Nuance ImageAXS for Windows 4.0 Standard User guide

4.0

ImageAXS

Version

4.0

for

Windows

User’s Guide

1301 Marina Village Parkway

Alameda, California 94501

USA

(800) 449-6220 Sales • (510) 814-7200 Support

(510) 814-6100 Fax

http://www.dascorp.com

ii

ImageAXS

™ 4.0

Windows

tion or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the

written permission of Digital Arts & Sciences.

reserved.

Sample images distributed with ImageAXS and pictured in this manual are made available for non-commercial, personal use only. Copying

or redistribution in any manner for personal or corporate gain is not permitted. Commercial publication or exploitation of these ﬁles is

speciﬁcally prohibited.

Use of this document and ImageAXS is governed by a Software License Agreement that speciﬁes their permitted and prohibited uses. This

document contains conﬁdential and proprietary information constituting valuable trade secrets. This document (or any portion thereof)

may not be: (a) disclosed to third parties, (b) copied in any form, or (c) used for any unauthorized purpose.

ImageAXS is a trademark of Digital Arts & Sciences. All other company and product names are trademarks of their respective companies.

This technical data is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to restrictions as

set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013, and in sub-

paragraphs (a) through (d) of the Commercial Computer - Restricted Rights clause at FAR 52.227-19, and in similar clauses in the NASA

FAR Supplement, when applicable. Contractor/Manufacturer is: Digital Arts & Sciences, 1301 Marina Village Parkway, Alameda, CA

94501.

This Software media is warranted to be free from defects in materials and workmanship for a period of 90 days from the date of shipment.

DIGITAL ARTS & SCIENCES, ITS LICENSOR(S), AGENTS AND DISTRIBUTORS MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PUR-

POSE, REGARDING THE SOFTWARE. THEY DO NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING

THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CUR-

RENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY

YOU. BECAUSE THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME JURISDICTIONS, THE ABOVE EXCLU-

SION MAY NOT APPLY TO YOU.

IN NO EVENT WILL DIGITAL ARTS & SCIENCES, ITS AGENTS, DISTRIBUTORS, LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY DIGITAL ARTS & SCIENCES’ LICENSOR) BE LIABLE TO YOU FOR ANY CONSEQUEN-

TIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE

SOFTWARE EVEN IF ANY ONE OR ALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME JUSRIS-

DICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,

THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. Digital Arts & Sciences’, its licensors’, agents’, and distributors’ liability to you for

actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort (including negligence), prod-

uct liabilty or otherwise), will be limited to $50.

The detailed terms of the Limited Warranty and Disclaimer, and Limitations of Liability are set forth in the Software License Agreement

enclosed with the Software.

