Aastra DT692 User manual

PRELIMINARY

TD 92474EN

05 October 2012 / Ver. PH1

User Manual

Aastra DT69x DECT Telephones

PRELIMINARY

TD 92474EN

05 October 2012 / Ver. PH1

User Manual

Aastra DT69x DECT Telephones

Contents

1 Introduction............................................................................................................. 1

1.1 Abbreviations and Glossary ................................................................................ 1

1.2 Functions and Accessories .................................................................................. 2

2 Descriptions............................................................................................................. 3

2.1 The Cordless Telephone ..................................................................................... 3

2.1.1 Hot Keys .................................................................................................... 5

2.1.2 Alphanumeric Keys .................................................................................... 5

2.1.3 Icons and Text in the Display ...................................................................... 6

2.2 Accessories ...................................................................................................... 11

2.2.1 Desktop Chargers .................................................................................... 11

2.2.2 Charging Rack ......................................................................................... 11

2.2.3 Battery Pack Charger ............................................................................... 11

2.2.4 Belt Clips ................................................................................................. 11

2.2.5 Security String .......................................................................................... 12

2.2.6 Leather Casing ......................................................................................... 12

2.2.7 Headset ................................................................................................... 12

3 Basic Operation ..................................................................................................... 13

3.1 Switch the Telephone On/Off ........................................................................... 13

3.1.1 Turn the Audible Signal On/Off ................................................................ 13

3.2 Lock/Unlock the Keypad ................................................................................... 13

3.2.1 Lock/Unlock the Keypad in Idle Mode ...................................................... 13

3.2.2 Lock/Unlock the Keypad during a Call ...................................................... 13

3.3 Lock/Unlock the Telephone .............................................................................. 14

4 Menu Tree.............................................................................................................. 15

4.1 Calls ............................................................................................................... 15

4.2 Contacts ......................................................................................................... 16

4.3 Profile ............................................................................................................. 16

4.4 Messaging ...................................................................................................... 17

4.5 My favourites .................................................................................................. 17

4.6 Short cuts ....................................................................................................... 18

4.7 Connections ................................................................................................... 18

4.8 Settings ......................................................................................................... 19

4.9 In Call .............................................................................................................. 20

4.9.1 Additional In Call Functions ...................................................................... 21

4.10 Customizing the Menu Tree ........................................................................... 21

5 Calling .................................................................................................................... 22

5.1 Open the Call List ............................................................................................ 22

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5.2 Incoming Call ................................................................................................... 22

5.2.1 Answer a Call .......................................................................................... 22

5.2.2 End a Call ................................................................................................ 22

5.3 Outgoing Call .................................................................................................. 22

5.3.1 Pre-Dial .................................................................................................... 22

5.3.2 Dial Using a Pre-programmed Hot key, Soft key or Multifunction button .. 22

5.3.3 Dial a Number from the Call list ............................................................... 23

5.3.4 Dial the Sender of a Message ................................................................... 23

5.3.5 Dial a Number from the Local Phonebook ................................................ 23

5.3.6 Dial a Name from the Central Phonebook ................................................ 23

5.3.7 Dial a Number from the Company Phonebook ......................................... 24

5.4 During a Call .................................................................................................... 24

5.4.1 Adjust the Volume during a Call ............................................................... 24

5.4.2 Open Contacts during the Call ................................................................. 24

5.4.3 Open Messaging during a Call ................................................................. 24

5.4.4 Turn the Microphone on/off during a Call ................................................ 25

5.4.5 Audio Transfer ......................................................................................... 25

5.4.6 Start a New Call during Conversation ....................................................... 25

5.4.7 Switch between Calls ............................................................................... 25

5.4.8 End a Call ................................................................................................ 25

5.4.9 Transfer a Call .......................................................................................... 26

5.4.10 Transfer to new Call ............................................................................... 26

5.4.11 Conference Call ..................................................................................... 26

5.4.12 Call Back ............................................................................................... 26

5.4.13 Send Call Waiting .................................................................................. 27

5.4.14 Answer Call Waiting .............................................................................. 27

5.4.15 DTMF .................................................................................................... 27

5.4.16 DECT Info .............................................................................................. 28

5.5 Loudspeaking Function .................................................................................... 28

5.6 Call Diversion ................................................................................................... 28

