Lexmark X950 Series User manual

X950 Series

User's Guide

August 2015 www.lexmark.com

Machine type(s):

7558

Model(s):

032, 036, 232, 236, 432, 436, 496

Contents

Safety information.........................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................ 10

Printer conﬁgurations.........................................................................................................................................11

Basic functions of the scanner........................................................................................................................13

Understanding the ADF and scanner glass................................................................................................ 14

Understanding the printer control panel......................................................................................................15

Understanding the home screen.............................................................. 16

Understanding the home screen................................................................................................................... 16

Using the touch-screen buttons.....................................................................................................................18

Setting up and using the home screen applications..............................21

Accessing the Embedded Web Server.........................................................................................................21

Showing or hiding icons on the home screen............................................................................................21

Activating the home screen applications....................................................................................................22

Setting up Remote Operator Panel.............................................................................................................. 24

Exporting and importing a conﬁguration.....................................................................................................24

Additional printer setup.............................................................................26

Turning on the printer.......................................................................................................................................26

Installing internal options................................................................................................................................ 27

Installing hardware options..............................................................................................................................41

Attaching cables................................................................................................................................................ 44

Verifying printer setup......................................................................................................................................45

Setting up the printer software......................................................................................................................46

Networking..........................................................................................................................................................48

Minimizing your printer's environmental impact................................... 56

Saving paper and toner...................................................................................................................................56

Saving energy.....................................................................................................................................................57

Recycling............................................................................................................................................................. 59

Contents 2

Loading paper and specialty media..........................................................61

Setting the paper size and type..................................................................................................................... 61

Conﬁguring Universal paper settings........................................................................................................... 61

Loading the standard or optional 520‑sheet tray......................................................................................61

Loading the optional 850‑ and 1,150‑sheet trays......................................................................................64

Loading the 2000‑sheet high‑capacity feeder..........................................................................................67

Loading the multipurpose feeder................................................................................................................. 69

Linking and unlinking trays............................................................................................................................. 72

Paper and specialty media guide............................................................. 74

Paper guidelines................................................................................................................................................ 74

Supported paper sizes, types, and weights............................................................................................... 78

Printing.........................................................................................................86

Printing a document......................................................................................................................................... 86

Printing from a mobile device........................................................................................................................ 87

Printing from a ﬂash drive............................................................................................................................... 88

Printing on specialty media............................................................................................................................ 90

Printing conﬁdential and other held jobs....................................................................................................92

Printing information pages..............................................................................................................................94

Canceling a print job........................................................................................................................................ 94

Copying........................................................................................................96

Making copies....................................................................................................................................................96

Copying ﬁlm photos..........................................................................................................................................97

Copying on specialty media........................................................................................................................... 97

Customizing copy settings..............................................................................................................................98

Placing information on copies......................................................................................................................103

Canceling a copy job...................................................................................................................................... 103

Understanding the copy screens and options.........................................................................................104

E-mailing.....................................................................................................107

Getting ready to e-mail...................................................................................................................................107

Creating an e-mail shortcut...........................................................................................................................108

E-mailing a document.....................................................................................................................................109

Customizing e-mail settings...........................................................................................................................110

Canceling an e-mail..........................................................................................................................................110

Contents 3

Understanding the e-mail options.................................................................................................................111

Faxing..........................................................................................................114

Getting the printer ready to fax.....................................................................................................................114

Creating shortcuts........................................................................................................................................... 120

Sending a fax..................................................................................................................................................... 121

Customizing fax settings................................................................................................................................123

Canceling an outgoing fax............................................................................................................................ 124

Understanding the fax options.....................................................................................................................125

Holding and forwarding faxes.......................................................................................................................127

Scanning.....................................................................................................129

Scanning to an FTP address.........................................................................................................................129

Scanning to a computer or ﬂash drive........................................................................................................ 131

Understanding the FTP options................................................................................................................... 133

Understanding the printer menus.......................................................... 136

Menus list...........................................................................................................................................................136

Supplies menu.................................................................................................................................................. 137

Paper menu....................................................................................................................................................... 139

Reports menu....................................................................................................................................................148

Network/Ports menu.......................................................................................................................................150

Security menu...................................................................................................................................................163

Settings menu...................................................................................................................................................168

Help menu......................................................................................................................................................... 221

Securing the hard disk and other installed memory........................... 223

Statement of Volatility....................................................................................................................................223

Erasing volatile memory................................................................................................................................224

Erasing non‑volatile memory.......................................................................................................................224

Erasing printer hard disk memory.............................................................................................................. 224

Conﬁguring printer hard disk encryption................................................................................................. 225

Maintaining the printer............................................................................ 227

Cleaning the exterior of the printer............................................................................................................227

Cleaning the scanner glass..........................................................................................................................228

Cleaning the printhead lenses.................................................................................................................... 229

Emptying the hole punch box......................................................................................................................233

