Nuance ImageAXS for Windows 4.0 Professional User guide

Pro 4.0

ImageAXS

ImageAXS Pro

Version

4.0

for

Windows

User’s Guide

1301 Marina Village Parkway

Alameda, California 94501

USA

(800) 449-6220 Sales • (510) 814-7200 Support

(510) 814-6100 Fax

http://www.dascorp.com

ii

ImageAXS

™ Pro 4.0

Windows

tion or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the

written permission of Digital Arts & Sciences.

reserved.

Sample images distributed with ImageAXS Pro-Med and pictured in this manual are made available for non-commercial, personal use only.

Copying or redistribution in any manner for personal or corporate gain is not permitted. Commercial publication or exploitation of these

ﬁles is speciﬁcally prohibited.

Use of this document and ImageAXS Pro-Med is governed by a Software License Agreement that speciﬁes their permitted and prohibited

uses. This document contains conﬁdential and proprietary information constituting valuable trade secrets. This document (or any porti-on

thereof) may not be: (a) disclosed to third parties, (b) copied in any form, or (c) used for any unauthorized purpose.

ImageAXS is a trademark of Digital Arts & Sciences. All other company and product names are trademarks of their respective companies.

This technical data is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to restrictions as

set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013, and in sub-

paragraphs (a) through (d) of the Commercial Computer - Restricted Rights clause at FAR 52.227-19, and in similar clauses in the NASA

FAR Supplement, when applicable. Contractor/Manufacturer is: Digital Arts & Sciences, 1301 Marina Village Parkway, Alameda, CA

94501.

This Software media is warranted to be free from defects in materials and workmanship for a period of 90 days from the date of shipment.

DIGITAL ARTS & SCIENCES, ITS LICENSOR(S), AGENTS AND DISTRIBUTORS MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PUR-

POSE, REGARDING THE SOFTWARE. THEY DO NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING

THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CUR-

RENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY

YOU. BECAUSE THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME JURISDICTIONS, THE ABOVE EXCLU-

SION MAY NOT APPLY TO YOU.

IN NO EVENT WILL DIGITAL ARTS & SCIENCES, ITS AGENTS, DISTRIBUTORS, LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY DIGITAL ARTS & SCIENCES’ LICENSOR) BE LIABLE TO YOU FOR ANY CONSEQUEN-

TIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMGES FOR LOSS OF BUSINESS PROFITS, BUSINESS

INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE

SOFTWARE EVEN IF ANY ONE OR ALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME JUSRIS-

DICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,

THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. Digital Arts & Sciences’, its licensors’, agents’, and distributors’ liability to you for

actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort (including negligence), prod-

uct liabilty or otherwise), will be limited to $50.

The detailed terms of the Limited Warranty and Disclaimer, and Limitations of Liability are set forth in the Software License Agreement

enclosed with the Software.

