Pitney Bowes 3400 PRINTER OPTION User manual

Brand: Pitney Bowes

Model: 3400 PRINTER OPTION

Category: Laser/LED printers

Type: User manual

Pitney Bowes 3400 PRINTER OPTION allows you to use your Pitney Bowes fax as a PC printer. It's compatible with bi-directional parallel interface cables, centronics parallel interface ports, Windows 98, Windows 95 or Windows 3.1, Microsoft MS-DOS operating systems, plus a range of IBM-compatible personal computers such as those with an i486 or higher processor and at least 8 MB RAM for Windows 3.1 or 16 MB for Windows 98/95.

Table of contents

Page

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

General precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

If problems arise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Connecting to your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Installing the Fax Printer type 3 software . . . . . . . . . . . . . . . . . . . .3

Installing to Windows 95/98 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Installing to Windows 3.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Setting up the printer environment . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Setting up the printer environment . . . . . . . . . . . . . . . . . . . . . . . . .6

Setting the paper size for the multipurpose tray . . . . . . . . . . . . . .12

Using the Print Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

The status on your computer and printer . . . . . . . . . . . . . . . . . . .16

1. Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

2 Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

3.Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

4. Your Print JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Using the 3400 PRINTER OPTION on a Network . . . . . . . . . . . . . . . . . . .24

Connection via network adapter . . . . . . . . . . . . . . . . . . . . . . . . .24

Connection through printer server PC . . . . . . . . . . . . . . . . . . . .25

Print status monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Just in case . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Uninstalling the Fax Printer type 3 driver software . . . . . . . . . . .27

If running Windows 98 or Windows 95: . . . . . . . . . . . . . . . . . . . .27

If running Windows 3.x: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Resetting your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Dealer Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-1

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-1

Attaching the 3400 PRINTER OPTION . . . . . . . . . . . . . . . . . . . . . . .A-1

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Introduction

Thank you for purchasing the Pitney Bowes 3400 P

RINTER

PTION

.The 3400

RINTER

PTION

is a printer control module which is attached to your Pitney

Bowes fax machine. It allows your fax machine to be used as a PC printer.

System requirements

To use the Fax Printer type 3 driver software, you need the following

hardware and software:

•

IBM®-compatible personal computer with an i486™ or higher proces-

sor

•

At least 5 MB of free disk space and one 3.5-inch floppy disk drive

with 1.44 MB capacity

•

Windows®98, Windows®95 or Windows®3.1

•

Microsoft®MS-DOS®operating system version 5.0 or later

•

At least 8 MB random-access memory (RAM) for Windows®3.1

•

At least 16 MB random-access memory (RAM) for Windows®98/95

•

Bi-directional parallel interface cable

General precautions

•

To avoid serious injury, never disassemble the machine. Exposed

power points inside the machine can cause electrical shock if you

touch them.

•

During thunderstorms, disconnect the plug from the power outlet.

•

Before you attach or remove the AC power cord from the power outlet,

make sure that your hands are dry.

•

Keep liquid cleaners away from the metal on your machine.

If problems arise

In the event repairs are ever needed on your fax machine, contact Pitney

Bowes. For information, contact the Pitney Bowes Diagnostic Center at

800-243-5556 (from the U.S. only).

Microsoft, MS, Windows, Windows 3.1, Windows 95 and Windows 98 are registered trademarks of

Microsoft Corporation. IBM is a registered trademark of International Business Machines Corporation.

Centronics is a registered trademark of GENICOM Corporation. Screen shots reprinted by permission

from Microsoft Corporation.

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Getting started

Connecting to your computer . . . . . . . . . . . .2

Installing the Fax Printer type 3 software .3

Installing to Windows 95/98 . . . . . . . . . .3

Installing to Windows 3.1 . . . . . . . . . . . .4

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Connecting to your computer

Your authorized Pitney Bowes representative should install the 3400

PRINTER OPTION printer controller module to your machine. Do not per-

form this installation yourself.

Once the 3400 PRINTER OPTION module is installed on your machine, fol-

low the steps below to complete the setup. (Your representative may also

perform these steps for you as part of the installation.)

With the 3400 PRINTER OPTION installation, a Centronics®parallel inter-

face port will be added to your fax machine.

