Lexmark X950 Series User manual

Category
Laser/LED printers
Type
User manual
X950 Series
User's Guide
August 2015 www.lexmark.com
Machine type(s):
7558
Model(s):
032, 036, 232, 236, 432, 436, 496
Contents
Safety information.........................................................................................7
Learning about the printer...........................................................................9
Finding information about the printer.............................................................................................................9
Selecting a location for the printer................................................................................................................ 10
Printer configurations.........................................................................................................................................11
Basic functions of the scanner........................................................................................................................13
Understanding the ADF and scanner glass................................................................................................ 14
Understanding the printer control panel......................................................................................................15
Understanding the home screen.............................................................. 16
Understanding the home screen................................................................................................................... 16
Using the touch-screen buttons.....................................................................................................................18
Setting up and using the home screen applications..............................21
Accessing the Embedded Web Server.........................................................................................................21
Showing or hiding icons on the home screen............................................................................................21
Activating the home screen applications....................................................................................................22
Setting up Remote Operator Panel.............................................................................................................. 24
Exporting and importing a configuration.....................................................................................................24
Additional printer setup.............................................................................26
Turning on the printer.......................................................................................................................................26
Installing internal options................................................................................................................................ 27
Installing hardware options..............................................................................................................................41
Attaching cables................................................................................................................................................ 44
Verifying printer setup......................................................................................................................................45
Setting up the printer software......................................................................................................................46
Networking..........................................................................................................................................................48
Minimizing your printer's environmental impact................................... 56
Saving paper and toner...................................................................................................................................56
Saving energy.....................................................................................................................................................57
Recycling............................................................................................................................................................. 59
Contents 2
Loading paper and specialty media..........................................................61
Setting the paper size and type..................................................................................................................... 61
Configuring Universal paper settings........................................................................................................... 61
Loading the standard or optional 520sheet tray......................................................................................61
Loading the optional 850 and 1,150sheet trays......................................................................................64
Loading the 2000sheet highcapacity feeder..........................................................................................67
Loading the multipurpose feeder................................................................................................................. 69
Linking and unlinking trays............................................................................................................................. 72
Paper and specialty media guide............................................................. 74
Paper guidelines................................................................................................................................................ 74
Supported paper sizes, types, and weights............................................................................................... 78
Printing.........................................................................................................86
Printing a document......................................................................................................................................... 86
Printing from a mobile device........................................................................................................................ 87
Printing from a flash drive............................................................................................................................... 88
Printing on specialty media............................................................................................................................ 90
Printing confidential and other held jobs....................................................................................................92
Printing information pages..............................................................................................................................94
Canceling a print job........................................................................................................................................ 94
Copying........................................................................................................96
Making copies....................................................................................................................................................96
Copying film photos..........................................................................................................................................97
Copying on specialty media........................................................................................................................... 97
Customizing copy settings..............................................................................................................................98
Placing information on copies......................................................................................................................103
Canceling a copy job...................................................................................................................................... 103
Understanding the copy screens and options.........................................................................................104
E-mailing.....................................................................................................107
Getting ready to e-mail...................................................................................................................................107
Creating an e-mail shortcut...........................................................................................................................108
E-mailing a document.....................................................................................................................................109
Customizing e-mail settings...........................................................................................................................110
Canceling an e-mail..........................................................................................................................................110
Contents 3
Understanding the e-mail options.................................................................................................................111
Faxing..........................................................................................................114
Getting the printer ready to fax.....................................................................................................................114
Creating shortcuts........................................................................................................................................... 120
Sending a fax..................................................................................................................................................... 121
Customizing fax settings................................................................................................................................123
Canceling an outgoing fax............................................................................................................................ 124
Understanding the fax options.....................................................................................................................125
Holding and forwarding faxes.......................................................................................................................127
Scanning.....................................................................................................129
Scanning to an FTP address.........................................................................................................................129
Scanning to a computer or flash drive........................................................................................................ 131
Understanding the FTP options................................................................................................................... 133
Understanding the printer menus.......................................................... 136
Menus list...........................................................................................................................................................136
Supplies menu.................................................................................................................................................. 137
Paper menu....................................................................................................................................................... 139
