Xerox AltaLink B8045 / B8055 / B8065 / B8075 / B8090 Administration Guide

Version 2.1

October 2019

702P07191

Xerox

®

AltaLink

®

Series Multifunction

Printer

System Administrator Guide

®

, Xerox and Design

®

, AltaLink

®

, FreeFlow

®

, SMARTsend

®

, Scan

to PC Desktop

®

, MeterAssistant

®

, SuppliesAssistant

®

, Xerox Secure Access Unified ID System

®

, Xerox Extensible

Interface Platform

®

, Global Print Driver

®

, and Mobile Express Driver

®

are trademarks of Xerox Corporation in the

United States and / or other countries.

Adobe

®

, Adobe PDF logo, Adobe

®

Reader

®

, Adobe

®

Type Manager

®

, ATM

™

, Flash

®

, Macromedia

®

, Photoshop

®

, and

PostScript

®

are trademarks or registered trademarks of Adobe Systems, Inc.

Apple

®

, Bonjour

®

, EtherTalk

™

, TrueType

®

, iPad

®

, iPhone

®

, iPod

®

, iPod touch

®

, AirPrint

®

and the AirPrint Logo

®

, Mac

®

,

Mac OS

®

, and Macintosh

®

are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Google Cloud Print

™

web printing service, Gmail

™

webmail service, and Android

™

mobile technology platform are

trademarks of Google, Inc.

HP-GL

®

, HP-UX

®

, and PCL

®

are registered trademarks of Hewlett-Packard Corporation in the United States and/or

other countries.

IBM

®

and AIX

®

are registered trademarks of International Business Machines Corporation in the United States and/or

other countries.

McAfee

®

, ePolicy Orchestrator

®

, and McAfee ePO

™

are trademarks or registered trademarks of McAfee, Inc. in the

United States and other countries.

Microsoft

®

, Windows Vista

®

, Windows

®

, Windows Server

®

, and OneDrive

®

are registered trademarks of Microsoft

Corporation in the United States and other countries.

Mopria is a trademark of the Mopria Alliance.

Novell

®

, NetWare

®

, NDPS

®

, NDS

®

, IPX

™

, and Novell Distributed Print Services™ are trademarks or registered

trademarks of Novell, Inc. in the United States and other countries.

PANTONE

®

and other Pantone, Inc. trademarks are the property of Pantone, Inc.

SGI

®

and IRIX

®

are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United

States and/or other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the

United States and other countries.

UNIX

®

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Wi-Fi CERTIFIED Wi-Fi Direct

®

is a trademark of the Wi-Fi Alliance.

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

3

Table of Contents

1 Introduction.............................................................................................................................13

Overview................................................................................................................................ 14

Configuration Steps ......................................................................................................... 14

More Information .................................................................................................................. 15

2 Initial Setup .............................................................................................................................17

Physically Connecting the Printer ........................................................................................... 18

Assigning a Network Address ................................................................................................. 19

Connecting the Device to a Wireless Network......................................................................... 20

Accessing Administration and Configuration Settings............................................................. 21

Accessing the Control Panel as a System Administrator.................................................... 21

Accessing the Embedded Web Server as a System Administrator...................................... 21

Using the Search Function in the Embedded Web Server.................................................. 22

Printing the Configuration Report..................................................................................... 22

Initial Setup at the Control Panel ........................................................................................... 24

Installation Wizard .......................................................................................................... 24

Using the Installation Wizard........................................................................................... 24

Configuring the Additional Install Options ....................................................................... 25

Setting the Measurement Units ....................................................................................... 25

Installing Optional Software Features .............................................................................. 25

Initial Setup in the Embedded Web Server ............................................................................. 27

Restricting Access to the Printer ....................................................................................... 27

Using the Configuration Overview Page ........................................................................... 28

Assigning a Name and Location to the Printer.................................................................. 28

Selecting Services to Appear on the Touch Screen ............................................................ 29

Installing Optional Software Features .............................................................................. 29

Supplies Plan Activation Code .......................................................................................... 30

Physical Connection Settings............................................................................................ 30

Changing the System Administrator Password........................................................................ 32

Changing the System Administrator Password at the Control Panel.................................. 32

Setting the Date and Time..................................................................................................... 33

Setting the Date and Time in the Embedded Web Server ................................................. 33

