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Epson C11CF75201 User guide

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WF-4740 User's Guide
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Contents
WF-4740 Series User's Guide ................................................................................................................... 13
Product Basics .......................................................................................................................................... 14
Using the Control Panel ..................................................................................................................... 14
Control Panel Buttons and Lights .................................................................................................. 15
Status Icon Information ............................................................................................................. 15
Selecting the Date and Time ......................................................................................................... 16
Entering Characters on the LCD Screen ....................................................................................... 19
Using Presets ................................................................................................................................ 19
Changing LCD Screen Language.................................................................................................. 22
Adjusting Control Panel Sounds.................................................................................................... 22
Adjusting the Screen Brightness.................................................................................................... 23
Turning Off the Operation Time Out Setting .................................................................................. 24
Preventing PC Connection via USB .............................................................................................. 25
Product Parts Locations ..................................................................................................................... 26
Product Parts - Front ..................................................................................................................... 27
Product Parts - Inside .................................................................................................................... 29
Product Parts - Back...................................................................................................................... 31
Checking for Software Updates.......................................................................................................... 31
Using Power Saving Settings ............................................................................................................. 32
Changing the Sleep Timer Settings ............................................................................................... 32
Changing the Power Off Timer Settings ........................................................................................ 34
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 34
Setting Up Epson Connect Services.............................................................................................. 35
Using Epson Email Print ............................................................................................................... 37
Using the Epson iPrint Mobile App ................................................................................................ 37
Using Epson Remote Print ........................................................................................................... 38
Using Epson Scan to Cloud........................................................................................................... 38
Using AirPrint .................................................................................................................................... 39
Using Google Cloud Print................................................................................................................... 40
Android Printing Using the Epson Print Enabler ................................................................................ 41
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Using Fire OS Printing ....................................................................................................................... 41
Using Windows 10 Mobile Printing .................................................................................................... 42
Using Epson Print and Scan App with Windows Tablets ................................................................... 42
Printing and Scanning with NFC from Your Android Device............................................................... 43
Wi-Fi or Wired Networking........................................................................................................................ 45
Wi-Fi Infrastructure Mode Setup......................................................................................................... 45
Selecting Wireless Network Settings from the Control Panel ........................................................ 46
Wi-Fi Direct Mode Setup .................................................................................................................... 48
Enabling Wi-Fi Direct Mode........................................................................................................... 49
Wi-Fi Protected Setup (WPS)............................................................................................................. 50
Using WPS to Connect to a Network ............................................................................................. 51
Printing a Network Status Sheet......................................................................................................... 52
Configuring Email Server Settings...................................................................................................... 53
Changing or Updating Network Connections ..................................................................................... 54
Accessing the Web Config Utility................................................................................................... 55
Changing a USB Connection to a Wi-Fi Connection...................................................................... 55
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 55
Connecting to a New Wi-Fi Router ................................................................................................ 56
Disabling Wi-Fi Features ............................................................................................................... 56
Loading Paper ........................................................................................................................................... 58
Loading Paper in the Cassette ........................................................................................................... 58
Paper Loading Capacity ................................................................................................................ 64
Double-sided Printing Capacity ..................................................................................................... 65
Borderless Paper Type Compatibility ............................................................................................ 66
Available Epson Papers ..................................................................................................................... 67
Paper or Media Type Settings - Printing Software.............................................................................. 68
Selecting the Paper Settings for Each Source - Control Panel ........................................................... 69
Paper Type Settings - Control Panel ............................................................................................. 70
Selecting the Default Paper Source Settings...................................................................................... 71
Paper Source Settings Options ..................................................................................................... 72
Selecting the Universal Print Settings ................................................................................................ 72
Universal Print Settings Options .................................................................................................... 73
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Placing Originals on the Product ............................................................................................................. 75
Placing Originals on the Scanner Glass ............................................................................................. 75
Placing Originals in the Automatic Document Feeder ........................................................................ 78
ADF Original Document Specifications.......................................................................................... 80