6 Alarm Operation ................................................................................................... 29

6.1 Push Button Alarm ........................................................................................... 29

6.1.1 Test Alarm ................................................................................................ 29

6.1.2 Personal Alarm ......................................................................................... 29

6.2 Alarm with Location Information ...................................................................... 29

7 Menu Operation.................................................................................................... 30

7.1 Connections .................................................................................................... 30

7.1.1 Bluetooth ................................................................................................ 30

7.1.2 Headset ................................................................................................... 31

7.1.3 System ..................................................................................................... 31

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7.1.4 In Charger Action when in Call ................................................................ 33

7.1.5 In Charger Action when not in Call .......................................................... 33

7.2 Calls ................................................................................................................ 34

7.2.1 Call List .................................................................................................... 34

7.2.2 Missed Calls ............................................................................................. 35

7.2.3 Call Time ................................................................................................. 35

7.2.4 Call Services ............................................................................................. 35

7.2.5 Admin Menu ........................................................................................... 37

7.3 Short Cuts ....................................................................................................... 37

7.3.1 Define Soft Keys ...................................................................................... 37

7.3.2 Define Hot Keys ....................................................................................... 37

7.3.3 Define Navigation Key .............................................................................. 37

7.3.4 Define Multifunction Button .................................................................... 38

7.4 My Favourites .................................................................................................. 38

7.4.1 Add Favourite .......................................................................................... 38

7.4.2 Delete Favourite ....................................................................................... 38

7.5 Messaging ....................................................................................................... 38

7.5.1 Inbox ....................................................................................................... 39

7.5.2 Write New Messages ............................................................................... 40

7.5.3 Unsent Messages ..................................................................................... 40

7.5.4 Sent Messages ......................................................................................... 40

7.6 Voice Mail ........................................................................................................ 41

7.6.1 Receive a Voice Mail ................................................................................. 41

7.6.2 Check the Voice Mail inbox ...................................................................... 41

7.6.3 One Key Voice Mail Access ....................................................................... 41

7.7 Profiles ............................................................................................................. 42

7.8 Contacts .......................................................................................................... 43

7.8.1 Call Contact ............................................................................................. 43

7.8.2 Add Contact ............................................................................................ 43

7.8.3 Edit Contact ............................................................................................. 44

7.8.4 Delete Contact ......................................................................................... 44

7.8.5 Central Phonebook .................................................................................. 44

7.9 Settings ........................................................................................................... 45

7.9.1 Sound and Alert Settings ......................................................................... 45

7.9.2 Lock Settings ........................................................................................... 46

7.9.3 Display Settings ........................................................................................ 47

7.9.4 Time & Date Settings ............................................................................... 48

7.9.5 Answering ............................................................................................... 48

7.9.6 Change Text size for Messages ................................................................. 49

7.9.7 Change the Menu Language .................................................................... 49

7.9.8 Change Owner ID .................................................................................... 49

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7.9.9 Alarm Settings ......................................................................................... 49

8 Procedure Call........................................................................................................ 51

9 Advanced Functions.............................................................................................. 52

9.1 Admin Menu ................................................................................................... 52

9.2 Clear Lists in Charger ....................................................................................... 52

10 System Handling ................................................................................................. 53

10.1 Software Upgrade and Additional Features .................................................... 53

11 Troubleshooting .................................................................................................. 54

12 Operation Notice................................................................................................. 57

12.1 Accessibility and Voice Quality ........................................................................ 57

13 Maintenance........................................................................................................ 58

13.1 Maintenance of Batteries ............................................................................... 58

13.1.1 Battery Warnings ................................................................................... 58

13.1.2 Charge the Battery ................................................................................. 58

13.1.3 Charge Spare Batteries ........................................................................... 58

13.1.4 Replace the Battery ................................................................................ 58

13.2 Attach the Hinge-type Clip ............................................................................. 59

13.3 Attach the Swivel-type Clip ............................................................................ 60

13.4 Attach Cover for No Clip ................................................................................ 60

13.5 Easy Replacement of Telephone ..................................................................... 60

13.5.1 Before Starting Easy Replacement Procedure .......................................... 61

13.5.2 Easy Replacement Procedure .................................................................. 61

14 Related Documents ............................................................................................. 64

Appendix A: Bluetooth Headset ............................................................................. 66

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1

1 Introduction

This document describes features and settings available for the DT690 DECT telephone

and DT692 DECT telephone.

