ABBYY FineReader 6.0 User manual

Optical Character Recognition Program

ABBYY FineReader

Version 6.0

User’s Guide

Information in this document is subject to change without notice and does not bear any commitment on the part of

ABBYY Software House.

The software described in this document is supplied under a license agreement. The software may only be used or

copied in strict accordance with the terms of the agreement. It is a breach of the “On legal protection of software and

databases” law of the Russian Federation and of international law to copy the software onto any medium unless specif

ically allowed in the license agreement or nondisclosure agreements.

No part of this document may be reproduced or transmitted in any from or by any means, electronic or other, for any

purpose, without the express written permission of ABBYY Software House.

ABBYY, BIT Software, FineReader, “fontain image transformation”, Lingvo, Scan&Read, Scan&Translate, “onebutton

principle”, “Your computer reads by itself” are registered trademarks of ABBYY; Try&Buy, DOCFLOW are trademarks of

ABBYY Software House.

Adobe®, Adobe Logo, Adobe PDF (Portable Document Format) and Adobe Acrobat® are the registered trademarks of

Adobe Systems Incorporated.

All other trademarks are trademarks or registered trademarks of their legal owners. P.O. Box 72, Moscow, 127015,

Russia. ABBYY.

Contents

Chapter 1

Installing and Starting ABBYY FineReader . . . . . . . . . . . . . . . . . . . 9

Software and Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Installing ABBYY FineReader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Network Server/Workstation Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Starting ABBYY FineReader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Chapter 2

Quick Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

How to Input a Document in Less than a Minute. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

The ABBYY FineReader Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

ABBYY FineReader Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Chapter 3

General Features of ABBYY FineReader . . . . . . . . . . . . . . . . . . . . . 23

What is an OCR System?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

New Features of ABBYY FineReader 6.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Supported Document Saving Formats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Supported Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Chapter 4

Acquiring the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setting Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Tips on Brightness Tuning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Scanning Multipage Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Opening Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Scanning Dual Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adding Business Cards Images to a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Working with the Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Batch Image Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3

4

ABBYY FineReader 6.0 User’s Guide

Chapter 5

Page Layout Analysis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

General Information on Page Layout Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Block Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Automatic Page Layout Analysis Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Drawing and Editing Blocks Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Manual Table Layout Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Using Block Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Chapter 6

Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

General Information on Recognition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Recognition Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Source Text Print Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Other Recognition Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Background Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Recognition with Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

How to Train a User Pattern . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

How to Edit a User Pattern . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

User Languages and Language Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

How to Create a New Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

How to Create a New Language Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Chapter 7

Checking and Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Checking Text in ABBYY FineReader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Options for Checking and Editing Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adding and Deleting Words to/from the User Dictionary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Editing Text in ABBYY FineReader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Editing Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 8

Saving into External Applications and Formats . . . . . . . . . . . . . . 73

General Information on Saving Recognized Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Text Saving Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Saving Recognized Text in RTF and DOC Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Saving Recognized Text in PDF Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Saving Recognized Text in HTML Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Saving the Page Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Chapter 9

Working with Batches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

General Information on Working with Batches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Creating a New Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Opening a Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adding Images to a Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Batch Page Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Closing a Batch Page or the Whole Batch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Deleting a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Fulltext Search in Recognized Batch Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Chapter 10

Network Document Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Work with the Same Batch over a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Group Work with the Same User Languages and Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . 89

Group Work with Customized Dictionaries (Languages with

Dictionary Support only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Hot Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

5

Contents

ABBYY FineReader 6.0 User’s Guide

Welcome!

Thank you for choosing ABBYY FineReader!

We all need to input text into our computers from time to time, whether

it be newspaper/magazine articles, contracts, business letters, faxes, price

lists, or questionnaires. For years there was only one way to input print

ed documents – you had to type them in from the keyboard. Remember

the long hours you spent typing in text from one document or another?

What a great thing it would have been had the computer been able to

read the text by itself, straight from the sheet of paper.

Sometimes dreams do come true! FineReader Optical Character

Recognition (OCR) software enables your computer and scanner to do

just this – to read printed text by themselves.

But can’t the scanner do the job on its own?