Setting the Date and Time at the Control Panel ............................................................... 33

3 Network Connectivity.............................................................................................................35

Connecting to a Wireless Network.......................................................................................... 36

Connecting to a Wireless Network Using the Wireless Wizard........................................... 36

Connecting to a Wireless Network in the Embedded Web Server ...................................... 37

Verifying the Wireless Status and Viewing the Wireless IP Address ................................... 38

Configuring Wireless Settings Manually ........................................................................... 38

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Connecting Directly to a Wireless Network ....................................................................... 40

Wi-Fi Direct............................................................................................................................ 41

Configuring Wi-Fi Direct................................................................................................... 41

Disabling Wi-Fi Direct ...................................................................................................... 42

AirPrint .................................................................................................................................. 43

Configuring AirPrint ......................................................................................................... 43

Bonjour.................................................................................................................................. 45

Google Cloud Print Service ..................................................................................................... 46

Google Cloud Print Service Options .................................................................................. 47

Registering the Printer for Google Cloud Print Service ....................................................... 47

Configuring Google Cloud Print Options ........................................................................... 48

Google Cloud Print Troubleshooting ................................................................................. 48

Mopria................................................................................................................................... 49

Configuring Mopria.......................................................................................................... 49

USB Settings.......................................................................................................................... 50

Configuring USB Connection Mode .................................................................................. 50

Configuring USB Port State in Sleep Mode ....................................................................... 50

USB Port Security............................................................................................................. 51

FTP/SFTP Filing...................................................................................................................... 52

Configuring FTP and SFTP Filing Settings......................................................................... 52

HTTP ..................................................................................................................................... 53

Enabling HTTP at the Control Panel ................................................................................. 53

Configuring HTTP Settings in the Embedded Web Server.................................................. 53

Accessing HTTP Web Services .......................................................................................... 54

HTTP Web Services .......................................................................................................... 54

Accessing HTTP Advanced Settings .................................................................................. 54

HTTP Advanced Settings .................................................................................................. 54

IP .......................................................................................................................................... 55

Enabling TCP/IP ............................................................................................................... 55

Configuring the Network Address Manually at the Control Panel ...................................... 55

Configuring DNS Settings at the Control Panel................................................................. 55

Configuring IP Settings in the Embedded Web Server....................................................... 56

IPP......................................................................................................................................... 60

Configuring IPP................................................................................................................ 60

LDAP...................................................................................................................................... 62

Adding LDAP Server Information...................................................................................... 62

Managing LDAP Servers in the Embedded Web Server...................................................... 62

Configuring LDAP Server Optional Information ................................................................ 62

Configuring a Secure LDAP Connection ............................................................................ 63

LDAP Server Contexts....................................................................................................... 64

Configuring LDAP User Mappings..................................................................................... 64

LDAP Custom Filters......................................................................................................... 65

LPR/LPD................................................................................................................................. 67

NFC ....................................................................................................................................... 68

NTP ....................................................................................................................................... 69

POP3 ..................................................................................................................................... 70

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Proxy Server........................................................................................................................... 71

Configuring the Proxy Server............................................................................................ 71

Raw TCP/IP Printing ............................................................................................................... 72

Configuring Raw TCP/IP Settings ..................................................................................... 72

Configuring Raw TCP/IP Advanced Settings...................................................................... 72

SLP ........................................................................................................................................ 74

Configuring SLP ............................................................................................................... 74

ThinPrint Client ...................................................................................................................... 75

ThinPrint Client Certificate Requirements ......................................................................... 75

Configuring a ThinPrint Client .......................................................................................... 75

SMB Filing ............................................................................................................................. 77

Configuring Kerberos Authentication Options for SMB ..................................................... 77

SMTP Server .......................................................................................................................... 78

Configuring SMTP Server Settings .................................................................................... 78

Configuring SMTP Authentication Settings....................................................................... 78

Configuring SMTP Connection Encryption Settings........................................................... 79

Configuring SMTP File Size Management......................................................................... 79

Testing SMTP Configuration Settings ............................................................................... 79

SNMP .................................................................................................................................... 80

Enabling SNMP ................................................................................................................ 80

Configuring SNMPv1/v2c ................................................................................................. 80

Configuring SNMPv3........................................................................................................ 81

Configuring SNMP Advanced Settings .............................................................................. 82

WSD ...................................................................................................................................... 83

