Epson WorkForce WF-2520 User manual

Category
Print & Scan
Type
User manual

This manual is also suitable for

WF-2520/WF-2530 User's Guide
Contents
WF-2520/WF-2530 User's Guide............................................................................................................... 13
Product Basics .......................................................................................................................................... 14
Setting Up the Control Panel .............................................................................................................. 14
Control Panel Buttons and Lights .................................................................................................. 14
Changing LCD Screen Language.................................................................................................. 16
Turning Off Control Panel Sounds................................................................................................. 17
Product Parts Locations ..................................................................................................................... 17
Product Parts - Top and Front ....................................................................................................... 18
Product Parts - Inside .................................................................................................................... 21
Product Parts - Back...................................................................................................................... 21
Scanning, Copying, and Faxing from the Control Panel ..................................................................... 23
The Sleep Timer................................................................................................................................. 24
Changing the Sleep Timer Setting From the Control Panel ........................................................... 24
Changing the Sleep Timer Setting - Windows ............................................................................... 25
Changing the Sleep Timer Setting - Mac OS X.............................................................................. 25
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 26
Using Epson Email Print ............................................................................................................... 27
Using the Epson iPrint Mobile App ................................................................................................ 27
Using Epson Remote Print ........................................................................................................... 28
Using AirPrint ................................................................................................................................ 28
Using Google Cloud Print .............................................................................................................. 28
Selecting Wireless Network Settings From the Control Panel (WF-2530) ............................................ 30
Loading Paper ........................................................................................................................................... 32
Loading Paper for Documents ........................................................................................................... 32
Loading Paper for Photos .................................................................................................................. 35
Loading Envelopes ............................................................................................................................ 38
Paper Loading Capacity ..................................................................................................................... 41
Available EPSON Papers................................................................................................................... 42
Borderless Paper Type Compatibility ................................................................................................. 43
Paper or Media Type Settings ............................................................................................................ 44
3
Placing Originals on the Product ............................................................................................................. 46
Placing Originals on the Scanner Glass ............................................................................................. 46
Placing Originals in the Automatic Document Feeder ........................................................................ 47
Copying ...................................................................................................................................................... 51
Copying Documents or Photos........................................................................................................... 51
Paper Type Settings - Copying...................................................................................................... 52
Paper Size Settings - Copying....................................................................................................... 53
Copying Options............................................................................................................................ 53
Copying ID Cards ............................................................................................................................... 54
Printing From a Computer ........................................................................................................................ 56
Printing with Windows ........................................................................................................................ 56
Selecting Basic Print Settings - Windows ...................................................................................... 56
Print Quality Options - Windows ............................................................................................... 59
Multi-Page Printing Options - Windows..................................................................................... 59
Selecting Double-sided Printing Settings - Windows ..................................................................... 59
Double-sided Printing Options - Windows................................................................................. 61
Selecting Additional Layout and Print Options - Windows ............................................................. 61
Custom Color Correction Options - Windows............................................................................ 63
Image Options and Additional Settings - Windows.................................................................... 64
Header/Footer Settings - Windows ........................................................................................... 65
Selecting a Printing Preset - Windows........................................................................................... 65
Printing Your Document or Photo - Windows................................................................................. 66
Selecting Default Print Settings - Windows.................................................................................... 67
Changing the Language of the Printer Software Screens ......................................................... 68
Changing Automatic Update Options ............................................................................................ 69
Printing with Mac OS X....................................................................................................................... 70
Selecting Basic Print Settings - Mac OS X .................................................................................... 71
Print Quality Options - Mac OS X.............................................................................................. 74
Print Options - Mac OS X .......................................................................................................... 74
Selecting Page Setup Settings - Mac OS X ................................................................................... 75
Selecting Print Layout Options - Mac OS X ................................................................................... 76
Managing Color - Mac OS X .......................................................................................................... 77
Color Matching and Color Options - Mac OS X ......................................................................... 78
4
Selecting Printing Preferences - Mac OS X ................................................................................... 78
Printing Preferences - Mac OS X .............................................................................................. 79
Printing Your Document or Photo - Mac OS X ............................................................................... 80
Checking Print Status - Mac OS X ............................................................................................ 80
Cancelling Printing Using a Product Button........................................................................................ 82
Scanning .................................................................................................................................................... 83
Starting a Scan................................................................................................................................... 83
