Casio PCR-T285 User manual

User's Manual

PCR-T285

PCR-T295

SE-S100

Electronic Cash Register

(S size drawer)

2

Introduction

Thank you very much for purchasing this CASIO electronic Cash Register. START-UP is QUICK and

EASY!

For the basic settings of your Cash Register, please see “Quick Start Guide”.

CASIO Authorized Service Centers

If your CASIO product needs repair, or you wish to purchase replacement parts, please visit

http://casio4business.com.

Original Carton/Package

If for any reason, this product is to be returned to the store where purchased, it must be packed in the

original carton/package.

Location

Locate the Cash register on a at, stable surface, away from heaters or areas exposed to direct sunlight,

humidity or dust.

Power Supply

Your Cash Register is designed to operate on standard household current (120 V, 220 V, 230 V, 240 V;

50/60 Hz). Do not overload the outlet by plugging in too many appliances.

Cleaning

Clean the Cash Register exterior with a soft cloth which has been moistened with a solution of a mild

neutral detergent and water, and wrung out. Be sure that the cloth is thoroughly wrung out to avoid dam-

age to the printer. Never use paint thinner, benzene, or other volatile solvents.

The mains plug on this equipment must be used to disconnect mains power. Please ensure that the

socket outlet is installed near the equipment and shall be easily accessible.

3

To use the Cash Register safely ..........................................................................4

Precautions for Use ...............................................................................................7

To use the Cash Register’s basic function .........................................................9

Getting to know your Cash Register ........................................................................10

Getting started ........................................................................................................... 15

Daily job ow .............................................................................................................20

Before opening your store ........................................................................................21

Registering items ......................................................................................................23

Corrections ................................................................................................................32

Basic setups and operations ....................................................................................34

Daily sales reports ....................................................................................................44

Advanced features ..............................................................................................47

Receipt control ..........................................................................................................48

Character settings .....................................................................................................49

Advanced programming ...........................................................................................60

Tax table .....................................................................................................................71

Printing programmed data ........................................................................................72

To record business journal .......................................................................................75

To utilize an SD card .................................................................................................78

Calculator mode ........................................................................................................81

Specications ............................................................................................................82

Appendix ..............................................................................................................83

Character code ..........................................................................................................84

Error code ..................................................................................................................85

About sales data storage in an SD card .................................................................. 86

Tax table programming .............................................................................................88

Index ...........................................................................................................................92

4

To use the Cash Register safely

• Congratulations upon your selection of this CASIO product. Be sure to read the following safety precau-

tions before using it for the rst time. After reading this guide, keep it close at hand for easy reference.

• Please pay due attention to the following symbols to help you use the product safely and properly and

to avoid any personal injury or damage to the product.

*Danger If this symbol is ignored and the product consequently misused, it can result in seri-

ous personal injury and/or death.

*Warning If this symbol is ignored and the product consequently misused, it may result in

serious personal injury and/or death.

*Caution If this symbol is ignored and the product consequently misused, it may result in

personal injury and/or property damage.

The gures in this manual have the following meanings.

’This symbol means be careful = a warning.

The example at left is a warning about an electrical shock.

!This symbol indicates something you must not do = prohibited action. The example at left

means never disassemble the product.

$This symbol indicates something you must do = an instruction.

The example at left indicates you should unplug the product from the outlet. Please note that

instructions that are difcult to express by a gure are indicated by +.

*Danger

If liquid that leaked from a battery gets in your eye, on your skin or clothes, deal with it immedi-

ately as follows.

-1. Immediately rinse it off with lots of water.

2. Immediately get medical treatment.

Failing to act may result in a rash or loss of sight.

*Warning

Handling the register

$• Should the register malfunction, start to emit smoke or a strange odor, or otherwise

behave abnormally, immediately shut down the power and unplug the AC plug from the

power outlet. Continued use creates the danger of re and electric shock. Contact CASIO

service representative.

5

To use the Cash Register safely

*Warning

-

!

• Do not place containers of liquids near the register and do not allow any foreign matter

to get into it. Should water or other foreign matter get into the register, immediately shut

down the power and unplug the AC plug from the power outlet. Continued use creates the

danger of short circuit, re and electric shock. Contact CASIO service representative.

• Should you drop the register and damage it, immediately shut down the power and unplug

the AC plug from the power outlet. Continued use creates the danger of short circuit, re

and electric shock.