The DT690 and the DT692 are feature-rich telephones with color display, telephony, and

messaging. Additionally, for the DT692 is Bluetooth standard and for DT690 is Bluetooth

optional.

They are designed to be used in medium demanding environment such as hospital

environment, but also office environment.

They are suitable for users dependent of being reachable and/or having a need for mobile

voice and messaging features, which make them ideal for applications where the user

needs either one way messaging or to be able to interact with other users. The color

display enhances and simplifies the use of the telephones.

For software download and parameter set up, read the Installation and Operation Manual,

Portable Device Manager (PDM), Windows version, TD 92681EN and Configuration

Manual, Aastra DT390/DT69x DECT Telephones, TD 92503EN.

1.1 Abbreviations and Glossary

PDM: Portable Device Manager:

An application, running on a PC, for managing portable devices,

charging racks, etc.

CPDM3: Centralized Portable Device Manager:

A system version with more features than the PDM. It runs on a ELISE3

hardware and is manageable from a pc with network communication.

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1.2 Functions and Accessories

Functions DT690 DT692

Local phonebook (250 entries) x x

Central phonebook

1

1.This is system dependent feature.

x x

Company phonebook (1000 entries) x x

Downloadable languages x x

Programmable Multifunction button x -

Programmable Soft keys x x

Procedure call - x

Programmable Navigation key x x

Push button alarm

1

- x

Send alarm data - x

Base station location - x

Customizable ring signals x x

Vibrator x x

Headset connector x x

Microphone on/off during call x x

Loudspeaking function x x

SMS (Short Message Service)

1

x x

Voice mail access

1

x x

Centralized management

1

x x

Easy replaceable battery x x

Easy registration x x

Easy replacement of telephone x x

Bluetooth x

2

2.Factory option

x

Accessories DT690 DT692

Desktop charger Basic x x

Desktop charger Advanced x x

Charging rack x x

Battery pack charger x x

Leather case x x

Belt clip hinge-type x x

Belt clip swivel-type x x

Security chain x x

Headset with microphone on boom x x

Headset with microphone on cable x x

Bluetooth headset x

1

1.Optional

x

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2 Descriptions

2.1 The Cordless Telephone

IMPORTANT: The telephone may retain small metal objects around the mouthcap or

earcap region.

Case

The plastic cover parts are made of durable PC/ABS material.

Antenna

The antenna is integrated inside the cordless telephone.

Loudspeaker

The cordless telephone has a separate loudspeaker for the loudspeaking function. It is

placed on the back side of the cordless telephone.

Microphone

The microphone is placed on the front bottom side of the cordless telephone.

Clip

There are three different belt clip options to the cordless telephone; a hinge-type clip

(standard), a swivel-type clip, or no clip which makes it possible to use the cordless

telephone without any clip on. See 13.2 Attach the Hinge-type Clip on page 59, or 13.3

Attach the Swivel-type Clip on page 60. Use the clip to attach the telephone to a belt or

similar.

Battery

The battery is a rechargeable Li-Pol battery, placed under a battery cover. See 13.1.4

Replace the Battery on page 58.

The battery is fully charged within four hours. See 13.1.2 Charge the Battery on page 58.

The battery can be charged separately with a special battery charger. See 13.1.3 Charge

Spare Batteries on page 58

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Figure 1. Description of the Cordless Telephones DT690/DT692.

1 Multifunction button (DT690 only)

This button can be used as a short cut to functions; long or double

press modes

Push button (DT692 only)

This button is used for sending alarms.

2 Volume up

To increase the speaker volume

3 Volume down

To decrease the speaker volume

4Soft keys

The three Soft keys are located just beneath the display and the

function of each Soft key is indicated by text in the display just above

the keys. In idle mode, the middle and right Soft key can be used for

specific functions defined by the user of the handset.

5 Off-hook key

This key is used for connecting calls. One short press in idle mode

opens the call list.