Enabling WSD.................................................................................................................. 83

4 Security .....................................................................................................................................85

Setting Access Rights ............................................................................................................. 86

Authentication................................................................................................................. 86

Authorization................................................................................................................... 87

Personalization ................................................................................................................ 87

Configuring Authentication Settings ...................................................................................... 88

Configuring Local Authentication Settings ....................................................................... 88

Configuring Network Authentication Settings .................................................................. 91

Configuring Xerox Secure Access Unified ID System Authentication Settings ................... 93

Configuring Convenience Authentication Settings............................................................ 94

Configuring Smart Card Authentication Settings.............................................................. 96

Configuring Authorization Settings ........................................................................................ 99

Setting the Authorization Method.................................................................................... 99

Configuring Local Authorization Settings ......................................................................... 99

Configuring Network Authorization Settings .................................................................... 99

User Permissions ............................................................................................................ 100

HTTPS (TLS)......................................................................................................................... 108

Using TLS for all HTTP Communication (HTTPS)............................................................. 108

FIPS 140-2........................................................................................................................... 109

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FIPS 140 Mode .............................................................................................................. 109

FIPS 140 Mode with Common Criteria Compliance ........................................................ 109

FIPS Enablement Workflow and Configuration Checks ................................................... 109

Enabling FIPS 140 Mode and Checking for Compliance.................................................. 109

FIPS Configuration Check .............................................................................................. 110

FIPS Status .................................................................................................................... 111

Stored Data Encryption........................................................................................................ 112

Enabling Encryption of Stored Data ............................................................................... 112

IP Filtering........................................................................................................................... 113

Creating or Editing an IP Filter Rule ............................................................................... 113

Editing an IP Filter Rule.................................................................................................. 113

Arranging the Execution Order of IP Filter Rules ............................................................. 113

Audit Log............................................................................................................................. 115

Enabling Audit Log......................................................................................................... 115

Enabling Automatic Log Transfer ................................................................................... 115

Enabling Protocol Logs................................................................................................... 116

Saving an Audit Log....................................................................................................... 116

Saving an Audit Log to a USB Flash Drive....................................................................... 116

Interpreting the Audit Log ............................................................................................. 116

Network Troubleshooting ..................................................................................................... 118

Support Logs........................................................................................................................ 119

McAfee Embedded Control................................................................................................... 120

Setting the Security Level............................................................................................... 120

Setting the Alert Options ............................................................................................... 121

Downloading the Audit Log ........................................................................................... 122

Testing Your Alert Configuration..................................................................................... 122

Feedback Method Test Results........................................................................................ 122

IPsec.................................................................................................................................... 123

IPsec Configuration Components ................................................................................... 123

Managing Security Policies............................................................................................. 123

Managing Host Groups .................................................................................................. 124

Managing Protocol Groups............................................................................................. 124

Managing Actions.......................................................................................................... 125

Enabling IPsec ............................................................................................................... 127

Security Certificates ............................................................................................................. 129

Installing Certificates..................................................................................................... 129

Creating and Installing a Xerox® Device Certificate....................................................... 130

Installing the Device Root Certificate Authority.............................................................. 130

Creating a Certificate Signing Request ........................................................................... 132

Installing Root Certificates............................................................................................. 133

Installing Domain Controller Certificates........................................................................ 133

Viewing, Saving, or Deleting a Certificate....................................................................... 134

Specifying the Minimum Certificate Key Length............................................................. 134

802.1X................................................................................................................................. 136

Enabling and Configuring 802.1X in the Embedded Web Server ..................................... 136

System Timeout................................................................................................................... 138

Setting System Timeout Values...................................................................................... 138

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Overwriting Image Data ...................................................................................................... 139

Manually Deleting Image Data...................................................................................... 139

Scheduling Routine Deletion of Image Data .................................................................. 140

Immediate Job Overwrite............................................................................................... 141

PostScript Passwords............................................................................................................ 142

Enabling or Creating PostScript Passwords ..................................................................... 142

Hiding User Names on the Control Panel.............................................................................. 143

Verifying the Software ......................................................................................................... 144

Restricting Print File Software Updates................................................................................. 145

Specifying Email and Internet Fax Recipient Restrictions ...................................................... 146

System Administrator Password ........................................................................................... 147

Enabling the Administrator Password Reset.................................................................... 147

