Brady label maker User manual

iii

Copyright

reproduced by any means without the prior consent of Brady Worldwide, Inc.

While every precaution has been taken in preparation of this document, Brady assumes no

liability to any party for any loss or damage caused by errors or omissions or by statements

resulting from negligence, accident, or any other cause. Brady further assumes no liability arising

out of the application or use of any product or system described, herein; nor any liability for

incidental or consequential damages arising from the use of this document. Brady disclaims all

warranties of merchantability or fitness for a particular purpose.

Brady reserves the right to make changes without further notice to any product or system herein

to improve reliability, function, or design.

Reproduction of this material, in part or whole, is strictly prohibited without the written

permission of Brady Worldwide, Inc. For more information, contact: Brady Worldwide, Inc.

Signmark® Division, 2221 W. Camden Road, Milwaukee, WI 53209.

Disclaimer

Every effort has been made to make this guide as accurate and complete as possible. Brady

Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use

of this guide.

This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without

notice. Brady Worldwide, Inc. disclaims any understanding to provide you with revisions, if any.

ActiveSync and Windows CE are trademarks of the Microsoft Corporation.

Adobe Illustrator is a trademark of the Adobe Corporation.

All brand or product names referenced in this manual are trademarks or registered trademarks of

their respective companies or organizations.

MarkWare and GalaRio are registered trademarks of Brady Worldwide, Inc.

©

www.bradycorp.com

iv

End User License Agreement for

Microsoft Windows CE



You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft

Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as

associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are

protected by international intellectual property laws and treaties. The SOFTWARE is licensed, not

IF YOU DO NOT AGREE TO THIS END USER LICENSE AGREEMENT, DO NOT USE THE

DEVICE OR COPY THE SOFTWARE. INSTEAD, PROMPTLY CONTACT BRADY WORLDWIDE,

INC. FOR INSTRUCTIONS ON RETURN OF THE UNUSED DEVICE FOR A REFUND. ANY

USE OF THE SOFTWARE, INCLUDING BUT NOT LIMITED TO USE ON THE DEVICE,

WILL CONSTITUTE YOUR AGREEMENT TO THIS END USER LICENSE AGREEMENT

(OR RATIFICATION OF ANY PREVIOUS CONSENT).

GRANT OF SOFTWARE LICENSE: This End User License Agreement grants you the following

license:

You may use the SOFTWARE only on the DEVICE.

NOT FAULT TOLERANT. THE SOFTWARE IS NOT FAULT TOLERANT. BRADY

WORLDWIDE, INC. HAS INDEPENDENTLY DETERMINED HOW TO USE THE SOFTWARE IN

THE DEVICE, AND MS HAS RELIED UPON BRADY WORLDWIDE, INC. TO CONDUCT

SUFFICIENT TESTING TO DETERMINE THAT THE SOFTWARE IS SUITABLE FOR SUCH

USE.

NO WARRANTIES FOR THE SOFTWARE. The SOFTWARE is provided “as is” and with all

faults. THE ENTIRE RISH AS TO SATISFACTORY QUALITY, PERFORMANCE,

ACCURACY, AND EFFORT (INCLUDING LACK OF NEGLIGENCE) IS WITH YOU. ALSO,

THERE IS NO WARRANTY AGAINST INTERFERENCE WITH YOUR ENJOYMENT OF

THE SOFTWARE OR AGAINST INFRINGEMENT. IF YOU HAVE RECEIVED ANY

WARRANTIES REGARDING THE DEVICE OR THE SOFTWARE, THOSE WARRANTIES DO

NOT ORIGINATE FROM, AND ARE NOT BINDING ON, MS.

Note on Java support. The SOFTWARE may contain support for programs written in Java. Java

technology is not fault tolerant and is not designed, manufactured, or intended for use or resale as

online control equipment in hazardous environments requiring fail-safe performances, such as in

the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control,

direct life support machines, or weapons systems, in which the failure of Java technology could lead

directly to death, personal injury, or severe physical or environmental damage. Sun Microsystems,

Inc. has contractually obligated MS to make this disclaimer.