Printed February, 1999

C

iii

ImageAXS 4.0

Contents

Chapter 1 Installation and Startup

Installing ImageAXS 1-1

Starting ImageAXS 1-6

Opening the sample collection 1-6

Chapter 2 ImageAXS Basics

Collections 2-1

Records 2-2

Views 2-3

Toolbars 2-4

Standard toolbar 2-4

Edit toolbar 2-5

View toolbar 2-5

Record toolbar 2-5

Search toolbar 2-6

Zoom toolbar 2-7

Status Bar 2-10

Thumbnail icons 2-11

Refreshing volumes 2-12

File information 2-13

Chapter 3 Collections

Creating a new collection 3-1

Setting preferences 3-3

Assigning field and thumbnail labels 3-3

System settings 3-5

Appearance 3-5

Behavior 3-7

Messages 3-7

Thumb Size 3-8

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iv

Creating records 3-9

The Select Thumbnail dialog box 3-12

Opening an existing collection 3-13

Viewing and editing collection information 3-14

Closing a collection 3-15

Chapter 4 Portfolios

Overview 4-1

Creating a new portfolio 4-3

Adding records to a portfolio 4-5

Dragging and dropping from collections into portfolios 4-5

Acquiring source files from within a portfolio 4-6

Removing records from a portfolio 4-7

Sorting records in a portfolio 4-8

Opening an existing portfolio 4-9

Closing a portfolio 4-10

Deleting a portfolio 4-11

Chapter 5 Views

Overview 5-1

Thumbnails View 5-2

Navigating 5-2

Text List View 5-4

Navigating 5-4

Configuring the Text List View 5-5

Info Sheet View 5-6

Navigating 5-6

Entering data 5-7

Saving a record 5-7

Keywords View 5-8

Navigating 5-8

Master Keyword List 5-8

Removing keywords from the Master Keyword List 5-9

Attaching keywords to a record 5-9

Removing keywords from a record 5-10

Source File View 5-11

Zooming in and out 5-12

Contents

C

v

ImageAXS 4.0

Scaling 5-13

Playing audio source files 5-13

Playing movie source files 5-14

Slide Show 5-15

Source File View toolbar options 5-16

Zoom toolbar 5-16

Chapter 6 Managing Records and Source Files

Selecting records 6-2

Creating blank records 6-3

Copying and pasting records 6-4

Copying source files 6-5

Moving source files 6-7

Deleting source files 6-8

Deleting records from a collection 6-9

Orienting thumbnails and image source files 6-10

Updating records 6-11

Updating multiple records 6-12

Renaming a source file 6-14

Source file information 6-15

Editing a source file 6-17

Navigating to a specific record 6-18

Counting words in a record or selection of records 6-19

Copying images to the clipboard 6-20

Contents

vi

Chapter 7 Keywords

Modifying keywords in the Master Keywords list 7-2

Attaching keywords to multiple records 7-3

Importing and exporting keywords 7-4

Exporting keywords 7-4

Importing keywords 7-4

Chapter 8 Searching and Sorting

Searching 8-2

Search results 8-4

Searching found records and selections of records 8-5

Keyword searching 8-6

The Advanced Keyword Search dialog box 8-8

Sorting 8-10

Chapter 9 Importing and Exporting Records

Importing CSV text formatted data 9-2

Importing ImageAXS2.x formatted data 9-3

Exporting CSV text formatted data 9-4

Chapter 10 Printing and Reports

Printing 10-2

The Print Preview window 10-4

Print Preview toolbar 10-4

The Page Setup dialog box 10-5

The Print Setup dialog box 10-7

Text List Reports 10-8

The Text List Report dialog box 10-9

The Custom Report dialog box 10-10

Fields 10-10

Fixed Text 10-12

Dimensions 10-13

Font/Size 10-14

Template 10-15

Installation and Startup

1

1-1

ImageAXS 4.0

4.0

ImageAXS

/*

1

Installation and Startup

Chapter Topics

Installing ImageAXS 1-1

Starting ImageAXS 1-6

Installing ImageAXS

To install ImageAXS:

1. Insert the ImageAXS CD-ROM into your CD-ROM drive.

2. Choose Run from the Start menu.

Run dialog box

Chapter 1

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1-2

ImageAXS 4.0

3. Click Browse.

Browse dialog box

4. Navigate to the drive containing the ImageAXS installation

CD-ROM and select the ﬁle SETUP.EXE. Click Open.

5. In the Run dialog box, click OK.

The ﬁrst ImageAXS Setup dialog box will appear, asking

you to select a language.

6. Click on the name of your preferred language.

The License Agreement dialog box appears.

Installation and Startup

1

1-3

ImageAXS 4.0

License Agreement dialog box

7. Click I Agree to accept the license agreement. (If you click I

Decline, the installation process will be cancelled.)

The next dialog box will ask you to identify who is

licensing the software.

8. Enter your name and your company’s name (if any) and click

OK.

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1-4

ImageAXS 4.0

9. Select the folder into which you want to install ImageAXS.

The default is C:\Program Files\ImageAXS 4. To choose

an alternate folder, click Browse, navigate to the folder

you want, and click OK. After you have chosen a new

destination folder, the setup application will return you

to this dialog box.

10. Click OK.

The next dialog box displays the license agreement for

Microsoft Data Access, which ensures the proper

operation of the ImageAXS database engine.

11. Click Yes to begin installing Microsoft Data Access.

The ﬁrst Data Access installation dialog box appears.

12. Click Continue.

A dialog box allowing you to select a Complete or

Custom installation appears.

13. Click Complete to install all of the Microsoft Data Access ﬁles.

After the ﬁles are installed, a dialog box ask if you want

to restart your computer now, or exit the setup and

restart the computer later.

14. Click Exit Setup.

A dialog box will remind you that you need to restart

your computer before using the installed Data Access

ﬁles.

15. Click OK.

A dialog box will ask if you want to read the ImageAXS

ReadMe.txt ﬁle.

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1-5

ImageAXS 4.0

16. Click Yes to open the ReadMe.txt ﬁle, or No to skip this step.

As soon as you click either button, the installation

process will be complete.

17. Restart your computer.

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1-6

ImageAXS 4.0

Starting ImageAXS

There are four ways you can start ImageAXS:

• Click the Start button and point to Programs. From the

Programs menu, click the ImageAXS 4 program icon.

• Double-click the ImageAXS program icon in Windows

Explorer.

• Double-click an ImageAXS collection ﬁle. ImageAXS

launches and the collection opens.

• ImageAXS has drag-and-drop capability. Drag and drop a

collection onto the ImageAXS icon to launch the program and

open the collection.

Opening the sample collection

When you open ImageAXS, you can click the Sample Collection

button in the program’s welcome screen to display the sample

collection. To open it after the program has been started, follow

the steps below.

To open the sample collection:

1. Choose Open from the File menu (

CTRL

+

O

).

Open dialog box

Installation and Startup

1

1-7

ImageAXS 4.0

2. Locate the sample collection (SAMPLE.IAX) in the ImageAXS

program folder.

3. Select the sample collection and click Open.

The sample collection opens.

Use these same basic steps to open any other ImageAXS collection

(see “Opening an existing collection” on page 3-13).

