Xerox EC8036 / EC8056 User guide

Version 1.0

July 2021

702P08641

Xerox®EC8036/EC8056 Color

Multifunction Printer

User Guide

MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox Extensible Interface Platform®, and

Global Print Driver®are trademarks of Xerox Corporation in the United States and / or other countries.

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countries.

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countries.

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States and other countries.

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Corporation in the United States and other countries.

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User Guide

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Table of Contents

1 Safety ........................................................................................................................................11

Notices and Safety................................................................................................................. 12

Electrical Safety ..................................................................................................................... 13

General Guidelines ........................................................................................................... 13

Power Cord Safety Information ........................................................................................ 13

Emergency Power Off....................................................................................................... 14

Telephone Line Cord......................................................................................................... 14

Operational Safety................................................................................................................. 15

Operational Guidelines..................................................................................................... 15

Ozone Release ................................................................................................................. 15

Printer Location ............................................................................................................... 15

Printer Supplies ................................................................................................................ 16

Maintenance Safety............................................................................................................... 17

Printer Symbols ...................................................................................................................... 18

Environmental, Health, and Safety Contact Information ........................................................ 20

2 Getting Started........................................................................................................................21

Parts of the Printer................................................................................................................. 22

Front View ....................................................................................................................... 22

Duplex Automatic Document Feeder................................................................................ 23

Control Panel................................................................................................................... 24

Internal Parts................................................................................................................... 27

Rear View ........................................................................................................................ 28

Configurations and Options ............................................................................................. 29

Power Options........................................................................................................................ 38

Powering On the Printer or Exiting Sleep Mode................................................................. 38

Restarting, Placing in Sleep Mode, or Powering Off the Printer.......................................... 38

Accessing the Printer.............................................................................................................. 40

Authentication................................................................................................................. 40

Authorization................................................................................................................... 40

Personalization ................................................................................................................ 41

Accounting ...................................................................................................................... 41

Logging In....................................................................................................................... 41

Introduction to Xerox® Apps ................................................................................................. 43

Information Pages ................................................................................................................. 44

Configuration Report ....................................................................................................... 44

The Embedded Web Server .................................................................................................... 46

Accessing the Embedded Web Server ............................................................................... 46

Logging In Using the Embedded Web Server.................................................................... 47

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Finding the IP Address of Your Printer .............................................................................. 47

Downloading the Configuration Report from the Embedded Web Server .......................... 48

Installation and Setup ........................................................................................................... 49

Installation and Setup Overview ...................................................................................... 49

Selecting a Location for the Printer .................................................................................. 49

Connecting the Printer ..................................................................................................... 49

Optimizing Printer Performance........................................................................................ 57

Initial Printer Setup.......................................................................................................... 57

Updating the Printer System Software ............................................................................. 57

Installing the Print Driver Software .................................................................................. 58

More Information .................................................................................................................. 62

Locating the Serial Number.............................................................................................. 63

3 Customize and Personalize ...................................................................................................65

Customize and Personalize Overview ...................................................................................... 66

Customizing or Personalizing the Home Screen ...................................................................... 67

Displaying or Hiding an App on the Home screen............................................................. 67

Rearranging Apps on the Home screen............................................................................. 67

Deleting an App from the Home Screen ........................................................................... 68

Removing Customization From the Home Screen ............................................................. 68

Customizing or Personalizing the Apps ................................................................................... 69

Customizing or Personalizing the Feature List ................................................................... 69

Showing all Features in the Features List .......................................................................... 69

Saving App Default Settings............................................................................................. 69

Removing App Customization Using the Control Panel ..................................................... 70

Creating and Using 1–Touch Apps ......................................................................................... 71

Creating a 1–Touch App................................................................................................... 71

Deleting or Hiding a 1–Touch App.................................................................................... 71

Using a 1–Touch App ....................................................................................................... 72

Removing All Customizations ................................................................................................. 73

4 Xerox® Apps............................................................................................................................75

Xerox® App Gallery ............................................................................................................... 76

Xerox®App Gallery Overview ........................................................................................... 76

Creating a Xerox® App Gallery Account........................................................................... 76

Logging in to your Xerox® App Gallery Account............................................................... 77