Starting a Scan Using the Product Control Panel .......................................................................... 83
Changing Default Scan Button Settings.................................................................................... 84
Starting a Scan Using the Epson Scan Icon .................................................................................. 85
Starting a Scan from a Scanning Program..................................................................................... 87
Selecting Epson Scan Settings .......................................................................................................... 89
Scan Modes................................................................................................................................... 89
Selecting the Scan Mode............................................................................................................... 89
Scanning in Office Mode................................................................................................................ 90
Available Document Source Settings - Office Mode.................................................................. 92
Selecting a Scan Area - Office Mode ........................................................................................ 93
Available Image Adjustments - Office Mode ............................................................................. 94
Scanning in Home Mode ............................................................................................................... 95
Selecting a Scan Area - Home Mode ........................................................................................ 98
Available Image Adjustments - Home Mode ........................................................................... 101
Selecting a Scan Size - Home Mode....................................................................................... 102
Scanning in Professional Mode ................................................................................................... 104
Available Document Source Settings - Professional Mode ..................................................... 107
Available Image Types - Professional Mode ........................................................................... 107
Selecting a Scan Area - Professional Mode............................................................................ 107
Available Image Adjustments - Professional Mode ................................................................. 110
Selecting a Scan Size - Professional Mode............................................................................. 112
Image Preview Guidelines........................................................................................................... 115
Scan Resolution Guidelines ........................................................................................................ 115
Selecting Scan File Settings ........................................................................................................ 116
Available Scanned File Types and Optional Settings.............................................................. 117
Scanning with Mac OS X 10.6/10.7/10.8 Using Image Capture ....................................................... 118
5
Available Scan Settings - Mac OS X Image Capture ................................................................... 120
Scanning Special Projects................................................................................................................ 120
Scanning to a PDF File................................................................................................................ 120
Restoring Photo Colors as You Scan .......................................................................................... 123
Convert Scanned Documents to Editable Text (OCR)................................................................. 124
Scanning Using OCR - Windows ............................................................................................ 124
Scanning Using OCR - Mac OS X........................................................................................... 126
Faxing....................................................................................................................................................... 129
Connecting a Telephone or Answering Machine .............................................................................. 129
Setting Up Fax Features .................................................................................................................. 136
Setting Up Fax Features Using the Product Control Panel .......................................................... 136
Selecting Your Country or Region........................................................................................... 136
Selecting the Date and Time................................................................................................... 137
Entering Fax Header Information............................................................................................ 138
Entering Numbers and Characters for Faxing......................................................................... 139
Selecting Fax Send and Receive Settings .............................................................................. 140
Selecting Fax Communication Settings .................................................................................. 141
Printing Fax Reports ............................................................................................................... 141
Restoring Default Fax Settings ............................................................................................... 142
Fax Sending/Receiving Options.............................................................................................. 143
Fax Communications Options................................................................................................. 143
Fax Report Options................................................................................................................. 144
Restore Default Settings Options............................................................................................ 145
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 145
Setting Up Fax Features Using the Fax Utility - Mac OS X .......................................................... 147
Setting Up Speed Dial and Group Dial Lists ..................................................................................... 148
Setting Up Speed/Group Dial Lists Using the Product Control Panel .......................................... 148
Creating Speed Dial List Entries ............................................................................................. 149
Printing Your Speed Dial List .................................................................................................. 150
Creating Group Dial List Entries.............................................................................................. 151
Printing Your Group Dial List................................................................................................... 152
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................ 153
Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac OS X .......................................... 157
6
Sending Faxes ................................................................................................................................. 158
Sending Faxes from the Product Control Panel........................................................................... 159
Manually Dialing or Redialing Fax Numbers ........................................................................... 159
Selecting Fax Numbers From Speed or Group Dial Lists........................................................ 160
Dialing Fax Numbers from a Connected Telephone ............................................................... 161
Sending a Fax at a Specified Time ......................................................................................... 162
Sending Faxes Using the Fax Utility - Windows .......................................................................... 163
Sending Faxes Using the Fax Utility - Mac OS X......................................................................... 165
Receiving Faxes............................................................................................................................... 167
Fax Reception ............................................................................................................................. 167
Receiving Faxes Automatically (Auto Answer) ............................................................................ 168
Receiving Faxes Manually........................................................................................................... 168
Replacing Ink Cartridges ........................................................................................................................ 170
Check Cartridge Status .................................................................................................................... 170
Checking Cartridge Status on the LCD Screen............................................................................ 170