Printed January, 1999

C

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ImageAXS Pro 4.0

Contents

Chapter 1 Installation and Startup

Installing ImageAXS Pro 1-1

Starting ImageAXS Pro 1-6

Opening the sample collection 1-6

Chapter 2 ImageAXS Pro Basics

Collections 2-1

Records 2-2

Views 2-3

Toolbars 2-4

Standard toolbar 2-4

Edit toolbar 2-5

View toolbar 2-5

Record toolbar 2-5

Search toolbar 2-6

Zoom toolbar 2-7

Image toolbar 2-8

Status Bar 2-10

Thumbnail icons 2-11

Refreshing volumes 2-12

File information 2-13

Chapter 3 Collections

Creating a new collection 3-1

Configuring a custom collection 3-4

Setting preferences 3-6

Assigning field and thumbnail labels 3-6

System settings 3-8

Appearance 3-8

Behavior 3-10

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Messages 3-10

Thumb Size 3-11

Data Source 3-11

Creating records 3-12

The Select Thumbnail dialog box 3-15

Opening an existing collection 3-16

Viewing and editing collection information 3-17

Closing a collection 3-18

Chapter 4 Portfolios

Overview 4-1

Creating a new portfolio 4-3

Adding records to a portfolio 4-5

Dragging and dropping from collections into portfolios 4-5

Acquiring source files from within a portfolio 4-6

Removing records from a portfolio 4-7

Sorting records in a portfolio 4-8

Opening an existing portfolio 4-9

Closing a portfolio 4-10

Deleting a portfolio 4-11

Chapter 5 Views

Overview 5-1

Thumbnails View 5-2

Navigating 5-2

Text List View 5-4

Navigating 5-4

Configuring the Text List View 5-5

Info Sheet View 5-6

Navigating 5-6

Entering data 5-7

Saving a record 5-7

Keywords View 5-8

Navigating 5-8

Master Keyword List 5-8

Removing keywords from the Master Keyword List 5-9

Attaching keywords to a record 5-9

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ImageAXS Pro 4.0

Removing keywords from a record 5-10

Source File View 5-11

Zooming in and out 5-12

Scaling 5-13

Playing audio source files 5-13

Playing movie source files 5-14

Slide Show 5-15

Source File View toolbar options 5-16

Zoom toolbar 5-16

Image toolbar 5-17

Chapter 6 Record Management

Selecting records 6-2

Creating blank records 6-3

Copying and pasting records 6-4

Dragging and dropping records between collections 6-5

Copying source files 6-6

Moving source files 6-8

Deleting source files 6-9

Deleting records from a collection 6-10

Orienting thumbnails and image source files 6-11

Updating records 6-12

Updating multiple records 6-13

Renaming a source file 6-15

Source file information 6-16

Editing a source file 6-18

Navigating to a specific record 6-19

Counting words in a record or selection of records 6-20

Copying images to the clipboard 6-21

Converting source files 6-22

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vi

Chapter 7 Keywords

Modifying keywords in the Master Keywords list 7-2

Attaching keywords to multiple records 7-3

Importing and exporting keywords 7-4

Exporting keywords 7-4

Importing keywords 7-4

Chapter 8 Searching and Sorting

Searching 8-2

Search results 8-4

Saving and loading searches 8-5

Searching found records and selections of records 8-6

Keyword searching 8-8

The Advanced Keyword Search dialog box 8-10

Sorting 8-12

Chapter 9 Importing and Exporting Records

Importing CSV text formatted data 9-2

Importing ImageAXS2.x formatted data 9-3

Exporting CSV text formatted data 9-4

Map dialog box 9-5

Chapter 10 Exporting Web Pages

Overview 10-1

Before you begin 10-2

Exporting Web pages 10-3

Creating Web page templates 10-18

Area extensions 10-18

Area substitutions 10-19

Chapter 11 Exporting e-ZCards

Overview 11-1

Exporting e-ZCards from ImageAXS Pro 11-2

e-ZCard Settings dialog box 11-7

Edit e-ZCard Text dialog box 11-10

Color dialog box 11-12

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ImageAXS Pro 4.0

Chapter 12 Printing and Reports

The Print Setup dialog box 12-2

Printing 12-3

The Print Preview window 12-5

Print Preview toolbar 12-5

The Page Setup dialog box 12-6

Text List Reports 12-8

The Text List Report dialog box 12-9

The Custom Report dialog box 12-10

Fields 12-10

Fixed Text 12-12

Dimensions 12-13

Font/Size 12-14

Template 12-15

Contents

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Installation and Startup

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1-1

ImageAXS Pro 4.0

Pro 4.0

ImageAXS

/*

1

Installation and Startup

Chapter Topics

Installing ImageAXS Pro 1-1

Starting ImageAXS Pro 1-6

Installing ImageAXS Pro

To install ImageAXS Pro:

1. Insert the ImageAXS Pro

CD-ROM into your CD-ROM drive.

2. Choose Run from the Start menu.

Run dialog box

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ImageAXS Pro 4.0

3. Click Browse.

Browse dialog box

4. Navigate to the drive containing the ImageAXS Pro installation

CD-ROM and select the ﬁle SETUP.EXE. Click Open.

5. In the Run dialog box, click OK.

The License Agreement dialog box appears.

License Agreement dialog box

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ImageAXS Pro 4.0

6. Click I Agree to accept the license agreement. (If you click I

Decline, the installation process will be cancelled.)

The next dialog box will ask you to identify who is

licensing the software.

7. Enter your name and your company’s name (if any) and click

OK.

8. Select the folder into which you want to install ImageAXS Pro.

The default is C:\Program Files\ImageAXS Pro. To choose

an alternate folder, click Browse, navigate to the folder

you want, and click OK. After you have chosen a new

destination folder, the setup application will return you

to this dialog box.

9. Click OK.

The next dialog box asks if you want to install Microsoft’s

Data Access Pack, which ensures the proper operation of

the ImageAXS Pro database engine.

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ImageAXS Pro 4.0

10. Click Yes to begin installing the Microsoft Data Access Pack.

If a dialog box appears with three buttons (Add/Remove,

Reinstall, and Remove All) on the left side, click Add/

Remove and skip to step 13. If the dialog box only has

two buttons (Continue and Exit Setup) on the bottom,

click Continue and go on to step 11.

11. Select the folder into which you want the Data Access Pack

installed and click OK.

If you do not want to use the default folder (C:\Program

Files\Data Access), click Change Folder to select a

different folder, then click OK when you return to this

dialog box.

12. Click Complete\Custom Install.

A dialog box appears asking you to select the drivers to

be installed.

13. Make sure there is a checkmark in the box labeled Data

Access Drivers, then click Continue.

If there is no checkmark in the box, click it to enter a

checkmark.

14. If a dialog box titled No Changes appears, click OK, then click

Cancel (and Exit Setup and OK in subsequent dialog boxes) to

exit the driver installation process, and skip to step 16.

This dialog box will only appear if you already have the

selected drivers installed on your computer.

