Avid Unity MediaManager 3.0 User guide

Brand: Avid

Model: Unity MediaManager 3.0

Type: User guide

Avid Unity MediaManager 3.0 is a media management tool that allows MediaNet clients to search the large number of media objects (master clips, sequences, effects, and any other type of object that references digital media) in the MediaNet shared storage environment. It consists of two major components:

Database services - The software applications that drive the database functions
Data - The information about media objects physically stored on drives

Database services - The software applications that drive the database functions
Data - The information about media objects physically stored on drives

Avid Unity

™

MediaManager

Administrator’s Guide

Avid Unity MediaManager Administrator’s Guide • Part 0130-05037-01 Rev. A •

April 2002

Contents

Chapter 1 Getting Started

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Database Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessing and Logging In to MediaManager. . . . . . . . . . . . . . . . . . . . 7

Opening MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Logging In as Administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chapter 2 Managing User Accounts

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Accessing Shortcut Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

MediaManager Privilege Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Creating User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Editing User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Deleting User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Selecting the Media Deletion Settings. . . . . . . . . . . . . . . . . . . . . . . . . . 8

Chapter 3 Administrative Tasks

Maintenance Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Database Maintenance Tasks and Schedule . . . . . . . . . . . . . . . . . 2

Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . 3

Managing Database Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Deleting Media Pending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Deleting Disassociated Media from MediaManager . . . . . . . . . . . . . 6

Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

MediaManager Database Backup and Restore. . . . . . . . . . . . . . . . . . . 8

Specifying the Location for MediaManager Backup Files . . . . . 8

Backing Up the MediaManager Database . . . . . . . . . . . . . . . . . . . 9

Restoring the MediaManager Database . . . . . . . . . . . . . . . . . . . . 10

Setting Session Timeouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting the Desktop Check-in Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Syncing with Avid Unity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Resyncing to the Avid Unity Workspaces . . . . . . . . . . . . . . . . . . . . . . 16

Recovering from a Server Crash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Restarting MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Index

CHAPTER 1

Getting Started

MediaManager is a media management tool that allows MediaNet

clients to search the large number of media objects (master clips,

sequences, effects, and any other type of object that references digital

media) in the MediaNet shared storage environment.

The MediaManager database resides on a dedicated Windows

2000

system, apart from the MediaNet server, so that database load can

never impact critical file system operations.

This chapter discusses the following topics:

• Overview

• Accessing and Logging In to MediaManager

• User Interface Overview

• Administrative Tasks

• Logging Out

Overview

MediaManager is based on Microsoft

SQL Server. It manages the

database by adding, removing, and modifying objects and records in

the database in response to client requests. MediaManager consists of

two major components:

• Database services — The software applications that drive the

database functions

• Data — The information about media objects physically stored on

drives (optionally mirrored for data security)

Database Services

MediaManager is implemented using a number of Windows services

on the MediaManager server system. The main database service is

listed in the Services control panel as MSSQLServer. Ancillary services

also required for MediaManager operation are IIS Admin Service and

World Wide Web Publishing Service.

Data

The data is stored on one or more drives, depending on whether you

have a server configuration that supports mirroring (duplication of the

data on multiple drives in a redundant configuration). In a mirrored

configuration, if one drive fails, the mirrored drive is automatically

used instead.

For every media object, the database stores an associated record that

contains specific information about the object. Information in each

record is recorded as a predetermined set of attributes. Each attribute

describes a feature of the object, for example, its name, creation date,

or tape ID. When you initiate a search, MediaManager finds the

records with the attributes you specify and then lists the associated

objects. For a complete list of attributes, see the Avid Unity

MediaManager Setup and User’s Guide.

Accessing and Logging In to MediaManager

The MediaManager user interface is implemented as a dynamic Web

page. You can open MediaManager with Internet Explorer 5.0 or later.

For installation information, see the Avid Unity MediaManager Release

Notes.

For an overview of how to use MediaManager for administrative

purposes, see “User Interface Overview” on page 10. For more

information about the user interface, see the Avid Unity MediaManager

Setup and User’s Guide.

To set up Internet Explorer to work with MediaManager, see the

Avid Unity MediaManager Setup and User’s Guide.

This section describes how to open the MediaManager Web page and

then log in.

Opening MediaManager

You can access the MediaManager user interface to perform

administrative functions from the MediaManager server or any

system running Internet Explorer that has a TCP/IP network

connection to the MediaManager server by opening the appropriate

dynamic Web page.

