Epson WorkForce WF-3540 User manual

Category
Print & Scan
Type
User manual

This manual is also suitable for

WF-3540 User's Guide
Contents
WF-3540 User's Guide............................................................................................................................... 13
Product Basics .......................................................................................................................................... 14
Setting Up the Control Panel.............................................................................................................. 14
Control Panel Buttons and Lights.................................................................................................. 14
Changing LCD Screen Language.................................................................................................. 15
Turning Off Touch Panel Sounds .................................................................................................. 15
Product Parts Locations..................................................................................................................... 16
Product Parts - Top and Front ....................................................................................................... 16
Product Parts - Paper Path............................................................................................................ 18
Product Parts - Inside.................................................................................................................... 19
Product Parts - Back...................................................................................................................... 20
Scanning, Printing, Copying, and Faxing from the Touch Panel ........................................................ 20
Using Eco Mode................................................................................................................................. 21
Changing the Sleep Timer Setting From the Touch Panel............................................................. 21
Changing the Sleep Timer Setting - Windows ............................................................................... 22
Changing the Sleep Timer Setting - Mac OS X.............................................................................. 23
Selecting Other Eco Settings From the Touch Panel..................................................................... 24
Epson Connect Solutions for Smartphones, Tablets, and More......................................................... 25
Using Epson Email Print ............................................................................................................... 25
Using the Epson iPrint Mobile App ................................................................................................ 25
Using Epson Remote Print ........................................................................................................... 26
Using Epson Scan to Cloud........................................................................................................... 26
Using AirPrint .................................................................................................................................... 27
Using Google Cloud Print................................................................................................................... 27
Wi-Fi Networking....................................................................................................................................... 29
Selecting Wireless Network Settings From the Touch Panel.............................................................. 29
Enabling Wi-Fi Direct Mode................................................................................................................ 31
Disabling and Re-enabling Wi-Fi Features......................................................................................... 34
Loading Paper ........................................................................................................................................... 35
Loading Paper for Documents in the Cassette................................................................................... 35
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Loading Paper for Photos in the Cassette.......................................................................................... 40
Loading Envelopes in the Cassette.................................................................................................... 45
Loading Paper and Envelopes in the Rear Feed Slot ........................................................................ 49
Paper Loading Capacity..................................................................................................................... 53
Available Epson Papers..................................................................................................................... 54
Borderless Paper Type Compatibility................................................................................................. 55
Paper or Media Type Settings............................................................................................................ 56
Placing Originals on the Product............................................................................................................. 58
Placing Originals on the Scanner Glass............................................................................................. 58
Placing Originals in the Automatic Document Feeder........................................................................ 59
Copying...................................................................................................................................................... 62
Copying Documents .......................................................................................................................... 62
Copying and Restoring Photos........................................................................................................... 64
Copying ID Cards............................................................................................................................... 65
Paper Type Settings - Copying........................................................................................................... 67
Paper Size Settings - Copying ............................................................................................................ 67
Copying Options................................................................................................................................. 68
Printing From a Computer........................................................................................................................ 71
Printing with Windows........................................................................................................................ 71
Selecting Basic Print Settings - Windows...................................................................................... 71
Paper Source Options - Windows............................................................................................. 74
Print Quality Options - Windows ............................................................................................... 74
Multi-Page Printing Options - Windows..................................................................................... 75
Selecting Double-sided Printing Settings - Windows..................................................................... 75
Double-sided Printing Options - Windows................................................................................. 77
Print Density Adjustments - Windows....................................................................................... 78
Selecting Additional Layout and Print Options - Windows............................................................. 78
Custom Color Correction Options - Windows ............................................................................ 80
Image Options and Additional Settings - Windows.................................................................... 81
Header/Footer Settings - Windows........................................................................................... 82
Selecting a Printing Preset - Windows........................................................................................... 82
Printing Your Document or Photo - Windows................................................................................. 84
Selecting Default Print Settings - Windows.................................................................................... 84
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Changing the Language of the Printer Software Screens......................................................... 85
Changing Automatic Update Options ............................................................................................ 86
