Panasonic DPC406 Operating instructions

English

Digital Colour Imaging Systems

Model No. DP-C406 / C306 / C266

Before operating this machine, please carefully read this manual

and keep this documentation in a safe place for future reference.

(Illustration shows optional accessories that may not be installed on your machine.)

Operating Instructions

(For User Authentication)

2

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual

and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer.

Accessories

Quick Reference Guide

Describes the basic procedures for each function, and

introduces various settings for Copy function.

Operating Instructions (For Basic)

Describes the overview of this machine.

For a detailed explanation of functions, please refer to

the Operating Instruction manuals included on two CD-

ROMs as illustrated below.

Operating Instructions CD

Contains manuals with detailed information for

Administrator Setup, User Setup, Copy, Facsimile/

Internet Fax, Scan/Email, Print functions, Function

Parameters, User Authentication, and Maintenance.

Document Management System CD

Contains the Panasonic Document Management

System Application software, and manuals for the

Panasonic Document Management System Application

software.

Operating Instructions CD

Setup Guide For Administrator

Describes how to set up the machine.

Setup Guide For User

Describes how to install the printer driver

and application software to client PC.

Copy Function

Describes how to make a Colour Copy

with creative features.

Facsimile and Internet Fax

Function

(The Facsimile function is available when

the optional G3 Fax Communication

Board is installed.)

Describes how to send/receive a

Facsimile/Internet Fax, and describes the

course of action to take when a trouble

message appears, etc.

Scan and Email Function

Describes how to scan and how to send

Email through the machine.

Print Function

Describes how to print using the Control

Panel of the machine.

Function Parameters

Describes how to change the default

settings of each function using the Control

Panel of the machine.

User Authentication

Describes how to enable and use the

User Authentication function.

Maintenance Guide

Describes how to maintain the machine,

and the course of action to take when a

problem message appears.

Document Management System CD

Application Software

Describes how to use the application

software.

Ex: Printer Driver, Fax Driver, Quick

Image Navigator, Device Monitor/

Device Explorer, Network

Configuration and Address Book

Editor

3

Conventions

Icons

The following icons are used in this manual.

Notation

The following notations are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation Description

For Keys and Buttons

Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the

Touch Panel Display are depicted as “xxx”.

Ex:

Press the Start key and select “More Menus”.

ATTENTION

NOTE

4

Table of Contents

Chapter 1 General Description

User Authentication ........................................................................................................... 5

Job Tracking...................................................................................................................... 6

RightFax Server.................................................................................................................7

Chapter 2 Using Machine

Login Procedure (Using Copy/Fax/Scanner/Printer) ......................................................... 8

Sending a Document via RightFax.................................................................................. 10

Chapter 3 Setting Machine

Authentication Setting...................................................................................................... 12

Authentication Method Setting......................................................................................... 15

ID Timeout Setting........................................................................................................... 17

Auto Reset Time Setting.................................................................................................. 19

Log-on Attempts Setting.................................................................................................. 21

Lockout Time Setting....................................................................................................... 23

Job Tracking Setting........................................................................................................ 25

RightFax Server Setting .................................................................................................. 27

Chapter 4 Appendix

Administrator Login.......................................................................................................... 29

Administrator Name and Password................................................................................. 31

Description of Job Tracking Notice.................................................................................. 33

5

Chapter 1 General Description

1General Description

User Authentication

The User Authentication is a function to use devices under the management of a Windows

®

server.

Users must be authenticated before using the functions of the machine (copying, faxing, scanning, and

printing). The supported authentication protocol is NTLM v2 and Kerberos v5.

 Users

• Users log in to the device using their Windows account (user name and password).

 System administrator

• The system administrator can manage user accounts by using the Windows server.

• User authentication can be set independently for each function (copying, faxing, scanning, and

printing).

The Job Tracking function allows the system administrator to receive the machine usage log and the

send/receive log via Email. The Email sent to the system administrator includes the name of the device

user, destination, communication time, and the image of the document that was sent or received.

z NTLM authentication is a user authentication protocol used in the Windows NT

®*4

family of operating systems.