Disabling the Administrator Password Reset................................................................... 147

5 Printing................................................................................................................................... 149

Paper Management ............................................................................................................. 150

Setting Default Paper Type and Color............................................................................. 150

Enabling Required Paper Policies .................................................................................... 150

Setting Paper Size Preference ......................................................................................... 151

Selecting Paper Tray Settings ......................................................................................... 151

Selecting Tray 1 or Tray 2 Settings ................................................................................. 152

Configuring Custom Media Types................................................................................... 153

Saving and Reprinting Jobs .................................................................................................. 155

Enabling the Reprint Saved Jobs Feature ........................................................................ 155

Creating and Managing Saved Jobs Folders ................................................................... 155

Saving and Printing Jobs ................................................................................................ 156

Backing Up Saved Jobs .................................................................................................. 156

Restoring Saved Jobs from an FTP Repository................................................................. 157

Printing Jobs from the Embedded Web Server ...................................................................... 158

Configuring General Print Settings ....................................................................................... 159

Printing an Error Sheet ......................................................................................................... 160

Managing Banner Page Printing Options.............................................................................. 161

Enabling Banner Page Printing in the Embedded Web Server.......................................... 161

Enabling Banner Page Printing at the Control Panel ....................................................... 161

Enabling Banner Page Printing in the Print Driver ........................................................... 161

Configuring Secure Print Settings ......................................................................................... 163

Configuring Secure Print Device Policies ......................................................................... 163

Configuring Secure Print Driver Defaults......................................................................... 163

Hold All Jobs ........................................................................................................................ 164

Configuring the Hold all Jobs Feature............................................................................. 164

Showing Printer Font Information ........................................................................................ 165

UNIX, Linux, and AS/400 Printing......................................................................................... 166

Xerox

®

Printer Manager ................................................................................................. 166

Printing from a Linux Workstation .................................................................................. 167

Adding the Printer.......................................................................................................... 167

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Printing with CUPS......................................................................................................... 167

AS/400 .......................................................................................................................... 167

Print from USB ..................................................................................................................... 169

Enabling Print from USB................................................................................................. 169

Print from Mailbox ............................................................................................................... 170

Enabling Print From Mailbox .......................................................................................... 170

Allowing Users to Interrupt Active Print Jobs ........................................................................ 171

Specifying Output Settings .................................................................................................. 172

6 Copying.................................................................................................................................. 173

Setting Copy Presets ............................................................................................................ 174

Specifying Default Copy Settings ................................................................................... 174

Specifying Feature Defaults for Copy Settings at the Control Panel ................................ 174

Setting the Color Presets Screen ..................................................................................... 174

Setting Edge Erase Presets ............................................................................................. 175

Setting Image Shift Presets............................................................................................ 175

Setting Reduce/Enlarge Presets ...................................................................................... 176

Setting the Reading Order Options................................................................................. 176

Disabling Automatic Image Rotation ............................................................................. 176

Specifying ID Card Copy Settings......................................................................................... 177

Setting ID Card Copy Defaults ....................................................................................... 177

Specifying Output Settings .................................................................................................. 178

7 Scanning................................................................................................................................ 179

Scanning to an Email Address .............................................................................................. 180

Email ............................................................................................................................. 180

Workflow Scanning .............................................................................................................. 185

Enabling Workflow Scanning.......................................................................................... 185

Configuring File Repository Settings............................................................................... 185

Configuring the Default Workflow .................................................................................. 189

Configuring Workflow Scanning General Settings........................................................... 190

Configuring Single-Touch App ........................................................................................ 191

Configuring Custom File Naming ................................................................................... 192

Setting Workflow Display Settings for the Control Panel ................................................. 192

Enabling Remote Scanning using TWAIN ....................................................................... 193

Configuring a Validation Server...................................................................................... 193

Configuring Workflow Pool Repository Settings .............................................................. 193

Configuring Unspecified Defaults................................................................................... 194

Managing Scan Workflows............................................................................................. 194

Scanning to a Folder on the Device ...................................................................................... 196

Enabling or Disabling Scan to Mailbox ........................................................................... 196

Setting Scan Policies ...................................................................................................... 196

Managing Folders and Scanned Files.............................................................................. 197

Scan to USB......................................................................................................................... 200

Enabling Scan to USB .................................................................................................... 200