• Attempting to repair the register yourself is extremely dangerous. Contact CASIO service

representative.

• Never try to take the register apart or modify it in any way. High-voltage components

inside the register create the danger of re and electric shock. Contact CASIO service

representative for all repair and maintenance.

Power plug and AC outlet

+

-

• Use only a proper AC electric outlet. Use of an outlet with a different voltage from the

rating creates the danger of malfunction, re, and electric shock. Overloading an electric

outlet creates the danger of overheating and re.

• Make sure the power plug is inserted as far as it will go. Loose plugs create the danger of

electric shock, overheating, and re.

• Do not use the register if the plug is damaged. Never connect to a power outlet that is

loose.

• Use a dry cloth to periodically wipe off any dust built up on the prongs of the plug. Humid-

ity can cause poor insulation and create the danger of electric shock and re if dust stays

on the prongs.

• Do not allow the power cord or plug to become damaged, and never try to modify them in

any way. Continued use of a damaged power cord can cause deterioration of the insula-

tion, exposure of internal wiring, and short circuit, which creates the danger of electric

shock and re. Contact CASIO service representative whenever the power cord or plug

requires repair or maintenance.

*Caution

-• Do not place the register on an unstable or uneven surface. Doing so can cause the

register - especially when the drawer is open - to fall, creating the danger of malfunction,

re, and electric shock.

Do not place the register in the following areas.

+• Areas where the register will be subject to large amounts of humidity or dust, or directly

exposed to hot or cold air.

• Areas exposed to direct sunlight, in a close motor vehicle, or any other area subject to

very high temperatures.

The above conditions can cause malfunction, which creates the danger of re.

+• Do not overlay bend the power cord, do not allow it to be caught between desks or other

furniture, and never place heavy objects on top of the power cord. Doing so can cause

short circuit or breaking of the power cord, creating the danger of re and electric shock.

6

To use the Cash Register safely

*Caution

+• Be sure to grasp the plug when unplugging the power cord from the wall outlet. Pulling on

the cord can damage it, break the wiring, or cause short, creating the danger of re and

electric shock.

-• Never touch the plug while your hands are wet. Doing so creates the danger of electric

shock. Pulling on the cord can damage it, break the wiring, or cause short, creating the

danger of re and electric shock.

-• At least once a year, unplug the power plug and use a dry cloth or vacuum cleaner to clear

dust from the area around the prongs of the power plug.

Never use detergent to clean the power cord, especially power plug.

+• Keep small parts out of the reach of small children to make sure it is not swallowed ac-

cidentally.

Only use the specied batteries.

-• Do not disassemble, modify or short-circuit them.

• Do not put them in re or water or heat them.

• Do not mix new and old batteries or different types of batteries.

• Orient the terminals +- correctly.

• Remove the batteries if the system will not be used for a long time.

• After batteries are spent, dispose of them as per local regulations.

• Do not try to recharge dry cell batteries.

Disposing of batteries:

-• Make sure that you dispose of used batteries in accordance with the rules and regulations

in your local area.

+• Be careful not to cut your nger by the paper cutter.

-• The cover or the plastic case for the terminal may discolor or damaged when thinner,

gasoline, kerosene, various solvent, grease, any cleaner including them, adhesive, paint,

medical agent, cosmetics, etc., are adhered. Please be cautious.

7

Precautions for Use

Notice

• Any copying of the contents of this manual, either in part or its entirety without the permission of CASIO

COMPUTER CO., LTD is prohibited under copyright laws.

• The contents of this manual and specications of this unit are subject to change without notice.

• In case the terminal malfunctions or for any question about the contents of this manual, please contact

your local CASIO service center or CASIO COMPUTER CO., LTD.

• To prevent losing all your settings and sales data, we strongly recommend that you install the memory

protection batteries before you use the Cash Register and replace them at least once a year.

SD and SDHC Logos are trademarks of SD-3C,LLC.

When the cash drawer does not open!

In case of power failure or the machine is in malfunction, the cash

drawer does not open automatically. Even in these cases, you can open

the cash drawer by pulling drawer release lever (see below).

Important

• The drawer will not open, if it is locked with a drawer lock key.

About drawer hook

Drawer hook prevents the Cash Register from falling caused by weight of

coins.