NTLM uses a challenge/response method, and the password is encrypted when sending across the network. In

Windows 2000, this protocol can also be used to maintain compatibility between client and server.

Kerberos is a user authentication protocol that enhances the security by using cryptosystem.

*1

Microsoft

®

Windows

®

2000 operating system

*2

Microsoft

®

Windows Server

®

2003 operating system

*3

Microsoft

®

Windows Server

®

2008 operating system

*4

Microsoft

®

Windows NT

®

operating system

User Name/Password

Authentication

Windows Server

- Windows 2000

*1

Server

- Windows Server 2003

*2

- Windows Server 2008

*3

LAN

Device

6

Chapter 1 General Description

Job Tracking

The following jobs can be tracked with this function.

1. Fax Transmission and Reception via PSTN

2. Email Transmission to an Internet Fax or a PC

3. Reception from an Internet Fax or a PC

z When the Job Tracking function is enabled, the following functions are not available.

- On-Hook Dialling

- Fax Forward

For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.

z If the system administrator cannot receive the Job Tracking logs, check both the network settings and the

connection of the LAN cable.

Thursday,

01

January

, 2009 11:57AM

General Telephone Line

(PSTN)

Login Data

Tracking Image

Windows Server Mail

Server

PNAM

Panasonic Device

System Administrator

LAN

System administrator can receive the machine usage log and

tracking image via email. (See page 33)

Usage

Log

7

Chapter 1 General Description

RightFax Server

By enabling the RightFax

®

Server function, all faxes are sent via the RightFax server. All the Fax logs

can be easily managed by a single server.

When using it with the User Authentication function, it will increase the security by controlling the usage

and identifying the users.

• The fax document to be sent is passed to the RightFax server via Email.

• A user who sends a fax from a device can receive a send confirmation report on the PC from the

RightFax server.

z When the RightFax function is enabled, the following functions are not available.

- Password Transmission

- Deferred Polling

- Sub-Address Transmission

- LAN Relay Transmission

-Polling

- Fax Cover Sheet

- Direct Transmission

The document(s) is always stored into memory when sending the document(s).

For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.

z RightFax Ver. 8.0 or later is required.

Authentication

Windows Server

Mail Server

RightFax Server

LAN

G3 Fax

Check Fax logs.

Sends image data with fax number.

POP receives

the content of

fax.

When using User Authentication

PSTN

Sending image data via

PSTN.

Chapter 2 Using Machine

8

2Using Machine

Login Procedure (Using Copy/Fax/Scanner/

Printer)

Users must enter the login name and password before using any devices which have the User

Authentication function enabled. Authentication is performed using the user’s Windows account.

z When using the User Authentication for the first time, refer to Setting Machine (See pages 12 to 28).

z The system administrator should set up the User Authentication function.

1

The login screen appears if User

Authentication is enabled.

z User Authentication can be set

independently for each function (copying,

faxing, scanning, and printing).

If User Authentication is disabled for the

function, the Control Panel displays the

standby message.

The login screen appears only when a

function that requires authentication is

selected.

2

Select “User ID”, and enter your user

name (up to 40 characters), and then

select “OK”.

The user name is NOT case-sensitive.

Ex: panauser

3

Select “Password”, and enter your

password (up to 40 characters), and

then select “OK”.

The password is case-sensitive.

12

Chapter 2 Using Machine

9

4

Select “Domain”, and confirm the

domain name, and then select “OK”.

Ex: pana01

5

Select “OK” to start the authentication

process.

6

This completes the authentication.

After completing the authentication, you can

use the selected function (copying, faxing,

scanning, or printing).

z Press the Reset key twice to log out from

the authentication.

z If the authentication fails, one of the following

messages will appear.

z Authentication is cancelled if no operation is

performed on the machine within a certain period

of time after authentication is completed. In this

case, you need to perform User Authentication

again before using the machine. The system

administrator can specify the ID Timeout Period.

For details, refer to ID Timeout Setting (see page

17) and Auto Reset Time Setting (see page 19).

z The system administrator can specify whether

authentication is required independently for each

function (copying, faxing, scanning, and printing).

For details, refer to Authentication Setting (see

page 12).