Copying ...................................................................................................................................................... 82
Copying Documents or Photos........................................................................................................... 82
Copying Options................................................................................................................................. 83
Printing from a Computer ......................................................................................................................... 86
Printing with Windows ........................................................................................................................ 86
Selecting Basic Print Settings - Windows ...................................................................................... 87
Paper Source Options - Windows ............................................................................................. 89
Print Quality Options - Windows ............................................................................................... 89
Multi-Page Printing Options - Windows..................................................................................... 89
Selecting Double-sided Printing Settings - Windows ..................................................................... 90
Double-sided Printing Options - Windows................................................................................. 92
Print Density Adjustments - Windows ....................................................................................... 93
Selecting Additional Layout and Print Options - Windows ............................................................. 94
Custom Color Correction Options - Windows ............................................................................ 96
Image Options and Additional Settings - Windows.................................................................... 97
Header/Footer Settings - Windows ........................................................................................... 98
Selecting a Printing Preset - Windows........................................................................................... 99
Selecting Extended Settings - Windows ...................................................................................... 100
Extended Settings - Windows ................................................................................................. 101
Printing Your Document or Photo - Windows............................................................................... 102
Locking Printer Settings - Windows ............................................................................................. 103
Locked Setting Options........................................................................................................... 105
Selecting Default Print Settings - Windows.................................................................................. 106
Changing the Language of the Printer Software Screens ....................................................... 107
Changing Automatic Update Options .......................................................................................... 108
Printing on a Mac ............................................................................................................................. 109
Selecting Basic Print Settings - Mac ........................................................................................... 109
Paper Source Options - Mac................................................................................................... 112
Print Quality Options - Mac ..................................................................................................... 112
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Print Options - Mac ................................................................................................................. 113
Selecting Page Setup Settings - Mac .......................................................................................... 113
Selecting Print Layout Options - Mac........................................................................................... 114
Selecting Double-sided Printing Settings - Mac........................................................................... 115
Double-sided Printing Options and Adjustments - Mac........................................................... 116
Managing Color - Mac ................................................................................................................. 117
Color Matching and Color Options - Mac ................................................................................ 118
Selecting Printing Preferences - Mac .......................................................................................... 119
Printing Preferences - Mac...................................................................................................... 120
Printing Your Document or Photo - Mac ...................................................................................... 120
Checking Print Status - Mac.................................................................................................... 121
Printing From a Chromebook ........................................................................................................... 122
Cancelling Printing Using the Product .............................................................................................. 123
Scanning .................................................................................................................................................. 124
Starting a Scan................................................................................................................................. 124
Starting a Scan Using the Product Control Panel ........................................................................ 124
Scanning to Email ................................................................................................................... 126
Scanning to a Network Folder or FTP Server.......................................................................... 128
Adding and Assigning Scan Jobs with Document Capture Pro or Document Capture............ 130
Control Panel Scanning Options............................................................................................. 131
Starting a Scan Using the Epson Scan 2 Icon ............................................................................. 134
Starting a Scan from a Scanning Program................................................................................... 136
Starting a Scan from a Smart Device........................................................................................... 138
Scanning with Document Capture Pro or Document Capture .......................................................... 138
Scanning in Epson Scan 2 ............................................................................................................... 141
Additional Scanning Settings - Main Settings Tab ....................................................................... 144
Additional Scanning Settings - Advanced Settings Tab............................................................... 144
Saving Scanned Documents as a Searchable PDF..................................................................... 145
Image Format Options................................................................................................................. 146
Scan Resolution Guidelines ........................................................................................................ 147
Scanning Special Projects................................................................................................................ 148
Scanning to a SharePoint Server or Cloud Service ..................................................................... 148
Scanning Multi-Page Originals as Separate Files........................................................................ 150
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Creating Contacts for Scanning ....................................................................................................... 152
Faxing....................................................................................................................................................... 154
Connecting a Telephone or Answering Machine.............................................................................. 154
Setting Up Fax Features .................................................................................................................. 158
Setting Up Basic Fax Features .................................................................................................... 158
Using the Fax Setup Wizard ................................................................................................... 158
Selecting the Line Type........................................................................................................... 160