Insert the drawer hook in the ditch of the drawer. Peel the release paper

from the drawer hook and stick the drawer on the place where the regis-

ter is installed.

As it may cause a malfunction of the drawer, please do not put coins and

bills in the drawer excessively.

Drawer release lever

(S size drawer)

8

Manufacturer:CASIO COMPUTER CO., LTD.

6-2, Hon-machi 1-chome, Shibuya-ku, Tokyo 151-8543, Japan

Responsible within the European Union:CASIO EUROPE GmbH

CASIO-Platz 1, 22848 Norderstedt, Germany

Please keep all information for future reference.

The declaration of conformity may be consulted at http://world.casio.com/

The main plug on this equipment must be used to disconnect mains power.

Please ensure that the socket outlet is installed near the equipment and shall be easily

accessible.

WARNING

This is a Class A product. In a domestic environment this product may cause radio inter-

ference in which case the user may be required to take adequate measures.

FCC WARNING: Changes or modifications not expressly approved by the party responsible for compliance

could void the user’s authority to operate the equipment.

WARNING:

This equipment has been tested and found to comply with the limits for a Class A digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against

harmful interference when the equipment is operated in a commercial environment. This equipment generates,

uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction

manual, may cause harmful interference to radio communications. Operation of this equipment in a residential

area is likely to cause harmful interference in which case the user will be required to correct the interference

at his own expense.

GUIDELINES LAID DOWN BY FCC RULES FOR USE OF THE UNIT IN THE U.S.A.

(Not applicable to other areas)

This mark applies in EU countries only.

This product is also designed for IT power distribution system with phase-to-phase voltage

230 V.

Laite on liitettävä suojamaadoituskostkettimilla vaurstettuun pistorasiaan

Apparatet må tilkoples jordet stikkontakt

Apparaten skall anslutas till jordat nätuttag.

Precautions for Use

9

Basic function

To use the Cash Register’s basic function

Getting to know your Cash Register .................................................................10

Name of Parts ............................................................................................................10

Display ........................................................................................................................ 12

Keyboard ....................................................................................................................13

Getting started .....................................................................................................15

To install memory protection batteries ...................................................................15

To set a paper roll ......................................................................................................16

To set the language, date, time, and tax rates ........................................................18

Daily job ow .......................................................................................................20

Before opening your store .................................................................................. 21

Checking the time and date ......................................................................................21

Setting date and time ................................................................................................21

Preparing bills and coins for change ......................................................................22

Registering items ................................................................................................23

Simple registration ....................................................................................................23

To register multiple items of the same price ..........................................................25

Various payments ...................................................................................................... 26

Discount .....................................................................................................................27

Quantity discount registration .................................................................................28

Price reduction ..........................................................................................................29

Refund ........................................................................................................................30

To print reference numbers ......................................................................................31

Corrections ..........................................................................................................32

To correct erroneous item input before registration..............................................32

To correct erroneous item input immediately after registration ........................... 33

Basic setups and operations ..............................................................................34

About HELP guidance ...............................................................................................34

To preset discount rate to : key ........................................................................... 35

To preset taxable statuses to departments ............................................................36

To preset unit price to each department .................................................................38

To preset item names to departments .....................................................................39

To preset PLUs ...........................................................................................................41

Daily sales reports ..............................................................................................44

To print sales reports ................................................................................................44

10

To use the Cash Register’s basic function

Getting to know your Cash Register

Name of Parts

Printer cover Mode switch

Customer display

Keyboard

SD card slot cover

Take up reel

Drawer

Main display

Printer head

Paper cutter

Platen

Platen arm

11

Basic function

To use the Cash Register’s basic function

Mode switch

Use the mode keys to change the position of the Mode switch and select the mode

you want to use.

PGM (Program)

This position is for setting your Cash Register to suit the needs of your store.

RF (Refund)

Use this position for registering returned goods or correcting registered items.

OFF

The Cash Register turns off in this position.

REG (Register)

Use this position for regular registrations.

CAL (Calculation)

Set to this position when you use the Cash Register as a calculator.

X (Read)

Use this position for issuing daily sales totals report without clearing the data.

Z (Reset)

This position is for issuing reports of daily totals with clearing the accumulated totals.

Mode keys

There are two types of mode keys. The program key marked “PGM” and the opera-

tor key marked “OP”. The program key can set the Mode switch to any position,

while the operator key can select only OFF, REG, and CAL positions.

