Avid Unity MediaManager 3.5 User guide

make manage move | media

™

Avid

®

Avid Unity

™

MediaManager

Administrator’s Guide

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Avid Unity MediaManager Administrator’s Guide • Part 0130-05484-01 • December 2002

Contents

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

If You Have Documentation Comments . . . . . . . . . . . . . . . . . . . . . . . . . 10

How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Chapter 1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Database Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Accessing and Logging In to MediaManager . . . . . . . . . . . . . . . . . . . . . 15

Opening MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Logging In as Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

User Interface Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Administrative Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Chapter 2 Managing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Accessing Shortcut Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

MediaManager Privilege Levels. . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Creating User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

6

Editing User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Deleting User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Selecting the Media Deletion Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Chapter 3 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Maintenance Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Database Maintenance Tasks and Schedule . . . . . . . . . . . . . . . . . . 34

Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . . 35

Managing Database Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Deleting Media Pending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Hiding the Delete Media Pending Catalog . . . . . . . . . . . . . . . . . . . . 37

Deleting Disassociated Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

MediaManager Database Backup and Restore . . . . . . . . . . . . . . . . . . . 40

Specifying the Location for MediaManager Backup Files. . . . . . . . . 40

Backing Up the MediaManager Database . . . . . . . . . . . . . . . . . . . . 42

Restoring the MediaManager Database. . . . . . . . . . . . . . . . . . . . . . 43

Setting the Session Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Setting the Desktop Check-in Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Syncing with Avid Unity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Resyncing to the Avid Unity Workspaces . . . . . . . . . . . . . . . . . . . . . . . . 48

Recovering from a Server Crash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Restarting MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Appendix A Managing Select List Accounts . . . . . . . . . . . . . . . . . . . . . . . . 51

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Creating Select List User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Editing Select List User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Deleting Select List User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Setting Up Burn-in for the Avid Player . . . . . . . . . . . . . . . . . . . . . . . . . . 56

List of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using This Guide

Congratulations on your purchase of Avid Unity

™

MediaManager, a

powerful tool for managing media in an Avid Unity MediaNetwork shared

storage environment.

Who Should Use This Guide

This guide is intended for MediaManager administrators responsible for

the setup and day-to-day operation of MediaManager in a MediaNetwork

environment.

About This Guide

The Contents lists all topics included in the book. They are presented with

the following overall structure:

• Chapter 1, “Getting Started,” helps you get oriented with beginning

concepts and general workflow and provides valuable pointers as you

proceed.

• Chapter 2 and Chapter 3 follow the natural flow of your work, with

clear and comprehensive step-by-step procedures.

• Appendix A provides information on the MediaManager Select option.

Using This Guide

8

Symbols and Conventions

Avid documentation uses the following symbols and conventions:

Symbol or Convention Meaning or Action

n

A note provides important related information,

reminders, recommendations, and strong

suggestions.

c

A caution means that a specific action you take could

cause harm to your computer or cause you to lose

data.

w

A warning describes an action that could cause you

physical harm. Follow the guidelines in this

document or on the unit itself when handling

electrical equipment.

> This symbol indicates menu commands (and

subcommands) in the order you select them. For

example, File > Import means to open the File menu

and then select the Import command.

t

This symbol indicates a single-step procedure.

Multiple arrows in a list indicate that you perform

one of the actions listed.

k This symbol represents the Apple or Command key.

Press and hold the Command key and another key to

perform a keyboard shortcut.

Margin tips In the margin, you will find tips that help you

perform tasks more easily and efficiently.

Italic font Italic font is used to emphasize certain words and to

indicate variables.

Courier Bold font

Courier Bold font identifies text that you type.

Click Quickly press and release the left mouse button

(Windows) or the mouse button (Macintosh).

If You Need Help

9

If You Need Help

If you are having trouble using MediaManager:

1. Retry the action, carefully following the instructions given for that task

in this guide. It is especially important to check each step of your

workflow.

2. Check the release notes supplied with your Avid application for the

latest information that might have become available after the hardcopy

documentation was printed.

3. Check the documentation that came with your Avid application or

your hardware for maintenance or hardware-related issues.