No. The scanner only takes a photograph of the text and converts it into

a set of black and white dots (an image file), which cannot be edited

using word processing applications such as MS Word, WordPerfect, Word

Pro, etc. What is needed instead is an OCR system that looks for symbols

in each set of black and white dots, “recognizes” the letters in each sym

bol, and, finally, converts the image into text that text editors and desk

top systems are able to deal with.

So now I can input documents into my computer automatically?

Yes, now you can input documents into your computer automatically,

without having to retype them all out on your keyboard.

Enjoy!

User’s Guide

The User’s Guide introduces you to the basics of using ABBYY

FineReader. Each chapter starts with a short summary description and a

list of the chapter’s contents.

Online Help

FineReader’s online Help contains basic and advanced information on

program features, settings and dialogs. Online Help is provided in HTML

format and has been designed for quick and easy information retrieval.

Readme file

The Readme file contains the latest information on the software.

Technical Support

If you have any questions on how to use FineReader, please consult all

the documentation you have available (the User’s Guide and the Help

file) before contacting our technical support service. Also, take a look at

the technical support section on our website at www.abbyy.com. You

may find the information you need there.

If, after having consulted both your documentation and the ABBYY web

site, you still require assistance, email us at support@abbyy.com. Note

that our technical support experts will need the following information

from you to be able to deal with your enquiries:

z The serial number of your copy of FineReader

z Your scanner make and model

z A general description of the problem and the full error message text

(if you have encountered an error message)

z Your Windows operating system version

z Any other information you consider important.

Note: Some system information can be obtained by clicking on

System Info in the About ABBYY FineReader dialog (menu

Help/About).

All licensed users of the current and previous versions of the application

are entitled to free technical support.

Chapter 1

Installing and Starting

ABBYY FineReader

This chapter deals with ABBYY FineReader installation proce

dures and related subjects, such as system requirements and

workstation/network installation.

A special installation program carries out the setup of

FineReader. Always use the diskette/CDROM supplied as part of

your software package. Installation is not possible using copied

files.

Chapter Contents:

z Software and hardware requirements

z Installing ABBYY FineReader

z Network server/workstation installation

z Starting ABBYY FineReader

Software and hardware requirements

For ABBYY FineReader to function correctly your computer must meet the following system

requirements:

01. PC with an Intel

®

Pentium

®

200 MHz processor or higher

02. Microsoft

®

Windows

®

XP, Microsoft

®

Windows

®

2000, Windows

®

NT

®

Workstation 4.0 with Service Pack 6 or greater, Windows

®

95/98/ME

03. 64 Mb (Windows XP/2000), 32 Mb (Windows Me/98/NT 4.0), 16 Mb

(Windows 95) of RAM, plus 16 Mb of RAM for each additional processor (in

case of a multiprocessor system)

04. Microsoft

®

Internet Explorer 5.0 or higher (Microsoft

®

Internet Explorer 5.5

included on the FineReader CDROM)

05. 90 Mbytes of free harddisk space for minimal program installation

06. 70 Mbytes of free harddisk space for the program operation

07. 100% Twaincompatible scanner, digital camera or faxmodem

08. CDROM drive

09. 3,5'' floppy drive or product activation via the Internet, by email, or by phone

10. Mouse or other pointing device

11. VGA or other highresolution monitor

Installing ABBYY FineReader

Installation options

Once the setup program has run a system check, type in your name and select the folder

you wish to install ABBYY FineReader in. The setup program will then display several instal

lation options. Select the option of your choice.

z

Typical (recommended) – all components are installed including all recog

nition languages, a single interface language selected during installation.

z

Custom installation – any number of program components may be

installed (including all available recognition languages).

Note: If you wish to use user dictionaries and patterns from a previously installed version of

FineReader, do not uninstall it prior to installing the new version. All existing user

patterns

and dictionaries

will then be available for use in the latest version.