PGM RF OFF REG CAL X Z

OP key - - ¡¡¡ - -

PGM key ¡¡¡¡¡¡¡

Drawer

The drawer opens automatically whenever you nalize a registration and whenever you issue a read or

reset report. The drawer will not open if it is locked with the drawer key.

Drawer key

Use this key to lock and unlock the drawer.

Bill clip plate

Use this plate for tacking the notes received from customer.

OP

PGM

12

To use the Cash Register’s basic function

Display

2 &00

HOT COFFEE $3.00

1

2

3

4

1Repeat counter Indicates number of repetition for such case as multiple registration of a

same item.

2Transaction indicator Indicates the status of the displayed amount such as tax status, total

amount, or change amount.

3 7-segment display Indicates amount.

4 Dot matrix display Indicates characters such as item names and prices.

13

Basic function

To use the Cash Register’s basic function

Keyboard

1

5 6 7

8

9 10

13 14

18

19

20

11 12

16

2 3 4

15

17

1[PAPER SAVING] Use this key to stop issuing receipts or compressed journal printing to save

paper.

2 [POST RECEIPT] When the Register is set to not to print receipts, pressing this key prints a

receipt of the preceding transaction.

3[TA X PGM] Use this key to set tax statuses and tax tables.

4[HELP] Use this key to print operation guidance.

5lUse this key to feed the paper.

6xUse this key to show present date and time. Also this key is used for multiplica-

tions.

7yUse this key to clear an entry that has not yet been registered.

8gUse this key to correct immediately preceding registration. Also this key is

used for reducing price.

9jDepartment shift key. Using this key with departments 1 to 12 keys, items are

registered in departments 13 to 24. Also this key prints preceding number

entry without any registration.

10 iPrice look up key. Use this key to register preset items by number.

11 cUse this key following a numeric entry to register money received by non-sale

transactions.

14

To use the Cash Register’s basic function

12 vUse this key following a numeric entry to register money paid out from the

drawer.

13 ? to >"' Ten-key. Use these keys for numeral entries.

14 a to Department keys. Use these keys to register items to the corresponding de-

partment.

15 cUse this key for credit card payments.

16 :Use this key for discounts. Also this key is used to sign a clerk on or off.

17 uUse this key to register charge sales.

18 mUse this key for check payments. Also this key is used for opening drawer.

19 oUse this key to display and print the current subtotal amount.

20 pUse this key to register cash sales.

15

Basic function

To use the Cash Register’s basic function

Getting started

This chapter explains how to set up the Cash Register and get it ready to operate.

To install memory protection batteries

Important

• These batteries protect information stored in your Cash Register’s memory when there is a power fail-

ure or when you unplug the Cash Register. Be sure to install these batteries rst.

1 Remove the printer cover by lifting it up.

2 Remove the take up reel.

3 Remove the battery compartment cover and install two new “AA”

type manganese batteries in the battery compartment over bat-

tery extraction ribbon.

AA

4 Replace the battery compartment cover. Please make sure that

the battery compartment cover is fastened securely with a click

sound.

16

To use the Cash Register’s basic function

Important

• Be sure that the plus (+) and minus (-) ends of the batteries are facing in the directions as indicated on

the battery compartment.

• The Cash Register will show “LOW BATTERY” on the display when the batteries are running low on

power. Install two new batteries when this occurs.

Warning

• Never try to recharge the batteries.

• Do not expose batteries to direct heat, let them become shorted or try to take them apart.

• Keep batteries out of the reach of small children. If your child should swallow a battery, consult a physi-

cian immediately.

• There is a risk of explosion if the batteries are replaced with improper type.

• Dispose used batteries according to the local rule.

To set a paper roll

This Cash Register is tted with a thermal printer - only 58 mm wide thermal paper rolls can be used.

Caution (in handling the thermal paper)

• Never touch the printer head and the platen as they become hot.

• Be careful not to cut your nger with the paper cutter.

• Unpack the thermal paper just before your use.

• Avoid heat and direct sunlight.

• Avoid dusty and humid places for storage.

• Do not scratch the paper.

• Do not keep the printed paper under the following circumstances.

High humidity and temperature/direct sunlight/contact with glue, thinner or a rubber eraser.

17

Basic function

To use the Cash Register’s basic function

1 Open the platen arm by lifting it up slowly.

2 Hold the paper roll so that the end of the paper comes out from

the bottom of the roll and place it behind the printer.

