Alcatel-Lucent 8039 User manual

Alcatel-Lucent OpenTouch™ Suite for MLE

8068 Premium Deskphone

8039 Premium Deskphone

8038 Premium Deskphone

8029 Premium Deskphone

8028 Premium Deskphone

User Manual

R100

8AL90896ENAAed02 R100-1416

2

Introduction

Thank you for choosing an Alcatel-Lucent phone.

This model offers enhanced ergonomical features for more effective communication.

This document describes the services offered by the following sets:

 Alcatel-Lucent 8068 Bluetooth® Premium Deskphone (8068 BT)

 Alcatel-Lucent 8068 Premium Deskphone

 Alcatel-Lucent 8039 Premium Deskphone

 Alcatel-Lucent 8038 Premium Deskphone

 Alcatel-Lucent 8029 Premium Deskphone

 Alcatel-Lucent 8028 Premium Deskphone

The label and icons displayed on the phone depends on the type of the set.

Some features are depended on the type of the set.

8068

BT

8068

8039

8038

8029

8028

IP Phone

Digital Phone

Color screen

Monochrome screen

Bluetooth® handset

Bluetooth® Headset

Two-port Gigabit Ethernet switch with Power Over

Ethernet support

Premium Add-on 10 keys modules

Audio services (hands-free, handset and headset)

Premium Smart display 14 keys module

Adjusting the contrast of the display

Agent set /Supervisor station

The labels and icons presented in this document are not contractually binding and may be modified

