Polycom Recording Studio 2000 Getting Started Manual

Brand: Polycom

Model: Recording Studio 2000

Type: Getting Started Manual

This manual is also suitable for

PRS 2000

Polycom Recording Studio 2000 is a powerful presentation recording integrated hardware and software appliance that will enhance the effectiveness and reach of any educational, corporate, or public event communication by capturing and streaming real-time rich media presentations with DVD quality video and high fidelity sound. The Polycom PRS 2000 appliance is ideal for use by enterprises, educational institutions, government, and training institutions.

1.0 | April 2010 | 3725-78400-002A2

Polycom

Recording Studio

™

(PRS) 2000 Appliance

Getting Started Guide

Polycom, Inc.

4750 Willow Road

Pleasanton, CA 94588-2708

USA

No part of this document may be reproduced or transmitted in any form or by any means, electronic or

mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing

includes translating into another language or format.

As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the

software contained within its products. The software is protected by United States copyright laws and international

treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound

recording).

Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not

responsible for printing or clerical errors. Information in this document is subject to change without notice.

Trademark Information

Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®,

Vortex®, and VSX® are registered trademarks of Polycom, Inc. Convene™ , Global Management System™,

iPower™, MGC™, People+Content™, People On Content™, Polycom Conference Suite™, Polycom Converged

Management Application™ (CMA™), Polycom Distributed Media Application™ (DMA™), Polycom HD Voice™,

Polycom PathNavigator™, Polycom VideoPlus™, Polycom VoicePlus™, PVX™, RAS™, ReadiConvene™, RMX

2000™, RSS™, V2iU™, VBP™, VS4000™, and VTX™ are trademarks of Polycom, Inc.

All other trademarks are the property of their respective owners.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent

applications held by Polycom, Inc.

Contents

Polycom, Inc. iii

Contents

1 Polycom PRS 2000 Hardware Install

About the Polycom Recording Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Hardware Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

System Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Electrostatic Discharge (ESD) and ESD Protection . . . . . . . . . . . . . . 4

Safety Notice and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

FCC Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Other Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

CE Mark Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Environmental Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Installation Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Getting Started with the Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Back Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Audio/Video Inputs and Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

VGA (RGB) Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Dual Head VGA Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Audio Monitor/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Audio Out for Room Sound System . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connecting Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Mouse and Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Phantom Power Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using Video Cameras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using the PTZ Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Starting the Polycom PRS 2000 Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

First Windows Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2 Polycom PRS 2000 Software

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the Session Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Inputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Polycom PRS 2000 Getting Started Guide

iv Polycom, Inc.

Capturing Your Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Starting Capture and Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Creating an Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Settings and Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Selected Input Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Recording Your Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Polycom, Inc. 1

Polycom PRS 2000 Hardware Install

This chapter provides safety and setup directions for the Polycom Recording

Studio appliance. This chapter includes the following sections:

• About the Polycom Recording Studio

• What’s Included

• Hardware Specifications

• Safety Instructions

• Installation Safety Notes

• Getting Started with the Appliance

• Starting the Polycom PRS 2000 Appliance

About the Polycom Recording Studio

The Polycom Recording Studio (PRS) 2000 is a powerful presentation

recording integrated hardware and software appliance that will enhance the

effectiveness and reach of any educational, corporate, or public event

communication by capturing and streaming real-time rich media

presentations with DVD quality video and high fidelity sound.

The Polycom PRS 2000 appliance is ideal for use by enterprises, educational

institutions, government, and training institutions.

Organizations can deploy the Polycom PRS 2000 appliance in meeting and

conference rooms or bring it to off-site events to record and stream live and on

demand executive briefings, training sessions, product demonstrations, global

announcements, marketing communications, and more.

The Polycom PRS 2000 appliance accepts and synchronizes feeds from any

A/V equipment available, including microphones, cameras, VCR/DVD

players, document cameras, and other video conferencing equipment.