Scanning to a User Home Folder .......................................................................................... 201

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Configuring Scan To............................................................................................................. 203

Before You Begin ........................................................................................................... 203

Configuring Default Scan Settings.................................................................................. 203

Configuring Default Scan Settings for Address Books ..................................................... 204

Configuring Default Scan Settings for Security ............................................................... 204

Configuring the Printer for the Xerox

®

Scan Utility ............................................................... 205

8 Faxing..................................................................................................................................... 207

Fax Overview........................................................................................................................ 208

Fax ...................................................................................................................................... 209

Configuring Required Fax Settings at the Control Panel.................................................. 209

Configuring Embedded Fax Settings............................................................................... 209

Fax Security ................................................................................................................... 210

Setting Fax Defaults....................................................................................................... 210

Setting Fax Feature Defaults .......................................................................................... 213

Fax Forwarding .............................................................................................................. 213

Fax Mailboxes................................................................................................................ 215

Fax Reports.................................................................................................................... 215

Internet Fax......................................................................................................................... 222

Accessing the Internet Fax Setup Page........................................................................... 222

LAN Fax ............................................................................................................................... 225

9 Accounting............................................................................................................................ 227

Xerox

®

Standard Accounting................................................................................................ 228

Enabling Xerox Standard Accounting ............................................................................. 228

Setting Service Tracking Options .................................................................................... 228

General and Group Accounts.......................................................................................... 228

Adding a User and Setting Usage Limits ........................................................................ 229

Managing User Information .......................................................................................... 230

Assigning Users to an Account ....................................................................................... 233

Usage Limits.................................................................................................................. 233

Configuring Validation Policies and Print Job Exceptions ................................................ 234

Network Accounting ............................................................................................................ 236

Enabling Network Accounting ........................................................................................ 236

Setting Network Accounting Workflow Options .............................................................. 236

Configuring Job Limits Server Settings ........................................................................... 236

Disabling the Job Limits Web App .................................................................................. 237

Configuring User Prompts .............................................................................................. 237

Configuring Validation Policies and Print Job Exceptions ................................................ 237

Accounting Using an Auxiliary Access Device ....................................................................... 240

Enabling Accounting Using an Auxiliary Access Device................................................... 240

Displaying Your Company Logo on the Blocking Screen.................................................. 240

Setting the Auxiliary Device Type ................................................................................... 241

Selecting Apps to Restrict or Track.................................................................................. 241

Setting the Job Timeout ................................................................................................ 241

Specifying Double Count Large Impressions................................................................... 241

Premium Select.............................................................................................................. 242

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Enabling Accounting in Print Drivers..................................................................................... 243

Enabling Accounting in a Windows Print Driver .............................................................. 243

Enabling Accounting in an Apple Macintosh Print Driver................................................. 243

Printing a Copy Activity Report............................................................................................. 244

10 Administrator Tools........................................................................................................... 245

Viewing Device Status and Configuring Frequently Used Functions ...................................... 246

Display Device Information.................................................................................................. 248

Customizing Device Contact Information ............................................................................. 249

Configuring Alerts ................................................................................................................ 250

Control Panel Alerts........................................................................................................ 250

Email Alerts ................................................................................................................... 251

Status LED and Sounds .................................................................................................. 251

Energy Saving Settings ........................................................................................................ 254

Setting Energy Saver Mode ............................................................................................ 254

Configuring USB Port State in Sleep Mode ..................................................................... 255

Remote Control Panel .......................................................................................................... 257

Entry Screen Defaults........................................................................................................... 258

Selecting the Entry Screen Defaults................................................................................ 258

Remote Services................................................................................................................... 259

Configuring Remote Services.......................................................................................... 259

Remote Server Management................................................................................................ 260

Configuring a Remote Management Server Connection ................................................. 260

Fleet Orchestrator ................................................................................................................ 261

Software Upgrade Files.................................................................................................. 261

Clone Files ..................................................................................................................... 263

1-Touch Add-On Files ..................................................................................................... 265

Automatic File Sharing................................................................................................... 267

Cloning ................................................................................................................................ 274

Creating and Installing a Clone File in the Embedded Web Server .................................. 274

Creating a Clone File on a USB Flash Drive..................................................................... 274

Installing a Clone File from a USB Flash Drive ................................................................ 274

