Esse-ti Time 3000 User manual

USER’S MANUAL

Thank you for choosing an Esse-ti product

This product has been especially designed for

easy operation. It has been manufactured with

perfect workmanship using suitable materials for

long-lasting performance.

All Esse-ti products are subjected to extensive

reliability and operational testing in our

laboratories in order to provide total guarantee for

the user.

The User shall be responsible for defects arising from the use of the product. Esse-ti

shall only be responsible for defects according to and within the limitations set by the

Presidential Decree dated 24/05/1988 no. 224 (fulfilling the EEC directive no. 85/374

on the harmonisation of statutory and administrative regulations of the Member States

on the liability for damages arising from defective products under art. 15 of Law no. 183

of 16 April 1987).

Esse-ti reserves the right to modify the characteristics of the products at any time

without prior notice.

TABLE OF CONTENTS

EDITING CRITERIA.............................................................................................................7

General instructions for the installer.......................................................................................9

General Notes.....................................................................................................................9

Making the Installation ....................................................................................................10

Warnings ..........................................................................................................................10

INSTALLATION .................................................................................................................11

Connecting the handset ....................................................................................................11

Connecting a headphone ..................................................................................................11

Connection to the telephone line......................................................................................12

Programming the extension allocated to the telephone ....................................................12

Programming the switchboard type..................................................................................13

Adjusting the contrast on the display (Time 3000) ..........................................................13

WALL MOUNTING ............................................................................................................14

FUNCTIONAL DESCRIPTION ..........................................................................................15

VISUAL INFORMATION...................................................................................................16

Displayed information......................................................................................................16

Description of symbols ................................................................................................................ 16

Message with telephone in idle state ........................................................................................... 16

Messages with ringing telephone................................................................................................. 16

Message during dialing................................................................................................................ 17

Message during conversation ...................................................................................................... 17

Led’s ................................................................................................................................17

Time 3000 ................................................................................................................................... 17

Time 3000 ‘P’ and Time 3000 ‘S’............................................................................................... 18

FUNCTIONAL KEYS .........................................................................................................19

Customizable key group “4” ............................................................................................19

Time 3000 ................................................................................................................................... 19

Time 3000 ‘P’.............................................................................................................................. 21

Time 3000 ‘S’.............................................................................................................................. 23

Telephone key group “2” .................................................................................................24

Menu navigation key group “3” .......................................................................................25

Switchboard service key group “5”..................................................................................25

Time 3000 ................................................................................................................................... 26

Time 3000 ‘P’ and Time 3000 ‘S’............................................................................................... 26

Line operation key group “6”...........................................................................................26

Special key group “7” ......................................................................................................27

MENU-ACCESSIBLE FUNCTIONS ..................................................................................28

Time 3000 ........................................................................................................................28

Time 3000 ‘P’ ..................................................................................................................29

Time 3000 ‘S’ ..................................................................................................................30

DESCRIPTION OF MENU FUNCTIONS ..........................................................................31

Terms used .......................................................................................................................31

Calls made........................................................................................................................31

Calls received ...................................................................................................................32

Software version...............................................................................................................32

Smart card and telephone number stores..........................................................................32

Add.............................................................................................................................................. 33

Cancel by name ........................................................................................................................... 33

Cancel by location ....................................................................................................................... 33

Smart card (Time 3000 ‘P’ and Time 3000 ‘S’)...............................................................34

Register card................................................................................................................................ 34

Delete card................................................................................................................................... 34

Customize.........................................................................................................................34

Contrast (Time 3000) .................................................................................................................. 34

Switchboard type (Time 3000) .................................................................................................... 35

Switchboard type (Time 3000P) .................................................................................................. 35

Switchboard type (Time 3000S) .................................................................................................. 35

Extension allocation .................................................................................................................... 36

Programmable keys ..................................................................................................................... 36

Set Defaults ................................................................................................................................. 37

Password...................................................................................................................................... 37

Handset volume........................................................................................................................... 38

Handsfree volume........................................................................................................................ 38

Ringer volume ............................................................................................................................. 38

Ringer melody ............................................................................................................................. 38

Hotel (Time 3000 ‘S’)......................................................................................................38

Check In ...................................................................................................................................... 39

Costs............................................................................................................................................ 39

Booths ......................................................................................................................................... 39

Print............................................................................................................................................. 40

Alarm........................................................................................................................................... 41

Credit to go.................................................................................................................................. 41