No Liability for Certain Damages. EXCEPT AS PROHIBITED BY LAW, MS SHALL HAVE NO

LIAGNILITY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL

DAMAGES ARISING FROM OR IN CONNECTION WITH THE USE OR PERFORMANCE

OF THE SOFTWARE. THIS LIMITATION SHALL APPLY EVEN IF ANY REMEDY FAILS

OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL MS BE LIABLE FOR ANY

AMOUNT IN EXCESS OF U.S. TWO HUNDRED FIFTY DOLLARS (U.S.$250.00).

Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse

engineer, decompile, or disassemble the SOFTWARE, except and only to the extent that such

activity is expressly permitted by applicable law not withstanding this limitation.

v

SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently

transfer rights under this End User License Agreement only as part of a permanent sale or transfer

of the Device, and only if the recipient agrees to this End User License Agreement. If the

SOFTWARE is an upgrade, any transfer must also include all prior versions of the SOFTWARE.

EXPORT RESTRICTIONS. You acknowledge that SOFTWARE is of US-origin. You agree to

comply with all applicable international and national laws that apply to the SOFTWARE, including

the U.S. Export Administration Regulations, as well as end-user, end-use, and country destination

restrictions issued by U.S. and other governments. For additional information on exporting the

SOFTWARE, see http://www.microsoft.com/exporting/.

vi

System Warranty

Please refer to the warranty card included with your system. for warranty details.

This warranty applies to the original purchaser only. This warranty is void if the system has been

tampered with in any way without the express written consent of Brady Worldwide, Inc.

If the machine requires repair during the warranty period, call 1-800-368-3362 to receive a return

authorization number, then ship the machine back to us in the original container along with a copy

of the sales invoice to Brady Worldwide, Inc. Signmark® Division, 2221 W. Camden Road,

Milwaukee, WI 53209, Attention: Repair. The machine will be returned to you after repair, freight

prepaid by Brady Worldwide, Inc.

IN CANADA call 1-800-263-6179 to receive a return authorization number, then ship the machine

to us in the original container along with a copy of the sales invoice to W. H. Brady, Inc. Signmark®

Division, 56 Leek Cr., Richmond Hill, ON L4B 1H1, Attention: Repair. The machine will be returned

to you after repair, freight prepaid by W. H. Brady, Inc.

Brady Warranty

Our products are sold with the understanding that the buyer will test them in actual use and

determine for him or herself their adaptability to his/her intended uses. Brady warrants to the

buyer that its products are free from defects in material and workmanship, but limits its obligation

under this warranty to replacement of the product shown to Brady’s satisfaction to have been

defective at the time Brady sold it. This warranty does not extend to any persons obtaining the

product from the buyer.

THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR

FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGATIONS OR

LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE FOR

ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING IN

CONNECTION WITH THE USE, OR INABILITY TO USE, BRADY’S PRODUCTS.

vii

FCC Notice - US Only

Warning: This equipment generates, uses and can radiate radio

frequency energy. If not installed and used in accordance with the

manufacturer’s instructions, it may cause interference to radio

communications. It has been tested and found to comply with the limits

for a Class A computing device pursuant to Subpart B of Part 15 of the

FCC rules, which are designed to provide reasonable protection against

interference when operating in a commercial environment. Operation of

this equipment in a residential area is likely to cause interference, in

which case required corrective measures will be at the owner’s expense.

The user is cautioned that any changes or modifications not expressly

approved by Brady Worldwide, Inc. could void the user’s authority to

use the equipment.

Canada

This Class A digital apparatus meets all requirements of the Canadian

Interference-Causing Equipment Regulations.

Cet appareil numerique de la classe A respecte toutes les exigences du

Reglement sur le material broilleur du Canada.