Language and Keyboard ...................................................................................................... 276

Setting Language and Keyboard Options ....................................................................... 276

Backup and Restore Settings................................................................................................ 278

Setting the Security Installation Policy for Backup and Restore....................................... 278

Restoring Settings.......................................................................................................... 278

Creating a Manual Backup File that is Stored on the Device ........................................... 279

Creating and Downloading a Backup File ....................................................................... 279

Deleting a Backup File ................................................................................................... 279

Billing Impression Mode....................................................................................................... 280

Changing the Billing Impression Mode........................................................................... 280

Configuration Watchdog...................................................................................................... 281

Configuring the Configuration Watchdog Feature .......................................................... 281

Address Books...................................................................................................................... 282

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Device Address Book ...................................................................................................... 282

Network Address Book ................................................................................................... 286

LAN Fax Address Book.................................................................................................... 287

Font Management Utility..................................................................................................... 288

Network Logs....................................................................................................................... 289

Downloading a Network Log .......................................................................................... 289

Downloading a Network Log to a USB Flash Drive.......................................................... 289

Restarting the Device in the Embedded Web Server.............................................................. 290

Restarting the Device at the Control Panel ........................................................................... 291

Taking the Device Offline ..................................................................................................... 292

Erase Customer Data ........................................................................................................... 293

Resetting the User Interface to Factory Default Settings ...................................................... 294

Reverting to Previous Settings .............................................................................................. 295

Updating the Device Software ............................................................................................. 296

Updating the Software in the Embedded Web Server ..................................................... 296

Manually Updating the Software Using a USB Flash Drive ............................................. 296

Adjusting Color, Image, and Text Detection Settings ............................................................ 297

11 Customization and Expansion........................................................................................ 299

Xerox Extensible Interface Platform ..................................................................................... 300

Configuring Extensible Services ...................................................................................... 300

Extensible Service Scan Settings..................................................................................... 301

Extensible Service Diagnostics........................................................................................ 301

Extensible Service Setup for Apps................................................................................... 301

Extensible Service Advanced Setup ................................................................................ 302

Auxiliary Interface Kit .......................................................................................................... 303

Driver Download Link ........................................................................................................... 304

Customizing or Hiding the Driver Download Link ............................................................ 304

Customizing the Home Screen in the Embedded Web Server ................................................ 305

Displaying or Hiding Apps .............................................................................................. 305

Setting the Display Order for Apps ................................................................................. 305

Customizing the Home Screen at the Control Panel.............................................................. 306

Rearranging Apps on the Home Screen .......................................................................... 306

Displaying or Hiding an App on the Home Screen .......................................................... 306

Deleting an App from the Home Screen ......................................................................... 306

Customizing App Features.............................................................................................. 307

Customizing App Default Settings.................................................................................. 307

Removing App Customization Settings........................................................................... 307

Removing Customization from the Home Screen............................................................ 308

1-Touch Apps ....................................................................................................................... 309

Creating a 1-Touch App ................................................................................................. 309

Setting Defaults and Policies for Scan Services ..................................................................... 310

Setting the Filename Extension...................................................................................... 310

Setting Duplex Color Scanning Options .......................................................................... 310

Creating a Custom Scan App ............................................................................................... 311

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Creating a Custom Single-Touch Scan App Overview ...................................................... 311

Creating a Single-Touch Scan App.................................................................................. 311

Customizing and Configuring Your App .......................................................................... 311

Locking or Hiding Your App from Appearing on the Control Panel................................... 313

Weblet Management ........................................................................................................... 314

Setting the Security Policy for Unencrypted Weblets ...................................................... 314

Installing a Weblet......................................................................................................... 314

Configuring Weblet Settings .......................................................................................... 315

Configuring Xerox

®

App Gallery Settings........................................................................ 315

Managing Diagnostics and Usage Information .................................................................... 317

Editing Support Settings ...................................................................................................... 318

A Audit Log Event Identification Numbers ........................................................................ 319

Audit Log Event Identification Numbers............................................................................... 320

B External Keyboard................................................................................................................ 327

External Keyboard Shortcuts ................................................................................................ 328

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1

Introduction

This chapter contains:

• Overview.................................................................................................................................... 14

• More Information ...................................................................................................................... 15

Overview

This guide is designed for a system administrator with network administrator rights, who understands

networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

• Not all features are supported on all devices. Some features apply only to a specific device

model, configuration, operating system, or driver type.