Room status................................................................................................................................. 42

Check Out.................................................................................................................................... 42

Telephone block...............................................................................................................42

HOW TO MAKE/ANSWER CALLS...................................................................................43

Use modes (handset, handsfree, headphones) ..................................................................43

Answering an incoming call.............................................................................................44

Making a call....................................................................................................................44

Standard mode............................................................................................................................. 44

Advanced mode........................................................................................................................... 44

Quick dial.........................................................................................................................45

Repeat the last number .....................................................................................................45

Calling a stored number ...................................................................................................46

Calling a stored number with busy line ....................................................................................... 46

Calling a stored number with cleared line ................................................................................... 46

Quick dial of the first 10 numbers in the number store ....................................................46

Amplified sound...............................................................................................................47

Muting the microphone....................................................................................................47

Putting a call on hold .......................................................................................................47

Reopening the line ...........................................................................................................47

TELEPHONE SERVICES ...................................................................................................48

Connection with intercom station.....................................................................................48

Opening door 1 and 2.......................................................................................................48

Time 3000 ................................................................................................................................... 48

Time 3000 ‘P’ and Time 3000 ‘S’............................................................................................... 49

Paging over the amplifier .................................................................................................49

Time 3000 ................................................................................................................................... 49

Time 3000 ‘P’ and Time 3000 ‘S’............................................................................................... 49

Room control (Time 3000)...............................................................................................49

Programming the telephone in the room to monitor: ................................................................... 49

Procedure in the operator station: ................................................................................................ 49

Alarm ...............................................................................................................................50

Time 3000 ................................................................................................................................... 50

Time 3000 ‘P’.............................................................................................................................. 50

Time 3000 ‘S’.............................................................................................................................. 51

Do not disturb ..................................................................................................................51

Setting the service........................................................................................................................ 52

Canceling the service................................................................................................................... 52

Flash on the external line (Time 3000).............................................................................52

Executive-secretary (Time 3000) .....................................................................................52

Setting the executive-secretary service: ....................................................................................... 52

Canceling the executive-secretary service: .................................................................................. 53

Call forward with no reply (time).....................................................................................53

Time 3000 ................................................................................................................................... 53

Time 3000 ‘P’ and Time 3000 ‘S’............................................................................................... 54

Call forward with busy user (Time 3000 ‘P’ and ‘S’) ......................................................54

To activate the service: ................................................................................................................ 54

To deactivate the service: ............................................................................................................ 54

Call forward for all calls (follow me) ...............................................................................55

To activate the service: ................................................................................................................ 55

To deactivate the service: ............................................................................................................ 55

3-party conference............................................................................................................55

Alternating call.................................................................................................................56

Booking............................................................................................................................56

INTRUSION (Time 3000) ...............................................................................................56

Reply for absentee (Time 3000 and Time 3000 ‘P’) ........................................................56

Intercept (Time 3000 ‘P’ and Time 3000 ‘S’)..................................................................57

Calling the last caller (Time 3000 ‘P’ and ‘S’) ................................................................57

Selecting the external line ................................................................................................57

Parking .............................................................................................................................58

Parking the external line .............................................................................................................. 58

Resuming a parked line ............................................................................................................... 58

Paging ..............................................................................................................................58

SERVICE TABLE................................................................................................................59

DSS module..........................................................................................................................61

Fixing and connecting the dss module .............................................................................61

Assigning functions to the DSS keys ...............................................................................62

Assigning a direct dial ................................................................................................................. 62

Assigning an external line ........................................................................................................... 62

Assigning an extension................................................................................................................ 62

Assigning a card .......................................................................................................................... 63

Assigning a stored number .......................................................................................................... 63

SMART CARD ....................................................................................................................64

Copying from the smart card to the telephone............................................................................. 64

Copying from the telephone to the smart card ............................................................................. 64

Advanced functions (Time 3000 ‘P’ and Time 3000 ‘S’) ................................................65

Function activation ...................................................................................................................... 65

Function deactivation .................................................................................................................. 65

Meeting mode (Time 3000 ‘P’ and Time 3000 ‘S’) .........................................................65

Technical specifications........................................................................................................66

Emergency functioning ....................................................................................................66

CE CONFORMITY DECLARATION ............................................................................66

Designed use of the device .......................................................................................................... 66

EDITING CRITERIA Page 7

EDITING CRITERIA

This paragraph describes the editing criteria followed in this manual, together

with their meaning for easier user’s reference. The following table shows the

printing styles on the left and their meaning on the right column.

