Lexmark MX317 User manual

Category
Laser/LED printers
Type
User manual

This manual is also suitable for

MX310 and MX317
User's Guide
June 2017 www.lexmark.com
Machine type(s):
7015
Model(s):
270
Contents
Safety information........................................................................................ 6
Conventions.......................................................................................................................................................... 6
Learning about the printer...........................................................................9
Finding information about the printer.............................................................................................................9
Selecting a location for the printer................................................................................................................ 10
Printer configurations.........................................................................................................................................11
Understanding the basic functions of the scanner................................................................................... 12
Using the ADF and scanner glass..................................................................................................................13
Using the printer control panel.......................................................................................................................13
Understanding the colors of the Sleep button and indicator lights......................................................14
Additional printer setup............................................................................. 16
Installing internal options................................................................................................................................. 16
Installing hardware options............................................................................................................................. 19
Attaching cables................................................................................................................................................ 23
Setting up the printer software......................................................................................................................24
Networking..........................................................................................................................................................25
Verifying printer setup......................................................................................................................................28
Loading paper and specialty media......................................................... 30
Setting the paper size and type.................................................................................................................... 30
Configuring Universal paper settings.......................................................................................................... 30
Loading trays......................................................................................................................................................30
Loading the multipurpose feeder..................................................................................................................35
Linking and unlinking trays.............................................................................................................................39
Paper and specialty media guide............................................................. 42
Using specialty media......................................................................................................................................42
Paper guidelines................................................................................................................................................44
Supported paper sizes, types, and weights...............................................................................................48
Printing......................................................................................................... 51
Printing a document.......................................................................................................................................... 51
Printing from a mobile device......................................................................................................................... 51
Contents 2
Printing confidential and other held jobs....................................................................................................53
Printing information pages..............................................................................................................................54
Canceling a print job........................................................................................................................................ 54
Copying........................................................................................................56
Making copies....................................................................................................................................................56
Copying photos..................................................................................................................................................57
Copying on specialty media........................................................................................................................... 57
Customizing copy settings..............................................................................................................................59
Placing information on copies........................................................................................................................63
Canceling a copy job........................................................................................................................................64
Understanding the copy options...................................................................................................................64
E-mailing...................................................................................................... 67
Setting up the printer to e-mail...................................................................................................................... 67
Creating an e-mail shortcut............................................................................................................................ 68
E-mailing a document.......................................................................................................................................68
Canceling an e-mail..........................................................................................................................................68
Faxing...........................................................................................................69
Setting up the printer to fax............................................................................................................................69
Sending a fax......................................................................................................................................................83
Creating a fax destination shortcut using the Embedded Web Server...............................................84
Customizing fax settings................................................................................................................................. 85
Canceling an outgoing fax..............................................................................................................................86
Holding and forwarding faxes........................................................................................................................87
Understanding the fax options...................................................................................................................... 88
Scanning...................................................................................................... 90
Scanning to an FTP address.......................................................................................................................... 90
Scanning to a computer................................................................................................................................... 91
Understanding the printer menus............................................................93
Menus list.............................................................................................................................................................93
Paper menu.........................................................................................................................................................94
Reports menu....................................................................................................................................................103
Network/Ports menu....................................................................................................................................... 104
Security menu....................................................................................................................................................110
Contents 3
Settings menu....................................................................................................................................................112
Help menu......................................................................................................................................................... 145
Saving money and the environment...................................................... 146
Saving paper and toner..................................................................................................................................146
Saving energy...................................................................................................................................................146
Recycling............................................................................................................................................................149
Securing the printer...................................................................................151
Statement of Volatility......................................................................................................................................151
Erasing volatile memory..................................................................................................................................151
Erasing nonvolatile memory.........................................................................................................................151
Finding printer security information............................................................................................................152
Maintaining the printer.............................................................................153
Cleaning printer parts..................................................................................................................................... 153
Checking the status of parts and supplies................................................................................................155
Estimated number of remaining pages......................................................................................................155
Ordering supplies............................................................................................................................................ 156
Storing supplies................................................................................................................................................158
Replacing supplies.......................................................................................................................................... 158
Moving the printer........................................................................................................................................... 162
Managing the printer................................................................................164
Finding advanced networking and administrator information.............................................................164
Accessing the remote control panel...........................................................................................................164
Setting up email alerts...................................................................................................................................164
Viewing reports................................................................................................................................................165
Configuring supply notifications from the Embedded Web Server....................................................165
Restoring factory default settings................................................................................................................166
Clearing jams............................................................................................. 167
Avoiding jams....................................................................................................................................................167
Identifying jam locations................................................................................................................................ 168
Paper jam in the front door........................................................................................................................... 169
Paper jam in the rear door..............................................................................................................................171
Paper jam in the standard bin.......................................................................................................................172
Paper jam in the duplex unit..........................................................................................................................173
Contents 4
Paper jam in trays.............................................................................................................................................174
Paper jam in the multipurpose feeder........................................................................................................ 174
Paper jam in the automatic document feeder..........................................................................................176
Troubleshooting.........................................................................................177
Understanding the printer messages......................................................................................................... 177
Solving printer problems.................................................................................................................................191
Solving print problems....................................................................................................................................197
Solving copy problems...................................................................................................................................221
Solving fax problems..................................................................................................................................... 224
Solving scanner problems.............................................................................................................................231
Embedded Web Server does not open.................................................................................................... 235
Contacting customer support......................................................................................................................236
Notices....................................................................................................... 237
Product information........................................................................................................................................237
Edition notice....................................................................................................................................................237
Power consumption....................................................................................................................................... 242
Index........................................................................................................... 251
Contents 5
Safety information
Conventions
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily
overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external
connections (such as Ethernet and telephone system connections) are properly installed in their marked
plug-in ports.