Installing or Updating an App from the Xerox® App Gallery ............................................ 77

Device ................................................................................................................................... 79

Device Overview............................................................................................................... 79

About .............................................................................................................................. 80

Information Pages ........................................................................................................... 80

Supply Status................................................................................................................... 81

Billing and Usage Counters .............................................................................................. 81

Remote Services............................................................................................................... 82

Jobs....................................................................................................................................... 83

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Jobs Overview .................................................................................................................. 83

Managing Jobs ................................................................................................................ 83

Managing Special Job Types ............................................................................................ 84

Managing Jobs using the Embedded Web Server ............................................................. 88

Copy...................................................................................................................................... 90

Copy Overview ................................................................................................................. 90

Making a Copy................................................................................................................. 90

Copy Workflows ............................................................................................................... 92

ID Card Copy ....................................................................................................................... 103

ID Card Copy Overview .................................................................................................. 103

Copying an ID Card ....................................................................................................... 103

Email ................................................................................................................................... 104

Email Overview .............................................................................................................. 104

Sending a Scanned Image in an Email ........................................................................... 104

Adding or Editing Contacts in the Device Address Book from the Control Panel .............. 107

Workflow Scanning .............................................................................................................. 108

Workflow Scanning Overview ......................................................................................... 108

Using Workflow Scanning .............................................................................................. 108

Scan To................................................................................................................................ 119

Scan To Overview........................................................................................................... 119

Scanning to an Email Address ........................................................................................ 119

Scanning to a USB Flash Drive ....................................................................................... 120

Scanning to a Shared Folder on a Networked Computer ................................................. 121

Scanning to the Logged-In User..................................................................................... 123

Adding a Scan To Destination to an Address Book Entry................................................. 124

Fax ...................................................................................................................................... 125

Fax Overview ................................................................................................................. 125

Sending a Fax ................................................................................................................ 125

Fax Workflows................................................................................................................ 127

Server Fax ............................................................................................................................ 135

Server Fax Overview ....................................................................................................... 135

Sending a Server Fax...................................................................................................... 135

Sending a Delayed Server Fax ........................................................................................ 137

Internet Fax......................................................................................................................... 138

Internet Fax Overview .................................................................................................... 138

Sending a Scanned Image in an Internet Fax................................................................. 138

Print From............................................................................................................................ 141

Print From Overview....................................................................................................... 141

Printing From a USB Flash Drive..................................................................................... 141

Printing from Saved Jobs................................................................................................ 141

Printing from Mailbox .................................................................................................... 142

5 Printing................................................................................................................................... 143

Printing Overview ................................................................................................................. 144

Selecting Printing Options .................................................................................................... 145

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Print Driver Help............................................................................................................. 145

Windows Printing Options .............................................................................................. 145

Macintosh Printing Options............................................................................................ 148

UNIX, Linux, and AS/400 Printing................................................................................... 150

Mobile Printing Options ................................................................................................. 152

Print Jobs............................................................................................................................. 154

Managing Jobs .............................................................................................................. 154

Printing Special Job Types .............................................................................................. 155

Printing Features.................................................................................................................. 159

Selecting Paper Options for Printing ............................................................................... 159

Printing on Both Sides of the Paper ................................................................................ 160

Xerox Black and White ................................................................................................... 160

Print Quality................................................................................................................... 161

Image Options............................................................................................................... 161

Printing Multiple Pages to a Single Sheet ....................................................................... 162

Printing Booklets............................................................................................................ 162

Using Special Pages ....................................................................................................... 163

Printing Annotations for Windows.................................................................................. 165

Printing Watermarks for Windows .................................................................................. 166

Orientation .................................................................................................................... 167

Advanced Printing Options............................................................................................. 168

Using Custom Paper Sizes .................................................................................................... 171

Defining Custom Paper Sizes.......................................................................................... 171

Printing on Custom-Size Paper ....................................................................................... 172

Print From............................................................................................................................ 174

Printing From a USB Flash Drive..................................................................................... 174

Printing from Saved Jobs................................................................................................ 174

Printing from a Mailbox ................................................................................................. 175

Printing from the Embedded Web Server........................................................................ 175