3 Place the end of the paper over the printer.

4 Close the platen arm slowly until it locks securely.

Important

• If the thermal paper roll is not properly installed, you will not be able to use the Cash Register. The

display shows ‟E014 Paper end” to indicate that the paper is not inserted.

• If the display shows “E010 Close the platen arm”, close the platen arm securely.

18

To use the Cash Register’s basic function

To set the language, date, time, and tax rates

Important

• In each setting of date, time and tax rates, the Cash Register prints your settings. Make sure that the

settings are correct. If you have made incorrect date and time setting, press y key . For other incor-

rect settings, pull out the AC cord, take out batteries, and start from the beginning.

1 Plug in the power socket into a wall outlet. Be sure to check the

rating plate on the side of the Cash Register to make sure that its

voltage matches that of the power supply in your area.

2 As soon as you plug in the power cord, the printer prints instruc-

tions for selecting language (country). Input the language number

and press p key. For example, If you wish to select English,

press ? p keys. For selecting Spanish, press X p

keys.

PLEASE CHOOSE THE

LANGUAGE.

ENGLISH :0<CA>

ESPAÑOL :2<CA>

START RETURNING WITH

<C> WHEN CHANGE THE

LANGUAGE BY MISTAKE.

3 The printer prints the instructions for setting date and time, the

top digit of the display ashes. Enter the date in order of month,

day and year. For example, input 012115 for January 21, 2015. 00−00−00

MONTH

4 Display changes for setting time. Enter the present hours and

minutes in 24 - hour system. For example, 1300 for 1:00 pm.

Note: For Canadian model, proceed to step 7. 00−00

TIME SETTING

5 After a few seconds, the printer prints “PLEASE INPUT TAX

RATE”. Input tax rate 1 and press p. For example, press

B and p keys for 5% tax rate 1.

PLEASE INPUT TAX RATE.

TAX RATE :RATE+<CA>

EXIT :<ST>

6 Repeat the same operation as step 5 for tax rates 2 and 3.

Please do not forget the rates you have set, and be sure to

preset the rates to departments explained in “To preset taxable

statuses to departments” (page 36). If you wish to exit from the

tax rates settings, press o key.

For US model, the basic settings have been completed.

Proceed to the next step for Canadian model.

19

Basic function

To use the Cash Register’s basic function

7 Canadian model only: As the printer prints “PLEASE SELECT

TAX TABLE.” and list of the states, choose your state and input

the number of the state and press p key. For example, if

you use the Cash Register in Alberta, press Z and p

keys. If you select “MANUAL ENTRY: 0 <CA>”, input tax rates

manually by following steps 5 and 6 and then proceed to step 8.

PLEASE SELECT TAX TABLE

MANUAL ENTRY : 0<CA>

Alberta : 1<CA>

British Columbia: 2<CA>

Manitoba : 3<CA>

New Brunswick : 4<CA>

Newfoundland : 5<CA>

Nova Scotia : 6<CA>

Ontario : 7<CA>

Prince Edward : 8<CA>

Quebec : 9<CA>

Saskatchewan :10<CA>

Yukon :11<CA>

Northwest :12<CA>

Nunavut :13<CA>

8 Canadian model only: The printer prints “DO YOU USE CANA-

DIAN ROUNDING?”. Input Z p (USE: not using 1¢ coins

for change) or ? p (NOT USE: using 1¢ coins for change).

DO YOU USE CANADIAN

ROUNDING ?

USE :1<CA>

NOT USE :0<CA>

9 Now, you have completed the initial setups of the Cash Register.

By default, taxable is preset to departments 5 through 12. To preset tax statuses to department

keys, see page 36.

Further operations:

• To set tax table (page 71)

20

To use the Cash Register’s basic function

Daily job ow

Before opening your store

• Plugged in? (page 18)

• Enough paper roll? (pages 16 and 17)

• Date and time are correct? (page 21)

• Prepared enough bills and coins for changes? (page 22)

While the store is open

• Registrations (page 23)

• Issuing latest total sales report if needed (page 44)

After closing the store

• Issuing day’s total sales report (page 44)

• Withdraw the money from the drawer.

After you withdraw all the money from the drawer, we recommend that you leave the

drawer open when you leave your store.

• Turn the Mode switch to OFF.

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