To open MediaManager, first obtain its Uniform Resource Locator

(URL) from your site administrator. A typical example is:

mmserver/omm/

(In this example, mmserver is the computer name of the MediaManager

server.)

To open the page in Internet Explorer:

1. Start your Internet Explorer application.

2. Choose Open from the File menu (or press Ctrl+O).

3. Type the URL supplied to you by your administrator in the Open

dialog box, and then click OK.

Alternatively, if the Address toolbar is open, you can simply type

the URL there and press Enter.

After you open the MediaManager page for the first time by specifying its

address manually, you might want to set it as your default home page or to

bookmark it for easy access. For more information, see the Help provided with

your Internet browser.

Logging In as Administrator

Each time you open MediaManager, a login screen appears,

prompting you to enter a user name and password. To gain access to

MediaManager’s administrative functions, you must supply a user

name with administrative privileges. Once you have logged in as

administrator, you can access all the standard MediaManager

functionality as well as its administrative functions.

MediaManager comes preconfigured with a default administrative account

(Administrator) with no associated password to allow you to log in for the

first time. Once you have logged in, Avid recommends that you immediately

specify a password for this account to prevent unauthorized users from

gaining administrative access to MediaManager.

Type any user name and password with administrative privileges in

the text boxes, and then click Login. The first time you need to log in

(prior to setting up user accounts), specify user name Administrator

with no password.

If both are accepted, the full MediaManager user interface will appear,

automatically running a default search to find any media objects

added to its database during the last 10 minutes.

User Interface Overview

The user interface has several modes that provide access to

MediaManager’s most commonly used functions. You choose the

mode by clicking the appropriate item in the mode selector. As

administrator, you will be interested primarily in Administration mode,

which provides access to the Users list and the Functions list.

For more information about the other MediaManager modes

(Searches, Projects, Catalogs, and Services), see the Avid Unity

MediaManager Setup and User’s Guide.

Mode

selector

Mode-

controls

Control frame

Results frame

Administrative Tasks

As administrator of MediaManager, you are responsible for:

• Creating, editing, and deleting user accounts. You must establish

an account for each client user that needs to access the

MediaManager database. For more information, see Chapter 2.

• Selecting the Media Deletion setting. The administrator must

select the Media Deletion setting. This determines whether the

delete options are based on the user’s Avid Unity workspace

privileges or MediaManager privileges. For more information, see

Chapter 2.

• Purging media objects from the database. MediaManager users

delete media objects from the database, but items that are in use in

another project are not deleted. These items are placed in the

Delete Media Pending catalog. As an administrator, you must

purge these objects to actually remove them from MediaManager.

For more information, see “Deleting Media Pending” on page 5.

• Backing up the database. Backing up the database regularly

protects your data, allowing you to restore the database to a saved

state in the event of failure. For more information, see

“MediaManager Database Backup and Restore” on page 8.

• Other routine maintenance tasks. Other routine maintenance

tasks include checking the database size, performing consistency

checks, and periodically rebooting the server. For more

information, see Chapter 3.

Logging Out

When you are finished using MediaManager, you should log out

rather than leave it open or access another page in Internet Explorer.

To log out:

t Click Logout in the MediaManager banner.

MediaManager logs you out, and the login screen opens.

MediaManager defaults to automatically time-out and log you out after it has

been idle for more than 30 minutes. This makes your license available for

other sessions. If this happens, you will need to start a new session by logging

in again. The session time-out default can be changed by the administrator in

the System Setup window. See “Setting Session Timeouts” on page 13.

CHAPTER 2

Managing User Accounts

The administrator controls access to MediaManager with user

accounts. This chapter describes how to create, edit, and delete user

accounts so that all authorized MediaNet client users can access

MediaManager. It also describes how to select the Media Deletion

settings.

This chapter discusses the following topics:

• Overview

• Creating User Accounts

• Editing User Accounts

• Deleting User Accounts

• Selecting the Media Deletion Settings

Overview

You must create a user account for each MediaNet client user and

anyone else who needs to access MediaManager.

To simplify user access and administration, create MediaManager user

accounts with the same names and passwords as MediaNet user accounts.

Accessing Shortcut Menus

When using MediaManager, you need to access a shortcut menu for

certain procedures. For example, if you want to delete a user, you must

access the shortcut menu. To access Shortcut menus, follow the

appropriate procedure:

To access a shortcut menu while in Text view:

• (Windows) Right-click the name or icon of the object for which

you want to perform the procedure.