6 Paper and Media ................................................................................................................. 177

Paper and Media Overview................................................................................................... 178

Supported Paper.................................................................................................................. 179

Recommended Media .................................................................................................... 179

Ordering Paper............................................................................................................... 179

General Paper Loading Guidelines.................................................................................. 179

Paper That Can Damage Your Printer............................................................................. 179

Paper Storage Guidelines ............................................................................................... 180

Supported Paper Types and Weights .............................................................................. 180

Supported Standard Paper Sizes..................................................................................... 182

Supported Paper Sizes and Weights for Automatic 2-Sided Printing................................ 184

Supported Paper Sizes for the Envelope Tray .................................................................. 184

Supported Custom Paper Sizes ....................................................................................... 184

Paper Tray Settings .............................................................................................................. 186

Configuring Tray Settings............................................................................................... 186

Changing Paper Size, Type, and Color............................................................................. 186

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Loading Paper...................................................................................................................... 188

Loading Paper in Trays 1–4 ............................................................................................ 188

Adjusting the Paper Guides in the 520-Sheet Adjustable Trays ....................................... 191

Loading Paper in Trays 3 and 4 of the Tandem Tray ....................................................... 193

Loading Paper in Tray 5 ................................................................................................. 194

Loading Paper in Tray 6 ................................................................................................. 197

Printing on Special Paper ..................................................................................................... 199

Envelopes ...................................................................................................................... 199

Labels............................................................................................................................ 202

Glossy Media ................................................................................................................. 207

Transparencies............................................................................................................... 207

7 Maintenance ........................................................................................................................ 209

General Precautions ............................................................................................................. 210

Cleaning the Printer ............................................................................................................. 211

Cleaning the Printer Exterior .......................................................................................... 211

Cleaning the Printer Interior........................................................................................... 215

Supplies............................................................................................................................... 218

Consumables ................................................................................................................. 218

Routine Maintenance Items........................................................................................... 218

Ordering Supplies........................................................................................................... 219

Toner Cartridges ............................................................................................................ 219

Waste Toner Container................................................................................................... 222

Drum Cartridges ............................................................................................................ 224

Transfer Belt Cleaner...................................................................................................... 227

Second Bias Transfer Roller ............................................................................................ 229

Staple Cartridges and Staple Refills ................................................................................ 232

Emptying the Hole Punch Waste Container .................................................................... 242

Recycling Supplies.......................................................................................................... 245

Resetting Supply Life Counters ....................................................................................... 245

Managing the Printer........................................................................................................... 246

Viewing the Meter Reading ............................................................................................ 246

Printing the Billing Summary Report............................................................................... 246

Moving the Printer ............................................................................................................... 247

8 Troubleshooting ................................................................................................................... 249

General Troubleshooting ...................................................................................................... 250

Restarting the Printer ..................................................................................................... 250

Printer Has Two Power Switches ..................................................................................... 251

Printer Does Not Power On............................................................................................. 251

Printer Resets or Powers Off Frequently .......................................................................... 252

Printer Does Not Print .................................................................................................... 252

Printing Takes Too Long ................................................................................................. 253

Document Fails to Print.................................................................................................. 254

Document Prints from Wrong Tray ................................................................................. 255

Printer is Making Unusual Noises ................................................................................... 255

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Automatic 2-Sided Printing Problems ............................................................................. 255

Date and Time Are Incorrect.......................................................................................... 256

Scanner Errors................................................................................................................ 256

Paper Jams .......................................................................................................................... 257

Locating Paper Jams ...................................................................................................... 257

Minimizing Paper Jams .................................................................................................. 258

Clearing Paper Jams ...................................................................................................... 259

Troubleshooting Paper Jams .......................................................................................... 270

Clearing Finisher Jams ................................................................................................... 273

Print, Copy, and Scan Problems ............................................................................................ 304

Identifying Print, Copy, and Scan Problems .................................................................... 304

Print-Quality Problems.................................................................................................... 304

Copy and Scan Problems................................................................................................ 310

Fax Problems ....................................................................................................................... 312

Problems Sending Faxes................................................................................................. 312

Problems Receiving Faxes............................................................................................... 313

Printing Fax Reports ....................................................................................................... 314