6 Voice mail access

To listen to a voice mail

7 Key lock and Upper/Lower case

A press on the key and then the soft key "Lock" in idle mode locks

the keypad. If the keypad is locked, a press on the key and then the

soft key "Yes" in idle mode unlocks the keypad. It is also for switching

between upper/lower case and digits.

8

6

5

7

11

9

10

1

2

3

13

12

14

4

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2.1.1 Hot Keys

A Hot Key can be programmed to give access to frequently used functions such as dialling

a specific telephone number, a short cut on the menu, or sending an SMS. Any key

"0", "2" - "9" can be set to a Hot Key. A long press on any of these digits in stand by

mode are by default a short cut to the Call contact list.

2.1.2 Alphanumeric Keys

Note: Depending on the selected menu language and character setting in the CPDM3,

other characters can be available. This means that the character order can differ from the

figure below.

8Space

To add space between text

9 Sound off

Turn off/on audible signals in idle mode, silencing the ring signal at

incoming call, and also to turn the microphone on/off during a call.

10 Five-way navigation key

Use this key to step in the menu and when working in text mode.

, , , and are used for stepping left/right and up/down in the

menu. The navigation key can be programmed, the is by default a

short cut to the Inbox, and is a short cut to Call contact. During a

call it is possible to increase/decrease the volume by pressing and .

The middle key is for confirmation and in idle mode it is by default a

short cut to the main menu.

11 On-hook and On/Off key

Combined button; to end a call, to return to idle mode, and to switch

the telephone on/off by long press.

12 Color display

The full graphic type display is 128 pixels wide and 160 pixels high.

The display has multiple colours and backlighting.

13 Headset connector

The headset connector is for connecting a headset. The connector is

protected against dust by using the headset connector cover.

14 LED

Indicates incoming call, messaging, low battery, and charging.

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Figure 2. Available characters.

In idle mode, and number input mode

• A short press on a key enter the digits “0” - “9” and the characters * and #.

• Enter a pause in number input mode by a long press on the # -key. A pause is indicated

by a "P" in the display.

In text input mode

• A short press on a key 0-9, displays the first available character on that specific key. The

marked character is selected after a timeout, or when another key is pressed.

• To change to upper/lower case, press the * -key before entering the character.

The *-key can also be used to display only the digits.

• To add space in the text, make a short press on key 0.

• The first character entered in a message, or when adding/editing a name in the

Contacts menu, will be an upper level character followed by lower level characters,

unless the * -key is pressed before entering the character. To switch between Abc,

ABC, abc, and 123 the *-key is pressed.

A long press on the #-key displays special characters.

2.1.3 Icons and Text in the Display

All functions and settings available to the user are shown as icons and text in the display.

The icons and text in the display indicate functions and settings to which you have access.

The display normally displays date and time, the Owner ID and telephone number. The

Owner ID can manually be set by the user.

Figure 3. Example of a Display Configuration in Idle Mode.

•The Status bar (1) is used for icons which give the user information for signal strength,

missed call, new message, phone lock, key lock, sound off, time and battery status.

This row is always visible in all screens.

, .? ! - ‘ ” 1

a b c æ à â ç 2

d e f è é ê ë 3

j k l 5

m n o ñ ô ö œ 6

t u v û 8

#

g h i î ï 4

p q r s 7

w x y z 9

Space + * 0

004

Menu

11:00

01/11/2011

112233

System A

1

2

3

4

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•The Header bar (2) displays the current date, headset connection, Bluetooth

connection, and system connection.

•The Active area (3) are used for information such as the name of the system to which

the cordless telephone is connected to. A user identity provided from the system and/

or an Owner ID can also be displayed if configured in the Settings menu. This is also

the area for pop up text for example, missed calls or to confirm an action.

•The Soft key bar (4) is used for Soft keys which can be used as short cuts for functions

in the telephone. See 7.3.1 Define Soft Keys on page 37.

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Icons

“Signal strength” icon is visible in the upper left corner. The staples

shown in display depends on the signal strength.

“Full battery” icon is displayed in upper right corner.

Low battery warning” icon is shown when the battery has 10% or less

remaining capacity left.