• Embedded fax features are not available for all printer models.

CCoonnffiigguurraattiioonn SStteeppss

When you configure the device for the first time, complete the following tasks.

1. Ensure that your device is connected physically to your network, and to the fax line, as needed.

2. Confirm that your device is recognized on your network. By default, the device is configured to

receive an IP address from a DHCP server over a TCP/IP network. If you have another type of

network, or want to assign a static IP address, refer to IP.

3. Complete the installation wizards. These wizards help you configure basic device settings such as

your location, time zone, and date and time preferences.

4. Print a configuration report listing the current device configuration. Review the report and locate

the device IPv4 address. For details, refer to Printing the Configuration Report.

5. Open a Web browser and type the IP address of your device to access the Embedded Web Server.

The Embedded Web Server is the administration and configuration software installed on the

device. For details, refer to Accessing the Embedded Web Server as a System Administrator.

Note: You can access most configuration settings on the Properties tab in the Embedded

Web Server.

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write

down important information as you go through the configuration process. Use it to record

information about your network settings, including passwords, network paths, and server

addresses. To access the checklist, in the Embedded Web Server, click Properties→Configuration

Overview, then click View Checklist.

7. Create a host name for the device. For details, refer to DNS.

8. Configure Authentication. For details, refer to Setting Access Rights.

9. Configure Security. For details, refer to Security.

10. Enable services in the Embedded Web Server. For details, refer to Selecting Services to Appear on

the Touch Screen.

11. Configure Print, Scan, and Fax features. For details, refer to Printing, Scanning, and Faxing.

12. Configure Accounting. For details, refer to Accounting.

Note: Not all options listed are supported on all devices. Some options apply only to a

specific device model, configuration, operating system, or driver type.

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Introduction

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer Go to www.support.xerox.com, then select your

specific printer model.

Recommended Media List United States: www.xerox.com/rmlna

Europe: www.xerox.com/rmleu

Technical support information for your printer,

including online technical support, Online Support

Assistant, and print driver downloads.

Go to www.support.xerox.com, then select your

specific printer model.

Information about menus or error messages View the Status region of the control panel touch

screen.

Information Pages To print from the control panel, touch

Device→Information Pages.

To print from the Embedded Web Server, click

Home→Information Pages.

Embedded Web Server documentation In the Embedded Web Server, click Help.

Order supplies for your printer Go to www.xerox.com/printer-supplies, then select

your specific printer model.

A resource for tools and information, including

interactive tutorials, printing templates, helpful tips,

and customized features to meet your individual

needs.

www.xerox.com/office/businessresourcecenter

Local sales and Technical Customer Support www.xerox.com/worldcontacts

Printer registration www.xerox.com/office/register

Xerox

®

Direct online store www.direct.xerox.com/

Third party and open source software To locate third party and open source software

disclosure notices and the terms and conditions, go

to www.support.xerox.com, then select your specific

printer model.

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

15

Introduction

16

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

Introduction

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

17

2

Initial Setup

This chapter contains:

• Physically Connecting the Printer................................................................................................ 18

• Assigning a Network Address ..................................................................................................... 19

• Connecting the Device to a Wireless Network............................................................................. 20

• Accessing Administration and Configuration Settings................................................................. 21

• Initial Setup at the Control Panel ............................................................................................... 24

• Initial Setup in the Embedded Web Server ................................................................................. 27

• Changing the System Administrator Password............................................................................ 32

• Setting the Date and Time......................................................................................................... 33

Physically Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the

printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Power on the printer.

18

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default.

To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, refer

to IP.

If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address

information is listed on the configuration report. For details, refer to Printing the Configuration Report.

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

19

Initial Setup

Connecting the Device to a Wireless Network

If you have purchased the Wireless Network Adapter, you can connect the device to a wireless

network using the Wireless Wizard. The Wireless Wizard provides the easiest method of connecting

the device to a wireless network. If the device is connected to a wired network, you can configure

wireless settings in the Embedded Web Server. You can connect a computer directly to a wireless

network. For details, refer to Connecting to a Wireless Network.

Note: You cannot connect to a wired network and a wireless network at the same time.

20

Xerox

®

AltaLink

®

Series Multifunction Printer

System Administrator Guide

Initial Setup

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