Brother OmniJoin User guide

Brand: Brother

Model: OmniJoin

Type: User guide

Brother OmniJoin is a versatile video conferencing solution that empowers you to collaborate and communicate effectively. With OmniJoin, you can effortlessly share presentations, documents, and media files, enabling seamless collaboration among meeting participants. The device also offers real-time chat functionality, allowing you to engage in text-based discussions during your meetings. Additionally, OmniJoin provides multiple screen layout options, ensuring optimal viewing experiences for all participants.

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Required Environment

Supported Devices

https://v7.omnijoin.com/manual/

devices/supported_devices_eng_

us.pdf

Other

https://v7.omnijoin.com/manual/

devices/supported_devices_eng.pdf

Supported Network Connections

https://v7.omnijoin.com/manual/

network/supported_network_eng.pdf

Supported Operating Systems

https://v7.omnijoin.com/manual/os/

supported_os_eng.pdf

ENG Version C

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Features

Situation Feature Yes/No

Before Meeting

Presence availability No

Chat/Message No

File transfer (Remote file access) No

Schedule a meeting Yes

Meet now Yes

Show my meeting Yes

Join a meeting Yes

Enter a Waiting Room*

Yes

During Meeting

Invite people*

Yes

View the attendee list Yes

Join a meeting through VoIP or Phone Yes

Change layout Yes

Display document and video at the same time Yes

View shared content with annotations Yes

View files and handouts

(View the file shared by others through files and handouts)

Yes

View shared media Yes

View whiteboard Yes

Share documents from the cloud*

Yes

Share whiteboard No

Share browser No

Share media No

Share pictures taken by embedded camera on iPad

/iPhone

Yes

File and handouts (Share file from cloud)*

Yes

Annotation: Pointer*

Yes

Annotation: Drawing No

Operation of shared documents: Zoom in/out*

Yes

Chat (Private and Group) Yes

Change user level*

Yes

] Feature only available for Hosts, and attendees with privileges.

]

Feature available only for meetings created by the users of OmniJoin for Healthcare

version.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Startup OmniJoin, then the start screen is displayed as below. You can log on to OmniJoin or

join existing meetings.

Join an existing meeting by entering Meeting ID

and Password (if needed).

Log on to OmniJoin by entering Login ID and

Password.

Displays version information, terms of service,

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

3. Connection Settings (Version 7 Only)

You can specify the web server in “Connection Settings”.

If you are an on-premise user of version 7, you must specify a server in order to enter a

meeting. Contact your IT manager for your organization’s server URL.

1. Tap “Connection Settings” in the “i” menu.

Public Users

1. Tap “Global cloud (default)” and tap “Done”.

UK cloud users (you will need a UK cloud account to use this service)

2. Tap “UK cloud” and Tap “Done”.

On-premise Users

2. Tap “Other”, enter the server URL into the address bar, and tap “Done”.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Meet Now/Schedule a Meeting

Log on to OmniJoin to quickly enter your personal meeting room or schedule a meeting.

4.1 Meet Now

You can enter “My Meeting Room” from the “Meet Now” screen.

Tap

on the “Meeting Schedule” screen, then the “Meet Now” screen is displayed as

below.

Tap to join an existing

meeting.

Displays information about

“My Meeting Room.”

Tap to edit “My Meeting

Room.”

Tap to invite the attendees

by email.

“Meet Now” menu. (Lights blue when displayed.)

Tap to display the “Meeting Schedule” screen.

Tap to display the information of OmniJoin.

Tap to logout from OmniJoin and return to the start screen.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

4.2 Schedule a Meeting

Tap , then the “Meeting Schedule” screen is displayed as below.

Scheduled meetings are listed.

Tap to display information about the meeting.

Displays information about

the currently selected

meeting.

Tap to add a new meeting.

Tap to refresh the “Meeting Schedule” screen.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Meeting Room

5.1 Before Entering a Meeting Room (Waiting Room)

If you have been invited to a meeting room with Waiting Room features enabled, you will first

enter a waiting room. Once the Host admits you, you will enter the meeting room.