Installing ABBYY FineReader

If your software package contains both a CDROM and a floppy disk, proceed as follows:

1. Insert the Installation disk into the floppy disk drive.

2. Insert the CDROM into the CDROM drive.

10

ABBYY FineReader 6.0 User’s Guide

3. Click the Start button on the Taskbar and select the Settings/Control

Panel

item.

4. Doubleclick the

Add/Remove Programs icon.

5. Select the

Install/Uninstall tab and click the Install button.

6. Follow the installation instructions.

If your software package contains only a CDROM, proceed as follows:

1. Insert the CDROM into the CDROM drive.

2. Click the

Start button on the Taskbar and select the Settings/Control

Panel

item.

3. Doubleclick the

Add/Remove Programs icon.

4. Select the

Install/Uninstall tab and click the Install button.

5. Follow the installation instructions.

Note: An Installation Code is required to complete installation if one of the following

applies to your computer: there is no 3.5" floppy disk drive present; installation is being car

ried out using corrupted media. The

Installation Code can be obtained from ABBYY or

one of its resellers, and is created from the

Product ID (issued automatically by the instal

lation program) and the serial number (printed on the registration card). To obtain your

Installation Code, simply fill out the relevant form at www.abbyy.com. Alternatively you

can scan the completed registration card and email it to us, or call the technical support

number.

If you come across an error message, see the ReadmeEng.htm file for assistance (located on

the ABBYY FineReader CDROM).

Network server/workstation installation

Installation on a Network Server

(System Administrators Only)

Installation of the ABBYY FineReader 6.0 Corporate Edition on a network server can only be

carried out by the system administrator. Proceed as follows:

z If your software package contains both a CDROM and floppy disk, insert

the Installation disk and run setup.exe from the FineReader CDROM with

the /a commandline option.

z If your software package contains only a CDROM, run setup.exe from the

FineReader CDROM with the /a commandline option.

11

Chapter 1. Installing and Starting ABBYY FineReader

Additional licenses

Following installation on a network server, you will need to add serial numbers if

FineReader is to be used by more than one user simultaneously:

1 Run LicSetup.exe from the folder Program files\ABBYY FineReader 6.0

where ABBYY FineReader 6.0 Corporate Edition was installed. The

Add

License

dialog will be displayed.

2 Enter a new serial number and click the

Add button.

Note: 1. You cannot use logical drives created by the SUBST command.

2. If you choose “Installation to a network”, SP 6 and IE 5.5 will NOT be auto

matically installed on the server. If you choose any other installation

method, SP 6 and IE 5.5 will be automatically installed on your system. To

avoid any difficulties related to the absence of these components, the system

administrator should check if both of these components are installed on the

network station prior to installation. If they are not installed, the system

should be updated before installing ABBYY FineReader.

3. Check before installation that all users have readwrite access to the net

work folder named

Users (this folder is automatically created during appli

cation installation and stores temporary files).

Installation on a Network Workstation

If ABBYY FineReader 6.0 Corporate Edition has been installed on a network server, the setup

program can be run directly from the server.

To install ABBYY FineReader 6.0 Corporate Edition on a workstation:

z Run Setup.exe from the network folder containing ABBYY FineReader 6.0

Corporate Edition. Follow the installation instructions.

Note: 1. You should have administrative rights to the workstation on which ABBYY

FineReader is being installed.

2. If the message “Can’t load FineReader. There is no free license.” is displayed,

check the number of additional licenses added in the

Add License dialog,

as well as the number of users currently working with FineReader.

3. For ABBYY FineReader 6.0 to function correctly, the user must have read

write access to the folder in which the batch is stored.

12

ABBYY FineReader 6.0 User’s Guide

Starting ABBYY FineReader

To start ABBYY FineReader:

z Select the ABBYY FineReader 6.0 Professional (Corporate Edition)

item in the Start/Programs menu.

Note: Make sure your scanner is connected to your computer, pluggedin, and turned on

before you start FineReader. If your scanner has yet to be installed, please consult the user

guide supplied with the scanner for instructions on how to install it.

If you do not have a scanner, you can still recognize image files using FineReader (see the

sample files located in the

ABBYY FineReader/Demo folder).