15. Click OK when the Data Access Pack drivers are installed.

A dialog box will ask if you want to read the ImageAXS

ReadMe.txt ﬁle.

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16. Click Yes to open the ReadMe.txt ﬁle, or No to skip this step.

As soon as you click either button, the installation

process will be complete.

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Starting ImageAXS Pro

There are four ways you can start ImageAXS Pro:

• Double-click the ImageAXS Pro program icon in Windows

Explorer.

• Click the Start button and point to Programs. From the

Programs menu, click the ImageAXS Pro program icon.

• Double-click an ImageAXS Pro collection ﬁle. ImageAXS Pro

launches and the collection opens.

• ImageAXS Pro has drag-and-drop capability. Drag and drop a

collection onto the ImageAXS Pro icon to launch the program

and open the collection.

Opening the sample collection

When you open ImageAXS Pro, you can click the Sample

Collection button in the program’s welcome screen to display the

sample collection. To open it after the program has been started,

follow the steps below.

To open the sample collection:

1. Choose Open from the File menu (

CTRL

+

O

).

Open dialog box

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ImageAXS Pro 4.0

2. Locate the sample collection (SAMPLE.IAX) in the ImageAXS

Pro program folder.

3. Select the sample collection and click Open.

The sample collection opens. If the source ﬁles have been

moved from the ImageAXS Pro CD to a different drive or

folder (or the CD is not currently in your computer’s CD-

ROM drive) an “X” appears over each thumbnail icon,

identifying the source ﬁles as off-line. If so, you must

update the records using the Update Path command.

Use these same basic steps to open any other ImageAXS Pro

collection (see “Opening an existing collection” on page 3-16).

Whenever you start ImageAXS Pro, any collection(s) and/or

portfolio(s) open the last time you quit the program are displayed

automatically.

Thumbnail icons for records

with off-line source image ﬁles

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ImageAXS Pro Basics

Chapter Topics

Collections 2-1

Records 2-2

Views 2-3

Toolbars 2-4

Status Bar 2-10

Thumbnail icons 2-11

File information 2-13

Collections

Collections are the data ﬁles created and read by ImageAXS Pro.

Each is composed of individual records and pointers to the source

ﬁles associated with them. You can create and open as many

collections as you like.

Note When you start up the application, ImageAXS Pro will

automatically display any collections or portfolios (up to 16) that

were open when you quit the previous session.

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Records

Each collection or portfolio you create is made up of individual

records. A record contains information about a source ﬁle. When

creating a record, you will usually select a source ﬁle and acquire

it for the record.

Each record contains a thumbnail, ﬁle information, ﬁelds with

descriptive data, and keywords.

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Views

ImageAXS Pro provides a number of different ways to look at the

records in your collections and portfolios. These are called views.

There are ﬁve different views in ImageAXS Pro:

• Thumbnails View

• Text List View

• Info Sheet View

• Keywords View

• Source File View

You can open each of the views by clicking a button or choosing a

menu command. The Thumbnails View and Text List View

display multiple records at a time and the Info Sheet View,

Keywords View, and Source File View display one record at a time.

Thumbnails View button

Text List View button

Info Sheet View button

Keywords View button

Source File View button

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Toolbars

As a default, the Toolbars (except for the Annotations toolbar)

appear across the top of the application window, below the Menu

bar. The Toolbars provide quick mouse access to common

commands used in ImageAXS Pro, as well as buttons for opening

the Portfolios dialog box and for acquiring source ﬁles.

Toolbars

To hide or show the Toolbars, select the Toolbar submenu from

the Tools menu. A checkmark appears next to each toolbar that is

visible; highlight a particular toolbar to turn it on or off.

Each toolbar can be resized or moved from its default position by

clicking and dragging it with your mouse.

Standard toolbar

New Collection

Displays the Create Collection dialog box.

Open Collection

Displays the Open dialog box.

Portfolios

Opens the Portfolios dialog box.

Print

Displays the Print dialog box.

Refresh Volumes

Activates the Refresh Volumes command.

System Settings

Opens the System Settings dialog box.

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ImageAXS on the Web

Opens www.dascorp.com on your Web browser.

Language

Displays the Language dialog box (disabled in the current version

of ImageAXS Pro, which is available only in English).

Help

Opens the ImageAXS Pro Help ﬁle.

Edit toolbar

Cut

Cuts selected text from the Info Sheet View to the Clipboard.

Copy

Copies selected text from the Info Sheet View to the Clipboard.

Paste

Pastes cut or copied text from the Clipboard.

View toolbar

Thumbnails View

Displays the records in the active window in the Thumbnails

View.

Info Sheet View

Displays the records in the active window in the Info Sheet View.

Text List View

Displays the records in the active window in the Text List View.

Keywords View

Displays the records in the active window in the Keywords View.

Source File View

Displays the records in the active window in the Source File View.

Record toolbar

Acquire Files

Opens the Acquire Files dialog box.

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Nuance ImageAXS for Windows 4.0 Professional User guide

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