without prior warning

3

1. GETTING TO KNOW YOUR TELEPHONE 7

1.1. 8068 BLUETOOTH® / 8068 PREMIUM DESKPHONE 7

1.2. 8038/8039 PREMIUM DESKPHONE 7

1.3. 8028/8029 PREMIUM DESKPHONE 8

1.4. CONNECTIVITIES 8

1.5. WELCOME SCREENS 9

1.6. NAVIGATION 10

1.7. STATUS ICONS / CALL ICONS 10

1.8. PERMANENT FEATURES KEYS 11

1.9. ALPHABETIC KEYBOARD 12

1.10. ADD-ON MODULE 13

1.11. CALL MANAGEMENT SCREEN 14

1.12. BLUETOOTH® WIRELESS HANDSET 15

2. USING YOUR TELEPHONE 16

2.1. MAKING A CALL 16

2.2. RECEIVING A CALL 16

2.3. USING THE TELEPHONE IN “HANDS FREE“ MODE 16

2.4. ACTIVATING THE LOUDSPEAKER DURING A CONVERSATION (RECEIVER LIFTED) -

LOUDSPEAKER. 17

2.5. CALLING YOUR CALLER BY NAME (COMPANY DIRECTORY) 17

2.6. MAKE CALLS VIA YOUR PROGRAMMED CALL KEYS 17

2.7. REDIALING 17

2.8. CALL BACK AN UNANSWERED CALL 18

2.9. REQUESTING AUTOMATIC CALLBACK IF INTERNAL NUMBER IS BUSY 18

2.10. RECEIVING INTERCOM CALLS 18

2.11. SENDING DTMF SIGNALS 19

2.12. MUTE, SO THAT YOUR CALLER CANNOT HEAR YOU 19

3. DURING A CONVERSATION 20

3.1. MAKING A SECOND CALL DURING A CONVERSATION 20

3.2. ANSWERING A SECOND CALL DURING A CONVERSATION 20

3.3. SWITCHING BETWEEN CALLS (BROKER CALL) 21

3.4. TRANSFERRING A CALL 21

3.5. THREE-WAY CONFERENCE WITH INTERNAL AND/OR EXTERNAL CALLERS (CONFERENCE) 21

3.6. TALK SIMULTANEOUSLY TO MORE THAN 2 CALLERS 22

3.7. PLACING A CALL ON HOLD (HOLD) 22

3.8. PLACING AN OUTSIDE CALL ON HOLD (PARKING) 22

3.9. INTRUSION INTO AN INTERNAL CONVERSATION 23

3.10. ADJUST AUDIO VOLUME 23

3.11. SIGNAL MALICIOUS CALLS 23

4

4. SHARING 24

4.1. ANSWERING THE GENERAL BELL 24

4.2. MANAGER/ASSISTANT FILTERING 24

4.3. CALL PICK-UP 24

4.4. HUNTING GROUPS 25

4.5. CALLING AN INTERNAL CALLER ON HIS/HER PAGER 25

4.6. ANSWERING A CALL ON YOUR PAGER 25

4.7. CALLING A CALLER ON HIS/HER LOUDSPEAKER 26

4.8. SENDING A WRITTEN MESSAGE TO AN INTERNAL CALLER 26

4.9. SEND A VOICE MESSAGE COPY 27

4.10. SENDING A RECORDED MESSAGE TO A NUMBER A DISTRIBUTION LIST 27

4.11. BROADCASTING A MESSAGE ON THE LOUDSPEAKERS OF A STATION GROUP 27

5. KEEP IN TOUCH 28

5.1. FORWARDING CALLS TO ANOTHER NUMBER (IMMEDIATE FORWARD) 28

5.2. FORWARDING YOUR CALLS TO YOUR VOICE MESSAGE SERVICE 28

5.3. WHEN YOU RETURN, CONSULT RECORDED MESSAGES 28

5.4. FORWARDING CALLS TO YOUR PAGER 29

5.5. FORWARDING YOUR CALLS FROM THE RECEIVING TERMINAL (“FOLLOW ME“) 29

5.6. APPLYING A SELECTIVE FORWARD 29

5.7. CANCELLING ALL FORWARDS 29

5.8. CANCELLING A SPECIFIC FORWARD 29

5.9. FORWARDING CALLS 30

5.10. DO NOT DISTURB 30

5.11. LEAVING A RECORDED MESSAGE FOR INTERNAL CALLERS 30

5.12. CONSULTING WRITTEN MESSAGES 31

6. MANAGING YOUR CHARGES 32

6.1. CHARGING YOUR CALLS DIRECTLY TO BUSINESS ACCOUNTS 32

6.2. FINDING OUT THE COST OF AN OUTSIDE CALL MADE FOR AN INTERNAL USER FROM YOUR

TERMINAL 32

7. PROGRAMMING YOUR TELEPHONE 33

7.1. INITIALIZING YOUR VOICE MAILBOX 33

7.2. CUSTOMIZING YOUR VOICE GREETING 33

7.3. MODIFY THE PASSWORD FOR YOUR PHONE SET 33

7.4. MODIFY THE PASSWORD FOR YOUR VOICE MAILBOX 33

7.5. ADJUSTING THE AUDIO FUNCTIONS 34

7.6. ADJUSTING THE CONTRAST OF THE DISPLAY (8028/8029/8038/8039) 35

7.7. SELECTING THE WELCOME PAGE 35

7.8. SELECTING LANGUAGE 35

7.9. PROGRAM THE KEYS FOR THE PERSO PAGE OR THE ADD-ON MODULE 36

7.10. PROGRAMMING DIRECT CALL KEYS (F1 AND F2 KEYS) 36