Printing with Mac OS X....................................................................................................................... 87
Selecting Basic Print Settings - Mac OS X .................................................................................... 88
Paper Source Options - Mac OS X............................................................................................ 91
Print Quality Options - Mac OS X.............................................................................................. 91
Print Options - Mac OS X.......................................................................................................... 92
Selecting Page Setup Settings - Mac OS X................................................................................... 92
Selecting Print Layout Options - Mac OS X................................................................................... 93
Selecting Double-sided Printing Settings - Mac OS X ................................................................... 94
Double-sided Printing Options and Adjustments - Mac OS X.................................................... 96
Managing Color - Mac OS X.......................................................................................................... 97
Color Matching and Color Options - Mac OS X......................................................................... 98
Selecting Printing Preferences - Mac OS X................................................................................... 99
Printing Preferences - Mac OS X............................................................................................ 100
Printing Your Document or Photo - Mac OS X............................................................................. 101
Checking Print Status - Mac OS X .......................................................................................... 101
Cancelling Printing Using a Product Button...................................................................................... 103
Scanning.................................................................................................................................................. 104
Starting a Scan................................................................................................................................. 104
Starting a Scan Using the Product Touch Panel.......................................................................... 104
Scan to Memory Card Options................................................................................................ 106
Changing Default Scan Button Settings.................................................................................. 107
Starting a Scan Using the Epson Scan Icon................................................................................ 107
Starting a Scan from a Scanning Program................................................................................... 110
Selecting Epson Scan Settings ........................................................................................................ 112
Scan Modes................................................................................................................................. 112
Selecting the Scan Mode............................................................................................................. 112
Scanning in Office Mode.............................................................................................................. 113
Available Document Source Settings - Office Mode................................................................ 115
Selecting a Scan Area - Office Mode ...................................................................................... 116
Available Image Adjustments - Office Mode ........................................................................... 118
Scanning in Home Mode ............................................................................................................. 119
5
Selecting a Scan Area - Home Mode...................................................................................... 122
Available Image Adjustments - Home Mode........................................................................... 125
Selecting a Scan Size - Home Mode....................................................................................... 126
Scanning in Professional Mode................................................................................................... 128
Available Document Source Settings - Professional Mode..................................................... 131
Available Image Types - Professional Mode........................................................................... 131
Selecting a Scan Area - Professional Mode............................................................................ 132
Available Image Adjustments - Professional Mode................................................................. 135
Selecting a Scan Size - Professional Mode............................................................................. 137
Image Preview Guidelines........................................................................................................... 140
Scan Resolution Guidelines ........................................................................................................ 140
Selecting Scan File Settings........................................................................................................ 141
Available Scanned File Types and Optional Settings.............................................................. 142
Scanning with Mac OS X Using Image Capture............................................................................... 143
Scanning Special Projects................................................................................................................ 145
Scanning to a PDF File................................................................................................................ 145
Restoring Photo Colors as You Scan .......................................................................................... 148
Convert Scanned Documents to Editable Text (OCR)................................................................. 149
Scanning Using OCR - Windows............................................................................................ 149
Scanning Using OCR - Mac OS X........................................................................................... 151
Faxing....................................................................................................................................................... 154
Connecting a Telephone or Answering Machine.............................................................................. 154
Setting Up Fax Features .................................................................................................................. 160
Setting Up Fax Features Using the Product Control Panel.......................................................... 161
Selecting Your Country or Region........................................................................................... 161
Selecting the Date and Time................................................................................................... 162
Entering Fax Header Information............................................................................................ 164
Entering Numbers and Characters for Faxing......................................................................... 166
Selecting Fax Send and Receive Settings.............................................................................. 168
Selecting Fax Communication Settings .................................................................................. 168
Printing Fax Reports............................................................................................................... 169
Restoring Default Fax Settings ............................................................................................... 171
Fax Send Options................................................................................................................... 171
6
Fax Receive Options ............................................................................................................... 172
Fax Communications Options................................................................................................. 173
Fax Report Options................................................................................................................. 174
Restore Default Settings Options............................................................................................ 175
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 175
Setting Up Fax Features Using the Fax Utility - Mac OS X.......................................................... 177