1. Turn off both your fax machine and computer.

2. Connect the bi-directional

parallel interface cable to

the 3400 PRINTER OPTION’s

port.

Note: If your cable does not

have a ferrite core

already fitted, install

the ferrite core

included in the

3400 PRINTER

OPTION’s packaging.

3. Snap the port’s wire clips

onto the interface cable.

4. Connect the other end of the bi-directional parallel interface cable

to your computer’s parallel port.

Note: Please see your computer’s operating instructions if you need

help with this step.

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Installing the Fax Printer type 3 software

Important: Before you install the Fax Printer type 3 driver, make sure

that your computer meets the requirements described in

the Introduction (see page ii).

Installing to Windows 95/98

Plug & play installation — Windows 98

Connect the 3400 PRINTER OPTION to your computer using the parallel

interface cable. After Windows 98 reboots, it detects your 3400 PRINTER

OPTION and shows the message that new hardware was found. It then

compiles a driver database and the Add New Hardware Wizard appears.

1. Click Next. The Wizard asks what you want to do.

2. Select Display list of all drivers in a… and click Next.

3. Click Have Disk...

4. Insert the floppy diskette labeled Fax Printer type 3 driver for

Windows 95/98. Then click OK.

5. Click Next, Next and then Finish. The Fax Printer type 3 driver

installation program will start. Follow the instructions that appear.

Plug & play installation — Windows 95

Connect the 3400 PRINTER OPTION to your computer using the parallel

interface cable. When Windows 95 reboots, it detects your 3400 PRINTER

OPTION and prompts you to install the drivers. Follow the instructions

that appear on your screen.

Manual installation — both Windows 98 and Windows 95

Use this procedure if you reinstall the Fax Printer type 3 driver or if the

plug & play feature doesn’t work.

1. After Windows restarts, insert the Fax Printer type 3 driver

diskette for Windows 95/98 into your floppy disk drive.

2. Go to Start > Settings > Printers, then double-click on Add

printer. The Add Printer Wizard appears.

3. Click Next to begin installation.

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4. If you are prompted to select local or network, click Local printer

and then click Next.

5. Click Have Disk... Type A:\ (where A:\ is the letter of your floppy

disk drive) and then click OK.

6. Click Next to continue and follow the instructions that appear.

Note: If you are prompted to keep or replace existing files, replace

existing files.

7. Once installation is complete, restart your computer for changes to

take effect.

8. When you finish, the icon for the Fax Printer type 3 appears in the

Printers folder, and the Fax Printer type 3 Print Manager button

appears on the taskbar.

Note: To see a list of documents printing you must use the

Fax Printer type 3 Print Manager (see page 15).

Installing to Windows 3.1

1. If not already running, start Windows 3.1.

2. Insert the Fax Printer type 3 driver disk for Windows 3.1.

3. Click the File menu in the Program Manager, then click Run.

4. Type A:\setup31.exe (where A:\ is the letter of your floppy disk

drive), and click OK.

5. The Fax Printer type 3 driver installation program will start.

Follow the instructions that appear on your screen.

6. Once installation is finished, restart your computer for changes to

take effect.

7. When you finish, the Fax Printer type 3 Print Manager icon will

appear at the lower edge of your screen.

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Setting up the

printer environment

Setting up the printer environment . . . . . .6

Paper source . . . . . . . . . . . . . . . . . . . . . .7

Resolution . . . . . . . . . . . . . . . . . . . . . . . .7

Paper size . . . . . . . . . . . . . . . . . . . . . . . .8

Detail setting . . . . . . . . . . . . . . . . . . . . .9

Orientation . . . . . . . . . . . . . . . . . . . . . . .9

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Hi-speed TT font process . . . . . . . . . . .10

Option . . . . . . . . . . . . . . . . . . . . . . . . . .10

Wide-screen . . . . . . . . . . . . . . . . . . . . . .11

Setting the paper size

for the multipurpose tray . . . . . . . . . . . . .12

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Setting up the printer environment

You can customize the printer to fit your needs.

First, make the Fax Printer type 3 Properties window appear by following the

steps below.

Windows 98/95:

1. Click on Start > Settings, then click on Printers.

2. Use the right mouse button to click your Fax Printer type 3.

Then select Properties from the drop-down menu.

