Polycom Network Adware Scheduler Quick start guide

Brand: Polycom

Model: Network Adware Scheduler

Type: Quick start guide

Polycom Network Adware Scheduler is a powerful tool that can help you to optimize your video conferencing experience. With this device, you can easily schedule conferences, reserve network bandwidth, and manage your video equipment. The Network Adware Scheduler is compatible with major video conferencing equipment vendors, and it can be used to schedule conferences with up to 250 participants.

One of the key benefits of the Network Adware Scheduler is its ability to reserve network bandwidth. This ensures that your video conferences will have the bandwidth they need to run smoothly, even if there is other network traffic. The Network Adware Scheduler can also be used to manage your video equipment. This includes monitoring the status of your equipment, scheduling maintenance, and troubleshooting problems.

Polycom

Network Aware Scheduler

™

Ensure the success of your video conferences

Management benefits

More efficient users

• Users schedule through a browser,

Microsoft

Outlook

or IBM

Lotus Notes

; no new applications

to learn

• Users can receive calendar events

directly in their own calendars

• Less experienced users are provided

with a wizard interface that leads them

through the scheduling process

Efficient use of video communication

assets

• Video communications can be

scheduled to ensure resources are

available when needed

• Compatible with major equipment

vendors

• Optimizes resources with automated

cascading and least cost routing of

ISDN calls

Reduces support costs

• Users can easily schedule their own

meetings or permit a conferencing

manager to do it

• Manages endpoints, MCUs, routers,

switches, and nonvideo room equipment

IT benefits

Higher call success rates

• With Network Aware Scheduler, when

conferences are scheduled they won’t

be prevented/adversely impacted by

unscheduled calls

• Equipment is monitored 24/7 so

any problems can be resolved before

conferences fail

Highest compatibility with Polycom

equipment

One support organization to call

Single application for multiple video

equipment manufacturers

• Manages mixed video equipment from

major manufacturers

Connect. Any Way You Want.

The Polycom Network

Aware Scheduler makes it easy

to schedule conferences.

Polycom makes it easy by providing users with the power to invite guests, book rooms, select necessary

equipment and reserve network bandwidth, all from within Microsoft

Outlook

, IBM

Lotus Notes

through a simple wizard-like Web interface.

More importantly, the Polycom Network Aware Scheduler provides the highest level of assurance that any

conferences scheduled will take place as planned. It does this by utilizing defined limits to predict future band-

width availability for scheduled conferences within zones and WAN pipe or virtual bandwidth capability

between zones for the scheduled event time. This enables users to effectively control the efficiency of the net-

work bandwidth and take advantage of network resources.

To optimize network resources, the Polycom Network Aware Scheduler can automatically launch point-to-point

calls directly. If there are more than two video endpoints in the conference, the Network Aware Scheduler will

use any endpoint embedded MCU scheduled in the call. Otherwise it will automatically select the best avail-

able stand-alone MCU on the network.

Your scheduling solution of choice to access the power of Polycom unified collaborative

communications solutions.

With the greatest breadth and depth of integrated video, voice, and Web solutions, only Polycom delivers

the ultimate communications experience. Our market-leading conferencing and collaboration technologies,

supported by world-class service, enable people and organizations to maximize their effectiveness and

productivity. Add to that the most experience and proven best-practices in the industry, and it’s clear why

Polycom has become the smart choice for organizations seeking a strategic advantage in a real-time world.

Network

Aware

Scheduler

Multipoint

Optimization

Catering

Bandwidth

Control

Reports

Network

Routing

Outlook/Web

Scheduling

Network Aware Scheduler Specifications

Part No. 3726-07676-001 Rev 10/04

www.polycom.com

Polycom Headquarters: 4750 Willow Road, Pleasanton, CA 94588 (T) 1.800.POLYCOM (765.9266) for North America only.

For North America, Latin America and Caribbean (T) +1.925.924.6000, (F) +1.925.924.6100

Polycom EMEA: 270 Bath Road, Slough, Berkshire SL1 4DX, (T) +44 (0)1753 723000, (F) +44 (0)1753 723010

Polycom Asia Pacific: Polycom Hong Kong Ltd., Rm 1101 MassMutual Tower, 38 Gloucester Road, Wanchai, Hong Kong, (T) +852.2861.3113, (F)+852.2866.8028

Feature highlights

Outlook/Lotus Notes/Web interface

Choose between a fully integrated Outlook, Lotus Notes

or wizard-like Web interface. Conferences can be modi-

fied, adjusted, or deleted through all interfaces

Network bandwidth reservation

Ensures bandwidth needed for scheduled conferences is

available regardless of ad-hoc calls that may be launched

Resources

Provides expandable hierarchical access to conferencing

resources for easy access while scheduling conferences

Automatic call launch

Automatically launches calls at scheduled time.