Getting Help ........................................................................................................................ 315

Viewing Error and Alert Messages on the Control Panel .................................................. 315

Viewing the Error History on the Control Panel ............................................................... 315

The Embedded Web Server ............................................................................................ 315

Online Support Assistant................................................................................................ 316

Information Pages ......................................................................................................... 316

More Information .......................................................................................................... 317

A Specifications........................................................................................................................ 319

Printer Configurations and Options ...................................................................................... 320

Standard Features.......................................................................................................... 320

Options and Upgrades ................................................................................................... 321

Finishing Options ........................................................................................................... 322

Physical Specifications ......................................................................................................... 324

Base Configuration ........................................................................................................ 324

Configuration with Integrated Office Finisher ................................................................ 324

Configuration with Office Finisher LX and Booklet Maker ............................................... 324

Configuration with Business Ready Finisher.................................................................... 324

Configuration with Business Ready Finisher and Booklet Maker ...................................... 324

Configuration with Business Ready Finisher, Booklet Maker, and CZ Folder ..................... 325

Configuration with Business Ready Finisher, Booklet Maker, CZ Folder, and High-

Capacity Feeder ............................................................................................................. 325

Clearance Requirements ................................................................................................ 325

Environmental Specifications ............................................................................................... 328

Temperature.................................................................................................................. 328

Relative Humidity .......................................................................................................... 328

Elevation ....................................................................................................................... 328

Electrical Specifications........................................................................................................ 329

Performance Specifications .................................................................................................. 330

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Printing Resolution......................................................................................................... 330

Print Speed .................................................................................................................... 330

Environmental, Health, and Safety Contact Information ...................................................... 331

B Regulatory Information ...................................................................................................... 333

Basic Regulations ................................................................................................................. 334

United States FCC Regulations....................................................................................... 334

Environmental Benefits of Duplex Printing ..................................................................... 334

Paper Types ................................................................................................................... 334

ENERGY STAR ................................................................................................................ 335

Power Consumption and Activation Time....................................................................... 335

Default Power Saver Settings ......................................................................................... 336

Regulatory Information for 2.4 GHz Wireless Network Adapter....................................... 336

Ozone Release ............................................................................................................... 336

Copy Regulations ................................................................................................................. 337

United States................................................................................................................. 337

Canada.......................................................................................................................... 338

Other Countries.............................................................................................................. 339

Fax Regulations.................................................................................................................... 340

United States................................................................................................................. 340

Canada.......................................................................................................................... 341

Safety Certification.............................................................................................................. 342

Material Safety Data Sheets ................................................................................................ 343

C Recycling and Disposal ....................................................................................................... 345

All Countries ........................................................................................................................ 346

North America ..................................................................................................................... 347

Battery Removal .................................................................................................................. 348

Other Countries.................................................................................................................... 349

D Product Symbols .................................................................................................................. 351

E Apps Features ....................................................................................................................... 355

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1

Safety

This chapter contains:

• Notices and Safety..................................................................................................................... 12

• Electrical Safety ......................................................................................................................... 13

• Operational Safety..................................................................................................................... 15

• Maintenance Safety................................................................................................................... 17

• Printer Symbols .......................................................................................................................... 18

• Environmental, Health, and Safety Contact Information............................................................. 20

Your printer and the recommended supplies have been designed and tested to meet strict safety

requirements. Attention to the following information ensures the continued safe operation of your

Xerox printer.

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to

ensure the continued safe operation of your printer.

Your Xerox®printer and supplies are designed and tested to meet strict safety requirements. These

include safety agency evaluation and certification, and compliance with electromagnetic regulations

and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox®

materials only.

Note: Unauthorized alterations, which can include the addition of new functions or connection

of external devices, can affect the product certification. For more information, contact your

Xerox representative.

12 Xerox®EC8036/EC8056 Color Multifunction Printer

User Guide

Safety

Electrical Safety

GGeenneerraall GGuuiiddeelliinneess

WARNING:

• Do not push objects into slots or openings on the printer. Touching a voltage point or

shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing

optional equipment and are instructed to do so. Power off the printer when performing

these installations. Disconnect the power cord when removing covers and guards for

installing optional equipment. Except for user-installable options, there are no parts that

you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

PPoowweerr CCoorrdd SSaaffeettyy IInnffoorrmmaattiioonn

Carefully read the following instructions before operating your printer. For details, contact your Xerox

representative.