13

Chapter 1. Installing and Starting ABBYY FineReader

ABBYY FineReader 6.0 User’s Guide

Chapter 2

Quick Start

In this chapter you will learn how to input a document without

having to know anything about the way in which ABBYY

FineReader works! You will also learn which windows and tool

bars are contained within FineReader.

If you already have experience of working with FineReader, you

may wish to skip this chapter altogether and go directly to the

part entitled New features of ABBYY FineReader 6.0.

Chapter Contents:

z How to input a document in less than a minute

z The ABBYY FineReader Main window

z ABBYY FineReader toolbars

How to input a document in less than a minute

1. Turn on the scanner if it has a separate power source to your PC.

Note: Many scanner models have to be turned on before you turn on the

computer.

2. Turn on the computer and start FineReader (

Start/Programs/ABBYY

FineReader 6.0 Professional

or Corporate Edition). The FineReader

main window will appear on your screen.

3. Place the page you want read onto the scanner.

4. Click the arrow to the right of the

Scan&Read button. Select the

Scan&Read Wizard item in the local menu.

The

Scan&Read Wizard is a special

Scan&Read/Open&Read mode during which you are

guided through each step of the scanning process. You

can use a sample image file which is contained in the

Demo folder, which, in turn, is located in the folder containing FineReader.

5. Follow the

Scan&Read Wizard instructions.

The document input process is made up of four steps: scanning, reading, spellcheck and sav

ing the recognized text.

Once scanning is complete, a “photograph”of the source page will appear in the

Image

window. The application then asks you to set the recognition parameters. Once this has

been done, it starts recognizing the image, analyzing its layout at the same time. Image areas

already recognized are highlighted in blue.

Recognized text is displayed in the

Text window, where it can be checked and edited. Once

you have checked the document, the

Scan&Read Wizard will prompt you to either send

the recognized text to the application of your choice, save it to file, or go on processing

more images.

The ABBYY FineReader Main window

FineReader performs all document processing in batch mode. A batch is a folder containing

images, recognized text files and other FineReader information files. Each scanned image is

converted into a separate batch page. If there are several images in a single image file (for

example, if you are dealing with a multipage TIFF), each file image will be converted into a

separate batch page.

16

ABBYY FineReader 6.0 User’s Guide

When you start FineReader for the first time, the default batch is opened. You can choose to

work with the default batch or create a new batch of your own. See “General Information

on Working with Batches” for more information.

You will see the FineReader main menu at the top of the FineReader

Main window. The fol

lowing four toolbars are displayed under the main menu: the

Standard, Formatting,

Image Tools, and WizardBar toolbars. You may show/hide any toolbar.

To show/hide a toolbar, click the

Toolbar item in the View menu or the local menu. Right

click any toolbar to open the local menu. You will see the toolbar list, with the currently

selected toolbars highlighted. Click the name of the toolbar you want shown/hidden.

At the bottom of the FineReader Main window you will find the status bar, which displays

information on application status and the operations currently being performed, as well as

brief information on menu items and buttons selected.

17

Chapter 2. Quick Start

Main window

Standard toolbar

Formatting toolbar

WizardBar

Provides tools for full

text processing:

Scanning, Recognition,

Spelling Check and

Saving

Text window

displays the recognized

text for checking and

editing

Image window

displays the scanned image

for viewing

and drawing blocks

Zoom window

displays the

zoomedin image of the

text line you edit or

part of an image you

are working on

Batch window

displays the pages of the

open batch in one of two

modes: thumbnails (as

now) or details

Image Tools toolbar

provides tools for drawing

and editing blocks, zoom

tools and tools for image

editing

The Batch window is always displayed in the Main window. Three more windows may also

be displayed: the

Image, Zoom and Text windows.

The

Image, Zoom and Text windows are interconnected: when you doubleclick a certain

image area in the

Image window, the respective area is displayed in the Zoom window, and

the pointer in the

Text window is moved to the position clicked on (if text has already

been recognized on the page).

To alter the onscreen windows arrangement:

z Select one of the following items: Batch Window >...; Image and Text

Windows

>...; Zoom Window >.... in the View menu.

