KYOCERA Teaching Assistant User guide

Teaching Assistant®

Version 3.0.9

November 2017

KYOCERA Document Solutions America, Inc.

Software Solutions Group

KYOCERA

TEACHING

ASSISTANT®

 
Copyright © 2017 KYOCERA Document Solutions America, Inc. All rights reserved.  2 
Table of Contents 
 Introduction .......................................................................................................................................... 4 
1  Software ........................................................................................................................................ 4 
2  This Guide ..................................................................................................................................... 4 
3  Supported MFP Models ................................................................................................................ 4 
4  Licensing ........................................................................................................................................ 4 
5  What’s New in version 3.0 ............................................................................................................ 4 
6  Upgrading from version 1.x and 2.x .............................................................................................. 5 
7  System Requirements for Microsoft Excel Plug-in ........................................................................ 5 
 Typical Workflow .................................................................................................................................. 6 
1  Creating an exam .......................................................................................................................... 6 
2  Automated Test Grading ............................................................................................................... 7 
 MFP Setup ............................................................................................................................................. 8 
1  Necessary Files .............................................................................................................................. 8 
2  Kyocera Basic Requirements - MFP Setup .................................................................................... 8 
3  Legacy Model Support Requirements ........................................................................................... 8 
 On-line Activation ................................................................................................................................. 9 
 MFP Installation .................................................................................................................................. 12 
1  Installation on HyPAS-Capable MFPs .......................................................................................... 12 
2  Installation on HyPAS-Enabled MFPs .......................................................................................... 14 
3  Upgrading from Teaching Assistant version 1.x and 2.x ............................................................. 15 
 Excel Setup and Installation ................................................................................................................ 16 
 Operation ............................................................................................................................................ 17 
1  Printing Tests............................................................................................................................... 17 
  Printing Options .................................................................................................................. 18 
2  Grading Tests .............................................................................................................................. 18 
  Grading Options .................................................................................................................. 21 
3  Reports ........................................................................................................................................ 22 
  Summary Report ................................................................................................................. 22 
  Detailed Report ................................................................................................................... 24 
4  Exporting Grading Data to CSV Files ........................................................................................... 25 
 Configuration Options ........................................................................................................................ 26 

 
3                            Copyright © 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 
8.1  Configuring Printing Component ................................................................................................ 26 
8.2  Configuring Grading Component ................................................................................................ 27 
9.  The Microsoft Excel Plug-In ................................................................................................................ 30 
9.1  How to begin ............................................................................................................................... 30 
9.2  Step 1 - Printing a new test ......................................................................................................... 31 
9.3  Step 2 - Importing Data ............................................................................................................... 32 
  Import directly from the MFP ............................................................................................. 32 
  Import from file ................................................................................................................... 32 
9.4  Step 3 – Generate Detailed Reports ........................................................................................... 33 
  Sheet 3 – Grading ................................................................................................................ 33 
  Sheet 4 – Test Scores .......................................................................................................... 34 
  Sheet 5 – Test Scores Chart ................................................................................................. 34 
  Sheet 6 – Statistics .............................................................................................................. 35 
  Sheet 7 – Answer Frequency ............................................................................................... 35 
9.5  Step 4 – Printing .......................................................................................................................... 36 
10.  Troubleshooting .................................................................................................................................. 37 
11.  Support ............................................................................................................................................... 40 
 

1. Introduction

1.1 Software

Kyocera’s Teaching Assistant is a business application for automated printing and grading of

multiple-choice exams using popular bubble-sheet forms. Teaching Assistant simplifies the task

of printing, collecting and analyzing test results for educators, while ensuring accuracy and

reducing the amount of time spent grading these important documents. Integrated with

Kyocera’s HyPAS-enabled (and capable) Multifunctional Products (MFP), learning institutions

can accomplish the task of printing and grading test sheets, maximizing efficiency, saving

valuable time for educators to concentrate on students and lesson-plans. Teaching Assistant

maximizes savings for an institute by eliminating the need to order expensive pre-printed

bubble sheets and by not requiring any network resources.

1.2 This Guide

This document describes the components, functions, installation requirements and set-up steps

required to deploy Teaching Assistant.

Since Teaching Assistant offers multiple configuration options, it is essential to understand the

workflow and configuration options to deploy this solution correctly.

The installation and set-up of Teaching Assistant is the responsibility of a trained Kyocera or

Copystar technician.

1.3 Supported MFP Models

For a full list of support MFP models, please refer to the Solutions Compatibility Chart on

KDACentral.com.

1.4 Licensing

Teaching Assistant requires the purchase of a software license from an authorized Kyocera or Copystar

dealership. Please refer to the On-line Activation section of this guide for instructions on how to obtain a

license.