Safety information 6
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User’s Guide may result in hazardous
radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability.
You must use either a printer stand or printer base if you are using multiple input options. If you
purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional
furniture. For more information, see
www.lexmark.com/multifunctionprinters.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power
cord from the electrical outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
Make sure that all doors and trays are closed.
Turn o the printer, and then unplug the power cord from the electrical outlet.
Disconnect all cords and cables from the printer.
If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in flooring.
If the printer does not have a caster base but is configured with optional trays, then lift the printer o the
trays. Do not try to lift the printer and the trays at the same time.
Always use the handholds on the printer to lift it.
Any cart used to move the printer must have a surface able to support the full footprint of the printer.
Safety information 7
Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
Keep the printer in an upright position.
Avoid severe jarring movements.
Make sure that your fingers are not under the printer when you set it down.
Make sure that there is adequate clearance around the printer.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation—The setup documentation
came with the printer and is also available at
http://support.lexmark.com.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide and Quick Reference Guide—The
guides are available at
http://support.lexmark.com.
Note: These guides are also available in other
languages.
Information on setting up and configuring the accessibility
features of your printer
Lexmark Accessibility Guide—This guide is available
at
http://support.lexmark.com.
Help using the printer software Windows or Mac Help—Open a printer software
program or application, and then click Help.
Click
?
to view contextsensitive information.
Notes:
Help is automatically installed with the printer
software.
The printer software is located in the printer
program folder or on the desktop, depending
on your operating system.
Learning about the printer 9
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
Lexmark support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation
for your country or region can be found on the
support Web site or on the printed warranty that came
with your printer.
Record the following information (located on the
store receipt and at the back of the printer), and have
it ready when you contact customer support so that
they may serve you faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the U.S.—See the Statement of Limited
Warranty included with this printer, or go to
http://support.lexmark.com.
In other countries and regions—See the printed
warranty that came with this printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to
install any options, then leave enough room for them also. It is important to:
Set up the printer near a properly grounded and easily accessible electrical outlet.
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Clean, dry, and free of dust.
Away from stray staples and paper clips.
Away from the direct airflow of air conditioners, heaters, or ventilators.
Free from direct sunlight and humidity extremes.
Observe the recommended temperatures and avoid fluctuations:
Ambient temperature 15.6 to 32.2°C (60 to 90°F)
Storage temperature 40 to 60°C (-40 to 140°F)
Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1
2
3
4
5
1
1 Right side 300 mm (12 in.)
2 Front 510 mm (20 in.)
3 Left side 200 mm (8 in.)
4 Rear 200 mm (8 in.)
5 Top 540 mm (21 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability.
You must use either a printer stand or printer base if you are using multiple input options. If you
purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional
furniture. For more information, see
www.lexmark.com/multifunctionprinters.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
You can configure your printer by adding an optional 250 or 550sheet tray. For instructions on installing the
optional tray, see
“Installing optional trays” on page 20.
Learning about the printer 11
1
2
3
4
8
9
10
7
6
5
1 Printer control panel
2 Automatic document feeder (ADF)
3 ADF tray
4 ADF bin
5 Front door release button
6 Standard 250sheet tray
7 Optional 250 or 550sheet tray
8 100sheet multipurpose feeder
9 Paper stop
10 Standard bin
Understanding the basic functions of the scanner
Make quick copies or set the printer to perform
specific
copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer, an e-mail address, or an FTP destination.
