Lexmark MX317 User manual

MX310 and MX317

User's Guide

June 2017 www.lexmark.com

Machine type(s):

7015

Model(s):

270

Contents

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................ 10

Printer conﬁgurations.........................................................................................................................................11

Understanding the basic functions of the scanner................................................................................... 12

Using the ADF and scanner glass..................................................................................................................13

Using the printer control panel.......................................................................................................................13

Understanding the colors of the Sleep button and indicator lights......................................................14

Additional printer setup............................................................................. 16

Installing internal options................................................................................................................................. 16

Installing hardware options............................................................................................................................. 19

Attaching cables................................................................................................................................................ 23

Setting up the printer software......................................................................................................................24

Networking..........................................................................................................................................................25

Verifying printer setup......................................................................................................................................28

Loading paper and specialty media.........................................................30

Setting the paper size and type.................................................................................................................... 30

Conﬁguring Universal paper settings.......................................................................................................... 30

Loading trays......................................................................................................................................................30

Loading the multipurpose feeder..................................................................................................................35

Linking and unlinking trays.............................................................................................................................39

Paper and specialty media guide............................................................. 42

Using specialty media......................................................................................................................................42

Paper guidelines................................................................................................................................................44

Supported paper sizes, types, and weights...............................................................................................48

Printing......................................................................................................... 51

Printing a document.......................................................................................................................................... 51

Printing from a mobile device......................................................................................................................... 51

Contents 2

Printing conﬁdential and other held jobs....................................................................................................53

Printing information pages..............................................................................................................................54

Canceling a print job........................................................................................................................................ 54

Copying........................................................................................................56

Making copies....................................................................................................................................................56

Copying photos..................................................................................................................................................57

Copying on specialty media........................................................................................................................... 57

Customizing copy settings..............................................................................................................................59

Placing information on copies........................................................................................................................63

Canceling a copy job........................................................................................................................................64

Understanding the copy options...................................................................................................................64

E-mailing...................................................................................................... 67

Setting up the printer to e-mail...................................................................................................................... 67

Creating an e-mail shortcut............................................................................................................................ 68

E-mailing a document.......................................................................................................................................68

Canceling an e-mail..........................................................................................................................................68

Faxing...........................................................................................................69

Setting up the printer to fax............................................................................................................................69

Sending a fax......................................................................................................................................................83

Creating a fax destination shortcut using the Embedded Web Server...............................................84

Customizing fax settings................................................................................................................................. 85

Canceling an outgoing fax..............................................................................................................................86

Holding and forwarding faxes........................................................................................................................87

Understanding the fax options...................................................................................................................... 88

Scanning...................................................................................................... 90

Scanning to an FTP address.......................................................................................................................... 90

Scanning to a computer................................................................................................................................... 91

Understanding the printer menus............................................................93

Menus list.............................................................................................................................................................93

Paper menu.........................................................................................................................................................94

Reports menu....................................................................................................................................................103

Network/Ports menu....................................................................................................................................... 104

Security menu....................................................................................................................................................110

Contents 3

Settings menu....................................................................................................................................................112

Help menu......................................................................................................................................................... 145

Saving money and the environment...................................................... 146

Saving paper and toner..................................................................................................................................146

Saving energy...................................................................................................................................................146

Recycling............................................................................................................................................................149

Securing the printer...................................................................................151

Statement of Volatility......................................................................................................................................151

Erasing volatile memory..................................................................................................................................151

Erasing non‑volatile memory.........................................................................................................................151

Finding printer security information............................................................................................................152

Maintaining the printer.............................................................................153

Cleaning printer parts..................................................................................................................................... 153

Checking the status of parts and supplies................................................................................................155

Estimated number of remaining pages......................................................................................................155

Ordering supplies............................................................................................................................................ 156

Storing supplies................................................................................................................................................158

Replacing supplies.......................................................................................................................................... 158

Moving the printer........................................................................................................................................... 162

Managing the printer................................................................................164

Finding advanced networking and administrator information.............................................................164

Accessing the remote control panel...........................................................................................................164

Setting up e‑mail alerts...................................................................................................................................164

Viewing reports................................................................................................................................................165

Conﬁguring supply notiﬁcations from the Embedded Web Server....................................................165

Restoring factory default settings................................................................................................................166

Clearing jams............................................................................................. 167

Avoiding jams....................................................................................................................................................167

Identifying jam locations................................................................................................................................ 168

Paper jam in the front door........................................................................................................................... 169

Paper jam in the rear door..............................................................................................................................171

Paper jam in the standard bin.......................................................................................................................172

Paper jam in the duplex unit..........................................................................................................................173

Contents 4

Paper jam in trays.............................................................................................................................................174

Paper jam in the multipurpose feeder........................................................................................................ 174

Paper jam in the automatic document feeder..........................................................................................176

Troubleshooting.........................................................................................177

Understanding the printer messages......................................................................................................... 177

Solving printer problems.................................................................................................................................191

Solving print problems....................................................................................................................................197

Solving copy problems...................................................................................................................................221

Solving fax problems..................................................................................................................................... 224

Solving scanner problems.............................................................................................................................231

Embedded Web Server does not open.................................................................................................... 235

Contacting customer support......................................................................................................................236

Notices....................................................................................................... 237

Product information........................................................................................................................................237

Edition notice....................................................................................................................................................237

Power consumption....................................................................................................................................... 242

Index........................................................................................................... 251

Contents 5

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,

multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily

overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer

performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near

water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a

lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a

lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer

is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external

connections (such as Ethernet and telephone system connections) are properly installed in their marked

plug-in ports.