The software can be evaluated, free of charge, during a 30 day trial period. The application will be

disabled when the trial period expires and require a license key be entered to continue using the

application.

1.5 What’s New in version 3.0

• Single package file on MFP

• New modern user interface

• Single MFP package file combining Print Test and Grade Test functions

• Supports Office 365: Excel 2016

1.6 Upgrading from version 1.x and 2.x

Customers who have purchased licenses will be able to upgrade to version 3.0 at no additional cost.

Upgrade requires installation by an authorized dealer technician. Please see the Upgrading from

Teaching Assistant version 1.x and 2.x section for upgrading instruction.

1.7 System Requirements for Microsoft Excel Plug-in

Criteria

Minimum

Processor

500 MHz

RAM

256 MB (512 MB recommended)

Hard Disk

Space

3.0 GB (3.5 GB for Professional editions)

Display

1024 x 576 (1024 x 768 for Professional editions)

Video

subsystem

Graphics hardware acceleration requires a DirectX 9.0c graphics card with 64 MB or

more video memory.

Operating

System

• Windows XP with SP3 (excluding 64-bit editions)

• Windows Vista with SP1

• Windows 7

• Windows 8

• Windows 10

• Windows Server 2003 with SP2 and MSXML 6.0 (excluding 64-bit edition)

• Windows Server 2003 R2

• Windows Server 2008

• Windows Server 2008 R2

• Windows Server 2012

Microsoft

.NET

Microsoft .NET 4 Full Framework

Microsoft .NET 4.5

Microsoft

Office

Microsoft Office 2010 (Service Pack 1)

Microsoft Office 2013

Microsoft Office 2016

• Both 32 and 64 bit version of Office are supported.

• Microsoft Office 365 is supported.

• Personal and Home, Student and Home, Business, Standard, Professional,

Professional Academic and Professional Plus editions are supported.

• Microsoft Office Starter edition is not supported.

2. Typical Workflow

2.1 Creating an exam

When an instructor needs to create a multiple choice exam, Teaching Assistant is used to print blank

test sheets; one for each student. These blank test sheets are handed to the class at the start of the test.

Test questions could be posted on a board or printed and distributed to the students along with the test

sheets.

Students write their name and fill out their student ID (if applicable) in the space provided. Each

question is answered by shading the corresponding bubble on the test sheet. After completing the test,

students return their marked test sheets to the instructor.

NOTE: KYOCERA Document Solutions recommends that black pen or #2 pencil be used to fill in sheet for

best results. Sheet bubbles should be marked as completely as possible.

Answer Test

Print Blank

Tests

2.2 Automated Test Grading

When printing the required number of test sheets, Teaching Assistant will also print out an instructors

“answer key” master. This page is automatically printed; the instructor can then fill out the correct

answers for each question on this designated “answer key” page.

When ready, the instructor scans all the test sheets, along with the answer key at the MFP into Teaching

Assistant. Teaching Assistant scores each student’s test and prepares a report of the results from each

student. The report s can be:

a. Printed at the MFP in summary or detailed form.

b. Sent to the instructor as a PDF in an e-mail attachment.

c. Saved to a USB flash drive as a PDF file.

NOTE: When the instructor exits the Teaching Assistant application, all the files are cleared from the

MFP.

Mark Correct Answers

Scan

Print

3. MFP Setup

KYOCERA Document Solutions America recommends that only an authorized, trained dealer technician

install Teaching Assistant.

3.1 Necessary Files

• Teaching Assistant 3.0.pkg

• TeachingAssistant_1.2.0.6.exe (the Excel plug-in)

3.2 Kyocera Basic Requirements - MFP Setup

1. Ensure the MFP is updated to the latest available firmware level.

2. MFP must have at least one empty application slots (under System Menu > Applications).

3. HyPAS-capable Multifunctional Printers require a compatible CF-card to be installed prior to

installing application.

3.3 Legacy Model Support Requirements

Legacy MFP models are supported with some additional set-up requirements:

1. MFP must be connected to a network port and a static IP address must be assigned.

2. WSD-Scan and WSD-Print capability on the MFPs must be enabled (System Menu > System >

Network).

3. If SSL security is enabled on the MFP, both “HTTP and HTTPS” protocols must be enabled

(System Menu > System > Network > Secure Protocol).

4. If Job Accounting is enabled on the MFP, Job Account codes must be entered in Teaching

Assistant for successful scan and print. This is in addition to entering a code to unlock the MFP

panel.

4. On-line Activation

Teaching Assistant uses the same activation method as the Card Authentication Kit, DocuWare

Connector, Data Security Kit and the Document Guard Kit. Following the purchase of a license

certificate, the Product ID Number is sent in an email message. You will need these items as well as the

MFP Serial Number when you access the License Page from KDACentral.