Contents 4

Storing supplies...............................................................................................................................................234

Checking the status of parts and supplies...............................................................................................235

Ordering parts and supplies........................................................................................................................ 235

Replacing parts and supplies.......................................................................................................................237

Moving the printer.......................................................................................................................................... 258

Administrative support............................................................................260

Finding advanced networking and administrator information............................................................260

Checking the status of the printer..............................................................................................................260

Checking the virtual display.........................................................................................................................260

Setting up e‑mail alerts................................................................................................................................. 260

Viewing reports................................................................................................................................................261

Restoring factory default settings................................................................................................................261

Clearing jams............................................................................................ 262

Avoiding jams.................................................................................................................................................. 262

Understanding jam numbers and locations.............................................................................................262

201–202 paper jams......................................................................................................................................264

203 paper jam................................................................................................................................................. 265

230 paper jam................................................................................................................................................. 266

231 paper jam...................................................................................................................................................267

24x paper jam..................................................................................................................................................268

250 paper jam..................................................................................................................................................274

281 paper jam...................................................................................................................................................275

4yy.xx paper jams............................................................................................................................................277

455 staple jam.................................................................................................................................................. 281

28y.xx paper jams...........................................................................................................................................283

Troubleshooting....................................................................................... 284

Understanding the printer messages........................................................................................................284

Solving basic printer problems................................................................................................................... 300

Solving printing problems..............................................................................................................................301

Solving copy problems..................................................................................................................................304

Solving scanner problems............................................................................................................................ 307

Solving fax problems..................................................................................................................................... 309

Solving home screen application problems............................................................................................. 312

Solving option problems................................................................................................................................ 313

Contents 5

Solving paper feed problems....................................................................................................................... 316

Solving print quality problems...................................................................................................................... 317

Solving color quality problems....................................................................................................................329

Embedded Web Server does not open.................................................................................................... 332

Contacting customer support......................................................................................................................332

Notices....................................................................................................... 334

Product information........................................................................................................................................334

Edition notice................................................................................................................................................... 334

Power consumption........................................................................................................................................338

Index.......................................................................................................... 350

Contents 6

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near

the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,

multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types

of accessories can be easily overloaded by a laser printer and may result in poor printer performance,

property damage, or potential ﬁre.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.

There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,

or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions

and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Turn the printer o using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer o the optional drawer, and set it aside instead of trying to lift the drawer and printer at the

same time.

Note: Use the handholds located on both sides of the printer to lift it

o

the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

This product uses a printing process that heats the print media, and the heat may cause the media to release

emissions. You must understand the section in your operating instructions that discusses the guidelines for

selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: To reduce risk of

ﬁre,

use only the telecommunications (RJ‑11) cord

provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product

to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer

o,

and unplug the power

cord from the wall outlet before continuing. If you have any other devices attached to the printer, then

turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone

system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of

speciﬁc

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer

is not responsible for the use of other replacement parts.

Safety information 7

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power

cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects

such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect

the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet

before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the

printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before

proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this

product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone,

during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or

tray separately. Keep all other drawers or trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex

unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP)

that scans, copies, and faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

Safety information 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation

came with the printer and is also available at

http://support.lexmark.com.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The

guides are available at

http://support.lexmark.com.

Note: These guides are also available in other

languages.

Information on setting up and conﬁguring the accessibility

features of your printer

Lexmark Accessibility Guide—This guide is available

at

http://support.lexmark.com.

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click

?

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending

on your operating system.

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer

support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation

for your country or region can be found on the

support Web site or on the printed warranty that came

with your printer.

Record the following information (located on the

store receipt and at the back of the printer), and have

it ready when you contact customer support so that

they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to

install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer:

– Away from the direct airﬂow of air conditioners, heaters, or ventilators

– Free from direct sunlight, humidity extremes, or temperature ﬂuctuations

– Clean, dry, and free of dust

– Away from stray staples and paper clips

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

1

2

3

4

5

1 Right side 307.34 mm (12.1 in.)

2 Front 444.5 mm (17.5 in.)

3 Left side 374.65 mm (14.75 in.)

4 Rear 100 mm (3.9 in.)

5 Top 304.8 mm (12 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Floor‑mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex

unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP)

that scans, copies, and faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Basic model

1

2

3

4

6

7

8

5

Learning about the printer 11

1 Automatic Document Feeder (ADF)

2 ADF input tray

3 ADF exit bin

4 Printer control panel

5 Exit tray 2

6 Standard exit bin

7 Standard 520‑sheet tray

8 Multipurpose feeder

Conﬁgured models

You can

conﬁgure

your basic printer by adding optional trays. A 2,000-sheet high‑capacity feeder and a

ﬁnisher

bin can also be added.