Whenever you start ImageAXS, any collection (and portfolios, if

any) open the last time you quit the program is displayed

automatically.

ImageAXS Basics

2

2-1

ImageAXS 4.0

2

ImageAXS Basics

Chapter Topics

Collections 2-1

Records 2-2

Views 2-3

Toolbars 2-4

Status Bar 2-9

Thumbnail icons 2-10

File information 2-12

Collections

Collections are the data ﬁles created and read by ImageAXS. Each

is composed of individual records and pointers to the source ﬁles

associated with them. You can create and maintain as many

collections as you like, although you can only view one collection

at a time.

Note When you start up the application, ImageAXS will automatically

display the collection (if any, plus any portfolios in the collection)

that was open when you quit the previous session.

Chapter 2

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Records

Each collection or portfolio you create is made up of individual

records that describe source ﬁles. The process of creating a data

record for a source ﬁle is called

acquiring

.

A thumbnail image of the source ﬁle and some basic data (such as

the ﬁle size, and when it was created) are included in the record

when you acquire the ﬁle. You can add to each record by entering

data in text ﬁelds and attaching keywords.

ImageAXS Basics

2

2-3

ImageAXS 4.0

Views

ImageAXS provides a number of different ways to look at the

records in your collections and portfolios. These are called views.

There are ﬁve different views in ImageAXS:

• Thumbnails View

• Text List View

• Info Sheet View

• Keywords View

• Source File View

You can open each of the views by clicking a button or choosing a

menu command. The Thumbnails View and Text List View

display multiple records at a time and the Info Sheet View,

Keywords View, and Source File View display one record at a time.

Thumbnails View button

Text List View button

Info Sheet View button

Keywords View button

Source File View button

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2-4

ImageAXS 4.0

Toolbars

As a default, the Toolbars appear across the top of the application

window, below the Menu bar. The Toolbars provide quick mouse

access to common commands used in ImageAXS, as well as

buttons for opening the Portfolios dialog box and for acquiring

source ﬁles.

Toolbars

To hide or show the Toolbars, select the Toolbar submenu from

the Tools menu. A checkmark appears next to each toolbar that is

visible; highlight a particular toolbar to turn it on or off.

Each toolbar can be resized or moved from its default position by

clicking and dragging it with your mouse.

Standard toolbar

New Collection

Displays the Create Collection dialog box.

Open Collection

Displays the Open dialog box.

Portfolios

Opens the Portfolios dialog box.

Print

Displays the Print dialog box.

Refresh Volumes

Activates the Refresh Volumes command.

System Settings

Opens the System Settings dialog box.

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ImageAXS 4.0

ImageAXS on the Web

Opens www.dascorp.com on your Web browser.

Language

Displays the Language dialog box.

Help

Opens the ImageAXS Help ﬁle.

Edit toolbar

Cut

Cuts selected text from the Info Sheet View to the Clipboard.

Copy

Copies selected text from the Info Sheet View to the Clipboard.

Paste

Pastes cut or copied text from the Clipboard.

View toolbar

Thumbnails View

Displays the records in the active window in the Thumbnails

View.

Info Sheet View

Displays selected records in the Info Sheet View.

Text List View

Displays the records in the active window in the Text List View.

Keywords View

Displays selected records in the Keywords View.

Source File View

Displays selected records in the Source File View.

Record toolbar

Acquire Files

Opens the Acquire Files dialog box.

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ImageAXS 4.0

Save Record

Saves changes you have made to the current record (Info Sheet

View only).

New Record

Creates a blank record (i.e., a record without a source ﬁle).

Delete Record

Removes records from a collection.

First

Navigates to the ﬁrst record or window of records in the active

view.

active view.

view.

Last

Navigates to the last record or window of records in the active

view.

Copy Source File

Copies selected source ﬁles to another location on your hard drive

or network.

Move Source File

Moves source ﬁles from one place to another on your hard drive

or network.

Delete Source File

Removes source ﬁles from your hard drive or network.

Search toolbar

Keyword Search

Opens the Keyword Search dialog box.

ImageAXS Basics

2

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ImageAXS 4.0

Search

Opens the Search dialog box.

Sort

Opens the Sort dialog box.

All

Initiates the Show All command (available only when a subset of

records appears in the active window).

Zoom toolbar

Zoom In

Activates the Zoom In tool.

Zoom Out

Activates the Zoom Out tool.

Scroll

Activates the Scroll tool.

Best Fit

Optimizes the size of an image and window in the Source File

View, based on your monitor settings.

Crop Image

Activates the Crop tool; when active, the cursor becomes a

crosshair that lets you select the area you want to crop.

Rotate 0 Degrees

Rotates an image clockwise 0 degrees.

Rotate 90 Degrees

Rotates an image clockwise 90 degrees.

Rotate 180 Degrees

Rotates an image clockwise 180 degrees.

Rotate 270 Degrees

Rotates an image clockwise 270 degrees.

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Nuance ImageAXS for Windows 4.0 Standard User guide

Nuance ImageAXS for Windows 4.0 Standard User guide

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