Setting Up Speed Dial and Group Dial Lists..................................................................................... 178
Setting Up Speed/Group Dial Lists Using the Product Control Panel .......................................... 178
Creating Speed Dial List Entries............................................................................................. 178
Printing Your Speed Dial List.................................................................................................. 180
Creating Group Dial List Entries.............................................................................................. 182
Printing Your Group Dial List................................................................................................... 183
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows............................................ 184
Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac OS X .......................................... 187
Sending Faxes................................................................................................................................. 188
Sending Faxes from the Product Control Panel........................................................................... 188
Manually Dialing or Redialing Fax Numbers........................................................................... 189
Selecting Fax Numbers from Speed or Group Dial Lists......................................................... 190
Dialing Fax Numbers from a Connected Telephone ............................................................... 192
Broadcasting a Fax................................................................................................................. 193
Sending a Fax at a Specified Time ......................................................................................... 194
Fax Sending Options .............................................................................................................. 195
Sending Faxes Using the Fax Utility - Windows .......................................................................... 196
Sending Faxes Using the Fax Utility - Mac OS X......................................................................... 198
Receiving Faxes............................................................................................................................... 201
Fax Reception ............................................................................................................................. 201
Receiving Faxes Automatically (Auto Answer)............................................................................ 202
Receiving Faxes Manually........................................................................................................... 202
Using Memory Cards With Your Product .............................................................................................. 204
Inserting a Memory Card.................................................................................................................. 204
Memory Card Types.................................................................................................................... 205
Memory Card File Specifications................................................................................................. 205
Removing a Memory Card........................................................................................................... 206
7
Printing from a Memory Card ........................................................................................................... 206
Viewing and Printing Photos........................................................................................................ 207
Viewing and Printing Individual Photos................................................................................... 207
Printing All Photos................................................................................................................... 209
Printing Photos by Date .......................................................................................................... 210
Cropping Photos Displayed on the LCD Screen ..................................................................... 212
Modifying Photos Displayed on the LCD Screen..................................................................... 212
Photo Adjustment Options...................................................................................................... 213
Selecting Print Settings for Photos Displayed on the LCD Screen.......................................... 215
Print Setting Options - Photo Mode......................................................................................... 215
Printing Photo Layouts ................................................................................................................ 216
Photo Layout Options ............................................................................................................. 218
Transferring Photos on a Memory Card ........................................................................................... 219
Setting Up File Sharing for Photo Transfers From Your Computer.............................................. 219
Transferring Photos from a Memory Card to Your Computer ...................................................... 220
Using an External Device with Your Product........................................................................................ 221
Printing from a Camera Connected to Your Product ........................................................................ 221
Connecting and Printing From a Camera .................................................................................... 221
Selecting Print Settings for Printing From a Camera ................................................................... 223
Print Settings - Camera........................................................................................................... 223
Photo Adjustments - Camera.................................................................................................. 225
Viewing or Printing from a USB Flash Drive or External Device....................................................... 226
USB Device File Specifications ................................................................................................... 226
Connecting and Using a USB Flash Drive or External Device..................................................... 226
Charging a USB Device Using Your Product.................................................................................... 227
Printing Personalized Projects............................................................................................................... 229
Printing Personalized Note Paper .................................................................................................... 229
Printing Lined Paper and Graph Paper............................................................................................. 231
Replacing Ink Cartridges and Maintenance Boxes............................................................................... 232
Check Cartridge and Maintenance Box Status................................................................................. 232
Checking Cartridge Status on the LCD Screen............................................................................ 232
Checking Cartridge and Maintenance Box Status With Windows................................................ 233
Checking Cartridge and Maintenance Box Status With Mac OS X.............................................. 236
8
Purchase Epson Ink Cartridges and Maintenance Box.................................................................... 238
Ink Cartridge and Maintenance Box Part Numbers...................................................................... 238
Removing and Installing Ink Cartridges............................................................................................ 239
Printing With Black Ink and Expended Color Cartridges................................................................... 243
Printing With Expended Color Cartridges - Windows................................................................... 243
Printing With Expended Color Cartridges - Mac OS X................................................................. 244
Conserving Low Black Ink with Windows ......................................................................................... 245
Replacing the Maintenance Box....................................................................................................... 246
Adjusting Print Quality............................................................................................................................ 250
Print Head Maintenance................................................................................................................... 250
Print Head Nozzle Check............................................................................................................. 250