Reports menu....................................................................................................................................................148
Network/Ports menu.......................................................................................................................................150
Security menu...................................................................................................................................................163
Settings menu...................................................................................................................................................168
Help menu......................................................................................................................................................... 221
Securing the hard disk and other installed memory........................... 223
Statement of Volatility....................................................................................................................................223
Erasing volatile memory................................................................................................................................224
Erasing nonvolatile memory.......................................................................................................................224
Erasing printer hard disk memory.............................................................................................................. 224
Configuring printer hard disk encryption................................................................................................. 225
Maintaining the printer............................................................................ 227
Cleaning the exterior of the printer............................................................................................................227
Cleaning the scanner glass..........................................................................................................................228
Cleaning the printhead lenses.................................................................................................................... 229
Emptying the hole punch box......................................................................................................................233
Contents 4
Storing supplies...............................................................................................................................................234
Checking the status of parts and supplies...............................................................................................235
Ordering parts and supplies........................................................................................................................ 235
Replacing parts and supplies.......................................................................................................................237
Moving the printer.......................................................................................................................................... 258
Administrative support............................................................................260
Finding advanced networking and administrator information............................................................260
Checking the status of the printer..............................................................................................................260
Checking the virtual display.........................................................................................................................260
Setting up email alerts................................................................................................................................. 260
Viewing reports................................................................................................................................................261
Restoring factory default settings................................................................................................................261
Clearing jams............................................................................................ 262
Avoiding jams.................................................................................................................................................. 262
Understanding jam numbers and locations.............................................................................................262
201–202 paper jams......................................................................................................................................264
203 paper jam................................................................................................................................................. 265
230 paper jam................................................................................................................................................. 266
231 paper jam...................................................................................................................................................267
24x paper jam..................................................................................................................................................268
250 paper jam..................................................................................................................................................274
281 paper jam...................................................................................................................................................275
4yy.xx paper jams............................................................................................................................................277
455 staple jam.................................................................................................................................................. 281
28y.xx paper jams...........................................................................................................................................283
Troubleshooting....................................................................................... 284
Understanding the printer messages........................................................................................................284
Solving basic printer problems................................................................................................................... 300
Solving printing problems..............................................................................................................................301
Solving copy problems..................................................................................................................................304
Solving scanner problems............................................................................................................................ 307
Solving fax problems..................................................................................................................................... 309
Solving home screen application problems............................................................................................. 312
Solving option problems................................................................................................................................ 313
Contents 5
Solving paper feed problems....................................................................................................................... 316
Solving print quality problems...................................................................................................................... 317
Solving color quality problems....................................................................................................................329
Embedded Web Server does not open.................................................................................................... 332
Contacting customer support......................................................................................................................332
Notices....................................................................................................... 334
Product information........................................................................................................................................334
Edition notice................................................................................................................................................... 334
Power consumption........................................................................................................................................338
Index.......................................................................................................... 350
Contents 6
Safety information
Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near
the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types
of accessories can be easily overloaded by a laser printer and may result in poor printer performance,
property damage, or potential fire.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal
injury or printer damage:
Turn the printer o using the power switch, and then unplug the power cord from the wall outlet.
Disconnect all cords and cables from the printer before moving it.
Lift the printer o the optional drawer, and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it
o
the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: To reduce risk of
fire,
use only the telecommunications (RJ11) cord
provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product
to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer
o,
and unplug the power
cord from the wall outlet before continuing. If you have any other devices attached to the printer, then
turn them o as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone
system connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of
specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
Safety information 7
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the
printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before
proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this
product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone,
during a lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or
tray separately. Keep all other drawers or trays closed until needed.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability.
You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex
unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP)
that scans, copies, and faxes, you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation—The setup documentation
came with the printer and is also available at
http://support.lexmark.com.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide and Quick Reference Guide—The
guides are available at
http://support.lexmark.com.
Note: These guides are also available in other
languages.
Information on setting up and configuring the accessibility
features of your printer
Lexmark Accessibility Guide—This guide is available
at
http://support.lexmark.com.
Help using the printer software Windows or Mac Help—Open a printer software
program or application, and then click Help.
Click
?
to view contextsensitive information.
Notes:
Help is automatically installed with the printer
software.
