flash drives.

5.1 Summary Report

Summary report enables an instructor to tell at a glance, how the students fared, how hard the test was

and which questions troubled most students. Summary reports consist of the following elements.

Test Scores Table

Lists each student’s score as points, percentage and

percentile.

 The No. column contains the student ID as

marked on the ID bubbles.

 The Name column contains student names as

written by each student - in the student’s own

handwriting.

 The table is ordered by score listing the

highest scoring student first.

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Test Scores Chart

Bar-graph of student scores ordered by student performance. Instructors can tell at a glance which

students need help and which students performed very well.

Histogram of grades

Show the number of students who scored each grade letter: A, B, C, D and F. (Note: Grades in the

histogram report will be based on the thresholds for each letter grade set at the device.)

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Test Statistics

Statistics on test questions helps the instructor focus

on areas of the test that most students had difficulty

with.

 Lowest and highest scores.

 Average and Median scores.

 List of 10 hardest and 10 easiest questions,

based on actual test results.

5.2 Detailed Report

Detailed report is a copy of each student’s test sheet

with incorrect responses highlighted in red. The total

score is printed at the top of each page.

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6. Setup

6.1 Files Required

 TeachingAssistant.pkg

 PrintBubbleSheet.pkg

6.2 MFP Setup

1. Ensure the MFP is updated to the latest available firmware level.

2. MFP must be connected to a network port and link lights must be active.

3. MFP can have at least two empty application slots (under System Menu > Applications).

4. A4 Desktop MFPs require a compatible CF-card to be installed prior to installing applications.

6.3 Installation on A4 Desktop MFP

1. Copy both .pkg files to the root of a clean USB flash drive.

2. At the MFP control panel, open System Menu/Counter >Favorites/ Application

3. Log in as Administrator when prompted. The default login name is Admin and the default

password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and

password fields are case-sensitive).

4. Press Application button.

5. Press Menu button.

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6. Press Add button.

7. Insert USB flash drive into copier.

8. A list showing both applications will appear.

9. Select both applications and press Install.

10. After installation, press End to return to the Applications screen.

11. Select Print Test and press Menu.

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12. Press Activate. Select Yes when prompted for confirmation.

13. Select Print Test and press Menu.

14. Press Activate. MFP will prompt for Activation Mode. If a license key is available, select the

Official and press Next button. Otherwise, press the Trial button for a limited-time trial

installation. If the Trial button is disabled, a license must be purchased. Please contact your

Kyocera/Copystar dealership to purchase a license key.

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15. If Official button is pressed, MFP will prompt for license key. Enter it using the keypad and press

the OK button.

16. After both applications are activated successfully, they can be executed from the main

Applications screen (opened by pressing the Application key on the panel).

6.4 Installation on Workgroup (A3) MFP

1. Copy both .pkg files to the root of a clean USB flash drive.

2. At the MFP control panel, open System Menu > Applications

3. Log in as Administrator when prompted. The default login name is Admin and the default

password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and

password fields are case-sensitive).

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4. Press Add button.

5. Insert USB flash drive into copier.

6. A list showing both applications will appear.

7. Select both applications and press Install.

8. After installation, press Close to return to the Applications screen.

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Copystar CS 3500i Operating instructions

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