4. Visit the online Knowledge Center at www.avid.com/support. Online

services are available 24 hours per day, 7 days per week. Search this

online Knowledge Center to find answers, to view error messages, to

access troubleshooting tips, to download updates, and to read/join

online message-board discussions.

5. For Technical Support, please call 800-800-AVID (800-800-2843).

For Broadcast On-Air Sites and Call Letter Stations, call

800-NEWSDNG (800-639-7364).

Double-click Click the left mouse button (Windows) or the mouse

button (Macintosh) twice rapidly.

Right-click Quickly press and release the right mouse button

(Windows only).

Drag Press and hold the left mouse button (Windows) or

the mouse button (Macintosh) while you move the

mouse.

Ctrl+key

k+key

Press and hold the first key while you press the

second key.

Symbol or Convention Meaning or Action

Using This Guide

10

Related Information

The following documents provide more information about MediaManager

and other workgroup documents:

• Avid Unity MediaManager Setup and User’s Guide

• Avid Unity MediaManager Release Notes

• Avid Unity TransferManager Setup and User’s Guide

• Avid Unity TransferManager Release Notes

• Avid Unity MediaNetwork Windows Fibre Channel Client Setup Guide

• Avid Unity MediaNetwork Troubleshooting Guide

If You Have Documentation Comments

Avid Technology continuously seeks to improve its documentation. We

value your comments about this guide, the Help, and other Avid-supplied

documentation.

Simply e-mail your documentation comments to Avid Technology at

TechPubs@avid.com

Please include the title of the document, its part number, and the specific

section you are commenting on in all correspondence.

How to Order Documentation

To order additional copies of this documentation from within the

United States, call Avid Sales at 800-949-AVID (800-949-2843). If you

are placing an order from outside the United States, contact your local

Avid representative.

Avid Educational Services

11

Avid Educational Services

For information on courses/schedules, training centers, certifications,

courseware, and books, please visit www.avid.com/training or call

Avid Sales at 800-949-AVID (800-949-2843).

Using This Guide

12

Chapter 1

Getting Started

MediaManager is a media management tool that allows MediaNetwork

clients to search the large number of media objects (master clips,

sequences, effects, and any other type of object that references digital

media) in the MediaNetwork shared storage environment.

The MediaManager database resides on a dedicated Windows

®

2000

system, apart from the MediaNetwork server, so that database load can

never impact critical file system operations.

This chapter discusses the following topics:

• Overview

• Accessing and Logging In to MediaManager

• User Interface Overview

• Administrative Tasks

• Logging Out

Chapter 1 Getting Started

14

Overview

MediaManager is based on Microsoft

®

SQL Server. It manages the

database by adding, removing, and modifying objects and records in the

database in response to client requests. MediaManager consists of two

major components:

• Database services — The software applications that drive the

database functions

• Data — The information about media objects physically stored on

drives (optionally mirrored for data security)

Database Services

MediaManager is implemented using a number of Windows services on

the MediaManager server system. The main database service is listed in

the Services control panel as MSSQLServer. Ancillary services also

required for MediaManager operation are IIS Admin Service and World

Wide Web Publishing Service.

Data

The data is stored on one or more drives, depending on whether you have a

server configuration that supports mirroring (duplication of the data on

multiple drives in a redundant configuration). In a mirrored configuration,

if one drive fails, the mirrored drive is automatically used instead.

For every media object, the database stores an associated record that

contains specific information about the object. Information in each record

is recorded as a predetermined set of attributes. Each attribute describes a

feature of the object, for example, its name, creation date, or tape ID.

When you initiate a search, MediaManager finds the records with the

attributes you specify and then lists the associated objects. For a complete

list of attributes, see the Avid Unity MediaManager Setup and User’s

Guide.

Accessing and Logging In to MediaManager

15

Accessing and Logging In to MediaManager

The MediaManager user interface is implemented as a dynamic Web page.

You can open MediaManager with Internet Explorer 5.0 or later.

For installation information, see the Avid Unity MediaManager Release

Notes.

For an overview of how to use MediaManager for administrative purposes,

see “User Interface Overview” on page 17. For more information about the

user interface, see the Avid Unity MediaManager Setup and User’s Guide.