Checking Cartridge Status with Windows.................................................................................... 171
Checking Cartridge Status with Mac OS X .................................................................................. 174
Purchase Epson Ink Cartridges........................................................................................................ 176
Ink Cartridge Part Numbers ......................................................................................................... 176
Removing and Installing Ink Cartridges............................................................................................ 177
Replacing Ink Cartridges Using a Computer Utility........................................................................... 183
Printing With Black Ink and Expended Color Cartridges................................................................... 184
Printing With Expended Color Cartridges - Windows................................................................... 185
Printing With Expended Color Cartridges - Mac OS X ................................................................. 185
Conserving Low Black Ink with Windows ......................................................................................... 187
Adjusting Print Quality............................................................................................................................ 189
Print Head Maintenance................................................................................................................... 189
Print Head Nozzle Check............................................................................................................. 189
Checking the Nozzles Using the Product Control Panel ......................................................... 189
Checking the Nozzles Using a Computer Utility...................................................................... 192
Print Head Cleaning .................................................................................................................... 195
Cleaning the Print Head Using the Product Control Panel ...................................................... 195
Cleaning the Print Head Using a Computer Utility................................................................... 196
7
Print Head Alignment................................................................................................................... 199
Aligning the Print Head Using the Product Control Panel........................................................ 199
Aligning the Print Head Using a Computer Utility .................................................................... 200
Cleaning the Paper Path .................................................................................................................. 201
Cleaning and Transporting Your Product ............................................................................................. 203
Cleaning Your Product ..................................................................................................................... 203
Transporting Your Product ............................................................................................................... 205
Solving Problems .................................................................................................................................... 207
Checking for Software Updates........................................................................................................ 207
Product Status Messages ................................................................................................................ 208
Running a Product Check ................................................................................................................ 209
Resetting Control Panel Defaults ..................................................................................................... 210
Solving Setup Problems ................................................................................................................... 211
Noise After Ink Installation ........................................................................................................... 211
Software Installation Problems .................................................................................................... 211
Control Panel Setup Problems .................................................................................................... 212
Solving Network Problems ............................................................................................................... 212
Product Cannot Connect to a Wireless Router or Access Point .................................................. 213
Network Software Cannot Find Product on a Network................................................................. 213
Product Does Not Appear in Mac OS X Printer Window.............................................................. 214
Cannot Print Over a Network....................................................................................................... 214
Cannot Scan Over a Network ...................................................................................................... 215
Printing a Network Status Sheet.................................................................................................. 216
Solving Copying Problems ............................................................................................................... 217
Product Makes Noise, But Nothing Copies.................................................................................. 217
Product Makes Noise When It Sits for a While............................................................................. 217
Solving Paper Problems................................................................................................................... 217
Paper Feeding Problems............................................................................................................. 218
Paper Jam Problems ................................................................................................................... 218
Document Jams in the Automatic Document Feeder .................................................................. 221
Paper Ejection Problems ............................................................................................................. 225
Solving Problems Printing from a Computer..................................................................................... 225
Nothing Prints.............................................................................................................................. 226
8
Product Icon Does Not Appear in Windows Taskbar ................................................................... 227
Error After Cartridge Replacement .............................................................................................. 227
Printing is Slow ............................................................................................................................ 228
Solving Page Layout and Content Problems.................................................................................... 229
Inverted Image............................................................................................................................. 229
Too Many Copies Print ................................................................................................................ 229
Blank Pages Print ........................................................................................................................ 230
Incorrect Margins on Printout....................................................................................................... 230
Border Appears on Borderless Prints .......................................................................................... 231
Incorrect Characters Print............................................................................................................ 231
Incorrect Image Size or Position.................................................................................................. 232
Slanted Printout........................................................................................................................... 233
Solving Print Quality Problems......................................................................................................... 233
White or Dark Lines in Printout .................................................................................................... 233
Blurry or Smeared Printout .......................................................................................................... 234
Faint Printout or Printout Has Gaps ............................................................................................. 235
Grainy Printout............................................................................................................................. 236
Incorrect Colors ........................................................................................................................... 237
Solving Scanning Problems ............................................................................................................. 238
Scanning Software Does Not Operate Correctly ......................................................................... 238