5

7.11. DELETE A PROGRAMMED KEY 36

7.12. PROGRAMMING DIRECT CALL KEYS (8028/8029) 37

7.13. DELETING DIRECT CALL KEYS (8028 / 8029) 37

7.14. PROGRAMMING AN APPOINTMENT REMINDER 37

7.15. IDENTIFY THE TERMINAL YOU ARE ON 38

7.16. LOCK / UNLOCK YOUR TELEPHONE 38

7.17. CONFIGURING THE AUDIO JACK OF YOUR TELEPHONE 38

7.18. CALL THE ASSOCIATED SET 38

7.19. FORWARD YOUR CALLS TO THE ASSOCIATED NUMBER 38

7.20. MODIFY THE ASSOCIATED NUMBER 39

7.21. THE TANDEM CONFIGURATION 39

7.22. CREATE, MODIFY OR CONSULT YOUR INTERCOM LIST (MAX. 10 NUMBERS) 39

7.23. INSTALLING A BLUETOOTH® WIRELESS TECHNOLOGY HANDSET (MATCHING) 39

7.24. USE OF THE BLUETOOTH® HANDSET 40

7.25. INSTALLING A BLUETOOTH® WIRELESS TECHNOLOGY HEADSET (MATCHING) 40

7.26. USING A BLUETOOTH® WIRELESS TECHNOLOGY HEADSET 41

7.27. DELETING AN ACCESSORY (HEADSET, HANDSET, ETC.): BLUETOOTH® WIRELESS

TECHNOLOGY 41

7.28. CONTACTING YOUR ADMINISTRATOR 41

8. ACD: AGENT SET / SUPERVISOR STATION 42

8.1. AGENT SET 42

8.2. OPEN AN AGENT SESSION (LOGON) – AGENT SET 42

8.3. ACD APPLICATION WELCOME SCREEN – AGENT SET 42

8.4. CLOSE AN AGENT SESSION (LOGOFF) 43

8.5. SUPERVISOR STATION 43

8.6. OPEN A SUPERVISOR SESSION (LOGON) 43

8.7. PROCESSING GROUP- SUPERVISOR ENTRY/WITHDRAWAL 43

8.8. SUPERVISION OR ACCEPTANCE OF AN ASSISTANCE REQUEST 44

8.9. CLOSE A SUPERVISOR SESSION 44

9. USE THE TELEPHONE IN SIP OR “SAFE “ MODE 45

9.1. MAKING A CALL 45

9.2. MAKE A CALL USING THE PERSONAL PHONE BOOK 46

9.3. REDIALING THE LAST NUMBER DIALED 46

9.4. RECEIVING A CALL 46

9.5. MAKING A SECOND CALL DURING A CONVERSATION 47

9.6. ANSWERING A SECOND CALL DURING A CONVERSATION 47

9.7. PLACING A CALL ON HOLD (HOLD) 48

9.8. SWITCHING BETWEEN CALLS (BROKER CALL) 48

9.9. TRANSFERRING A CALL 48

9.10. THREE-WAY CONFERENCE WITH INTERNAL AND/OR EXTERNAL CALLERS (CONFERENCE) 49

9.11. MUTE, SO THAT YOUR CALLER CANNOT HEAR YOU 49

9.12. ADJUST AUDIO VOLUME 49

9.13. FORWARDING CALLS TO ANOTHER NUMBER (IMMEDIATE FORWARD) 50

9.14. ADJUSTING THE AUDIO FUNCTIONS 50

6

9.15. ADJUSTING THE CONTRAST OF THE DISPLAY (8028/8029/8038/8039) 51

9.16. SELECTING LANGUAGE 51

9.17. PROGRAM THE KEYS FOR THE PERSO PAGE OR THE ADD-ON MODULE 52

9.18. SENDING DTMF SIGNALS 52

10. GUARANTEE AND CLAUSES 53

10.1. SAFETY INSTRUCTIONS 53

10.2. REGULATORY STATEMENTS 54

7

1 Getting to know your telephone

1.1 8068 Bluetooth® / 8068 Premium Deskphone

1.2 8038/8039 Premium Deskphone

A Bluetooth®

handset for

optimized

communication . A

wired handset is

also available and

can replace the

Bluetooth® handset

3.5 mm headset

jack

Alphabetic

keyboard

Loudspeaker

 Color screen

 10 dedicated functions keys

Permanent feature keys: quick access

to the phone’s main features

Navigation

LED

 Flashing blue: incoming call Arrival of a new call

Handset

3.5 mm headset

jack

Alphabetic

keyboard

Loudspeaker

 Monochrome screen

 10 dedicated functions keys

Permanent feature keys: quick access

to the phone’s main features

Navigation

LED

 Flashing blue: incoming call Arrival of a new call

 Flashing orange: alarm

An adjustable and stable foot

8

1.3 8028/8029 Premium Deskphone

1.4 Connectivities

Description of the connectors

8029 / 8039

8068 / 8038 / 8028

Add-on module connector (SATA type).