Create both dial-out and dial-in conferences with

passcode/pin numbers

Filters

Provides an easy search of available conference room

resources based on specific room requirements, i.e.,

date, equipment types, room size and type, and

other capabilities

Cascade MCU and Least Cost Routing

Optimize network resources by automatically creating cas-

caded MCU calls and using IP backbone connections to

long distance ISDN locations

Automatic MCU selection

Application will automatically determine if an MCU is

required and whether it can be an embedded MP endpoint

or stand-alone MCU

Calendar

Provides meeting scheduling. Scheduling conflicts are

quickly identified and easily resolved

Distributed scheduling

Multiple servers can be deployed worldwide to ensure

scheduled conferences are successful regardless of failed

WAN links

Call failure options

Technicians are alerted immediately with ISDN back-up

options should an IP call fail for any reason

Conference management tools

Provides tools to control scheduled events impacted by

unforeseen circumstances

Extend/restart/end conference

Provides flexibility for users to control a conference

Add/remove locations

Add or remove locations to an active conference without

disrupting the current conference

Connect/disconnect

Provides for easy disconnection and reconnection of

conference participants without removing them from

the conference

Direct connect

Support Direct Connect (non-dialed) and RS-366 (dialed)

modes for dial-out through the MGC Multi-

Protocol Interface (MPI)

Private/public/hidden rooms for scheduling

Viewable images, pictures, and floor plans

Scheduling Templates

Administrators can create templates for users to simplify

or force selecting certain conference features

Time zone adjustment

Users schedule events based on their local time and all

time zones are matched

Trouble ticket viewing

The scheduler may view existing trouble tickets for

selected rooms at any time

View equipment availability

View room equipment anywhere, anytime

Catering and services

Arrange for food services or other equipment and materi-

als to be brought in to meetings

Integrated LDAP/AD

Integrates with enterprise LDAP or Active Directory for

automated user maintenance

Remote alerts

Notifies administrators on unreachable endpoints and

conference failures

Jitter/latency

Enables diagnostic information on the performance of the

video equipment

Pre-defined Reports

Over 20 different pre-defined reports available

Call Detail Records

Includes all parameters necessary for billing

Diagnostic Reports

Includes call failures, video utilization, event logs and

trouble tickets

Resource Management Reports

Provides inventory information of video network devices

and equipment

Customized Reports

Available with hundreds of different parameters to

select from and save report templates to rerun them

regularly

System requirements

Server hardware (Minimum)

• Dedicated server

• Intel

Pentium

III, 550 MHz with 512 KB Cache

• 256 MB RAM

• 9 GB Hard Drive

Server software

• Either OS below

- Microsoft Windows

2000 Server, Service Pack 2

- Microsoft Windows 2003 Server

• Optional: SQL 7 or 2000

Network client hardware

• Intel Pentium processor, 200 MHz

• 64 MB RAM

Network client software

• Windows 98/NT/2000/XP

• Microsoft Internet Explorer 5.5 or higher with Active X

control permission enabled

• If using Microsoft Outlook, must be Outlook 2000 SR-1

or later or Microsoft Outlook XP

• If using IBM

Lotus Notes

, must be Lotus Notes version

6.x or greater

Supported device/equipment

Most major vendors for video devices, MCUs,

and gateways, gatekeepers, network equipment, room

equipment and power devices. See www.polycom.com

for detailed models and revisions

Redundant server support available optionally

Polycom Network Aware Scheduler comes with a 90-day maintenance support program

providing for Software Update (Bug Fixes) and Upgrade (New Features) Releases as

part of the product purchase. To continue to receive support and new product releases

beyond 90 days, purchasing a maintenance contract is the most economical solution.

Contact your Polycom Reseller or a Polycom Sales Representative for more details.

Polycom and the Polycom logo are registered trademarks and The Polycom Office is a trademark of Polycom, Inc. in the U.S. and various countries.

All other trademarks are the property of their respective companies. Specifications subject to change without notice.

Consult your Polycom representative for detailed specifications and other information

Polycom Network Adware Scheduler Quick start guide

Polycom Network Adware Scheduler Quick start guide

Polycom Network Adware Scheduler Quick start guide

Related papers

Other documents