Setting the Number of Rings to Answer .................................................................................. 162
Selecting Advanced Fax Settings................................................................................................ 163
Print Settings - Fax.................................................................................................................. 165
Basic Settings - Fax ................................................................................................................ 166
Security Settings - Fax............................................................................................................ 167
Setting Up the Fax Utility - Windows............................................................................................ 168
Setting Up Fax Features Using the Fax Utility - Mac ................................................................... 170
Setting Up Contacts and Contact Groups......................................................................................... 171
Setting Up Contacts Using the Product Control Panel................................................................. 172
Creating a Contact .................................................................................................................. 172
Editing or Deleting a Contact .................................................................................................. 174
Creating a Contact Group ....................................................................................................... 175
Editing or Deleting a Contact Group........................................................................................ 177
Importing Contacts Using the Fax Utility - Windows .................................................................... 178
Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac.................................................... 181
Sending Faxes ................................................................................................................................. 183
Sending Faxes from the Product Control Panel........................................................................... 183
Sending a Fax Using the Keypad, Contact List, or History...................................................... 183
Fax Sending Options .............................................................................................................. 186
Sending a Fax at a Specified Time ......................................................................................... 187
Sending Faxes Using the Fax Utility - Windows .......................................................................... 188
Sending Faxes Using the Fax Utility - Mac .................................................................................. 191
Receiving Faxes............................................................................................................................... 194
Fax Reception ............................................................................................................................. 194
Receiving Faxes Automatically ................................................................................................... 195
Receiving Faxes Manually........................................................................................................... 195
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Receiving a Fax by Polling .......................................................................................................... 196
Viewing a Fax on the LCD Screen (Using the Inbox)................................................................... 197
Saving Faxes to an External USB Device ................................................................................... 199
Selecting Received Fax Options Using the Fax Utility - Windows ............................................... 199
Checking Fax Status ....................................................................................................................... 202
Printing Fax Reports......................................................................................................................... 203
Fax Report Options ..................................................................................................................... 203
Using External USB Devices with Your Product................................................................................... 205
Connecting a USB Device................................................................................................................ 205
USB Device File Specifications ................................................................................................... 205
Disconnecting a USB Device............................................................................................................ 206
Viewing and Printing from the LCD Screen ...................................................................................... 206
Printing JPEG Photos.................................................................................................................. 206
Printing TIFF Files ...................................................................................................................... 207
Print Setting Options - Device Mode............................................................................................ 208
Transferring Files on a USB Device ................................................................................................. 210
Setting Up File Sharing for File Transfers from Your Computer................................................... 210
Transferring Files from a USB Device to Your Computer ............................................................ 211
Replacing Ink Cartridges and Maintenance Boxes............................................................................... 213
Check Cartridge and Maintenance Box Status................................................................................. 213
Checking Cartridge Status on the LCD Screen............................................................................ 213
Checking Cartridge and Maintenance Box Status - Windows...................................................... 214
Checking Cartridge and Maintenance Box Status - Mac ............................................................. 217
Purchase Epson Ink Cartridges and Maintenance Box .................................................................... 218
Ink Cartridge and Maintenance Box Part Numbers...................................................................... 218
Removing and Installing Ink Cartridges............................................................................................ 218
Printing with Black Ink and Expended Color Cartridges ................................................................... 224
Printing with Expended Color Cartridges - Windows ................................................................... 224
Printing with Expended Color Cartridges - Mac ........................................................................... 225
Conserving Low Black Ink with Windows ......................................................................................... 226
Replacing the Maintenance Box....................................................................................................... 227
Adjusting Print Quality............................................................................................................................ 230
Print Head Maintenance................................................................................................................... 230
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Print Head Nozzle Check............................................................................................................. 230
Checking the Nozzles Using the Product Control Panel ......................................................... 231
Checking the Nozzles Using a Computer Utility...................................................................... 233
Print Head Cleaning .................................................................................................................... 234
Cleaning the Print Head Using the Product Control Panel ...................................................... 235
Cleaning the Print Head Using a Computer Utility................................................................... 236
Aligning the Print Head Using the Product Control Panel................................................................. 238
Cleaning the Paper Guide ................................................................................................................ 240
Cleaning and Transporting Your Product ............................................................................................. 242
Cleaning Your Product ..................................................................................................................... 242