Safety information 6

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or

performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous

radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release

emissions. You must understand the section in your operating instructions that discusses the guidelines for

selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.

There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,

or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions

and local regulations.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger

telecommunications (RJ-11) cord when connecting this product to the public switched telephone

network. For users in Australia, the cord must be approved by the Australian Communications and Media

Authority.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power

cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects

such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect

the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet

before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

CAUTION—TIPPING HAZARD: Floor-mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional

furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays, then lift the printer o the

trays. Do not try to lift the printer and the trays at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

Safety information 7

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord

provided with this product or the manufacturer's authorized replacement.

SAVE THESE INSTRUCTIONS.

Safety information 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation

came with the printer and is also available at

http://support.lexmark.com.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The

guides are available at

http://support.lexmark.com.

Note: These guides are also available in other

languages.

Information on setting up and conﬁguring the accessibility

features of your printer

Lexmark Accessibility Guide—This guide is available

at

http://support.lexmark.com.

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click

?

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending

on your operating system.

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer

support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation

for your country or region can be found on the

support Web site or on the printed warranty that came

with your printer.

Record the following information (located on the

store receipt and at the back of the printer), and have

it ready when you contact customer support so that

they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to

install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer:

– Clean, dry, and free of dust.

– Away from stray staples and paper clips.

– Away from the direct airﬂow of air conditioners, heaters, or ventilators.

– Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid ﬂuctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature ‑40 to 60°C (-40 to 140°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

1

2

3

4

5

1

1 Right side 300 mm (12 in.)

2 Front 510 mm (20 in.)

3 Left side 200 mm (8 in.)

4 Rear 200 mm (8 in.)

5 Top 540 mm (21 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Floor-mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional

furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

You can conﬁgure your printer by adding an optional 250‑ or 550‑sheet tray. For instructions on installing the

optional tray, see

“Installing optional trays” on page 20.

Learning about the printer 11

1

2

3

4

8

9

10

7

6

5

1 Printer control panel

2 Automatic document feeder (ADF)

3 ADF tray

4 ADF bin

5 Front door release button

6 Standard 250‑sheet tray

7 Optional 250‑ or 550‑sheet tray

8 100‑sheet multipurpose feeder

9 Paper stop

10 Standard bin

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform

speciﬁc

copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

Learning about the printer 12

Using the ADF and scanner glass

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents.

Note: The ADF scans only one side of the page.

Use the scanner glass for single‑page documents, book pages,

small items (such as postcards or photos), transparencies, photo

paper, or thin media (such as magazine clippings).

Using the ADF

• Load the document into the ADF tray faceup, short edge

ﬁrst.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.

• Scan media weights from 52 to 120 g/m

2

(14–32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

Using the scanner glass

When using the scanner glass:

• Place the document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 296.9 mm (8.5 x 11.69 inches).

• Copy books up to 12.7 mm (0.5 inch) thick.

Using the printer control panel

1

2

3

4

5

6

7

8

9

11

12

13

10

Learning about the printer 13

Use the To

1 Display

• View the printer status and messages.

• Set up and operate the printer.

2 Arrow buttons Scroll up and down or left and right.

3 Select button

• Select menu options.

• Save settings.

4 Address book button View all the stored addresses.

5 Redial button View the last number dialed.

6 Keypad Enter numbers, letters, or symbols.

7 Sleep button Enable Sleep mode or Hibernate mode.

Do the following to wake the printer from Sleep mode:

• Press any hard button.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset using the main power switch.

8 Cancel button Cancel all printer activity.

9 Start button Start a job, depending on which mode is selected.

10 Fax button Send faxes.

11 Back button Return to the previous screen.

12 Home button Go to the home screen.

13 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and

indicator lights

The colors of the Sleep button and indicator lights on the control panel signify a printer status or condition.

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

O The printer is o, idle, or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Learning about the printer 14

Sleep button light Printer status

Blinking amber for 0.1 second, then goes

completely o for 1.9 seconds in a slow,

pulsing pattern

The printer is in Hibernate mode.

Learning about the printer 15

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electircal outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch a metal surface on the printer before touching any controller board electronic components

or connectors.

Available internal options

Memory cards

•

Flash memory

• Fonts

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer

o,

and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

1 Open the controller board access door.

Additional printer setup 16

2 Open the controller board shield using the green handle.

1

2

3 Use the following illustration to locate the option card connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch something metal on the printer before touching any controller board electronic

components or connectors.

4 Close the shield, and then the access door.

1

2

Additional printer setup 17

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer

o,

and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch a metal surface on the printer before touching any controller board electronic components

or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 16.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card. Doing so

may cause damage.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

Additional printer setup 18

4 Push the card ﬁrmly into place.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be ﬂush with the controller board.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

CAUTION—TIPPING HAZARD: Floor-mounted

conﬁgurations

require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional

furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Install the printer and any hardware options you have purchased in the following order:

• Printer stand

• Optional 250‑ or 550‑sheet tray

• Printer

Additional printer setup 19

For more information on installing a printer stand, optional 250‑ or 550‑sheet tray, or spacer, see the setup

sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer

o,

and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

CAUTION—TIPPING HAZARD: Floor-mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional

furniture. For more information, see

www.lexmark.com/multifunctionprinters.

1 Turn o the printer using the power switch, and then unplug the power cord from the electrical outlet.

2

1

2 Unpack the tray, and then remove all packing material.

Additional printer setup 20

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