Checking the Nozzles Using the Product Touch Panel........................................................... 250
Checking the Nozzles Using a Computer Utility...................................................................... 252
Print Head Cleaning .................................................................................................................... 254
Cleaning the Print Head Using the Product Touch Panel........................................................ 255
Cleaning the Print Head Using a Computer Utility................................................................... 257
Print Head Alignment ....................................................................................................................... 259
Aligning the Print Head Using the Product Touch Panel.............................................................. 259
Aligning the Print Head Using a Computer Utility......................................................................... 260
Cleaning the Paper Path .................................................................................................................. 262
Cleaning and Transporting Your Product ............................................................................................. 263
Cleaning Your Product..................................................................................................................... 263
Transporting Your Product............................................................................................................... 265
Solving Problems.................................................................................................................................... 267
Checking for Software Updates........................................................................................................ 267
Product Status Messages ................................................................................................................ 268
Running a Product Check ................................................................................................................ 270
Resetting Control Panel Defaults ..................................................................................................... 271
Solving Setup Problems................................................................................................................... 272
Noise After Ink Installation........................................................................................................... 273
Software Installation Problems.................................................................................................... 273
Solving Network Problems............................................................................................................... 273
Product Cannot Connect to a Wireless Router or Access Point .................................................. 274
9
Network Software Cannot Find Product on a Network................................................................. 275
Product Does Not Appear in Mac OS X Printer Window.............................................................. 275
Cannot Print Over a Network....................................................................................................... 276
Cannot Scan Over a Network...................................................................................................... 277
Printing a Network Status Sheet.................................................................................................. 277
Solving Copying Problems............................................................................................................... 278
Product Makes Noise, But Nothing Copies.................................................................................. 278
Product Makes Noise When It Sits for a While............................................................................. 279
Solving Paper Problems................................................................................................................... 279
Paper Feeding Problems............................................................................................................. 279
Paper Jam Problems Inside the Product ..................................................................................... 280
Paper Jam Problems in the Paper Cassette................................................................................ 282
Paper Jam Problems in the Duplexer (Rear Cover)..................................................................... 284
Document Jams in the Automatic Document Feeder................................................................... 288
Paper Ejection Problems............................................................................................................. 292
Solving Problems Printing from a Computer..................................................................................... 292
Nothing Prints.............................................................................................................................. 293
Product Icon Does Not Appear in Windows Taskbar................................................................... 294
Error After Cartridge Replacement.............................................................................................. 294
Printing is Slow............................................................................................................................ 295
Solving Page Layout and Content Problems.................................................................................... 296
Inverted Image............................................................................................................................. 296
Too Many Copies Print................................................................................................................ 296
Blank Pages Print........................................................................................................................ 297
Incorrect Margins on Printout....................................................................................................... 297
Border Appears on Borderless Prints.......................................................................................... 298
Incorrect Characters Print............................................................................................................ 298
Incorrect Image Size or Position.................................................................................................. 299
Slanted Printout........................................................................................................................... 300
Solving Print Quality Problems......................................................................................................... 300
White or Dark Lines in Printout.................................................................................................... 300
Blurry or Smeared Printout.......................................................................................................... 301
Faint Printout or Printout Has Gaps............................................................................................. 302
10
Grainy Printout............................................................................................................................. 303
Incorrect Colors........................................................................................................................... 304
Solving Scanning Problems ............................................................................................................. 305
Scanning Software Does Not Operate Correctly ......................................................................... 305
Cannot Start Epson Scan............................................................................................................ 306
Solving Scanned Image Quality Problems....................................................................................... 307
Image Consists of a Few Dots Only............................................................................................. 307
Line of Dots Appears in All Scanned Images............................................................................... 307
Straight Lines in an Image Appear Crooked................................................................................ 308
Image is Distorted or Blurry......................................................................................................... 308
Image Colors are Patchy at the Edges ........................................................................................ 308
Image is Too Dark ....................................................................................................................... 309
