Brother OmniJoin User guide

Brand: Brother

Model: OmniJoin

Type: User guide

Brother OmniJoin is a versatile video conferencing solution that enables you to seamlessly connect with colleagues, clients, and friends. With its user-friendly interface and robust features, you can effortlessly host or join meetings, share presentations, collaborate on projects, and communicate effectively in real-time. Whether you're working remotely, conducting online classes, or simply staying connected with loved ones, Brother OmniJoin empowers you to engage, interact, and collaborate like never before.

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Required Environment

Supported Devices

https://v7.omnijoin.com/manual/

devices/supported_devices_eng_

us.pdf

Other

https://v7.omnijoin.com/manual/

devices/supported_devices_eng.pdf

Supported Network Connections

https://v7.omnijoin.com/manual/

network/supported_network_eng.pdf

Supported Operating Systems

https://v7.omnijoin.com/manual/os/

supported_os_eng.pdf

ENG Version C

Feature only available for Hosts, and attendees with

privileges.

Table of Contents

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Features

Connection Settings (Version 7 Only)

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List

Chat

Files & Handouts

Appendix

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1. Features

Situation

Feature

Yes/No

Before

Meeting

Presence availability No

Chat/Message No

File transfer (Remote file access) No

Schedule a meeting Yes

Meet now Yes

Show my meeting Yes

Join a meeting Yes

Enter a Waiting Room*

Yes

During

Meeting

Invite people*

Yes

View the attendee list Yes

Join a meeting through VoIP or Phone Yes

Change layout Yes

Display document and video at the same time

Yes

View shared content with annotations Yes

View files and handouts (View the file shared

by others through files and handouts)

Yes

View shared media Yes

View whiteboard Yes

Share documents from the cloud*

Yes

Share whiteboard No

Share browser No

Share media No

Share pictures taken by embed camera on iPad

/iPhone

Yes

File and handouts (Share file from cloud)*

Yes

Annotation: Pointer*

Yes

Annotation: Drawing No

Operation of shared documents:Zoom in/out

Yes

Chat (Private and Group) Yes

Change user level*

Yes

] Feature only available for Hosts, and

attendees with privileges.

] Feature available only for meetings created by

the users of OmniJoin for Healthcare version.

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2. Login/Join an Existing Meeting

Startup OmniJoin, then the start screen is

displayed as below. You can log on to OmniJoin

or join existing meetings.

Log on to OmniJoin

by entering Login

ID and Password.

Join an existing

meeting by

entering Meeting

ID and Password

(if needed).

Display version

information,

and connection

settings.

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3. Connection Settings (Version 7 Only)

You can specify the web server in “Connection

Settings”.

If you are an on-premise user of version 7, you

must specify a server in order to enter a meeting.

Contact your IT manager for your organization’s

server URL.

1. Tap “Connection Settings” in the “i” menu.

Public Users

2. Tap “Global cloud (default)” and tap “Done”.

UK cloud users (you will need a UK cloud

account to use this service)

2. Tap “UK cloud” and Tap “Done”.

On-premise Users

2. Tap “Other”, enter the server URL, and tap “Done”.

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4. Meet Now/Schedule a Meeting

Log on to OmniJoin to quickly enter your

personal meeting room or schedule a meeting.

4.1 Meet Now

You can enter “My Meeting Room” from the “Meet

Now” screen.

Tap to show the following menus.

・

Meet Now

・

Meeting Schedule

・

Information of

OmniJoin

・

Logout (Logout from

OmniJoin and return

to the start screen.)

Displays information

about “My Meeting

Room.”

Tap to edit “My Meeting

Room.”

Tap to invite the

attendees by email.

Tap to join an existing

meeting.

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4.2 Schedule a Meeting

Tap

→

"Meeting Schedule," then the screen is

displayed as below.

Tap to add a new

meeting.

Scheduled meetings

are listed.

Tap to display

information about the

meeting.

Tap to refresh the “Meeting Schedule” screen.

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5. Meeting Room

5.1 Before Entering a Meeting Room (Waiting

Room)

If you have been invited to a meeting room with

Waiting Room features enabled, you will first

enter a waiting room. Once the Host admits you,

you will enter the meeting room.

1. Enter a meeting room by clicking the meeting URL

or entering

Meeting ID

and

Password

(if required).

2. Enter the screen name you want to use in the

meeting room, and then click

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3. The following window appears to let you know you

are in the waiting room.