Cannot Start Epson Scan ............................................................................................................ 238
Solving Scanned Image Quality Problems ....................................................................................... 239
Image Consists of a Few Dots Only............................................................................................. 240
Line of Dots Appears in All Scanned Images............................................................................... 240
Straight Lines in an Image Appear Crooked ................................................................................ 241
Image is Distorted or Blurry ......................................................................................................... 241
Image Colors are Patchy at the Edges ........................................................................................ 241
Image is Too Dark ....................................................................................................................... 241
Back of Original Image Appears in Scanned Image .................................................................... 242
Ripple Patterns Appear in an Image ............................................................................................ 242
Image is Scanned Upside-Down ................................................................................................. 242
Scanned Image Colors Do Not Match Original Colors................................................................. 242
Scan Area is Not Adjustable in Thumbnail Preview ..................................................................... 243
9
Scanned Image Edges are Cropped ........................................................................................... 243
Solving Faxing Problems.................................................................................................................. 243
Cannot Send or Receive Faxes................................................................................................... 244
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 245
When to Uninstall Your Product Software ........................................................................................ 245
Uninstalling Product Software - Windows.................................................................................... 245
Uninstalling Product Software - Mac OS X .................................................................................. 247
Where to Get Help............................................................................................................................ 247
Technical Specifications ........................................................................................................................ 249
EPEAT Registration ......................................................................................................................... 249
Windows System Requirements ...................................................................................................... 249
Mac System Requirements .............................................................................................................. 250
Printing Specifications...................................................................................................................... 250
Scanning Specifications ................................................................................................................... 251
Automatic Document Feeder (ADF) Specifications ......................................................................... 251
Fax Specifications ............................................................................................................................ 252
Paper Specifications ........................................................................................................................ 252
Printable Area Specifications ........................................................................................................... 253
Ink Cartridge Specifications.............................................................................................................. 255
Dimension Specifications ................................................................................................................. 256
Electrical Specifications ................................................................................................................... 256
Environmental Specifications ........................................................................................................... 257
Interface Specifications .................................................................................................................... 257
Network Interface Specifications ...................................................................................................... 258
Safety and Approvals Specifications ................................................................................................ 258
Notices ..................................................................................................................................................... 260
FCC Compliance Statement............................................................................................................. 260
Software Notices (WF-2520) ............................................................................................................ 262
Software Notices .............................................................................................................................. 266
Trademarks...................................................................................................................................... 269
Copyright Notice............................................................................................................................... 270
libTIFF Software Acknowledgment.............................................................................................. 270
A Note Concerning Responsible Use of Copyrighted Materials................................................... 271
10
Default Delay Times for Power Management for Epson Products ............................................... 271
Copyright Attribution.................................................................................................................... 271
11
WF-2520/WF-2530 User's Guide
Welcome to the WF-2520/WF-2530 User's Guide.
13
Product Basics
See these sections to learn about the basic features of your product.
Setting Up the Control Panel
Product Parts Locations
Scanning, Copying, and Faxing from the Control Panel
The Sleep Timer
Epson Connect Solutions for Smartphones, Tablets, and More
Setting Up the Control Panel
See these sections to set up the control panel for use.
Control Panel Buttons and Lights
Changing LCD Screen Language
Turning Off Control Panel Sounds
Parent topic: Product Basics
Control Panel Buttons and Lights
WF-2520
1
The power button and the power light
14
2 The LCD screen
3 The arrow buttons and the OK button
4 The number pad
5 The Redial/Pause button
6
The Stop/Reset button
7 The Copy button
8 The Fax button
9 The Scan button
10 The ADF light
11 The Menu button
12
The Back button
13 The Speed Dial/Group Dial button
14 The Start B&W button
15 The Start Color button
WF-2530
1
The power button and the power light
2 The LCD screen
15
3 The arrow buttons and the OK button
4 The number pad
5 The Redial/Pause button
6
The Stop/Reset button
7 The WiFi light
8 The Copy button
9 The Fax button
10 The Scan button
11 The ADF light
12 The Menu button
13
The Back button
14 The Speed Dial/Group Dial button
15
The Wi-Fi Setup button
16 The Start B&W button
17 The Start Color button
Parent topic: Setting Up the Control Panel
Changing LCD Screen Language
You can change the language used on the LCD screen.
1. Press the Menu button.
2. Press the up or down arrow buttons to select Maintenance and press the OK button.
You see this screen:
3. Press the up or down arrow buttons to select Language and press the OK button.
16
4. Press the up or down arrow buttons to select a language and press the OK button.
5. Press the Menu button to exit.
Parent topic: Setting Up the Control Panel
Turning Off Control Panel Sounds
You can turn off the sound heard when you press buttons on the control panel.
1. Press the Menu button.
2. Press the up or down arrow buttons to select Maintenance and press the OK button.
You see this screen:
3. Press the up or down arrow buttons to select Sound and press the OK button.
4. Press the up or down arrow buttons to select the Off setting and press the OK button.
5. Press the Menu button to exit.
Parent topic: Setting Up the Control Panel
Product Parts Locations
See these sections to identify the parts on your product.
Product Parts - Top and Front
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
17
Product Parts - Top and Front
1 Edge guide
2 Sheet feeder
3 Paper support
4 Feeder guard
5 Output tray
6 Paper stopper
18
1 ADF cover
2 Automatic Document Feeder (ADF)
3 ADF edge guide
4 ADF input tray
5 ADF output tray
19
1 Document cover
2 Scanner glass
3 Control panel
Parent topic: Product Parts Locations
20
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Epson WorkForce WF-2520 User manual

Category
Print & Scan
Type
User manual
This manual is also suitable for

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