You will be issued a unique Activation Key once you register your option. Print this page and input this

Activation Key number on the panel of your HyPAS-Enabled MFP or HyPAS-Capable MFP to activate it.

Login to the License Key Service on KDACentral.com

What’s Required:

• License Certificate

• Product ID Number

• MFP Serial Number

Teaching Assistant Licensing Procedure

1. Enter the

Product ID from

the License

Certificate, Click

2. Your Product will

be verified, Click

Next.

3. Enter the MFP

Serial Number,

Click Next.

4. Re-enter the

MFP Serial

Number to

confirm it, Click

Next.

5. Your Information

will be verified,

Click Next.

6. Your License Key

is issued.

7. Print the Page and input the License Key number on the panel of your HyPAS enabled MFP to

activate your Device.

5. MFP Installation

5.1 Installation on HyPAS-Capable MFPs

1. Copy Teaching Assistant Package file to the root of a clean USB flash drive.

2. At the MFP control panel, open System Menu/Counter >Favorites/Application.

3. Log in as Administrator when prompted. The default login name is Admin and the default

password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and

password fields are case-sensitive).

4. Press Application button.

5. Press Menu button.

6. Press Add button.

7. Insert USB flash drive into the MFP.

8. A list showing the application will appear.

9. Select Teaching Assistant and press Install.

10. After installation, press End to return to the Applications screen.

11. Select Teaching Assistant and press Menu.

12. Press Activate. The MFP will prompt for Activation Mode. If a license key is available, enter the

license key, then select Official. Otherwise, press the Trial button to activate the 30-day trial.

The trial will last for 30 days after which time the trial button will be disabled and Teaching

Assistant will no longer start. A license must be purchased from an authorized Kyocera or

Copystar dealer in order to restart Teaching Assistant.

13. If the Official button is pressed,

the MFP will prompt for a license

key. Enter it using the keypad

and press the OK button.

NOTE: License key can only be

generated by authorized Kyocera

or Copystar dealers.

After Teaching Assistant is activated successfully, it can be executed from the main Application screen

(opened by pressing the Application key on the control panel).

5.2 Installation on HyPAS-Enabled MFPs

1. Copy Teaching Assistant Package file to the root of a clean USB flash drive.

2. At the MFP control panel, open System Menu > Applications.

3. Log in as Administrator when prompted. The default login name is Admin and the default

password is Admin (Note: Enter capital A when entering ‘Admin’ as both login name and

password fields are case-sensitive).

4. Press the Add button.

5. Insert USB flash drive into the MFP.

6. A list showing the application will appear.

7. Select Teaching Assistant and press Install.

8. After installation, press Close to return to the Application screen.

14. Press Activate. The MFP will

prompt for Activation Mode. If a

license key is available, enter the

license key, then select Official.

Otherwise, press the Trial button

to activate the 30-day trial. The

trial will last for 30 days after

which time the trial button will

be disabled and Teaching

Assistant will no longer start. A

license must be purchased from

an authorized Kyocera or Copystar dealer in order to restart Teaching Assistant.

9. After Teaching Assistant is activated successfully, it can be executed from the home screen.

NOTE: To setup Teaching Assistant as the default screen of the MFP, open System Menu > Common

Settings > Default Screen and select Teaching Assistant.

5.3 Upgrading from Teaching Assistant version 1.x and 2.x

The license for Teaching Assistant is carried in the Grade Test package file and this is the package file

that will be upgraded. To prevent having to reenter the license key for Teaching Assistant please follow

these steps carefully. After the upgrade, the Print Test package file can be removed from the MFP.

NOTE: Removing the Grade Test package file before upgrade will required the license key to be reentered

at the panel after Teaching Assistant 3.0 is installed.

1. Follow steps 1 through 10 of the Installation on HyPAS-Capable MFPs installation instructions

- Or -

Follow steps 1 through 8 of the Installation on HyPAS-Enabled MFPs Installation instructions.

2. Once the new Teaching Assistant 3.0 package file has been installed you will notice the Grade

Test package file on the MFP has been replaced with the new Teaching Assistant package file

and either the license key or the trial has been carried over with the upgrade. The home screen

icon will also change from the Grade Test icon to the Teaching Assistant icon.

NOTE: If upgrading from a trial version of Teaching Assistant, the current trial period will also be

carried over. New trials will not be loaded when upgrading from a trial.

3. Once Teaching Assistant has been upgraded successfully, the Print Test package file can be

removed.

6. Excel Setup and Installation

1. Click on the Teaching Assistant Setup.exe.

You will be prompted with Kyocera’s End

User Licensing Agreement. Click on the

checkbox and click the ‘Install’ button to

begin the installation.