Polycom PRS 2000 Getting Started Guide What’s Included

2 Polycom, Inc.

The appliance can capture a computer screen output as a video stream,

allowing the presenter to demonstrate any application on their computer.

Unique to the Polycom PRS 2000 appliance is its ability to perform text

recognition on the RGB source for automatic text extraction and slide

detection.

What’s Included

Ensure that the Polycom PRS 2000 shipment contains the following devices,

cables and software licenses:

• Polycom PRS 2000 appliance

• USB keyboard

• USB optical mouse

• Microphone

• XLR cable (male/female)

• Audio adapter cable

• VGA cable (DVI-D)

• VGA cable (HD15 male/male)

• Two (2) DVI-I to HD15 adapters

• VGA/DVI input cable

• A/V input cable

• USB to Serial adapter

Hardware Specifications Polycom PRS 2000 Hardware Install

Polycom, Inc. 3

• Serial to VISCA cable

• Remote control

• Power supply

• AC power cord

• PTZ camera

• S-Video cable

• Microsoft Windows Server 2003 software key (see bottom of Polycom PRS

2000 appliance)

• Microsoft Office Small Business 2007 software key

Hardware Specifications

The following hardware specifications apply to the Polycom Recording

Studio:

Type Specifications

Video Input Analog RGB & DVI up to 1280 x 1024

Any combination of 3 of the following inputs:

• 2 S-Video

• 4 Composite video via RCA

Video Output Dual DVI-I (VGA with adapter)

Audio Input 1 balanced with Preamplifier and Phantom Power for Microphone

via XLR connectors

2 Stereo unbalanced via 2 RCA connectors

1 Stereo balanced with attenuator via 2 XLR connectors

Audio Output 1 Stereo balanced via 2 XLR connectors

1 Headphone

Connectivity 2 USB 2.0 ports (front)

6 USB 2.0 ports (back)

Firewire/IEEE 1394 port (for storage extension)

Storage 500 GB

Optical Drive 16x DVD/CD R/RW

Dimensions W x L x H = 8.7 in. x 12.8 in x 8.3 in (220mm x 325mm x 210mm)

Polycom PRS 2000 Getting Started Guide Safety Instructions

4 Polycom, Inc.

Safety Instructions

System Power

When the Polycom PRS 2000 appliance is turned off by using the power

switch, power may still be supplied to the motherboard. To ensure that the

appliance is completely shut down, unplug its power cord from its power

source.

The Polycom PRS 2000 appliance ships with all required components installed.

There is no need to open the chassis to add or remove components. Please

contact Polycom regarding any malfunction or failure of the Polycom PRS

2000 appliance.

Electrostatic Discharge (ESD) and ESD Protection

Static electricity can damage disk drives, boards, and other components.

Before connecting or disconnecting any device to the Polycom PRS 2000

appliance, we recommend you discharge static electricity by first touching a

metal part of a grounded PC.

Safety Notice and Warnings

FCC Notice

This device complies with Subpart B of Part 15 of the FCC Rules. Operation is

subject to the following two conditions:

1 This device may not cause harmful interference.

2 This device must accept any interference received, including interference

that may cause undesired operation.

No Telecommunications Network Voltage (TNV)-connected PCBs shall be

installed.

Other Certifications

This class A digital apparatus complies with Canadian ICES-003, Issue 4.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

CAUTION: To reduce the risk of electric shock, do not open chassis; do not defeat

or remove the ground pin of the power cord; connect only to a properly grounded ac

power outlet. No user-serviceable parts inside. Refer servicing to qualified service

personnel.

Installation Safety Notes Polycom PRS 2000 Hardware Install

Polycom, Inc. 5

This device complies with EN 55022 standards.

This device complies with EN 61000-3-2 standards.

This device complies with CISPR 22 Edition 6, as well as AS/NZS CISPR 22.

CE Mark Warning

This is a Class A product. In a domestic environment, this product may cause

radio interference, in which case the user may be required to take adequate

measures.

