Lexmark X748 User manual

Category
Multifunctionals
Type
User manual
X746x, X748x
User's Guide
April 2012 www.lexmark.com
Machine type(s):
7526
Model(s):
576, 776
Contents
Safety information.......................................................................................7
Learning about the printer...........................................................................9
Finding information about the printer......................................................................................................9
Selecting a location for the printer..........................................................................................................10
Printer configurations.............................................................................................................................11
Understanding the ADF and scanner glass..............................................................................................13
Using the printer control panel...............................................................................................................14
Understanding the home screen................................................................16
Understanding the home screen.............................................................................................................16
Using the touch-screen buttons..............................................................................................................18
Setting up and using the home screen applications....................................20
Accessing the Embedded Web Server.....................................................................................................20
Showing or hiding icons on the home screen.........................................................................................20
Activating the home screen applications................................................................................................21
Setting up Forms and Favorites ........................................................................................................................21
Setting up Scan to Network ..............................................................................................................................21
Setting up My MFP ...........................................................................................................................................22
Understanding WSScan ...................................................................................................................................22
Setting up Remote Operator Panel...................................................................................................................23
Exporting and importing a configuration................................................................................................23
Additional printer setup.............................................................................25
Installing internal options........................................................................................................................25
Installing hardware options.....................................................................................................................42
Attaching cables......................................................................................................................................44
Setting up the printer software...............................................................................................................46
Networking..............................................................................................................................................48
Verifying printer setup............................................................................................................................58
Loading paper and specialty media............................................................59
Setting the paper size and type...............................................................................................................59
Configuring Universal paper settings......................................................................................................59
Loading the standard or optional 550sheet tray...................................................................................59
Contents 2
Loading the optional 550sheet special media tray................................................................................63
Loading the 2,000sheet highcapacity feeder........................................................................................69
Loading the multipurpose feeder............................................................................................................71
Linking and unlinking trays......................................................................................................................74
Paper and specialty media guidelines.........................................................77
Paper guidelines......................................................................................................................................77
Supported paper sizes, types, and weights.............................................................................................81
Printing......................................................................................................84
Printing forms..........................................................................................................................................84
Printing a document................................................................................................................................84
Printing from a flash drive.......................................................................................................................86
Printing confidential and other held jobs................................................................................................88
Printing information pages......................................................................................................................89
Printing on specialty media.....................................................................................................................89
Canceling a print job................................................................................................................................92
Copying......................................................................................................93
Making copies.........................................................................................................................................93
Copying film photos................................................................................................................................94
Copying on specialty media.....................................................................................................................94
Customizing copy settings.......................................................................................................................95
Placing information on copies...............................................................................................................100
Canceling a copy job..............................................................................................................................100
Understanding the copy screens and options.......................................................................................101
E-mailing..................................................................................................104
Getting ready to e-mail.........................................................................................................................104
Creating an e-mail shortcut...................................................................................................................105
E-mailing a document............................................................................................................................106
Customizing e-mail settings...................................................................................................................107
Canceling an e-mail...............................................................................................................................108
Understanding e-mail options...............................................................................................................108
Faxing......................................................................................................111
Getting the printer ready to fax............................................................................................................111
Creating shortcuts.................................................................................................................................117
Contents 3
Sending a fax.........................................................................................................................................117
Customizing fax settings........................................................................................................................119
Canceling an outgoing fax.....................................................................................................................121
Understanding fax options....................................................................................................................121
Holding and forwarding faxes...............................................................................................................123
Scanning...................................................................................................125
Using Scan to Network..........................................................................................................................125
Scanning to an FTP address...................................................................................................................125
Scanning to a computer or flash drive..................................................................................................129
Understanding the printer menus ............................................................133
Menus list..............................................................................................................................................133
Supplies menu.......................................................................................................................................134
Paper menu...........................................................................................................................................136
