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Table of Contents
About WORK CYCLE .................................................................................................................................. 5
About this guide .......................................................................................................................................... 5
SAP GUI .................................................................................................................................................... 5
Web Application ......................................................................................................................................... 5
SAP GUI........................................................................................................................................................ 6
Getting started ........................................................................................................................................... 6
Starting WORK CYCLE ......................................................................................................................... 6
Worklist .................................................................................................................................................. 7
Document detail ..................................................................................................................................... 8
Document statuses ................................................................................................................................ 9
Workflow statuses .................................................................................................................................. 9
User settings ........................................................................................................................................ 10
Viewing invoice information ..................................................................................................................... 11
Invoice image ....................................................................................................................................... 11
Purchase orders ................................................................................................................................... 12
Purchase order history ......................................................................................................................... 12
Vendor details ...................................................................................................................................... 12
SAP documents (posted documents only) .......................................................................................... 12
Viewing the workflow status ................................................................................................................. 13
Editing documents ................................................................................................................................... 13
The basics ............................................................................................................................................ 13
Locating errors ..................................................................................................................................... 14
Common actions .................................................................................................................................. 15
Invoice reduction .................................................................................................................................. 19
Approving documents .............................................................................................................................. 21
Approving documents .......................................................................................................................... 22
Approving line items............................................................................................................................. 22
Rejecting documents ........................................................................................................................... 22
Forwarding documents ........................................................................................................................ 23
Sending queries ................................................................................................................................... 23
Replying to queries .............................................................................................................................. 23
Substitutions ............................................................................................................................................ 23
Creating substitutes ............................................................................................................................. 24
Adopting documents as a substitute .................................................................................................... 24