1. Enter a meeting room by clicking the meeting URL or entering Meeting ID and Password (if

required).

2. Enter screen name you want to use in the meeting room, and then click OK.

3. The following window appears to let you know you are in the waiting room.

Wait for the Host to admit you to enter the meeting room.

Displays the number of

people waiting ahead of you.

Displays the screen name

you entered.

Tap to change your screen

name.

Tap to leave the waiting

room.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

5.2 Entering a Meeting Room

If your meeting room is set to use OmniJoin Integrated Audio, the screen below is displayed.

Select the audio source to use during the meeting. (An optional license is required to use this

function)

The meeting room screen appears when you have finished selecting audio.

NOTE: iPhone

users on the Verizon or Sprint network may not connect to the OmniJoin

web-based data stream and dial in/dial me over the phone at the same time.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

5.3 Meeting Room Screen

Access to Attendees, Chat, and Files & Handouts features.

: Tap to leave or end the

meeting.

(Settings): You can lock

meeting, check the “Meeting

Info” and change video/audio

settings.

/ (shared/unshared):

Open the “Camera Preview”

dialog box.

/ (muted/unmuted)

(Displayed

when meeting

on phone)

Mute/unmute the microphone.

: Tap to change the screen layout.

: Tap to invite people to the meeting via email.*

Switch between the forward facing and rearward facing cameras.

Share/unshare the video.

Tap to display only video.

Tap to display only the shared file.

Tap to display shared file with a small video window overlay.

Tap to display the video picture and shared file on a divided screen.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Share Files*

Tap on the meeting room screen, then the “Share List” screen is displayed as below.

Hosts and Presenters can share files stored in OmniJoin Cloud Storage, pictures taken on

the device, and pictures stored in the Camera Roll.

Tap to add a file to the list. (

⇒

5.1

Add a New File to the Share List)

Tap to remove files.

The list of the shared files in the

meeting.

Tap to select the file you want to

display.

6.1 Add a New File to the Share List

Tap “+” in the “Share List” dialog box, then the screen is displayed as below.

Tap to select the documents

stored on OmniJoin Cloud and

associated with this meeting

room (meeting room owners

only).

Tap to activate the built-in camera

and take a picture to share.

Tap to select the pictures stored

on your device.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

When you finished selecting a file or taking a picture, the file/picture is added to “Share List.”

Pointer

The added file/picture.

Tap to display in the meeting

room.

You can also change the

displayed file by tapping or

swiping to another file.

6.2 Remove Files from the Share List

Tap “Edit” in the “Share List” dialog box, then “X” appears as below.

Tap “X” to remove the file from

the “Share List.”

Double tap the displayed file to

zoom in.

Double tap once again to zoom in

further.

Double tap once again to make it

fit the display area.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

Attendee List

Hosts can change meeting roles of attendees during the meeting.

Tap

→

on the meeting room screen, then the “Attendee” screen is displayed as below.

Tap to close the “Attendee” screen.

Tap to change all attendees’ video

and audio settings.

Displays all attendees and their

role.

Tap to change the role (

⇒

6.1

Change the Meeting Role).

/ Displays whether the audio is muted/unmuted.

/ Displays whether the video is shared/unshared.

/ Displays whether the Sync View is activated/deactivated.

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Features

Connection Settings

Meet Now/Schedule a Meeting

Meeting Room

Share Files*

Attendee List Chat Files & Handouts Appendix

7.1 Change the Meeting Role*

Tap the desired attendee on the “Attendee” screen, then the screen below is displayed.

Tap to change the role.

Hosts:

Host of the meeting with full

privileges.

Presenters:

Attendees who are presenting at

the meeting with privileges for the

presentation.

Participants with Default

Privileges:

Attendees with limited privileges.

Participants without

Privileges:

Attendees who cannot change

settings in the meeting room

Brother OmniJoin User guide

Brother OmniJoin User guide

Brother OmniJoin User guide

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