"Empty battery warning" icon is flashing when the battery has 5% or less

remaining of its capacity left.

“Sound off” icon is displayed when the Sound off key is pressed, or when

the telephone is placed in charger with "Sound off" enabled. It is also

displayed when the ring signal is to Silent.

"Microphone off" icon indicates a silenced microphone. It is displayed

after a long press on the Sound off key during a call.

“Loudspeaking” icon is displayed in the soft key bar during a call.

Pressing this icon will activate the loudspeaking mode.

“Loudspeaking off” icon is displayed after the soft key for Loudspeaking

icon has been pressed. Pressing this icon will deactivate the loudspeaking

mode.

“New text message” icon indicates that a new text message (or

messages) has arrived. The icon remains in the status bar until all new

messages in the inbox are read.

“New voice mail message” icon indicates that a new voice mail message

(or messages) has arrived. The icon remains in the status bar until all new

voice mail messages in the inbox have been listened to.

“Voice mail message” icon is displayed in the inbox when there are voice

mails. The icon remains until all voice mails have been listened to.

“Read message” icon in front of a message shows that this message once

has been read.

"Unsent message" icon

"Sent message" icon

“Key lock” icon indicates a locked keypad.

"Phone lock" icon indicates a locked telephone.

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“Bluetooth” icon indicates that Bluetooth is enabled.

“Bluetooth headset” icon indicates that a Bluetooth headset is connected

to the telephone.

“Headset” icon indicates that a corded headset is connected to the

telephone.

“Outgoing call” icon is added to all outgoing calls in the call list.

“Incoming call” icon is added to all answered calls in the call list.

“Missed call” icon is added to all missed calls in the call list, and in the

status bar.

"Locked entry" icon is used to indicate that company phonebook name

and numbers can not be edited or deleted by the user.

"Profile active" icon

"Alarm" icon indicates that the handset is has alarm functionality (DT692

only)

“PDM/Device Manager communication” icon is visible when there is an

active communication with the PDM/Device Manager.

Menu icons

The ”Contacts” menu contains all names/numbers in the local

phonebook. In addition, a company phonebook

1

with up to 1000 entries

can be downloaded to the telephone. It is also possible to access a central

phonebook

2

from the "Contact" menu.

The "My favourites" menu contains menu short cuts used to customize

an own menu.

The “Messaging” menu contains all message handling such as reading

and writing messages.

The “Calls” menu contains call lists, call time, and call services*. Call

services is configured in the PDM.

The “Connections” menu contains Bluetooth connection, headset

selection, System selection, and In charger selection.

The “Settings” menu contains personal telephone settings such as

changing the ring volume, selecting language, etc.

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The”Short cuts" menu contains short cuts for the Soft keys, Hot keys,

Navigation keys, and the Multifunction button

3

.

The “Profiles” menu contains possibility to add four different profiles. By

default there is no profile.

1.This feature requires PDM or CPDM3

2. This is a system dependent feature.

3.Multifunction button is applicable for DT690 only.

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2.2 Accessories

2.2.1 Desktop Chargers

Figure 4. Desktop chargers.

There are two desktop chargers available, one basic that will only charge the cordless

telephone, and one with advanced functionality to download new software and to

synchronize parameters.

The charger is delivered with a plug-in power supply and is connected into an ordinary

wall socket. For more information, see Installation and Operation Manual, DC4 Desktop

Charger, TD 92876EN.

Note: Only use the charger within the temperature range of +5° C – +40° C.

IMPORTANT: Only use the provided power supply, see Installation and Operation

Manual, DC4 Desktop Charger, TD 92876EN.

2.2.2 Charging Rack

The Charging Rack (CR3) is used for charging several telephones, to synchronize

parameters, and for software download.

The built in power supply can charge up to six telephones.

See Installation and Operation Manual, CR3 Charging Rack, TD 92875EN.

2.2.3 Battery Pack Charger

The Battery Pack Charger (CR4) is used for charging up to six spare batteries. See

Installation Guide, CR4 Battery Pack Charger, TD 92834EN.

2.2.4 Belt Clips

Two belt clip options are available:

• Hinge-type clip

The clip on the back of the telephone is used to fasten the telephone to a belt or

similar. It is also possible to change the clip to a swivel-type.