Example Meaning

CHAPTER

TITLE

Style used for the title of chapters. A new

chapter begins on a new page.

PRIMARY TITLE Style used for the title of large sections in a

chapter, such as the main titles of the chapter.

Secondary Title Style used for the title of a specific paragraph

in the primary title.

Tertiary Title Style used for additional sections in a specific

paragraph

Example Style used for examples.

Note Style used for explicatory notes: pay attention!

Warning Style used to indicate possible risks for

individuals and properties: caution!

Normal text Style used for normal text.

Ø Operation to be carried out

Style used to indicate the sequence of

operations that must be carried out for

programming or service implementation.

Page 8 EDITING CRITERIA

Apart from these styles, this manual also includes illustrative images and

symbols used to represent the operations to be carried out in a schematic way:

Symbol Meaning

, , , , , ,

.

Press the key that corresponds to the symbol

on the telephone keypad.

Indicates a telephone key: this symbol is

used in programming to indicate the entries

made by the operator.

Lift the handset from the Administrator

extension (or activate the handsfree mode).

Programming must be enabled.

Lift the handset from the Administrator

extension (or activate the handsfree mode).

Lift the handset (or activate the

handsfree mode) to engage the line.

Replace the handset (or deactivate the

handsfree mode) to clear the line.

A | B The vertical bar indicates that the possible

entry values are ‘A’ or ‘B’.

A [B] The square brackets indicate optional code

parts that can be omitted.

General instructions for the installer Page 9

GENERAL INSTRUCTIONS FOR THE

INSTALLER

GENERAL NOTES

Carefully read the notes contained in this section as they provide important

information on the correct safe installation, use and maintenance of the product.

• The product must be EXCLUSIVELY used for the purpose it was designed

for. Esse-ti shall not be responsible for damages arising from improper use.

• The product has been designed in compliance with the regulations in force and

must be installed in system that comply with the provisions of law.

• Before connecting the product to the electric mains, make sure that the line

voltage corresponds to the value indicated on the product label.

• Always disconnect the product from the power supply mains before carrying

out any operation either inside or outside the product (cleaning, maintenance,

etc.).

• A protective cut-out switch must be installed upstream in order to interrupt

power supply in case of fault.

• Always refer to an authorised assistance centre for repair.

• Install the product in a well-ventilated place, making sure not to obstruct the

ventilation slots.

• Beware of symbols showing lightening with arrow inside a triangle since they

indicate the presence of dangerous voltage.

• Beware of symbols showing an exclamation mark inside a triangle since they

indicate potentially dangerous or even lethal situations that require utmost

attention.

• For information on how to use the product see the paragraph "Technical

Features".

• Do not use the product in association with other electric or electronic devices

that were not especially designed to be used with it.

• Do not install the product in potentially explosive environments.

• Make sure that the product has been installed as required.

• Connect the protections for the power supply and telephone lines to the

installation.

Page 10 General instructions for the installer

• Do not introduce objects, liquids or powders inside the product. Do not use

sprays inside the product.

• Do not open the product case since it does not contain any user-serviceable

parts. If necessary, contact an authorised assistance centre.

• In case of gas leaks in the environment do not use the telephone to make an

emergency call.

• When replacing the batteries, arrange for suitable disposal with similar waste.

• Packing components (such as plastic bags, foam polystyrene, etc.) must be kept

out of the reach of children because potentially dangerous.

MAKING THE INSTALLATION

Internal telephone installations must be carried out by specialised personnel.

The installation and connection of telephone terminals to the

telecommunications network that do not comply with the regulations in force is

not permitted.

WARNINGS

The main causes of interference on telephone lines and power supply mains

(that may result in malfunctioning or damages to the product) are:

• accidental contacts with lines with higher voltage (short circuit)

• electromagnetic association with other conductors located nearby

• sudden load variations, especially for power supply lines (electric motors, etc.)

• temporary interference caused by weather conditions (lightening)

Protections for telephones lines must be inserted not only on external, but also

on extension lines outside the building or lines connected to devices that are

powered from the mains (i.e. fax, modem, answering machine, cordless

telephone, etc.).

The protection for power supply lines must be connected to the input of the

product power line.

The earth terminal of the protections must be connected to a working earth

system to ensure the correct operation of the devices.

INSTALLATION Page 11

INSTALLATION

The telephone can operate in two different modes with two or four wires.