The printer software is located in the printer
program folder or on the desktop, depending
on your operating system.
Learning about the printer 9
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
Lexmark support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation
for your country or region can be found on the
support Web site or on the printed warranty that came
with your printer.
Record the following information (located on the
store receipt and at the back of the printer), and have
it ready when you contact customer support so that
they may serve you faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the U.S.—See the Statement of Limited
Warranty included with this printer, or go to
http://support.lexmark.com.
In other countries and regions—See the printed
warranty that came with this printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or
more trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to
install any options, then leave enough room for them also. It is important to:
Set up the printer near a properly grounded and easily accessible electrical outlet.
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Away from the direct airflow of air conditioners, heaters, or ventilators
Free from direct sunlight, humidity extremes, or temperature fluctuations
Clean, dry, and free of dust
Away from stray staples and paper clips
Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1
2
3
4
5
1 Right side 307.34 mm (12.1 in.)
2 Front 444.5 mm (17.5 in.)
3 Left side 374.65 mm (14.75 in.)
4 Rear 100 mm (3.9 in.)
5 Top 304.8 mm (12 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Floormounted configurations require additional furniture for stability.
You must use either a printer stand or printer base if you are using a highcapacity input tray, a duplex
unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP)
that scans, copies, and faxes, you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
Basic model
1
2
3
4
6
7
8
5
Learning about the printer 11
1 Automatic Document Feeder (ADF)
2 ADF input tray
3 ADF exit bin
4 Printer control panel
5 Exit tray 2
6 Standard exit bin
7 Standard 520sheet tray
8 Multipurpose feeder
Configured models
You can
configure
your basic printer by adding optional trays. A 2,000-sheet highcapacity feeder and a
finisher
bin can also be added.
1
2
3
4
1 Optional 520sheet tray (Tray 2)
2 Optional 520sheet tray (Tray 2, Tray 3, and Tray 4)
3 Optional 520sheet tray (Tray 2)
4 Optional 2,000sheet tandemtray module
850sheet tray (Tray 3)
1,150sheet tray (Tray 4)
Learning about the printer 12
Fully configured model
1
2
1 Finisher bin
The finisher bin can either be one of the following:
Standard finisher (Punch/Stapler)
Booklet finisher (Punch/Stapler/Booklet)
2 2,000sheet highcapacity feeder
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:
Make quick copies, or change the settings on the printer control panel to perform
specific
copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.
Scan documents and send them to another printer (PDF by way of FTP).
Learning about the printer 13
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
Use the ADF for multiplepage documents. Use the scanner glass for single pages, small items (such as postcards
or photos), transparencies, photo paper, or thin media (such as
magazine clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including twosided (duplex) pages. When using the ADF:
Note: Duplex scanning is available only in select printer models.
Load the document into the ADF faceup, short edge first.
Load up to 110 sheets of plain paper into the ADF.
Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.
Scan media weights from 38 to 128 g/m
2
(25.67 to 86.48 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
Place a document facedown on the scanner glass in the corner with the green arrow.
Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).
Copy books up to 12.7 mm (0.5 in.) thick.
Learning about the printer 14
Understanding the printer control panel
1
@ ! .
2
A B C
3
D E F
4
G H I
5
J K L
6
M N O
7
P Q R S
8
T U V
9
W X Y Z
*
0
#
1
2
4
6
7
5
3
Item Description
1 Display Shows the status of the printer, and allows printer setup and operation
2 Indicator light
O—The printer is o.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Blinking red—The printer requires operator intervention is needed.
3 Sleep Enables Sleep Mode or Hibernate Mode
The following are the statuses of the indicator light and the Sleep button:
Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep
button is unilluminated.
Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is
illuminated solid amber.
Entering or waking from Hibernate Mode—The indicator light is illuminated solid green,
Sleep button is illuminated blinking amber.
Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is
blinking amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in
pulsing pattern.
The following actions wake the printer from Sleep Mode:
Touching the screen or any hard button presses.
Opening an input tray, cover, or door.
Sending a print job from the computer.
Performing a Power On Reset (POR) with the main power switch.