Europe

This is a Class A product. In a domestic environment this product may

cause radio interference, in which case the user may be required to take

adequate measures.

viii

International Power Cords

Users in countries outside of North America may be required to supply their own power cord for

connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable

for the country in which the equipment is to be installed. The AC power cord and plug must meet all

national regulations and requirements for that intended country.

The table below shows the specifications for the power cord to be used in various countries:

In this country: Use this power cord:

6ZHGHQ'HQPDUN1RUZD\)LQODQG+ROODQG

6ZLW]HUODQG$XVWULD*HUPDQ\,WDO\%HOJLXP

)UDQFH6SDLQ3RUWXJDO+XQJDU\

6SHFLILFDWLRQV

SOXJ &((

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ +99)*

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV

8QLWHG.LQJGRP,UHODQG6RXWK$IULFD 6SHFLILFDWLRQV

SOXJ %6$

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ +99)*

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV

$XVWUDOLD1HZ=HDODQG 6SHFLILFDWLRQV

SOXJ $6

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ $6

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV

ix

Specifications

Physical characteristics

Size: Height 10” Width 16” Depth 11”

Weight: approximately 30 pounds

Environmental characteristics

Operational requirements

Ambient operating temperature: 50° F to 105° F (10° C to 41° C)

Relative humidity: 20% to 80% (non-condensing)

Storage requirements

Ambient storage temperature: 0° F to 140° F (-18° C to 60° C)

Relative humidity: 10 to 95% (non-condensing)

Electrical characteristics

Input current: 2.0 Amps

Input voltages: 100-240 VAC

Input frequency: 50 to 60 Hz

x

Contents-1

CHAPTER 1 Welcome

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

The three printer systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Specialty applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Contacting Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CHAPTER 2 Setting Up

Connecting Peripherals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Opening the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Installing a ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Adjusting the ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Installing a tape cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Adjusting the printer tape receptacle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Inserting the tape cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Advancing the tape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Closing the printer cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Installing a flash card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Cleaning your system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Table of Contents

Contents-2

CHAPTER 3 Starting Up

Launching Your System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

The Main Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Keyboard Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

The standard keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Alphabetic and command keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Arrow and navigation keypads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Numeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Shortcut keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Mouse Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Using a mouse on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Checking System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18

Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

CHAPTER 4 Basic Procedures

Working in the Editor window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Inside the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

The preview area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

The Editor window toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Scrolling functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Ruler functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

The status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Editing procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selecting multiple objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Deselecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Undoing in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Working in Entry Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Navigating in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Tabbed entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Entering information in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Typing uppercase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Typing special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Choosing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Using entry fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Using option buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Using option lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using scroll lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using checkboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using radio buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Contents-3

Using size adjustment buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Exiting entry screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

CHAPTER 5 Setting Preferences

Accessing System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Setting Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Setting Localization Tab Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Setting Hardware Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Naming supply colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Setting Other Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Displaying the screen grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Setting Text Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Setting On Line Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

CHAPTER 6 Working with Labels

Creating Custom Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Creating QuickText Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

QuickText toolbar functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

QuickText key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Creating Template Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Pipe Marker and Right-to-Know exceptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a label application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a category. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Selecting a template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Following prompt sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Responding to text prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Responding to pick list prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Responding to graphics prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Responding to Pipe Marker prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Responding to Right-to-Know prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Creating Sets of Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Adding labels to a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Adding custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Adding template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Moving between labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Editing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Clearing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Clearing Custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Clearing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Saving label sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Changing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25

Contents-4

Changing the size of template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25

Editing template labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27

Changing Label Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28

Changing label size and orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29

Adding a label frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32

Setting frame length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-34

Setting Application Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Accessing Application Preferences screens . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Setting Print tab preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Other tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Text tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting On Line tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Pipe Marker preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Right-to-Know preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-38

CHAPTER 7 Working with Objects

About Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Adding Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Adding and formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Adding a text object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Adding special characters to text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

Adding variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Choosing a data source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

Creating sequential labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Creating text list labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-16