1 RJ 11 connector for external ringer and

audio active envelop indicator

1 RJ 11 connector for external ringer

and audio active envelop indicator

Add-on module connector (SATA type).

1 RJ 9 connector for alphanumerical

keyboard

1 RJ 9 connector for alphanumerical

keyboard

1 RJ9 connector for a corded handset

One 10/100/1000 Gigabit Ethernet

connector (PC)

One 10/100/1000 Gigabit Ethernet

connector (LAN)

One DC power jack for an external power

adaptor

1 RJ9 connector for a corded handset

Handset

3.5 mm headset

jack

Alphabetic

keyboard

Loudspeaker

 Monochrome screen

 6 dedicated functions keys

Navigation

LED

 Flashing blue: incoming call Arrival of a new call

 Flashing orange: alarm

4 programmable keys with Led and

paper label

Permanent feature keys: quick

access to the phone’s main features

An adjustable and stable foot

9

Cable path for line connection (8029/8039 Premium Deskphone)

Make sure you position the cable correctly in the compartment intended for that purpose:

1

2

3

4

5

1.5 Welcome screens

You can access all of your phone's features from these screens. The default display has three pages

that you can access by pressing the page tabs at the top of the screen. The selected page is

highlighted.

o Menu

o Perso

o Info

 Menu page:

Contains all features and applications accessible by pressing the label of the desired feature or

application From this page, it is possible to adjust the ringer volume, program the time of an

appointment, lock the terminal, define the default page displayed, configure voice mail, and

access telephone functions such as calling back one of the last numbers or intercepting calls.

 Perso page:

Contains call line keys (allowing supervision of calls) and programmable call keys.

 Info page:

Contains information on the telephone and the status of its functions: name, telephone

number, number of messages, activation of transfer function, appointment reminder, etc.

 / Transfer icon: Pressing the key next to this icon allows you to program or change the

transfer function

8068

8038/8039

8028/8029

10

1.6 Navigation

OK key:

Used to validate your choices and options while programming or configuring

Left-right navigator:

Used to move from one page to another and display information about current calls (call in

progress, calls on hold, incoming call).

.

Up-down navigator:

Used to scroll through the content of a page .

Back/Exit key

Use this key to go back to the previous step

. Use this key to go back to the homepage (long press)

1.7 Status icons / Call icons

Icons giving information about some specific configurations of the phone or about call status are

displayed in the top bar of the screen.

Headset connected

Telephone locked

Appointment programmed

Incoming call icon

Call in progress icon

Call holding icon

11

1.8 Permanent features keys

They are located just above the loudspeaker

Mute and intercom key.

During a call, press this key to stop your contact from hearing you. When idle, press this key

to switch the phone to intercom mode. When you receive a call, the phone hooks off

automatically and you go straight into handsfree mode. When activated, this is key blue

Turn down the volume Lower the contrast

Turn up the volume Increase the contrast

Pressing this key answers an incoming call in handsfree mode (the key is blue). When a call is

in progress, pressing this key switches from handsfree mode to headset or handset mode.

Programmable keys (F1 and F2 keys).Lit when the function associated with the key is

activated. A service or a direct call can be associated to these keys.

Redial key: to access the 'Redial' feature.

Last number redial (short press)

Call back on the last 10 number dialed (long press)

Guide key: Used to obtain information on functions of the “menu“ page and to program key of

the “perso“ page

Messaging key to access various mail services

This key is lit when you have received a new voicemail, text message or callback request.