To set up Internet Explorer to work with MediaManager, see the

Avid Unity MediaManager Setup and User’s Guide.

This section describes how to open the MediaManager Web page and then

log in.

Opening MediaManager

You can access the MediaManager user interface to perform

administrative functions from the MediaManager server or any system

running Internet Explorer that has a TCP/IP network connection to the

MediaManager server by opening the appropriate dynamic Web page.

To open MediaManager, first obtain its Uniform Resource Locator (URL)

from your site administrator. A typical example is:

mmserver/omm/

(In this example, mmserver is the computer name of the MediaManager

server.)

To open the page in Internet Explorer:

1. Start your Internet Explorer application.

2. Select File > Open (or press Ctrl+O).

3. Type the URL supplied to you by your administrator in the Open

dialog box, and then click OK.

Chapter 1 Getting Started

16

Alternatively, if the Address toolbar is open, you can simply type the

URL there and press Enter.

n

After you open the MediaManager page for the first time by specifying its

address manually, you might want to set it as your default home page or to

bookmark it for easy access. For more information, see the Help provided

with your Internet browser.

Logging In as Administrator

Each time you open MediaManager, a login screen appears, prompting you

to enter a user name and password. To gain access to MediaManager’s

administrative functions, you must supply a user name with administrative

privileges. Once you have logged in as administrator, you can access all

the standard MediaManager functionality as well as its administrative

functions.

n

MediaManager comes preconfigured with a default administrative

account (Administrator) with no associated password to allow you to log

in for the first time. Once you have logged in, Avid recommends that you

immediately specify a password for this account to prevent unauthorized

users from gaining administrative access to MediaManager.

User Interface Overview

17

Type any user name and password with administrative privileges in the

text boxes, and then click Login. The first time you need to log in (prior to

setting up user accounts), specify user name Administrator with no

password. If both are accepted, the full MediaManager user interface will

appear, automatically running a default search to find any media objects

added to its database during the last 10 minutes.

User Interface Overview

The user interface has several modes that provide access to

MediaManager’s most commonly used functions. You select the mode by

clicking the appropriate item in the mode selector. As administrator, you

will be interested primarily in Administration mode, which provides access

to the Users list and the Functions list.

Mode

selector

Mode-

Control frame

Results frame

Chapter 1 Getting Started

18

For more information about the other MediaManager modes (Searches,

Projects, Catalogs, and Services), see the Avid Unity MediaManager Setup

and User’s Guide.

Administrative Tasks

As administrator of MediaManager, you are responsible for:

• Creating, editing, and deleting user accounts. You must establish an

account for each client user that needs to access the MediaManager

database. For more information, see Chapter 2.

• Selecting the Media Deletion setting. The administrator must select

the Media Deletion setting. This determines whether the delete options

are based on the user’s Avid Unity workspace privileges or

MediaManager privileges. For more information, see Chapter 2.

• Purging media objects from the database. MediaManager users

delete media objects from the database, but items that are in use in

another project are not deleted. These items are placed in the Delete

Media Pending catalog. As an administrator, you must purge these

objects to actually remove them from MediaManager. For more

information, see “Deleting Media Pending” on page 37.

• Backing up the database. Backing up the database regularly protects

your data, allowing you to restore the database to a saved state in the

event of failure. For more information, see “MediaManager Database

Backup and Restore” on page 40.

• Other routine maintenance tasks. Other routine maintenance tasks

include checking the database size, performing consistency checks,

and periodically rebooting the server. For more information, see

Chapter 3.

Logging Out

19

Logging Out

When you are finished using MediaManager, you should log out rather

than leave it open or access another page in Internet Explorer.

To log out:

t Click Logout in the MediaManager banner.

MediaManager logs you out, and the login screen opens.

n

MediaManager defaults to automatically time-out and log you out after it

has been idle for more than 30 minutes. This makes your license available

for other sessions. If this happens, you will need to start a new session by

logging in again. The administrator can change the session time-out

default in the System Setup window. See “Setting the Session Timeout” on

page 45.

Chapter 1 Getting Started

20

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