Adding bar code objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Setting bar code content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Setting bar code dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20

Editing bar codes 21

Adding graphics objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Adding HotShapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23

Selecting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

Selecting a layered object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25

Moving Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-26

Sizing Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Using Increase Size and Decrease Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Using the Scale function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-28

Scaling text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-29

Scaling bar codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30

Copying and Pasting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30

Contents-5

Changing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31

Opening and editing an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31

Changing object properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32

Setting options on the General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34

Setting options on the Size and Location tab . . . . . . . . . . . . . . . . . . . . . . . 7-36

Setting options on the Font tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-38

Setting options on the Placement tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-39

Setting options on the Options tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-41

Setting options on the Content tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

Setting options on the Dimensions tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

CHAPTER 8 Applying Color

About Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Ribbon color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Tape color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Applying Color to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

About the Object Color screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Choosing color on the Monocolor system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Choosing color on the Multicolor and Color & Cut systems. . . . . . . . . . . . . . . . 8-7

With a continuous color ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

With a paneled ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

With a CYMK ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Printing Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

CHAPTER 9 Working with Files

About Files and File Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Saving Labels as Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Managing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Opening saved label files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Editing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Deleting files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Transferring Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Using My Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Accessing template files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

Changing My Template label size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

Contents-6

CHAPTER 10 Working with Cut-outs

About Cutting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Creating Cut Out Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Adding cut out objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Cutting out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Weeding cut out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Cutting out variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Cutting out graphic objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Cutting out HotShape objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Cutting Around Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9

Cutting Around Label Frames. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Calibrating the Cutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Setting cutter calibration values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Restoring default cutter calibration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14

CHAPTER 11 Printing

Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

About pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Single label on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Multiple labels on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Printing a single label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Printing multiple copies of a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Printing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Printing labels in a file group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-7

Checking Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12

Minimum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13

Maximum length. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13

When the printer truncates labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14

Non-truncating conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Cut out label length. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Checking Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16

Ribbon and color choices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16

Ribbon color needed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-18

Tape color needed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19

Checking for cut out labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19

Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20

Accessing the Printing tab options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20

Supply saver option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-22

Overprint option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-24

Contents-7

CHAPTER 12 Connecting to a PC

Working with a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Setting Up Your System as a Hardware Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Placing Your System On Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Setting On Line options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Connecting your system and a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

Printing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

Transferring Files from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Installing ActiveSync. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Setting up a partnership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

Managing files and folders on a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

Storage locations for transferring files 12

Copying graphic files 13

Copying text list files 13

Upgrading the Operating System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13

Appendix A Special Characters

Appendix B Cutter Maintenance

About the Cutting Mechanism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Removing the Stylus Holder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3

Adjusting the Cut Depth. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Replacing the Stylus Blade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-7

Cleaning the Stylus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-10

Contents-8

1-1

Thank you for purchasing our label maker, which you use to create and

print professional-looking labels and signs for use just about anywhere.

All you have to do is:

Drop in a ribbon cartridge, choosing from a wide range of single-color

ribbons, paneled ribbons, and CYMK ribbons for blended colors.

Drop in a tape cartridge, choosing tape in widths that range from 1/2

inch to 4 inches, and come in many colors, in many different styles,

and in a wide range of materials.

Type your text and plug in objects or symbols of your choice, or

choose a pre-formatted layout design to use.

This chapter introduces you to your printing system. Topics include:

 How to use this book

 Introduction to features and functions

 How to get Technical Support

CHAPTER 1

Welcome

1-2 About This Book

About This Book

This manual documents the basic Monocolor printing system, all of

whose features are common to all three systems (described in The

three printer systems on page 1-3).

You’ll also find complete information about the Multicolor system and

the Color & Cut system features and special applications in specially-

designated sections and chapters. This book also provides an appendix

listing all special characters you can use on your labels, and instructions

for those of you with the Color & Cut system about how to maintain your

system’s cutter mechanisms.