Back of Original Image Appears in Scanned Image .................................................................... 309
Ripple Patterns Appear in an Image............................................................................................ 309
Scanned Image Colors Do Not Match Original Colors................................................................. 309
Scan Area is Not Adjustable in Thumbnail Preview..................................................................... 310
Scanned Image Edges are Cropped ........................................................................................... 310
Solving Faxing Problems.................................................................................................................. 310
Cannot Send or Receive Faxes................................................................................................... 311
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 312
Solving Memory Card Problems....................................................................................................... 312
Memory Card Does Not Fit Into a Slot......................................................................................... 312
Cannot View or Print Photos from a Memory Card...................................................................... 312
Cannot Transfer Photos To or From a Memory Card................................................................... 313
Cannot Access Memory Card From a Networked Mac................................................................ 313
When to Uninstall Your Product Software ........................................................................................ 314
Uninstalling Product Software - Windows.................................................................................... 314
Uninstalling Product Software - Mac OS X .................................................................................. 315
Where to Get Help............................................................................................................................ 316
Technical Specifications ........................................................................................................................ 317
Windows System Requirements ...................................................................................................... 317
Mac System Requirements.............................................................................................................. 318
Printing Specifications...................................................................................................................... 318
11
Scanning Specifications................................................................................................................... 318
Automatic Document Feeder (ADF) Specifications.......................................................................... 319
Fax Specifications............................................................................................................................ 319
Paper Specifications ........................................................................................................................ 320
Printable Area Specifications ........................................................................................................... 321
Ink Cartridge Specifications.............................................................................................................. 323
Dimension Specifications................................................................................................................. 323
Electrical Specifications ................................................................................................................... 324
Environmental Specifications........................................................................................................... 324
Interface Specifications.................................................................................................................... 325
External USB Device Specifications................................................................................................. 325
Memory Card Specifications ............................................................................................................ 325
Network Interface Specifications...................................................................................................... 326
Safety and Approvals Specifications................................................................................................ 327
Notices ..................................................................................................................................................... 328
FCC Compliance Statement............................................................................................................. 328
Software Notice................................................................................................................................ 330
Trademarks...................................................................................................................................... 333
Copyright Notice............................................................................................................................... 333
libTIFF Software Acknowledgment.............................................................................................. 334
A Note Concerning Responsible Use of Copyrighted Materials................................................... 334
Default Delay Times for Power Management for Epson Products............................................... 335
Copyright Attribution.................................................................................................................... 335
12
WF-3540 User's Guide
Welcome to the WF-3540 User's Guide.
13
Product Basics
See these sections to learn about the basic features of your product.
Setting Up the Control Panel
Product Parts Locations
Scanning, Printing, Copying, and Faxing from the Touch Panel
Using Eco Mode
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Setting Up the Control Panel
See these sections to set up the control panel for use.
Control Panel Buttons and Lights
Changing LCD Screen Language
Turning Off Touch Panel Sounds
Parent topic: Product Basics
Control Panel Buttons and Lights
1
The power button and power light
2 The WiFi light
14
3
The home button
4
The back button
5 The LCD screen
6 The arrow buttons
7 The B&W button
8 The Color button
9
The Stop/Reset button
Parent topic: Setting Up the Control Panel
Changing LCD Screen Language
You can change the language used on the LCD screen.
1. Press the home button, if necessary.
2. Press the arrow buttons and select Setup.
3. Select Printer Setup.
4. Press the down arrow button and select Language.
5. Select a language.
6. Press the home button to exit.
Parent topic: Setting Up the Control Panel
Turning Off Touch Panel Sounds
You can turn off the sound heard when you press buttons on the touch panel.
1. Press the home button, if necessary.
2. Press the arrow buttons and select Setup.
3. Select Printer Setup.
4. Select Sound.
15
5. Select one of these Sound options, then select Off to turn off the sound:
• Button Press
• Error Notification
• Completion Notice
6. To adjust the sound volume, select Volume, then select High, Middle, or Low.
7. Press the home button to exit.
Parent topic: Setting Up the Control Panel
Product Parts Locations
See these sections to identify the parts on your product.
Product Parts - Top and Front
Product Parts - Paper Path
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
Product Parts - Top and Front
16
1 ADF cover
2 Automatic Document Feeder (ADF)
3 Edge guide
4 ADF input tray
5 ADF output tray
6 Paper cassette 1
7 Paper cassette 2
1 Document cover
2 Scanner glass
3 Control panel
4 Memory card slot
5 Memory card light
17
6
USB Type A port for external devices
Parent topic: Product Parts Locations
Product Parts - Paper Path
1 Edge guides
2 Rear paper feed slot
3 Output tray
4 Output tray extension
5 Paper stopper
6 Edge guides
7 Paper cassette
Parent topic: Product Parts Locations
18
Product Parts - Inside
1 Scanner unit
2 Cartridge cover
3 Cartridge holder
4 Print head (do not remove)
Parent topic: Product Parts Locations
19
Product Parts - Back
1 Maintenance box
2 Duplexer (rear cover)
3 AC inlet
4 LINE port
5 EXT port
6 LAN port
7 USB port
Parent topic: Product Parts Locations
Scanning, Printing, Copying, and Faxing from the Touch Panel
You can scan, print, copy, and fax right from your product's touch panel.
• Use the touch panel to quickly scan a photo or document and save it on your computer or on a
memory card. You can even scan and send the file to an online service or to a remote printer.
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Epson WorkForce WF-3540 User manual

Category
Print & Scan
Type
User manual
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