Transporting Your Product ............................................................................................................... 246
Solving Problems .................................................................................................................................... 249
Product Status Messages ................................................................................................................ 249
Running a Product Check ................................................................................................................ 251
Resetting Control Panel Defaults ..................................................................................................... 252
Solving Setup Problems ................................................................................................................... 253
Product Does Not Turn On or Off................................................................................................. 254
Noise After Ink Installation ........................................................................................................... 254
Software Installation Problems .................................................................................................... 254
Solving Network Problems ............................................................................................................... 255
Product Cannot Connect to a Wireless Router or Access Point .................................................. 255
Network Software Cannot Find Product on a Network................................................................. 256
Product Does Not Appear in Mac Printer Window ....................................................................... 257
Cannot Print Over a Network....................................................................................................... 258
Cannot Scan Over a Network ...................................................................................................... 259
Solving Copying Problems ............................................................................................................... 260
Product Makes Noise, But Nothing Copies.................................................................................. 261
Product Makes Noise When It Sits for a While............................................................................. 261
Originals Do Not Feed From the Automatic Document Feeder.................................................... 261
Solving Paper Problems................................................................................................................... 262
Paper Feeding Problems............................................................................................................. 263
Paper Jam Problems in the Cassette .......................................................................................... 263
Paper Jam Problems in the Rear Cover ...................................................................................... 265
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Document Jams in the Automatic Document Feeder .................................................................. 266
Paper Ejection Problems ............................................................................................................. 269
Solving Problems Printing from a Computer..................................................................................... 269
Nothing Prints.............................................................................................................................. 270
Product Icon Does Not Appear in Windows Taskbar ................................................................... 270
Printing is Slow ............................................................................................................................ 271
Solving Page Layout and Content Problems.................................................................................... 272
Inverted Image............................................................................................................................. 273
Too Many Copies Print ................................................................................................................ 273
Blank Pages Print ........................................................................................................................ 273
Incorrect Margins on Printout....................................................................................................... 274
Incorrect Characters Print............................................................................................................ 274
Incorrect Image Size or Position.................................................................................................. 275
Slanted Printout........................................................................................................................... 275
Solving Print Quality Problems......................................................................................................... 276
White or Dark Lines in Printout .................................................................................................... 276
Blurry or Smeared Printout .......................................................................................................... 277
Faint Printout or Printout Has Gaps ............................................................................................. 278
Grainy Printout............................................................................................................................. 279
Incorrect Colors ........................................................................................................................... 280
Solving Scanning Problems ............................................................................................................. 281
Scanning Software Does Not Operate Correctly ......................................................................... 281
Cannot Start Epson Scan 2 ......................................................................................................... 281
Scanning is Slow ......................................................................................................................... 282
Solving Scanned Image Quality Problems ....................................................................................... 282
Image Consists of a Few Dots Only............................................................................................. 283
Line of Dots Appears in All Scanned Images............................................................................... 283
Straight Lines in an Image Appear Crooked ................................................................................ 284
Image is Distorted or Blurry ......................................................................................................... 284
Image Colors are Patchy at the Edges ........................................................................................ 284
Image is Too Dark ....................................................................................................................... 285
Back of Original Image Appears in Scanned Image .................................................................... 285
Ripple Patterns Appear in an Image ............................................................................................ 285
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Scanned Image Colors Do Not Match Original Colors................................................................. 286
Scanned Image Edges are Cropped ........................................................................................... 286
Solving Faxing Problems.................................................................................................................. 286
Cannot Send or Receive Faxes................................................................................................... 287
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 288
Fax Memory Full Error Appears................................................................................................... 288
Sent Fax Quality is Poor .............................................................................................................. 289
Sent Fax is Received in an Incorrect Size ................................................................................... 290
Received Fax Quality is Poor ...................................................................................................... 290
Received Fax is Not Printed ........................................................................................................ 290
Solving USB Device Problems ......................................................................................................... 291
Cannot View or Print from a USB Device..................................................................................... 291