Reports menu........................................................................................................................................145
Network/Ports menu.............................................................................................................................146
Security menu.......................................................................................................................................159
Settings menu........................................................................................................................................166
Help menu.............................................................................................................................................216
Saving money and the environment.........................................................217
Saving paper and toner.........................................................................................................................217
Saving energy........................................................................................................................................218
Recycling................................................................................................................................................221
Securing the printer..................................................................................223
Locking the system board......................................................................................................................223
Statement of Volatility..........................................................................................................................223
Erasing volatile memory........................................................................................................................224
Erasing nonvolatile memory................................................................................................................224
Erasing printer hard disk memory.........................................................................................................225
Configuring printer hard disk encryption..............................................................................................225
Finding printer security information.....................................................................................................227
Maintaining the printer............................................................................228
Cleaning the printer parts.....................................................................................................................228
Checking the status of parts and supplies.............................................................................................234
Contents 4
Ordering parts and supplies..................................................................................................................235
Using genuine Lexmark parts and supplies...........................................................................................237
Storing supplies.....................................................................................................................................237
Replacing parts and supplies.................................................................................................................237
Resetting the maintenance counter......................................................................................................249
Moving the printer................................................................................................................................249
Managing the printer...............................................................................251
Finding advanced networking and administrator information.............................................................251
Checking the virtual display...................................................................................................................251
Viewing reports.....................................................................................................................................251
Setting up email alerts.........................................................................................................................251
Clearing jams............................................................................................253
Avoiding jams........................................................................................................................................253
Understanding jam numbers and locations..........................................................................................254
200–201 paper jams..............................................................................................................................255
202–203 paper jams..............................................................................................................................260
24x paper jam........................................................................................................................................266
250 paper jam.......................................................................................................................................267
29y.xx paper jams..................................................................................................................................267
Troubleshooting.......................................................................................270
Solving basic printer problems..............................................................................................................270
Understanding printer messages..........................................................................................................270
Solving printing problems.....................................................................................................................286
Solving copy problems..........................................................................................................................290
Solving scanner problems.....................................................................................................................293
Solving fax problems.............................................................................................................................295
Solving home screen applications problems.........................................................................................298
Solving option problems........................................................................................................................303
Solving paper feed problems.................................................................................................................306
Solving print quality problems..............................................................................................................307
Solving color quality problems..............................................................................................................320
Embedded Web Server does not open.................................................................................................323
Contacting customer support................................................................................................................323
Contents 5
Notices.....................................................................................................324
Product information..............................................................................................................................324
Edition notice........................................................................................................................................324
Power consumption..............................................................................................................................329
Index........................................................................................................340
Contents 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
Disconnect all cords and cables from the printer before moving it.
Use the handholds located on both sides and rear of the printer to lift it.
Make sure your fingers are not under the printer when you set it down.
Before setting up the printer, make sure there is adequate clearance around it.
Lift the printer off the optional tray, and set it aside instead of trying to lift the tray and printer at the same time.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ11) cord provided
with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public
switched telephone network.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
Safety information 7
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the interior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at http://support.lexmark.com.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network (depending on your
printer model)
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at
http://support.lexmark.com.
Instructions for:
Installing the printer using Guided or Advanced wireless setup
Connecting the printer to an Ethernet or a wireless network
Troubleshooting printer connection problems
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
Help using the printer software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click
?
to view contextsensitive information.
Notes:
Help is automatically installed with the printer
software.
The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the printer 9
What are you looking for? Find it here
Latest supplemental information, updates, and customer
support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, then leave enough room for them also. It is important to:
Set up the printer near a properly grounded and easily accessible electrical outlet.
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Clean, dry, and free of dust.
Away from stray staples and paper clips.
Away from the direct airflow of air conditioners, heaters, or ventilators.
Free from direct sunlight and humidity extremes.
Observe the recommended temperatures and avoid fluctuations:
Ambient temperature 15.6-32.2°C (60-90°F)
Storage temperature -40° to 40°C (-40 to 104°F)
Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1
2
3
4
5
1 Right side 100 mm (3.9 in.)
2 Front 482.6 mm (19.5 in.)
3 Left side 100 mm (3.9 in.)
4 Rear 100 mm (3.9 in.)
5 Top 393.7 mm (15.5 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Floormounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a highcapacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
You can configure your basic printer by adding up to four 550sheet optional drawers and a 2000sheet highcapacity
feeder. A caster base and a spacer are supported in any configurations.