Some recommended windows arrangements: Useful if/when:

Batch

window on the left; Batch View: …a batch contains only

Thumbnails; Image, Text and Zoom windows a small number of pages

Batch window at the top: Batch View: Details; …a batch contains a large

Image, Text and Zoom windows number of pages

Batch window at the top; Batch View: Details; …you perform layout

Image and Zoom windows analysis and recognition

Batch window at the top; Batch View: Details; …you edit the recognized

Text and Zoom windows text

To switch between windows:

z Press CTRL+TAB.

z Press

ALT+1 to activate the Batch window.

z Press

ALT+2 to activate the Image window.

z Press

ALT+3 to activate the Text window.

ABBYY FineReader toolbars

There are four toolbars in FineReader: the Standard, Image Tools, Formatting and

WizardBar toolbars. Using the toolbars is without doubt the most convenient way of

accessing the application’s functions. However, the same functions can also be accessed via

menus or hot keys. To find out what function a particular toolbar button has, just move the

mouse pointer to it. The button’s tooltip will then be displayed, and the status bar will also

display additional button details.

18

ABBYY FineReader 6.0 User’s Guide

The WizardBar toolbar

The

WizardBar buttons launch the main FineReader functions: Scanning, Reading,

Checking and Saving the recognition results. The numbers on the buttons indicate the

order in which the respective document input actions should be performed. You may per

form each action separately or combine them into one by clicking the

Scan&Read Wizard

button. In the latter case, the Scan&Read Wizard will then perform the full document

processing cycle automatically.

Each button features several function modes. Click the arrow to the right of the button and

select the mode of your choice in the local menu. The button icon always displays the mode

that was last selected. Click the button itself to run this mode again.

Scan&Read Scan&Read Wizard – launches Scan&Read mode.

FineReader guides you through the document processing

process and advises you on how best to obtain the

desired result.

Scan&Read – starts scanning and reading a document

using the current options.

Scan&Read Multiple Images – scans and reads sever

al consecutive images.

Open&Read – opens and reads the images selected in

the Open dialog.

1Scan Open Image – adds image(s) to the batch. Each added

image is copied to the batch folder.

Scan Image – scans an image.

Scan Multiple Images – scans images continuously.

Select the Stop Scanning item in the

File menu to bring

scanning to a stop.

Options – opens the Scan/Open Image tab (Options

dialog), to allow scanning options to be set.

2Read Read – reads the open batch page.

Read All – reads all unrecognized batch pages.

Options – opens the Recognition tab (Options dia

log) to allow document recognition options to be set.

19

Chapter 2. Quick Start

3Check Spelling Check Spelling – searches the text for misspelt and

uncertain words (i.e. ones containing uncertainly recog

nized characters).

Options – opens the Check Spelling tab (Options

dialog) to allow spellcheck options to be set.

4Save Save Wizard – opens the Save Wizard to allow saving

options and the destination application to be selected.

Save Text to File – saves the recognized text to a disk

file.

Send Selected Pages To – should you only want to

export only selected batch pages, select the pages con

cerned and specify the application to which they should

be exported. FineReader will export the pages to the

application of your choice without saving the text

beforehand.

Send All Pages To – exports all recognized pages to

the application of your choice without saving the text

beforehand.

Options – opens the Formatting tab (Options dia

logue) to allow saving options to be set.

The Standard toolbar

The Standard toolbar features file and image tools (undo/redo an action, scroll the batch

pages, clean and rotate the image) and the list of Recognition languages.

The Formatting toolbar

The

Formatting toolbar features various text formatting tools. You can edit the text and

text formatting in the

Text window.

20

ABBYY FineReader 6.0 User’s Guide

Open

batch

Copy

Undo

Rotate

clockwise

Scale

Zoom Out

Show Image

and Text windows

Show Text

window only

Show Image

window only

Recognition

language

Rotate

counter

clockwise

Redo

Paste

Cut

New

batch

Zoom In

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ABBYY FineReader 6.0 User manual

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