12

1.9 Alphabetic keyboard

Your set is provided with an alphabetic keyboard

depending on you country and language:

 Country variants:

o AZERTY

o QWERTZ

o QWERTY (international)

o QWERTY (nordic)

Use the keyboard to enter names while configuring the phone. Directly access the dial by name

feature by entering the name of your caller on the keyboard.

Below is a list of the function keys that allow you to access all the symbols

Cursor moving keys (left, right, up and down). Allows you to navigate edit boxes. Press the

Alt key to access the left and up directions

Caps lock: to write text in capital letters.

Alt key. To access specific and punctuation characters.

Enter key: to validate edited text.

Backspace key: to delete one character in an edit box.

13

1.10 Add-on module

Flashing blue: incoming call

Installation

Premium Add-on 10 keys modules

1. Remove the protection of the dedicated compartment behind the set

2. Insert the add-on correctly in the compartment

3. Plug the provided cord into the dedicated socket behind your set

4. Fix the add-on with the provided screw

Premium Add-on 40 keys / Premium Smart Display 14 keys:

1. Plug the provided cord into the dedicated socket behind your phone

2. If desired, fix the foots (set and add-on) with the provided clip

1

2

3

4

14

1.11 Call management screen

 Each tab corresponds to a call, the status of which is symbolized by its icon

(in progress, held, arrival of new call). When a call is in progress, use the

left-right navigator to look at held or incoming calls.

 All features are accessible while the call is displayed on the screen. Use the

Up and Down arrows to move up or down a page. These functions (transfer,

conference, etc.) are directly related to the status of the call consulted.

For example, the transfer function will not be available between a call in

progress or a held call and an incoming call.

 Used to switch from a telephone screen to an application screen. For

example, it can be used while a call is in progress to search a number,

program an appointment reminder, etc

Calls can also be managed from the Perso page.

While the call is in progress, press the Back/Exit key and display the Perso page. Calls in progress

or waiting calls are displayed on the different line keys. It is then possible to converse with the

caller of your choice by pressing the key associated to the caller.

Incoming call icon , Call in progress , Call on hold , …

Incoming call and

conversation

presentation screen

Soft keys: actions available depending on the call status

8068

8038

15

1.12 Bluetooth® Wireless handset

If the Bluetooth® handset is on its base, you do not need to press the Off-hook/On-hook key to take or

terminate the call. Just off-hook/on-hook the Bluetooth® handset.

LED

 Off: operating normally

 Blinking green: in communication

 Green steady: handset charging

 Orange flashing: battery charge low or handset outside coverage zone

 Orange steady: malfunction

Installing or replacing the Bluetooth® handset battery

The battery recharges when the Bluetooth® handset is on its base.

LED

Off-hook/On-hook: press this key to take or

terminate a call

Volume/Mute:

 Short successive

presses to change the

handset volume level

(3 levels)

 Long press to activate

or deactivate mute

mode

Location of the battery

Lift up the battery cover

Slide out the battery holding

part

16

2 Using your telephone

2.1 Making a call

Use one of the following:

 Dial directly the number for your call

 Lift the receiver Enter the destination number

 Press the on-hook/off-hook key of the Bluetooth® device (Bluetooth® Wireless handset)

Dial the destination number

 Hands free Dial the destination number

 Programmed line key

 Search by name (you can also access the search by name feature via the alphapad)

To make an external call, dial the outside line access code before dialing your contact number

If the internal or outside number does not reply:

 LS announce Broadcast a message on the loudspeaker of the free terminal

 Call back Request callback to a busy terminal

 Text mail Send a written message

 Voice mail Store number to call again

2.2 Receiving a call

Use one of the following:

 Lift the receiver

 Press the on-hook/off-hook key of the Bluetooth® device (Bluetooth® Wireless handset)

 Hands free

 Take call

 Select the “incoming call“ icon

2.3 Using the telephone in “Hands free“ mode

Terminal idle:

 Press and release You are in hands free mode

 Terminate your call

17

Call in progress:

 During a conversation

 Press and release You are in hands free mode

During a conversation, you can lift the receiver without terminating the call.