4 Keypad Lets you enter numbers, letter, or symbols
5 Submit Lets you submit changes made in the printer settings
6 Stop/Cancel Stops all printer activity
Note: A list of option is displayed once Stopped appears on the display.
7 Home Lets you navigate back to the home screen
Learning about the printer 15
Understanding the home screen
Understanding the home screen
When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the
home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu
screen; or to respond to messages.
Note: Your home screen, icons, and buttons may vary depending on your home screen customization
settings, administrative setup, and active embedded solutions.
123.123.123.123
Touc h To
Copy Access the Copy menus and make copies.
E-mail Access the E-mail menus and send emails.
Fax Access the Fax menus and send fax.
Access the printer menus.
Note: These menus are available only when the printer is in the Ready state.
FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP
server.
Status message bar
Show the current printer status such as Ready or Busy.
Show printer conditions such as Toner Low or Cartridge Low.
Show intervention messages so the printer can continue processing.
Status/Supplies
Display a warning or error message whenever the printer requires intervention to
continue processing.
Access the messages screen for more information on the message, and how to clear
it.
USB or USB
Thumbdrive
View, select, print, scan, or email photos and documents from a flash drive.
Note: This button appears only when you return to the home screen while a memory
card or flash drive is connected to the printer.
Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file
links.
Note: The tree view supports only bookmarks created from this function, and not from
any other application.
Understanding the home screen 16
Touc h To
Held Jobs Display all current held jobs.
Other buttons that may appear on the home screen:
Touc h To
Search held jobs Search on any of the following items:
User name for held or
confidential
print jobs
Job names for held jobs, excluding confidential print jobs
Profile names
Bookmark container or print job names
USB container or print job names for supported file types
Release Held Fax Access the list of held faxes.
Note: This button appears only when there are held faxes with a
scheduled hold time previously set.
Lock Device Open a password entry screen. Enter the correct password to lock
the printer control panel.
Note: This button appears only when the printer is unlocked and
password has been set.
Unlock Device Open a password entry screen. Enter the correct password to
unlock the printer control panel.
Note: This button appears only when the printer is locked. The
printer control panel buttons and shortcuts cannot be used
while this appears.
Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows
three headings: Print, Fax, and Network.
The following options are available under the Print, Fax, and
Network headings:
Print job
Copy job
Fax profile
FTP
E-mail send
Each heading has a list of jobs shown in a column under it which
can show only three jobs per screen. If more than three jobs exist
in a column, then an arrow appears enabling you to scroll through
the jobs.
Change Language Launch the Change Language popup window that lets you
change the primary language of the printer.
Understanding the home screen 17
Features
Feature Description
Menu trail line
Sample:
Menus > Settings > Copy
Settings > Number of Copies
A menu trail line is located at the top of each menu screen. This feature shows
the path taken to arrive at the current menu.
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined since this is the current screen. If you
touch an underlined word on the Number of Copies screen before the Number
of Copies is set and saved, then the selection is not saved, and it does not
become the default setting.
Attendance message alert
If an attendance message aects a function, then this icon appears and the
red indicator light blinks.
Warning
If an error condition occurs, then this icon appears.
Printer IP address
Sample: 123.123.123.123
The IP address of your network printer is located at the top left corner of the
home screen and appears as four sets of numbers separated by periods. You
can use the IP address when accessing the Embedded Web Server so you can
view and remotely configure printer settings even when you are not physically
near the printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary depending on your home screen customization
settings, administrative setup, and active embedded solutions.
Sample touch screen
Touc h To
Submit Submit changes made in the printer settings.
Sample Copy Print a sample copy.
Understanding the home screen 18
Touc h To
Right arrow
Scroll to the right.
Left arrow
Scroll to the left.
Home
Return to the home screen.
Right increase
Select a higher value.
Left decrease
Select a lower value.
Exit
Exit from the current screen.
Tips
Open a context-sensitive Help dialog on the touch screen.
Other touch-screen buttons
Touc h To
Accept
Save a setting.
Cancel
Cancel an action or a selection.
Exit a screen and return to the previous screen without saving changes.
Understanding the home screen 19
Touc h To
Reset
Reset values on the screen.
Understanding the home screen 20
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Lexmark X950 Series User manual

Category
Laser/LED printers
Type
User manual

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