Cannot Save Files on a USB Device ........................................................................................... 292
Cannot Transfer Files To or From a USB Device......................................................................... 292
Uninstall Your Product Software....................................................................................................... 292
Uninstalling Product Software - Windows.................................................................................... 293
Uninstalling Product Software - Mac............................................................................................ 294
Where to Get Help............................................................................................................................ 295
Technical Specifications ........................................................................................................................ 296
Windows System Requirements ...................................................................................................... 296
Mac System Requirements .............................................................................................................. 297
Paper Specifications ........................................................................................................................ 297
Printable Area Specifications ........................................................................................................... 298
Scanning Specifications ................................................................................................................... 300
Fax Specifications ............................................................................................................................ 301
Ink Cartridge Specifications.............................................................................................................. 302
Dimension Specifications ................................................................................................................. 302
Electrical Specifications ................................................................................................................... 303
Environmental Specifications ........................................................................................................... 303
Interface Specifications .................................................................................................................... 304
External USB Device Specifications................................................................................................. 304
Network Interface Specifications ...................................................................................................... 304
Safety and Approvals Specifications ................................................................................................ 305
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Notices ..................................................................................................................................................... 307
Important Privacy Notice (Printer Serial Number)............................................................................. 307
Important Safety Instructions............................................................................................................ 307
General Product Safety Instructions ............................................................................................ 308
Ink Cartridge Safety Instructions.................................................................................................. 309
LCD Screen Safety Instructions................................................................................................... 310
Wireless Connection Safety Instructions ..................................................................................... 311
Telephone Equipment Safety Instructions ................................................................................... 311
FCC Compliance Statement............................................................................................................. 311
Binding Arbitration and Class Waiver ............................................................................................... 314
Trademarks...................................................................................................................................... 317
Copyright Notice............................................................................................................................... 318
libTIFF Software Acknowledgment.............................................................................................. 318
A Note Concerning Responsible Use of Copyrighted Materials................................................... 319
Default Delay Times for Power Management for Epson Products ............................................... 319
Copyright Attribution.................................................................................................................... 319
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WF-4740 Series User's Guide
Welcome to the WF-4740 Series User's Guide.
For a printable PDF copy of this guide, click here.
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Product Basics
See these sections to learn about the basic features of your product.
Using the Control Panel
Product Parts Locations
Checking for Software Updates
Using Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Android Printing Using the Epson Print Enabler
Using Fire OS Printing
Using Windows 10 Mobile Printing
Using Epson Print and Scan App with Windows Tablets
Printing and Scanning with NFC from Your Android Device
Using the Control Panel
See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights
Selecting the Date and Time
Entering Characters on the LCD Screen
Using Presets
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting
Preventing PC Connection via USB
Parent topic: Product Basics
15
Control Panel Buttons and Lights
1
The power button and light
2 The NFC (Near Field Communication) tag
3
The received fax light
4
The home button
5 The LCD screen
6
The help button
Status Icon Information
Parent topic: Using the Control Panel
Status Icon Information
Your product displays status icons on the LCD screen for certain product status conditions. Press the
icon to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as loading paper or placing a
document.
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Icons Description
Displays the Supply Status screen.
Quiet Mode is enabled. Noise is reduced during printing, but the print speed may be
reduced. Press this icon to change the settings.
Quiet Mode is disabled. Press this icon to change the settings.
Displays the Fax Data Information screen.
The indicated setting has changed.
There is a problem with the indicated setting. Press the icon to resolve the problem.
No Ethernet connection.
An Ethernet connection is established.
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection is established. The number of bars indicates the connection's signal
strength.
No Wi-Fi Direct connection.
A Wi-Fi Direct connection is established.
Parent topic: Control Panel Buttons and Lights
Selecting the Date and Time
Before faxing, select the current date, time, and daylight saving phase in your area, and choose your
preferred date and time format.
1. Press the home button, if necessary.
2. Select Settings.
17
3. Select General Settings.
4. Select Basic Settings.
5. Select Date/Time Settings.
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You see a screen like this:
6. Select Daylight Saving Time.
7. Select the setting that applies to your area:
• Winter: it is winter or your region does not use Daylight Saving Time (DST)
• Summer: it is spring or summer and your region uses Daylight Saving Time (DST)
Note: If your region uses Daylight Saving Time (DST), you must change this setting to match the
season. When you change from Winter to Summer, your product automatically sets its clock ahead
one hour. When you change from Summer to Winter, it sets its clock back one hour.
8. Select Date/Time.
9. Select the date format you want to use.
10. Use the numeric keypad to enter the current date.
11. Select the time format you want to use.
12. Use the numeric keypad to enter the current time.
Parent topic: Using the Control Panel
19
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To move the cursor, select the left or right arrows.
• To change the case of letters, select .
• To delete the previous character, select .
• To enter numbers or symbols, select .
• To enter a space, select Space.
Parent topic: Using the Control Panel
Using Presets
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.
1. Press the home button, if necessary.
2. Select Presets.
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You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save and select Register.
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