2.4 Activating the loudspeaker during a conversation (receiver lifted) -

Loudspeaker.

 During a conversation

 Activate loudspeaker The key lights up

 Adjust volume (9 levels)

 Deactivate loudspeaker The key is no longer lit

Press and release the loudspeaker key to switch to hands free mode (light steady).

2.5 Calling your caller by name (company directory)

 Enter the name or initials or the surname and first name of your caller

 Select the type of search you want (last name, last name and first name or initials) Display

of all the callers meeting the search criteria

 Use one of the following:

o Display the previous and next names

o Select the name of the person you wish to call

o Modify the search

*Name must be entered in format namespacefirst name.

This key is used to display the entire name when it is truncated

2.6 Make calls via your programmed call keys

 Access the “Perso“ page

 Find the caller you want to call from the programmed call keys

 Select the caller

2.7 Redialing

Redialing the last number dialed (redial)

 Last number redial

Call back one of the last 8 numbers dialed

 Reach the “Menu“ page

 Redial list

 Select the number to redial from the last 50 dialed numbers

18

2.8 Call back an unanswered call

Call back the last caller

 Reach the “Menu“ page

 Events

 Last caller: Call back the last caller

List of last callers

 Reach the “Menu“ page

 Events

 Select the type of call:

o No non replied internal call / xx Non replied internal calls

o No non replied external call / xx Non replied external calls

 Select a name or a number

 Recall

 To delete the selected item

 Delete

Delete the list of unanswered calls

 Reach the “Menu“ page

 Events

 Select the type of call:

o No non replied internal call / xx Non replied internal calls

o No non replied external call / xx Non replied external calls

 Delete all (or use icon: )

2.9 Requesting automatic callback if internal number is busy

 Internal number busy

 Call back Callback request acknowledged



2.10 Receiving intercom calls

You can answer a call without lifting the receiver. When you receive a call, you are automatically

connected in hands-free mode. The identity of the caller is displayed on the screen.

To activate -Terminal idle:

 Corresponding LED lights up

When your caller hangs up, interphony mode remains active.

To deactivate -Terminal idle:

 The corresponding LED goes out

19

2.11 Sending DTMF signals

During a conversation you sometimes have to send DTMF signals, such as with a voice server, an

automated attendant or a remotely consulted answering machine.

 During a conversation

 Use one of the following:

o Send DTMF

o Press the star key

 Enter DTMF code

The function is automatically cancelled when you hang up.

2.12 Mute, so that your caller cannot hear you

You can hear your caller but he/she cannot hear you:

From the set

 During a conversation

 Disable microphone The key lights up

 Resume the conversation The key is no longer lit

From the Bluetooth® receiver

 Press the handset volume/mute key (long press)

20

3 During a conversation

3.1 Making a second call during a conversation

 During a conversation

 New call

 Number of second caller The first call is on hold

Other methods for calling a second caller

 Dial directly the number for your call.

 Name of second caller.

 Select the “Redial“ function

 Programmed line key.

To cancel your second call and recover the first:

 You are in conversation with the second caller and the first one is on hold.

 Use one of the following:

o Enquiry off

o Hang up

 You are on the line with your first contact

If you make an error, hang up: your telephone will ring and you will recover your first call.

3.2 Answering a second call during a conversation

 During a conversation, another person is trying to call you Name or no. of the caller

displayed for 3 seconds

 Use one of the following methods to answer the displayed call

o Line key for which icon is flashing

o Take call

 The first call is on hold

To return to your first caller and end the conversation in progress

 The second call is ended

 To return to the first contact, use one of the following

o Select the “incoming call“ icon

o

o Lift the receiver

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