3. Click the Details tab, and then click Setup… (see below).

Windows 3.1:

1. Double-click the Main icon in the Program Manager window.

2. Double-click the Control Panel icon in the Main group window.

3. Then double-click the Printers icon in the Control Panel window,

and then click Set-up.

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4. The following Fax Printer type 3 window (or a similar one) will

appear.

Now, you can set the following:

Click Help if you need assistance while you’re in the Printer Settings

window:

1 Paper Source

Selects the default paper supply source. You may choose from

either the multipurpose tray or the paper cassettes.

The Auto setting chooses the right paper supply source automati-

cally, based on the paper size settings you have made for each

source.

2 Resolution

Sets the default printing resolution to either 300 or 600 dpi.

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3 Paper Size

Selects the paper size. Select from among nine paper sizes:

Note: Do not use any paper which has been creased, wrinkled or

has absorbed any moisture.

Standard paper:

Inches Millimeters

Legal 8.5 ˘ 14 216 ˘ 356

Letter 8.5 ˘ 11 216 ˘ 279

F4 8.3 ˘ 13 210 ˘ 330

A4 8.3 ˘ 11.7 210 ˘ 297

Executive 7.25 ˘ 10.5 184 ˘ 267

Special paper:

Inches Millimeters

DL 4.3 ˘ 8.7 110 ˘ 220

COM 10 4.125 ˘ 9.5 105 ˘ 241

Post Card 3.9 ˘ 5.8 100 ˘ 148

Monarch 3.875 ˘ 7.5 98 ˘ 190

Envelopes:

Your fax machine’s multipurpose tray can hold up to 10 envelopes.

To use envelopes, insert the envelope face down, with the envelope

flap toward the front of the machine, as pictured below.

Note: Although the envelope passes through the printer at high

temperatures (392°F, or 200°C, for about one second) and

pressure in the fuser unit, the glue on the envelope should

not burn, melt, or be affected in any way.

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Transparencies:

•When using transparencies, you must change the “OHP Mode” to On

(see page 11).

•

As with any other paper, make sure the transparency is the cor-

rect length for your fax’s current paper setting.

•

If using paper-backed transparency film with a strip along the

edge, remove the strip before loading the transparency.

•

Although a transparency passes through the printer at high

temperatures (392°F, or 200°C, for about one second) and pres-

sure in the fuser unit, the transparency should not melt or curl

excessively.

Important: If you use a different paper size than the one selected in

this setting, the machine won’t print. (See also page 12.)

Important: In your computer application (such as a word processing or

spreadsheet program), set the paper size for your document

to be the same as the one set here.

4Detail Setting

If you want to reduce the size of your document when you print it,

click Detail Setting… to open the Detail Setting window.

Your reduction rate choices are 81% and 70%. However, this setting

is not available if a paper size other than A4-sized is in your fax

machine.

Note: While selecting reduction print, the paper size window shows

only the paper size, either B4->A4 or A3-> A4, for the reduc-

tion print you select. If you want to select another paper size,

select the 100% reduction rate in the details setting.

5 Orientation

Determines how the document is positioned on the page, either

portrait (tall) or landscape (wide).

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6 Copy

Selects the number of copies printed for each page. You can select

up to 99 copies. Also, sets whether the machine will collate the

printed copies.

Important: Set this to be the same as your computer application

(such as a word processing or spreadsheet program).

7 Hi-speed TT (True Type) Font Process

Usually, this mode must be set to ON, indicated by a check mark in

the box.

Note: If the document doesn’t print with the correct font, turn this

mode off to try to correct the problem.

8 Option

You can set other printing functions by clicking Option… from the

Printer Settings box, which brings up this dialog box:

Dither:

Sets the quality of grayscale (halftone) printing to coarse, fine or

line art.

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Print Density:

Sets the print density, or the darkness of the printing. You may

choose from: Dark, A Little Dark, Normal, A Little Light, Light or

Very Light.

OHP Mode:

You must set to “ON” only when using transparencies film (OHP

film) in your fax machine. Otherwise, this setting must be set to

“OFF”. See page 9 for more information about using transparencies.

9 Wide-Screen

To see more settings on your monitor at one time, click Wide-

Screen. To return to the standard screen view, click

Standard-Screen.

Now that you are familiar with the driver settings, review the following

pages for information on your fax machine settings, which will prepare

it for printing PC documents.