WARNING:

• The electrical supply for the device must meet the requirements stated on the data plate on

the rear of the device. If you are not sure that your electrical supply meets the requirements,

consult your local electricity provider or a licensed electrician.

• Do not use an extension cord.

• Do not remove or modify the power cord.

Refer to these instructions to ensure the continued safe operation of your printer.

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check

the outlet.

Xerox®EC8036/EC8056 Color Multifunction Printer

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Safety

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have

a ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is

grounded properly. Electrical products can be hazardous if misused.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.

Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Replace the power cord if it becomes frayed or worn.

• Do not unplug or plug the power cord while the printer is turned on.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power

cord.

• The electrical outlet must be near the printer and must be easily accessible.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is

necessary to disconnect all electrical power from the printer, disconnect the power cord from the

electrical outlet. For details, refer to the User Guide.

EEmmeerrggeennccyy PPoowweerr OOffff

If any of the following conditions occur, power off the printer immediately and disconnect the power

cord from the electrical outlet. Contact an authorized Xerox service representative to correct the

problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

TTeelleepphhoonnee LLiinnee CCoorrdd

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

14 Xerox®EC8036/EC8056 Color Multifunction Printer

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include

safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your

printer.

OOppeerraattiioonnaall GGuuiiddeelliinneess

• Do not remove any paper trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the product. Power off the printer

promptly and contact your local Xerox representative.

• Ensure that the rear right cover is attached. Open this cover to connecting an interface cable.

OOzzoonnee RReelleeaassee

This printer produces ozone during normal operation. The amount of ozone produced is dependent on

copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.

Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/about-xerox/

environment/enus.html. In other markets, please contact your local Xerox representative or go to

www.xerox.co.uk/about-xerox/environment/engb.html.

PPrriinntteerr LLooccaattiioonn

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.

To find the weight for your printer configuration, refer to the User Guide.

• Do not block or cover the slots or openings on the printer. These openings are provided for

ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

Xerox®EC8036/EC8056 Color Multifunction Printer

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15

Safety

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in the User Guide.

PPrriinntteerr SSuupppplliieess

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor

performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and

supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

• When handling cartridges, for example toner cartridges, avoid skin and eye contact. Eye contact

with toner can cause irritation and inflammation. Do not attempt to disassemble the cartridge,

which can increase the risk of skin or eye contact.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty or Service

Agreement do not cover damage, malfunction, or degradation of performance caused by use

of non-Xerox supplies, or the use of Xerox supplies not specified for this printer.

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Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation

supplied with your printer.

• Clean the device with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox®supplies

recycling programs, go to www.xerox.com/recycling

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when

used on electromechanical equipment.

When installing the device in a hallway or similar restricted area, additional space requirements can

apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for

your area.

Xerox®EC8036/EC8056 Color Multifunction Printer

User Guide

17

Safety

Printer Symbols

Symbol Description

Warning:

Indicates a serious hazard that can result in death or serious injury if not

avoided.

Hot Warning:

Hot surface on or in the printer. Use caution to avoid personal injury.

Warning:

Moving parts. To avoid personal injury, use caution.

Caution:

Indicates a mandatory action to take in order to avoid damage to the

property.

Caution:

To avoid damage to the property, be careful not to spill toner when handling

the waste cartridge.

Do not touch the part or area of the printer.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

18 Xerox®EC8036/EC8056 Color Multifunction Printer

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Safety

Symbol Description

Do not use paper attached with staples or any form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

Do not use transparencies or overhead projector sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

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19

Safety

Environmental, Health, and Safety Contact

Information

For more information on Environment, Health, and Safety in relation to this Xerox product and

supplies, contact in the United States and Canada: 1-800-ASK-XEROX (1-800-275-9376).

For product safety information in the United States and Canada, go to www.xerox.com/about-xerox/

environment/enus.html.

20 Xerox®EC8036/EC8056 Color Multifunction Printer

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Safety

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