Spacers are nonfunctional trays that can be used to add height to a printer stack. Spacers must be:
Placed directly on a caster base or table top.
Placed at the bottom of all tray stacks, and cannot be used with an optional 2000sheet highcapacity drawer.
For information on installing the spacers, see the instruction sheet that came with the hardware.
Learning about the printer 11
1
2
3
4
5
6
7
9
10
8
1 Automatic document feeder
(ADF)
2 ADF tray
3 Standard bin
4 Printer control panel
5 Optional 550sheet drawer
Note: This drawer is
standard on the X748dte
model.
6 Optional 550sheet drawer
7 Optional 2000sheet high
capacity feeder
8 Caster base
9 Standard 550sheet drawer
10 Multipurpose feeder
Learning about the printer 12
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
Use the ADF for multiplepage documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:
Load the document into the ADF faceup, short edge first.
Load up to 50 sheets of plain paper in the ADF input tray.
Scan sizes from 148 x 210 mm (5.8 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
Scan documents with mixed page sizes (letter and legal).
Scan media weights from 52 to 120 g/m
2
(14 to 32 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
Place a document facedown on the scanner glass in the upper left corner.
Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
Copy books up to 25.4 mm (1 in.) thick.
Learning about the printer 13
Using the printer control panel
3
1
2
ABC
3
DEF
4
GHI
5
JKL
6
MNO
7
PQR
8
STU
9
WXYZ
0
9
1
4
5
6
7
8
10
2
Use the To
1 Display View printing, emailing, copying, and faxing options, as well as status and error messages.
2 Sleep button Enable Sleep Mode or Hibernate Mode.
The following are the statuses of the indicator light and the Sleep button:
Entering or waking from Sleep mode
The indicator light is illuminated solid green.
The Sleep button is illuminated.
Operating in Sleep mode
The indicator light is illuminated solid green.
The Sleep button is illuminated solid amber.
Entering or waking from Hibernate mode
The indicator light is unilluminated.
The Sleep button is blinking amber for 0.10 of a second, then goes completely unilluminated
for 1.9 seconds in pulsing pattern.
Operating in Hibernate mode
The indicator light is unilluminated.
The Sleep button is blinking amber for 0.10 of a second, then goes completely unilluminated
for 1.9 seconds in pulsing pattern.
The following actions wake the printer from Sleep mode:
Touching the screen or pressing any hard button
Opening an input tray, cover, or door
Loading paper into the automatic document feeder (ADF)
Opening the scanner glass cover or lid.
Sending a print job from the computer
Performing a poweron reset (POR) with the main power switch
3 Keypad Enter numbers, letters, or symbols.
Learning about the printer 14
Use the To
4 Dial pause
button
Cause a two- or three-second dial pause in a fax number. In the Fax To field, a dial pause is
represented by a comma (,).
Redial a fax number.
Notes:
Pressing outside of the Fax menu causes an error beep.
Pressing from the home screen redials the most recent fax number.
5 Indicator
light
Off—The printer is off.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Blinking red— Operator intervention is needed.
6 Start button
Initiate the current job indicated on the display.
Start a copy job with the default settings.
Note: Pressing the button while scanning has no effect.
7 Stop button Stop all printer activity.
Note: A list of options is displayed once Stopped appears on the display.
8 Home
button
Return to the home screen.
Note: Pressing the Home button from the home screen resets all workflow factory defaults.
9 Back button
Delete the right-most digit of the value in the Copy Count field. The factory default value of 1
appears if the entire number is deleted by pressing
numerous times.
Delete the right-most digit of a number entered manually in the Fax Destination List field. You
can also press
to delete an entire shortcut entry. When an entire line is deleted, another
press of
causes the cursor to move up one line.
Delete the character to the left of the cursor in the E-mail Destination List field. If the character
is in a shortcut, then the shortcut is deleted.