NOTE: If you do not have a compatible version of Microsoft .NET installed, you must download and install

.NET 4.0 or later before you can install the Teaching Assistant Workbook.

NOTE: This template works only with MFPs installed with a KX driver and connected through a TCP/IP

port.

7. Operation

Teaching Assistant consists of two components: one component to print the tests, the second for

automated grading. The grading component will only support tests printed from Teaching Assistant.

7.1 Printing Tests

1. Start Teaching Assistant by pressing the ‘Teaching Assistant’ button on the MFP touchscreen.

2. You will automatically be

in the Print Test

configuration window.

3. Enter values for:

a. Number of Questions to appear on the bubble sheet test page. Instructors can select

from 2-500 questions.

b. Number of (Answer) Choices for each question. Instructors can designate from 2-8

choices. All questions will have the same number of choices when printed. Note:

Multiple choice/multiple answer test questions are valid. True/False questions are valid

as well using the first two bubbles in the row.

c. Number of students taking the test. Instructors can print test sheets for up to 8,998

students at one time.

4. Select additional options:

a. Check ‘Print Answer Key’ if a blank answer key page is required for grading. Default

mode for Teaching Assistant will automatically print an answer key.

b. Check the ‘Print Student ID bubbles’ checkbox if students are required to enter their IDs

on the answer sheets. Default mode for Teaching Assistant will not enable this feature.

5. Press Green ‘Print’ button to start printing (or touch the Print button on the panel, or press the

Enter key on the keypad).

6. MFP will now print the blank test sheets.

7. Blank sheets (excluding the answer key page) are distributed to the class, along with the test

questions.

8. Students select an answer by shading the corresponding bubble with either a pencil or pen.

NOTE: KYOCERA Document Solutions recommends that black pen or pencil be used to fill in sheet

for best results. Sheet bubbles should be marked as completely as possible.

Printing Options

To temporarily change the test title, press the Title button. The test title can be changed to test-specific

text such as “Math Exam – 5

th

Grade”. The title will be printed on all test sheets and will also appear on

reports that are printed after

grading. Changes made to the Title

and Info fields are temporary and

will revert to “Kyocera Teaching

Assistant” every time the

application is launched.

Up to 45 characters can be

entered in the Title field. The Info

field is printed in smaller font and

can accommodate up to 70

characters of text.

Printing of test sheets can be tracked in a cost control system by entering a valid account code in the

Account Code field. This code must correspond to a code setup on the MFP. The code could relate to a

department, individual or function in the organization.

If Teaching Assistant is required to use an Account Code for all printing, it can be entered in the System

Settings screen of the MFP. To access the System Settings screen, please press the System Settings

button on the MFP and authenticate as an administrator.

7.2 Grading Tests

1. Teacher must fill out the correct answers on the ‘Answer Key’ page. Ensure all questions are

answered.

9. Start Teaching Assistant by pressing the ‘Teaching Assistant’ button on the MFP touchscreen.

2. Press ‘Grade Test’ button.

3. By default the options to

print the correct answers

and print the grade letters

with the tests are selected.

These can be unselected

by pressing the check

marks.

4. Arrange the test sheets so that they are all (a) facing the same side, (b) aligned the same way.

5. Place answer key on top of the stack.

NOTE: Teaching Assistant will recognize the answer key no matter where it is placed in stack.

6. Place all the test sheets and answer key page in the document processor:

a. Printed side face-up.

b. Long-edge of the paper in the document processor. Pages must be fed in “portrait”

position for processing.

7. Press the Green button (or, the Enter key on the keypad, or the Scan button on the panel).

8. After scanning is

completed, press the ‘Scan

More’ button if you have

more tests to scan or press

the ‘Finished’ button on

the panel (or press the

enter key on the keypad).

Once you have selected

‘Finished’, Teaching

Assistant will begin

analyzing scanned data.

9. After analysis and grading is automatically completed, four options are presented for report

generation:

a. Press ‘Print

Summary’ button

to print result

summary. This

report will provide

key information on

student scores.

b. Press ‘Print

Details’ button to

print a detailed

summary. This

report will include the graded tests with incorrect answers marked.

NOTE: Additional information about the summary and detailed reports can found in the

Reports section of this guide.

c. Press ‘Email Results’ button to send the report to an email address. The MFP will

prompt to enter the destination email address.

NOTE: SMTP settings must be configured as described in the Configuring Grading

Component section of this guide for this feature to work.

d. Press ‘Save to USB’ to save the results (as a PDF) to a USB flash drive. The USB drive

must be inserted in the MFP prior to pressing the ‘Save to USB’ button. After the files

are saved, the drive must be ‘cleanly-ejected’ by pressing the ‘Remove’ button on the

Job Status/cancel screen Removable Memory tab.

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KYOCERA Teaching Assistant User guide

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