12

Message Explanation

Authentication

Failed

The login failed.

Check your user name and

password.

Check whether the date and time

are set properly.

Logon Attempts

Exceeded

The system has been locked

because the permitted number of

log-on attempts has been

exceeded. Please contact the

system administrator.

Connection

Failed

Unable to connect to the

authentication server. Please

contact the system administrator.

Protocol Error Unable to connect to the

authentication server. Please

contact the system administrator.

Server not

Found

Unable to locate the authentication

server.

Check whether the DNS domain

name is set properly (See page 15).

Check whether the Internet

Parameters are set properly.

• TCP/IP Address

• TCP/IP Subnet Mask

• TCP/IP Default Gateway

• DNS Server Addresses

Chapter 2 Using Machine

10

Sending a Document via RightFax

When the RightFax server is used to send a fax, the following details are entered in the recipient (To)

field and sender (From) field.

z Using the RightFax function requires the configuration of RightFax server. Refer to RightFax Server Setting

(see page 27).

Field Content

Recipient Station name registered for One-Touch or ABBR. dialling. If manual number dialling is used, you can

enter the user name from the Control Panel.

Sender When the User Authentication is not enabled

Logo and Email address of this device

or

Name and Email address selected with the Sender Selection function

When the User Authentication is enabled

Name of the authenticated user registered with the Windows server

1

Place original(s) on the ADF.

z If you need to log in, refer to Login

Procedure (Using Copy/Fax/Scanner/

Printer) (see page 8).

2

Press the Fax key.

Face up.

Up to 100 sheets (80 g/m

2

/ A4)

Chapter 2 Using Machine

11

3

Enter the telephone number of the

destination using the Keypad.

Ex: 55555 (Manual Dialling)

z Manual input of telephone number is not

available when “136 Restrict Direct Dial” is

set to “Valid” in Function Parameters (Fax/

Email Settings > Fax Parameters).

z When “137 Re-enter Direct Dial” is set to

“Valid” in Function Parameters (Fax/Email

Settings > Fax Parameters), enter the fax

number twice for manual dialling. For more

details, refer to Fax/Email Settings in the

Operating Instructions (For Function

Parameters) of provided CD-ROM.

4

Select “Enter Name”.

5

Enter the recipient’s name, and then

select “OK”. (Up to 15 characters)

6

Select “OK”.

7

Press the Start key.

z When the machine does not have

connection to G3 PSTN, all G3

transmissions are executed through

RightFax server as Emails.

When the machine has connection to G3

PSTN, only Auto Receive is possible

through PSTN.

z Whether User Authentication through

Windows server can be used or not

depends on the settings of the machine.

z Because of the direct connection of PSTN to

the machine, getting outside calls is

possible.

However, manual communications are

prohibited.

z Password transmission is not available if the

RightFax server setting is set to “Valid”.

12

Chapter 3 Setting Machine

12

3Setting Machine

Authentication Setting

The system administrator can enable/disable the User Authentication for each function (copying,

faxing, scanning, and printing).

1

Press the Function key.

2

Select “General Settings”.

3

Select “5-9” tab, and then select “09

Key Operator Mode”.

4

Enter the Key Operator password (8

digits), and then select “OK”.

z The default password is “00000000”.

z To change the password, select “80 Key

Operator Password” in the General

Settings (Key Operator Mode), and then

enter the new password.

5

Select “40 - 59” tab, and scroll the

screen, and then select “45 User

Authentication”.

z “46 ID Timeout”, “47 Logon Attempts”, and

“48 Lockout Time” are displayed only when

“45 User Authentication” is set.

12

321

Chapter 3 Setting Machine

13

6

Select the function where

authentication is required, and then

select “OK”.

z The Sender Selection function is not

available if the User Authentication is set for

the Fax function.

z For details, refer to Fax Parameters in the

Operating Instructions (For Function

Parameters) of provided CD-ROM.

7

Select “On” to use authentication or

“Off” to disable authentication, and

then select “OK”.

When User Authentication is enabled for the

first time, you also need to specify the time

zone, system administrator’s name, and

system administrator’s password.

8

Select or to specify the

time zone, and then select “OK”.