10 USB port Connect a flash drive to the printer.
Note: Only the front USB port supports flash drives.
Learning about the printer 15
Understanding the home screen
Understanding the home screen
When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen
buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to
messages.
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.
Touch To
Copy Access the Copy menus and make copies.
E-mail Access the E-mail menus and send emails.
Fax Access the Fax menus and send fax.
Access the printer menus.
Note: These menus are available only when the printer is in the Ready state.
FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
Status message bar
Show the current printer status such as Ready or Busy.
Show printer conditions such as Toner Low or Cartridge Low.
Show intervention messages so the printer can continue processing.
Status/Supplies
Display a warning or error message whenever the printer requires intervention to continue
processing.
Access the messages screen for more information on the message, and how to clear it.
USB or USB Thumbdrive View, select, print, scan, or email photos and documents from a flash drive.
Note: This button appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
Held Jobs Display all current held jobs.
Understanding the home screen 16
Other buttons that may appear on the home screen:
Touch To
Search held jobs Search on any of the following items:
User name for held or confidential print jobs
Job names for held jobs, excluding confidential print jobs
Profile names
Bookmark container or print job names
USB container or print job names for supported file types
Release Held Fax Access the list of held faxes.
Note: This button appears only when there are held faxes with a
scheduled hold time previously set.
Lock Device Open a password entry screen. Enter the correct password to lock the
printer control panel.
Note: This button appears only when the printer is unlocked and
password has been set.
Unlock Device Open a password entry screen. Enter the correct password to unlock
the printer control panel.
Note: This button appears only when the printer is locked. The
printer control panel buttons and shortcuts cannot be used while
this appears.
Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three
headings: Print, Fax, and Network.
The following options are available under the Print, Fax, and Network
headings:
Print job
Copy job
Fax profile
FTP
E-mail send
Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. If more than three jobs exist in a
column, then an arrow appears enabling you to scroll through the jobs.
Change Language Launch the Change Language popup window that lets you change the
primary language of the printer.
Understanding the home screen 17
Features
Feature Description
Menu trail line
Sample:
Menus > Settings > Copy
Settings > Number of Copies
A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined since this is the current screen. If you touch an
underlined word on the Number of Copies screen before the Number of Copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert
If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
Warning
If an error condition occurs, then this icon appears.
Printer IP address
Sample: 123.123.123.123
The IP address of your network printer is located at the top left corner of the home
screen and appears as four sets of numbers separated by periods. You can use the
IP address when accessing the Embedded Web Server so you can view and remotely
configure printer settings even when you are not physically near the printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.
Touch To
Copy It Submit changes made in the copy settings and start the copy job.
Right arrow
Scroll to the right.
Understanding the home screen 18
Touch To
Left arrow
Scroll to the left.
Home
Return to the home screen.
Right increase
Select a higher value.
Left decrease
Select a lower value.
Exit
Exit from the current screen.
Tips
Open a context-sensitive help dialog.
Other touch-screen buttons
Touch To
Accept
Save a setting.
Cancel
Cancel an action or a selection.
Exit a screen and return to the previous screen without saving changes.
Reset
Reset values on the screen.
Understanding the home screen 19
Setting up and using the home screen applications
Notes:
Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded applications. Some applications are supported only in select printer
models.
There may be additional solutions and applications available for purchase. To learn more, visit
www.lexmark.com. Or, inquire at your point of purchase.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even
when you are not physically near the printer.
1 Obtain the printer IP address:
From the printer control panel home screen
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP address in the address field.
The Embedded Web Server page appears.
Showing or hiding icons on the home screen
1 Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
2 Click Settings > General Settings > Home screen customization.
A list of basic printer functions appears.
3 Select the check boxes to specify which icons appear on the printer home screen.
Note: Cleared check box items are hidden.
4 Click Submit.
The selected icons appear on the home screen. For information about each of these icons, see “Understanding the
home screen” on page 16.
Setting up and using the home screen applications 20
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Lexmark X748 User manual

Category
Multifunctionals
Type
User manual

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