Wait for the Host to admit you to enter the meeting

room.

Displays the number of

people waiting ahead of you.

Displays the screen name

you entered.

Tap to change your screen

name.

Tap to leave the waiting

room.

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5.2 Entering a Meeting Room

If your meeting room is set to use OmniJoin

Integrated Audio, the screen below is displayed.

(An optional license is required to use this

function)

If you select "Dial in

now" ...

If you select "OmniJoin Phone

Conferencing" ...

NOTE: iPhone

users on the Verizon or Sprint network

may not connect to the OmniJoin web-based data

stream and dial in/dial me over the phone at the same

time.

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5.3 Meeting Room Screen

Access to Attendees, Chat, and Files &

Handouts features.

: Tap to leave or

end the meeting.

(Settings): You can

lock meeting, check

the “Meeting Info”

and change video/

audio settings.

From the “Audio

Settings”, you can

change the audio

source you selected.

/ (shared/

unshared):

Open the “Camera

Preview” dialog box.

(muted/

unmuted) (Displayed

when meeting on

phone)

Mute/unmute the

microphone.

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Swipe to switch the

video. (When more

than 5 video screens

are displayed.)

Double tap the video

to make it larger/

restore to original

size.

: Tap to change the screen layout.

: Tap to invite people to the meeting via

email.*

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6. Share Files*

Tap

on the meeting room screen, then the

“Share List” screen is displayed as below.

Hosts and Presenters can share files stored in

OmniJoin Cloud Storage, pictures taken on the

device, and pictures stored in the Camera Roll.

Tap to add a file to

the list. (

⇒

5.1 Add a

New File to the Share

List)

Tap to remove files.

The list of the shared

files in the meeting.

Tap to select the file

you want to display.

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6.1 Add a New File to the Share List

Tap “+” in the “Share List” dialog box, then the

screen is displayed as below.

Tap to select

documents stored on

OmniJoin Cloud and

associated with this

meeting room.

(This menu only

appears when you

are a meeting owner.)

Tap to activate the

built-in camera and

take a picture to

share.

Tap to select the

pictures stored on your

device.

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When you finished selecting a file or taking a

picture, the file/picture is added to “Share List.”

Pointer

Double tap the

displayed file to

zoom in. Double

tap again to zoom

in further. Double

tap once again

to make it fit the

display area.

Tap to activate/

deactivate the pointer.*

Lights blue when

activated.

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6.2 Remove Files from the Share List

Tap “Edit” in the “Share List” dialog box, then “X”

appears as below.

Tap “X” to remove the

file from the “Share

List.”

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7. Attendee List

Hosts can change meeting roles of attendees

during the meeting.

Tap

→

on the meeting room screen, then

the “Attendee” screen is displayed as below.

Tap to close the “Attendee” screen.

Tap to change all

attendees’ video and

audio settings.

Displays all

attendees and

their role.

Tap to change

the role (

⇒

6.1

Change the

Meeting Role).

Displays whether the audio is muted/

unmuted.

Displays whether the video is shared/

unshared.

Displays whether the Sync View is

activated/deactivated.

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7.1 Change the Meeting Role*

Tap the desired attendee on the “Attendee”

screen, then the screen below is displayed.

Tap to change the role.

Hosts:

Hosts of the meeting

with full privilege.

Presenters:

Attendees who

are presenting at

the meeting with

privileges for the

presentation.

Participants with

Default Privileges:

Attendees with

limited privileges.

Participants without

Privileges:

Attendees who cannot

change settings in the

meeting room other

than turning their

video/audio on or off.

Displays the audio and video settings.

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8. Chat

You can chat with the attendees during the

meeting.

8.1 Join a Chat

Tap

→

on the meeting room screen, then

the “Chat” screen is displayed as below.

Tap to close the “Chat” screen.

Tap to edit the chat

list.

Tap to create a

new chat.

Displays the chat

list.

Tap to join the

chat.

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9. Files & Handouts

You can share files with other attendees in the

meeting, letting them view or print the files

locally.

Tap

→

on the meeting room screen, then

the “Files” screen is displayed as below.

Tap to add a new

file. (meeting room

owners only)

Displays the

downloadable files.

Tap to select a file.

(

⇒

8.1 Download a

File from the List)

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Brother OmniJoin User guide

Brother OmniJoin User guide

Brother OmniJoin User guide

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