• (Macintosh) Move the mouse pointer over the object for which

you want you want to perform the procedure, and then click the

shortcut menu arrow.

To access a shortcut menu while in Script or Frame view:

• (Windows) Right-click the frame of the object for which you you

want to perform the procedure.

• (Macintosh) Move the mouse pointer over the frame of the object

for which you want to perform the procedure, and then click the

shortcut menu arrow.

MediaManager Privilege Levels

Each user account has an associated privilege level that determines

whether the user logging in to that account has regular or

administrative privileges in MediaManager.

Avid recommends that you restrict administrative privileges to designated

administrators who absolutely need to perform the administrative tasks

described in this guide.

The Users List

You access the Users list when MediaManager is in Administration

mode to view, create, delete, and edit user accounts.

The topics in the remainder of this chapter describe how to manage

your MediaManager user accounts with the Users list.

Creating User Accounts

To create a user account:

1. Click Administration in the mode selector.

2. Click the New User icon in the Functions list.

New User icon

The Create User window opens.

3. Specify the standard user account attributes by typing in the

appropriate text boxes.

- User Name — The account name (login name).

- Password — The login password. Type the required password

identically in both the Password and Retype Password text

boxes.

- Full Name (Option) — The user’s name.

- Description (Option) — A brief description of the user or

notes about the account’s purpose (for example, the user’s

title, role, client type, and so on).

4. Select the user account privilege level (Regular User, System User,

or Administrator) from the Role list.

- Regular User — Can do everything except administrative

tasks. Can also change the account password.

- System User — Cannot log in to MediaManager through the

user interface. Can be used as a valid account to log in from a

service such as Avid Unity TransferManager.

- Administrator — Can perform functions as a regular user and

can also perform administrative tasks such as backup and

restore.

5. When you are creating a new user, you can add them to existing

Access lists by selecting the name of the Access list.

6. Click Save.

The new user account is created and added to the User list.

Editing User Accounts

To edit a user account:

1. Click Administration in the mode selector.

2. Access the user account you want to edit, and choose Edit User

from the shortcut menu. See “Accessing Shortcut Menus” on

page 2.

The Edit User window opens.

3. Edit the standard user account attributes that you want to change

by typing in the appropriate text boxes.

You cannot edit the User Name. To change the User Name, you must create a

new user account with the required name and attributes.

- Password — The login password. Type the required password

identically in both the Password and Retype Password text

boxes.

- Full Name (Option) — The user’s name.

- Description (Option) — A brief description of the user or

notes about the account’s purpose (for example, the user’s

title, role, client type, and so on).

4. If necessary, modify the user account privilege level (Regular User,

System User, or Administrator) by choosing an item from the Role

list.

- Regular User — Can do everything except administrative

tasks. Can also change the account password.

- System User — Cannot log in to MediaManager through the

user interface. Can be used as a valid account to log in from a

service such as Avid Unity TransferManager.

- Administrator — Can perform functions as a regular user and

can also perform administrative tasks such as backup, restore,

and system setup.

5. If the user is a member of an Access list, the name of the Access list

or lists will appear.

6. Click Save.

The user account is modified.

Deleting User Accounts

To delete a user account:

1. Click Administration in the mode selector.

The Users list appears in the results frame.

2. Select the user you want to delete, and choose Delete from the

shortcut menu. See “Accessing Shortcut Menus” on page 2.

A dialog box appears, prompting you to confirm that you want to

proceed with deleting the user account.

3. Click OK.

The user account is deleted.

Never delete or modify the Resync user account. Resync will not

work properly if you delete the Resync user account.

Selecting the Media Deletion Settings

MediaManager allows you to set the deletion options according to

user privileges. You can choose to set the delete options to correspond

with the user’s Avid Unity workspace privileges or with the user’s

MediaManager privileges.

To select the Media Deletion dettings:

1. Click Administration in the mode selector.

2. Click the System Setup icon in the Functions list.

The System Setup window opens.

3. Select a Media Deletion setting, either MediaManager Control or

Unity Workspace Control.

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Avid Unity MediaManager 3.0 User guide

Brand: Avid

Model: Unity MediaManager 3.0

Type: User guide

Database services - The software applications that drive the database functions
Data - The information about media objects physically stored on drives

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