Environmental Warning

Perchlorate Material - special handling may apply.

See www.dtsc.ca.gov/hazardouswaste/perchlorate.

This notice is required by California Code of Regulations, Title 22, Division 4.5,

Chapter 33:

Best Management Practices for Perchlorate Materials. This product/part

includes a battery that contains Perchlorate material.

Installation Safety Notes

• Do not place the Polycom PRS 2000 appliance underneath heavy loads or

in an unstable position.

• Do not expose the Polycom PRS 2000 appliance to direct sunlight, high

humidity or wet conditions.

• Do not use or expose the Polycom PRS 2000 appliance around magnetic

fields as magnetic interference may affect the performance of the device.

• Do not block the air vents to this device or impede the airflow in any way.

Getting Started with the Appliance

This section guides users through the physical elements of the Polycom

Recording Studio appliance and its inputs, outputs, and accessories.

Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance

6 Polycom, Inc.

Back Panel

The back panel contains the following elements:

Audio/Video Inputs and Outputs

The A/V adapter cable is used to connect audio and video input sources to the

Polycom PRS 2000 appliance and audio output from the appliance. Each cable

of the A/V adapter is labeled. These labels identify the video and audio

sources for proper connection of devices to the appliance.

Getting Started with the Appliance Polycom PRS 2000 Hardware Install

Polycom, Inc. 7

Connect the A/V adapter cable to the upper slot bracket connector as shown

in the following image.

VGA (RGB) Input

A cable is used to connect to the VGA output of an additional computer (i.e.

presenter's laptop). The splitter cable separates the analog RGB and digital

DVI interface signals. This separation improves monitor detection.

Connect the VGA input cable to the lower slot bracket connector as shown in

the following image.

Dual Head VGA Output

The Dual Head VGA output can be used with either one or two VGA output

devices (monitors, projectors, etc.). One device is always used to display the

Operator Interface. If a second device is used, it displays the audience view,

which is controlled via the Operator Interface.



Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance

8 Polycom, Inc.

Both outputs support the analog VGA interface and also provide a DVI

interface, which guarantees a better display quality. Therefore, the DVI

interface should be used whenever possible. If no monitor or projector with

DVI interface is available, a DVI-I to HD15 adapter is required for connecting

to the DVI-I socket.

Audio Monitor/Output

If you want to use headphones, connect them on the front of the Polycom PRS

2000 appliance as shown in the following drawing.

NOTE: The Polycom PRS 2000 appliance uses an nVidia graphics card. When two

video output devices are in use, the nVidia graphics card must be set to DualView

in order to display the audience view. If it is set to Span, Clone or Single display, the

audience view will not be displayed in the second VGA output device.

The Polycom PRS 2000 application has a mechanism for swapping the assignment

of the devices. Using the top menu strip item "View- Swap Screens" can trigger this

mechanism. This feature should be used when your operator VGA output device is

displaying the audience view and your audience VGA output device is displaying

the Operator Interface.

NOTE: The frame rate of the audience view is 15 fps due to the fact that this is the

output of the RGB source that has been processed. A VGA splitter can be used to

connect the VGA source to the RGB capture card and to the projector to provide the

full frame rate to the audience view.

Audio Preview

Connect to Headphone

Getting Started with the Appliance Polycom PRS 2000 Hardware Install

Polycom, Inc. 9

Audio Out for Room Sound System

The Audio output of the Polycom PRS 2000 appliance can be used to connect

to the room sound system or to a PC speaker set. The A/V adapter cable

provides a balanced line-level stereo audio out signal (Audio R Out, Audio L

Out) via XLR connectors. Standard adapter/cables can be used to interface to

unbalanced line-level Audio input of the room sound system or to a PC

speaker set.

Connecting Accessories

The Polycom PRS 2000 appliance ships with the following accessories:

• USB Optical Mouse

• USB Keyboard

• Audio-Technica Professional Phantom Power Microphone

These devices are shipped in their original packaging, manual and installation

instructions. For more information and installation instructions, please follow

the original manufacturer documentation.