Features and Functions

Listed below are just some of the features that make this system so easy

to use and ready to meet your label-making requirements:

Small, lightweight (approximately 30 pounds), ready for your

desktop.

Touch screen LCD display, plus keyboard input for ease of use, with

optional mouse capabilities provided.

Pre-designed layouts for many standard-use labels included.

Hundreds of graphics provided for inclusion on your labels.

QuickText special application for speedy print of text-only labels.

HotShapes feature for printing non-standard labels of various

shapes. Cut-out capability comes with Color & Cut system.

Single color job printing at 300 DPI up to 100 mm wide, up to 100

inches (2540 mm).

Color job printing at 300 DPI, 2 inches (51 mm) to 38 inches (965

mm).

Tape supplies from .5 (13mm) to 4 (102) inches, in vinyl, polyester,

phosphorescent, reflective, polypropylene, tamper evident, tag stock,

brushed metallic polyester tapes, custom-color vinyl offered.

Wide variety of monochrome ribbons, panel ribbons in panel lengths

of 6 to 16 inches (152 to 406 mm), and CYMK ribbons that blend to

make many colors.

File or graphic transfer from PC available.

Welcome 1-3

The three printer systems

All three label-printing systems use Microsoft Windows CE



as the

basis for the operating system and application. As the user, most of the

Windows CE operating system will be invisible to you. You don’t need to

use your computer skills to operate this printing system.

Hint! You do have the option to connect to a desktop computer to use

the system as a peripheral printer or to manage and store files.

See CHAPTER 12: Connecting to a PC, beginning on page

12-1, for information.

The three systems are:

Monocolor system

The base system, which produces monochrome labels only.

Hint! The definition of monochrome in this context is not necessarily

black, white, and shades of gray as you may see on a black-and-

white television screen. In this system, monochrome means a

single color, plus shades of that color, plus white. In the

Monocolor system, the single color is determined by the color of

the ribbon you have installed.

The Monocolor system automatically shears labels to the correct

length after printing, but does not have the ability to produce cut-

outs and cut-arounds.

The system is designed to run as a standalone system without

support from a PC, but you can attach a PC to access special file

management features. The Monocolor system LCD screen displays in

grayscale only, like a black and white television.

Multicolor system

The base system, plus color printing capability. The Multicolor

system is provided with a color LCD display, and can take full

advantage of spot and process color printing supplies available. See

CHAPTER 8: Applying Color, beginning on page 8-1, for

information about using color.

1-4 Features and Functions

Color & Cut system

The base system, plus color printing capability and a color LCD

display, plus cut-out capability, which means the system can not only

print your labels, but can cut labels into shapes. See CHAPTER 10:

Working with Cut-outs, beginning on page 10-1, for information

about using the cutter.

Specialty applications

Your system provides these specialty label applications:

Custom, for creating labels you design yourself.

QuickText, for creating text-only labels quickly and easily

Pipe Marker, with pre-designed layouts for creating standard, roll-

form, or symbol and arrow labels for marking pipes.

Tags, with pre-designed layouts for creating hazard prevention,

maintenance, production, and quality labels you can print on tag

label stock.

Right to Know, with pre-designed layouts for creating U.S.

Occupational Safety and Health OSHA-compliant chemical warning

labels, including the entire OSHA database of chemical names and

hazard information, with all relevant safety data.

Safety, with pre-designed layouts for creating Caution, Notice,

Danger, and other warning labels.

Equipment, with pre-designed layouts for creating equipment

placards, panel and switch labels, bin and shelf labels, and property

or asset identification labels.

Warehouse, with pre-designed layouts for creating warehouse

facility labels such as shelf, rack, and bin labels, or production

quality control labels.

WHMIS, with pre-designed layouts for creating Workplace

Hazardous Materials Information System-compliant chemical

warning labels, which communicate safe-handling procedures for

hazardous products in the workplace.

Note: WHMIS is available only in North American markets.

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Brady label maker User manual

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