1

2

3

4

1 Optional 520‑sheet tray (Tray 2)

2 Optional 520‑sheet tray (Tray 2, Tray 3, and Tray 4)

3 Optional 520‑sheet tray (Tray 2)

4 Optional 2,000‑sheet tandem‑tray module

• 850‑sheet tray (Tray 3)

• 1,150‑sheet tray (Tray 4)

Learning about the printer 12

Fully conﬁgured model

1

2

1 Finisher bin

The ﬁnisher bin can either be one of the following:

• Standard ﬁnisher (Punch/Stapler)

• Booklet ﬁnisher (Punch/Stapler/Booklet)

2 2,000‑sheet high‑capacity feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform

speciﬁc

copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a ﬂash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer 13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards

or photos), transparencies, photo paper, or thin media (such as

magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including two‑sided (duplex) pages. When using the ADF:

Note: Duplex scanning is available only in select printer models.

• Load the document into the ADF faceup, short edge ﬁrst.

• Load up to 110 sheets of plain paper into the ADF.

• Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.

• Scan media weights from 38 to 128 g/m

2

(25.67 to 86.48 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer 14

Understanding the printer control panel

1

@ ! .

2

A B C

3

D E F

4

G H I

5

J K L

6

M N O

7

P Q R S

8

T U V

9

W X Y Z

*

0

#

1

2

4

6

7

5

3

Item Description

1 Display Shows the status of the printer, and allows printer setup and operation

2 Indicator light

• O—The printer is o.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—The printer requires operator intervention is needed.

3 Sleep Enables Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep

button is unilluminated.

• Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

• Entering or waking from Hibernate Mode—The indicator light is illuminated solid green,

Sleep button is illuminated blinking amber.

• Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is

blinking amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in

pulsing pattern.

The following actions wake the printer from Sleep Mode:

• Touching the screen or any hard button presses.

• Opening an input tray, cover, or door.

• Sending a print job from the computer.

• Performing a Power On Reset (POR) with the main power switch.

4 Keypad Lets you enter numbers, letter, or symbols

5 Submit Lets you submit changes made in the printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once Stopped appears on the display.

7 Home Lets you navigate back to the home screen

Learning about the printer 15

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the

home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu

screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization

settings, administrative setup, and active embedded solutions.

123.123.123.123

Touc h To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus.

Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP

server.

Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

Status/Supplies

• Display a warning or error message whenever the printer requires intervention to

continue processing.

• Access the messages screen for more information on the message, and how to clear

it.

USB or USB

Thumbdrive

View, select, print, scan, or e‑mail photos and documents from a ﬂash drive.

Note: This button appears only when you return to the home screen while a memory

card or ﬂash drive is connected to the printer.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and ﬁle

links.

Note: The tree view supports only bookmarks created from this function, and not from

any other application.

Understanding the home screen 16

Touc h To

Held Jobs Display all current held jobs.

Other buttons that may appear on the home screen:

Touc h To

Search held jobs Search on any of the following items:

• User name for held or

conﬁdential

print jobs

• Job names for held jobs, excluding conﬁdential print jobs

• Proﬁle names

• Bookmark container or print job names

• USB container or print job names for supported ﬁle types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a

scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock

the printer control panel.

Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to

unlock the printer control panel.

Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used

while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows

three headings: Print, Fax, and Network.

The following options are available under the Print, Fax, and

Network headings:

• Print job

• Copy job

• Fax proﬁle

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which

can show only three jobs per screen. If more than three jobs exist

in a column, then an arrow appears enabling you to scroll through

the jobs.

Change Language Launch the Change Language pop‑up window that lets you

change the primary language of the printer.

Understanding the home screen 17

Features

Feature Description

Menu trail line

Sample:

Menus > Settings > Copy

Settings > Number of Copies

A menu trail line is located at the top of each menu screen. This feature shows

the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.

Number of Copies is not underlined since this is the current screen. If you

touch an underlined word on the Number of Copies screen before the Number

of Copies is set and saved, then the selection is not saved, and it does not

become the default setting.

Attendance message alert

If an attendance message aects a function, then this icon appears and the

red indicator light blinks.

Warning

If an error condition occurs, then this icon appears.

Printer IP address

Sample: 123.123.123.123

The IP address of your network printer is located at the top left corner of the

home screen and appears as four sets of numbers separated by periods. You

can use the IP address when accessing the Embedded Web Server so you can

view and remotely conﬁgure printer settings even when you are not physically

near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization

settings, administrative setup, and active embedded solutions.

Sample touch screen

Touc h To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Understanding the home screen 18

Touc h To

Right arrow

Scroll to the right.

Left arrow

Scroll to the left.

Home

Return to the home screen.

Right increase

Select a higher value.

Left decrease

Select a lower value.

Exit

Exit from the current screen.

Tips

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touc h To

Accept

Save a setting.

Cancel

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Understanding the home screen 19

Touc h To

Reset

Reset values on the screen.

Understanding the home screen 20

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Lexmark X950 Series User manual

Lexmark X950 Series User manual

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