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Setting the paper size for the

multipurpose tray

Your fax machine’s multipurpose tray can hold nine different sizes of

paper for your fax machine when the machine is equipped with the

3400 PRINTER OPTION upgrade. All you have to do is tell your fax

machine which size the tray is using.

Important: On your fax machine’s display, a paper size with “P” as the

last character — for example, A4_P — works only when

you’re using your fax machine as a PC printer. Such a size

is not a valid setting for standalone (non-computer) fax

receiving and copying.

Important: If you use a different paper size from the one set in the fol-

lowing steps, the machine won’t print.

Important: In your computer application (such as a word processing or

spreadsheet program), be sure to set the paper size for your

document to the same as this setting.

1. Press PROGRAM,J, 0, 4, ENTER. The LCD shows the tray’s current

setting:

2. Press PROGRAM until the paper size you want appears. In this

example, we’ve chosen A4_P.

3. Press ENTER to save the setting.

Paper Size: A4_P

Program/Enter

Paper Size: Letter

Program/Enter

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4. Then adjust the multipurpose tray for the width of the paper you

plan to load by sliding the paper-width guide to the appropriate

slot.

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(This page intentionally blank.)

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Using the Print Manager

Status on your computer and printer . . . .16

Your System . . . . . . . . . . . . . . . . . . . . .16

Communication . . . . . . . . . . . . . . . . . .18

Your Printer . . . . . . . . . . . . . . . . . . . . .20

Your Print JOB . . . . . . . . . . . . . . . . . . .22

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The status on your computer and printer

The Fax Printer type 3 Print Manager window shows the status and the

settings for the computer and printer.

Windows 95: Click the Fax Printer type 3 Print Manager button on

the taskbar to open the Fax Printer type 3 Print

Manager.

Windows 3.1: Double-click the Fax Printer type 3 Print Manager icon

at the lower edge of your screen.

1.Your System

The Your System box shows the current status

for the PC connected to your fax machine:

The PC is working properly.

An error has occurred on the PC.

The Print Manager has paused.

The printing data is being processed.

The image data is being transferred to the FaxPrinter type3.

The Print Manager is making settings on the FaxPrinter type3.

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Click Option to open the System Option window. You can

make settings in the Control Option box and/or Error

Message Option box.

1. Control Option

For the Control Option box, your choices include:

• Background Printing

This lets you use the PC while the fax prints “in the background,” but

the printing speed is slower.

You can also prioritize print jobs. Choose between High,Medium and

Low priority. The higher the priority, the harder the PC will work to

finish the print job. But setting print jobs as priority will also allow

you to do less work on the PC while the priority job is printing.

• Use Spooler (Jam Recovery)

With this function activated, the Fax Printer type 3 Print Manager

spools the print data onto the PC hard drive. When you print multiple

pages, we suggest you make sure this function is activated, for higher

performance. That way, if a paper jam occurs during printing, you can

remove the jammed paper and resume the print job from where the

jam occurred.

• Always Watch Printer Status

If this is activated, the Print Manager monitors the printer status at

all times. If it is off, the Print Manager monitors the printer status

only when printing.

Note:Activating this feature may slow other PC work, particularly on

slower PCs and/or on Windows 3.x.

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2. Error Message Option

For the Error Message Option, your choices include:

• Picture Mode

Error messages appear as an illustration and error statement. (See

page 27.)

• Dialog Box Mode

Error messages appear as an icon and error statement. (See page 27.)

• Sound Out

A beep sounds when an error occurs.

Disable Fax Printer type 3 Print Manager

When the error message “The printer is not responding” appears, and

the printer cable is connected correctly, click this box (a check mark

appears) to print your document.

Note:When this box is checked, the Fax Printer type 3 print manager will

not display the Fax Printer type 3 status.

2 Communication

The Communication box displays the status

between your computer and your fax. The icon

shows the status of the communication link

between the PC and fax (including the connect-

ing cable):

The link is working fine.

The computer and the fax cannot communicate with each

other.

Either the printer cable is not connected or the fax is turned

off.

The fax is not responding.

If there is a problem, click this to open the Error Message

box.

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Pitney Bowes 3400 PRINTER OPTION User manual

Brand: Pitney Bowes

Model: 3400 PRINTER OPTION

Category: Laser/LED printers

Type: User manual

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