Scan documents and send them to another printer (PDF through an FTP).
Learning about the printer 12
Using the ADF and scanner glass
Automatic document feeder (ADF) Scanner glass
Use the ADF for multiplepage documents.
Note: The ADF scans only one side of the page.
Use the scanner glass for singlepage documents, book pages,
small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
Using the ADF
Load the document into the ADF tray faceup, short edge
first.
Load up to 50 sheets of plain paper into the ADF tray.
Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.
Scan media weights from 52 to 120 g/m
2
(14–32 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF tray. Place these items on the scanner glass.
Using the scanner glass
When using the scanner glass:
Place the document facedown on the scanner glass in the corner with the green arrow.
Scan or copy documents up to 216 x 296.9 mm (8.5 x 11.69 inches).
Copy books up to 12.7 mm (0.5 inch) thick.
Using the printer control panel
1
2
3
4
5
6
7
8
9
11
12
13
10
Learning about the printer 13
Use the To
1 Display
View the printer status and messages.
Set up and operate the printer.
2 Arrow buttons Scroll up and down or left and right.
3 Select button
Select menu options.
Save settings.
4 Address book button View all the stored addresses.
5 Redial button View the last number dialed.
6 Keypad Enter numbers, letters, or symbols.
7 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake the printer from Sleep mode:
Press any hard button.
Open a door or cover.
Send a print job from the computer.
Perform a poweron reset using the main power switch.
8 Cancel button Cancel all printer activity.
9 Start button Start a job, depending on which mode is selected.
10 Fax button Send faxes.
11 Back button Return to the previous screen.
12 Home button Go to the home screen.
13 Indicator light Check the status of the printer.
Understanding the colors of the Sleep button and
indicator lights
The colors of the Sleep button and indicator lights on the control panel signify a printer status or condition.
Indicator light Printer status
O The printer is o or in Hibernate mode.
Blinking green The printer is warming up, processing data, or printing.
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light Printer status
O The printer is o, idle, or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is entering or waking from Hibernate mode.
Learning about the printer 14
Sleep button light Printer status
Blinking amber for 0.1 second, then goes
completely o for 1.9 seconds in a slow,
pulsing pattern
The printer is in Hibernate mode.
Learning about the printer 15
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power
cord from the electircal outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static
electricity. Touch a metal surface on the printer before touching any controller board electronic components
or connectors.
Available internal options
Memory cards
Flash memory
Fonts
Accessing the controller board
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer
o,
and unplug the power
cord from the electrical outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
1 Open the controller board access door.
Additional printer setup 16
2 Open the controller board shield using the green handle.
1
2
3 Use the following illustration to locate the option card connector.
Warning—Potential Damage: Controller board electronic components are easily damaged by static
electricity. Touch something metal on the printer before touching any controller board electronic
components or connectors.
4 Close the shield, and then the access door.
1
2
Additional printer setup 17
Installing an optional card
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer
o,
and unplug the power
cord from the electrical outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static
electricity. Touch a metal surface on the printer before touching any controller board electronic components
or connectors.
1 Access the controller board.
For more information, see
Accessing the controller board” on page 16.
2 Unpack the optional card.
Warning—Potential Damage: Avoid touching the connection points along the edge of the card. Doing so
may cause damage.
3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.
Additional printer setup 18
4 Push the card firmly into place.
Warning—Potential Damage: Improper installation of the card may cause damage to the card and the
controller board.
Note: The entire length of the connector on the card must touch and be flush with the controller board.
Installing hardware options
Order of installation
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power
cord from the electrical outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor-mounted
configurations
require additional furniture for stability.
You must use either a printer stand or printer base if you are using multiple input options. If you
purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional
furniture. For more information, see
www.lexmark.com/multifunctionprinters.
Install the printer and any hardware options you have purchased in the following order:
Printer stand
Optional 250 or 550sheet tray
Printer
Additional printer setup 19
For more information on installing a printer stand, optional 250 or 550sheet tray, or spacer, see the setup
sheet that came with the option.
Installing optional trays
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware
or memory devices sometime after setting up the printer, then turn the printer
o,
and unplug the power
cord from the electrical outlet before continuing. If you have any other devices attached to the printer,
then turn them o as well, and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability.
You must use either a printer stand or printer base if you are using multiple input options. If you
purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional
furniture. For more information, see
www.lexmark.com/multifunctionprinters.
1 Turn o the printer using the power switch, and then unplug the power cord from the electrical outlet.
2
1
2 Unpack the tray, and then remove all packing material.
Additional printer setup 20
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Lexmark MX317 User manual

Category
Laser/LED printers
Type
User manual
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