Connected with two wires, it acts as a normal multifunctional telephone and can

also make direct calls and access the switchboard services. Operating with four

wires, the telephone is always on, displays the telephone activity of the entire

system and, on pre-set switchboards, makes the services associated with smart

cards available.

Time 3000 is ready for use after the following simple operations.

CONNECTING THE HANDSET

Insert the plug of the spiral telephone cord with the short extremity into the

handset socket.

The other plug must be fitted into the smaller socket under the telephone.

The plug must be pushed well in and the flat part of the cable passed through

the notch.

CONNECTING A HEADPHONE

A headphone can be used instead of the handset.

Insert the plug of the headphone into the smaller socket under the telephone.

The plug must be pushed well in and the flat part of the cable passed through

the notch.

Use the key to engage and clear the line.

Page 12 INSTALLATION

CONNECTION TO THE TELEPHONE LINE

Fit the telephone cable plug into the corresponding socket, pass the cable

through the notch and connect the other end of the cable to the telephone

socket.

2

13

54 6

87 9

0

*

#

2F R

L2L1 L3

L7L6 L9L8

L5L4

L10

B

A

A: Open socket

B: Cable

Plug 6/4

Pin 1 Data line –

Pin 2

Pin 3

Extension

allocated to

telephone

Pin 4 Data line +

PROGRAMMING THE EXTENSION ALLOCATED TO

THE TELEPHONE

This programming is essential for a correct

working of the telephone.

You can select the extension allocated to the telephone. Select “Customize |

Ext. allocation” and enter the extension number allocated to the telephone (see

page 36).

For the Time 3000 (P e S) services Polaris is the

same as Fox70m and Smile Plus is the same as

Fox90m.

INSTALLATION Page 13

PROGRAMMING THE SWITCHBOARD TYPE

You can select the type of switchboard connected to the telephone. This

programming is essential for good signaling. Select “Customize | Switchboard

type” and select the switchboard type from the list (see page 35).

ADJUSTING THE CONTRAST ON THE DISPLAY

(TIME 3000)

Lift the handset, dial any telephone number and check that the display is

perfectly readable. If not, adjust the contrast changing the setting of “Customize

| Display contrast” (see page 34).

The telephone needs to be adequately illuminated.

Page 14 WALL MOUNTING

WALL MOUNTING

The telephone can easily be attached to a wall:

1. Push the central part of the rear support to remove it from the back of the

telephone.

2. Attach the support to the lower part of the telephone rotating it by 180 degrees.

3. Drill two holes on the wall – they must be 102 mm apart. Insert the two wall

plugs and tighten the screws, leaving them at a 5-mm distance from the wall.

4. Fit the revolving plug into its socket near the receiver on the handset.

5. Connect the handset and the telephone line as described above.

6. Insert the telephone onto the two protruding screw-heads by means of the two

rear slots.

FUNCTIONAL DESCRIPTION Page 15

FUNCTIONAL DESCRIPTION

(Front view) (Rear view)

Functional elements

1) display A) telephone line plug

2) telephone keypad B) removable support

3) menu navigation, flash, 2F C) computer socket

4) programmable keys D) handsfree microphone

5) switchboard services E) DSS plug

6) line operations F) handset plug

7) special functions

8) smart card slot

In this manual reference is made to the numbers above to identify

keys or LEDs. For example, “Key group 4” indicates the top

16 keys (that is the keys arranged in two lines).

Page 16 VISUAL INFORMATION

VISUAL INFORMATION

TIME 3000 provides visual information on the switchboard status on the

display and with the LEDs associated with the keys.

DISPLAYED INFORMATION

The meaning of symbols and messages that appear on the display is explained

below.

Advanced information (date, calling identification, etc.) are not displayed if

TIME 3000 is connected to a non-K switchboard.

Description of symbols

Handsfree on Call forward

Microphone off Alarm call

Ringer off Telephone lock

Room monitor (not used) Day program active

Charge Night program active

Message with telephone in idle state

Date and time

Message available only with Polaris,

Smile Plus, Fox 70, Fox 90,

CT624 and K-type switchboards

with clock.

Messages with ringing telephone

Any type of call

21/Giu/2001 10:25

Call

VISUAL INFORMATION Page 17

Telephone number of external caller

Available only with switchboards that

support this function.

Telephone number of internal caller

Available only with Polaris or Smile

Plus switchboards.