9

Enter the system administrator name,

and then select “OK”.

Ex: panasonic

10

Enter the system administrator

password, and then select “OK”.

Ex: pana

z The administrator name and password set

here are required in the subsequent setup

operations (See page 31). Keep them in a

safe place.

Copy Select “Copy”.

Fax Select “Fax”.

Print Select “Print”.

Scan Select “Scan”.

Off Disables authentication.

On Enables authentication.

12

Chapter 3 Setting Machine

14

11

The function selection screen appears

(return to step 6).

To continue with the setup, select the function,

and select “On” or “Off”, and then select “OK”.

12

Press the Reset key to return to

standby.

Chapter 3 Setting Machine

15

Authentication Method Setting

This specifies the authentication method to use by the User Authentication function.

1

Press the Function key.

2

Select “General Settings”.

3

Select “5-9” tab, and then select “09

Key Operator Mode”.

4

Enter the Key Operator password (8

digits), and then select “OK”.

z The default password is “00000000”.

z To change the password, select “80 Key

Operator Password” in the General

Settings (Key Operator Mode), and then

enter the new password.

5

Select “40 - 59” tab, and scroll the

screen, and then select “50 User

Auth. Domain”.

12

321

Chapter 3 Setting Machine

16

6

Select the number (“No. 00” to “No.

09”).

You can set up to 10 domain names.

7

Select the authentication method, and

then select “OK”.

z To select “Kerberos” for the authentication

method, set “01 General (03 DNS)” to “Yes”

in Network Settings (Key Operator Mode).

8

Enter the domain name or realm

name.

 When “NTLM” or “Clr Text” is selected

Enter the NT domain name (NetBIOS name),

and then select “OK”. (Up to 15 characters)

Ex: pana01

Enter the DNS domain name, and then select

“OK”. (Up to 60 characters)

Ex: panasonic.com

Select “On” to use SSL or “Off” to disable

SSL, and then select “OK”.

 When “Kerberos” is selected

Enter the realm name in uppercase, and then

select “OK”.

9

Select “Close”.

10

Press the Reset key to return to

standby.

NTLM Selects NTLM.

Clr Text Selects CLEAR TEXT.

Kerberos Selects Kerberos.

12

Chapter 3 Setting Machine

17

ID Timeout Setting

If the ID Timeout setting is set to “Auto Rst”, authentication is cancelled if no operation is performed on

the machine for a specified time period after performing authentication. The ID Timeout period can be

set in Auto Reset Time Setting on page 19.

z Before performing this setup, you first need to set “45 User Authentication” (See page 12).

1

Press the Function key.

2

Select “General Settings”.

3

Select “5-9” tab, and then select “09

Key Operator Mode”.

4

Enter the Key Operator password (8

digits), and then select “OK”.

z The default password is “00000000”.

z To change the password, select “80 Key

Operator Password” in the General

Settings (Key Operator Mode), and then

enter the new password.

5

Select “40 - 59” tab, and scroll the

screen, and then select “46 ID

Timeout”.

12

321

Chapter 3 Setting Machine

18

6

Select the ID Timeout setting, and

then select “OK”.

7

Press the Reset key to return to

standby.

Auto Rst An authenticated user will be

logged out if no operation is

performed on the machine for a

specified time period after

performing authentication.

EveryJob On the completion of a job, the

authenticated user will be

logged out.

12

Chapter 3 Setting Machine

19

Auto Reset Time Setting

This sets the ID Timeout period when “Auto Rst” is selected for ID Timeout setting.

1

Press the Function key.

2

Select “General Settings”.

3

Select “5-9” tab, and then select “09

Key Operator Mode”.

4

Enter the Key Operator password (8

digits), and then select “OK”.

z The default password is “00000000”.

z To change the password, select “80 Key

Operator Password” in the General

Settings (Key Operator Mode), and then

enter the new password.

5

Select “20 - 39” tab, and scroll the

screen, and then select “28 Auto

Reset Time”.

12

123

Chapter 3 Setting Machine

20

6

Select the auto reset time, and then

select “OK”.

z When “None” is selected, the authentication

is not reset.

7

Press the Reset key to return to

standby.

12

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