• Swivel clip

The ordinary belt clip can be replaced with a special swivel-type belt clip adapted to

firmly place your telephone onto your belt.

Note: It is also possible to use the telephone without any clip on, see 13.4 Attach Cover

for No Clip on page 60.

002

Advanced Basic

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2.2.5 Security String

The security string is 800 mm long. The security string is attached directly to the

telephone.

2.2.6 Leather Casing

The leather casing is especially designed for the telephone. The casing comes with a swivel

type belt clip and the telephone is fully operational while placed in the casing.

2.2.7 Headset

A headset is recommended if you frequently use the telephone and/or want to have both

hands free. The headset comes in three versions; microphone integrated in the cable,

microphone on a boom, and hearing protection.

In order to achieve optimal audio quality with the different headset types it is

recommended to select the corresponding headset profile, see 7.1.2 Headset on page 31.

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3 Basic Operation

3.1 Switch the Telephone On/Off

The telephone is switched off:

1 Press and hold the On-hook key .

When pressing the On-hook key, the telephone will vibrate and the display lights

up.

2 A dialog window DT690 Switch on? or DT692 Switch on? is displayed depending

on which telephone that is used. Confirm by pressing "Yes".

The telephone is in idle mode:

1 Press and hold the On-hook key .

2 A dialog window "Switch off?" is displayed. Confirm by pressing "Yes".

Note: If a handset restriction is enabled, it might not be possible to switch off the

handset. See the handset’s Configuration Manual.

3.1.1 Turn the Audible Signal On/Off

A long press on the in idle mode turns the ring signal on/off.

The icon indicates a silenced telephone.

3.2 Lock/Unlock the Keypad

3.2.1 Lock/Unlock the Keypad in Idle Mode

To prevent accidentally pressing keys and making a call, the keys can be locked.

Lock Keypad

Press and then press "Lock".

Unlock Keypad

Press and then press "Yes".

Note: It is possible to answer/end a call while keypad is locked. If the handset is via the

PDM/Device Manager, it is also possible to call a pre-defined emergency call while the

keypad is locked. See Configuration Manual, Aastra DT390/DT69x DECT Telephones, TD

92503EN.

3.2.2 Lock/Unlock the Keypad during a Call

To prevent accidentally pressing the keys during a call, the keys can be locked. This can be

useful when a headset is used and the telephone is attached to a pocket or belt.

Lock Keypad

Long press and then press "Lock".

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Unlock Keypad

Press and then press "Yes".

Tip: It is possible to use the alarm button on a telephone with locked keypad (DT692 only).

3.3 Lock/Unlock the Telephone

The telephone can be protected for unauthorized use. If this function is activated, a PIN

code has to be entered for example to switch on the telephone, to answer an incoming

call etc. The default phone lock code (0000) can be changed to any 4 - 8 digit

personalized code.

Note: If configured in the telephone, it is possible to call a pre-defined emergency number

while the telephone is locked. See Configuration Manual, Aastra DT390/DT69x DECT

Telephones, TD 92503EN. If the DT692 is used, it is also possible to use the Alarm button.

1 Enter the menu by pressing the “Menu” soft key, or the confirmation button on the

Navigation key.

2 Select in the menu.

3 Select “Locks”.

4 Select “Phone lock”.

5 Select "Auto phone lock".

6 Select "On", "On in charger", or "Off".

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4 Menu Tree

4.1 Calls

*) Visible if defined in PDM.

• Vacation

• Trip

• Absence 1

• Absence 4

• Absence 3

• Absence 2

• Out

• Missed calls —>

• Call services

7682 05:26

7845 23-Sep-09

Tot al call time:

03:47:06

Last call:

00:00:07

7891 01:30

7827 03:35

7682 05:26

7845 20-Oct-09

• Call list —>

• Call time

—>

• Absence*

• Deactivate

• Lunch

• Meeting

• Internal

• External

—>

• Call

• More

—>

• Call

• More

—>

Edit number

—>

Save number

Send message

Delete

Delete all

•

>

• Divert calls*

• No reply

• When busy

>

• Back

Time of call

•

>

Edit number

Save number

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Aastra DT692 User manual

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Aastra DT692 User manual

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