Message during dialing

Dialled number.

Displayed for 10 seconds after the last

digit

Message during conversation

Cost, remaining credit, duration of call.

Cost and remaining credit are

displayed only with switchboards

that manage this function.

LED’S

Time 3000

The upper keys of TIME 3000 (two lines with eight keys each) are associated

with a LED that shows the extension status. If extensions are less than 16 the

unused LED’s (below right) remain off. The vertical LED’s near L1...L4 keys

show the status of external lines.

LED status Meaning

Off Free

On Conversation

Slow flash Busy

Fast flash Call waiting

On with short pauses Parked line

57634523

7534231

1200 25:00

Int 02

Page 18 VISUAL INFORMATION

Meanings can be different if TIME 3000 is connected to a non-K

switchboard (for example, no flash).

Time 3000 ‘P’ and Time 3000 ‘S’

Some keys of TIME 3000 are associated with a LED. The LED’s show the key

status.

Example:

If the L1 key LED is on, it means that the line is busy and cannot be

used until the conversation is cleared. When the conversation is cleared

the LED goes off to indicate that the line is free and can be used.

LED status Meaning

Off Free

On Conversation

Slow flash Busy

Fast flash Call waiting

On with short pauses off Parked line

Off with short pauses on Lost calls

If direct access keys are reprogrammed with an extension, a card or

an external line, the associated LED follows the new

programming and changes accordingly.

FUNCTIONAL KEYS Page 19

FUNCTIONAL KEYS

Below is the descriptions of the default settings of the keys, regardless of the

switchboard type. The keys can be however programmed by the user according

to this specific requirements. The LED’s associated with the keys go on for

approximately 4 seconds to confirm key pressing (if pressing generates an

internal or external call, the LED’s act as described on page 17).

The numbers of the different groups of keys are indicated in page 15

FUNCTIONAL DESCRIPTION.FUNCTIONAL DESCRIPTION

CUSTOMIZABLE KEY GROUP “4”

These keys are used to make calls or recall services offered by the switchboard.

The description of the keys is divided into three sections: “Direct function”,

“Second Function”, “Third Function”.

The direct function is recalled by simply pressing the key; it generally makes a

call. You can program the direct functions of the keys.

The second function is recalled by pressing “2F”+key; it generally activates the

switchboard functions. The function of the key is indicated with text above or

below the key.

The third function is recalled by pressing “2F”+ “CANC”+key; it generally

deactivates the switchboard functions according to the second function. Keys

with no function 3 are not included in the description.

Time 3000

Direct function (by simply pressing the key)

, , , , , ,

, , ,

Used to call extensions directly. These

keys are active according to the

switchboard connected with Time

3000 (that is the switchboard defined

in the menu).

For instance, in case of switchboard

with 8 extensions, only keys from 41

to 38 are active.

Page 20 FUNCTIONAL KEYS

Second function (2F + key)

CITOFONO / DOOR

PHONE Connects with intercom station

PORTA1 / DOOR 1 Opens door 1

PORTA2 / DOOR 2 Opens door 2

AMPLIFICATORE /

AMPLIFIER Connects with amplifier

SVEGLIA / ALARM Sets alarm call

CONTROLLO

AMBIENTALE /

ROOM MONITOR

Sets room monitor or connects with predefined extension

NON DISTURBARE

/ DO NOT DISTURB Activates “do not disturb”

R LINEA ESTERNA

/ FORWARD

RECALL

Sends flash over external line

(DIRETTORE

SEGRETARIA /

EXECUTIVE

SECRETARY)

Activates executive/secretary service

(DEVIAZIONE A

TEMPO /

FORWARD NO

ANSWER)

Activates call forward with no reply (time diversion)

(SEGUIMI /

FORWARD ALL

CALLS)

Activates call forward for all calls (follow me)

CONFERENZA /

CONFERENCE Activates conference system

ALTERNA URBANE /

TOGGLE CALL Connects with one of the two external alternating calls

PRENOTAZIONE /

RING BACK Books a resource of the switchboard

INCLUSIONE /

INTRUSION Activates the intrusion service

RISPOSTA PER

ASSENTE/ CALL

PICK UP

Connects with a call waiting on an external line if the

telephone does not ring

The “Amplifier” service is not available for EUROPA 160, CT 126,

EUROPA 280, and EUROPA 280B switchboards.

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Esse-ti Time 3000 User manual

Esse-ti Time 3000 User manual

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