Mouse and Keyboard

Use the USB ports when connecting the mouse and the keyboard to the

Polycom PRS 2000 appliance.

Phantom Power Microphone

Use a professional balanced audio cable (XLR male and XLR female) to

connect the microphone to the "Audio 1 IN (MIC)" input of the A/V adapter

cable. It is not necessary to use the microphone with a battery; the Polycom

PRS 2000 appliance will apply a 48V Phantom Power Supply to the

microphone by default.

Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance

10 Polycom, Inc.

Camera

Using Video Cameras

The Polycom PRS 2000 appliance supports connection of multiple s-video and

composite video sources. When connecting a camera to the Polycom PRS 2000

appliance, s-video is recommended if you have a choice.

When using the S-Video output, connect the camera to the "S-Video 1 IN" or

"S-Video 2 IN" input. When using the composite output, connect the camera to

one of the four video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter

cable.

Using the PTZ Camera

The PTZ (Pan-Tilt-Zoom) camera is the default camera accessory for the

Polycom PRS 2000 appliance. It provides S-Video and composite video

outputs. We recommend using the S-Video output for best video quality.

When using the S-Video output, connect the camera to the "S-Video 1 IN" or

"S-Video 2 IN" input. When using the composite output, connect the camera to

one of the video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter cable.

The PTZ control feature requires an additional cable connection from the

camera (VISCA IN) to the serial port (COM1) provided by the USB to serial

adapter when connected to the Polycom PRS 2000 appliance (the drivers for

the USB to serial adapter are preinstalled). Up to 3 PTZ cameras can be

controlled over a single COM port when using a VISCA daisy chain.

The address of each camera is assigned during the VISCA initialization

process. The camera addresses are 1, 2, 3, and so forth in order, starting from

the one nearest the Polycom PRS 2000 COM port. The VISCA address is used

Starting the Polycom PRS 2000 Appliance Polycom PRS 2000 Hardware Install

Polycom, Inc. 11

during the Polycom PRS 2000 installation setup to identify and address each

PTZ camera. Further information reading the VISCA protocol and the camera

installation can be found in the camera manual.

Starting the Polycom PRS 2000 Appliance

First Windows Start

After Windows starts, your appliance is ready to be used. We highly

recommend, however, that you first do the following:

• Install all available Microsoft updates through Windows Updates

• Install all available Polycom PRS 2000 updates.

You will be prompted for a user name and password upon first login. The

default login is username administrator, password polycom123.

NOTE: Do not install any hardware updates if Windows prompts you to do so. All

required hardware updates and drivers are installed with the Polycom PRS 2000

updates.

Polycom PRS 2000 Getting Started Guide Starting the Polycom PRS 2000 Appliance

12 Polycom, Inc.

Requirements

You will need to install Microsoft Expression Encoder 2 to use our

customizable Polycom Rich Experience Player. See the Polycom PRS 2000

Administrator Guide for details.

The installation files are located in:

C:/My Documents/Expression Encoder

Installation Files

NOTE: If you plan to use the Polycom PRS 2000 appliance in a language other

than English, you must change the language in the Windows Control Panel's

Regional and Language Options. If you do not, the OCR (Optical Characters

Recognition) will be only available for English.

Polycom, Inc. 13

Polycom PRS 2000 Software

This chapter explains the use of the Polycom Recording Studio software:

• Getting Started

• Using the Session Properties

• Capturing Your Experience

• Recording Your Capture

Getting Started

After the Polycom PRS 2000 hardware is configured, you can begin creating

mixes for your recordings. Launch the Polycom PRS 2000 Operator Interface

by double-clicking the PRS 2000 shortcut on your Windows desktop.

Using the Session Properties

The Polycom PRS 2000 Operator Interface will launch and the Session

Properties window will appear. The Session Properties window includes tabs

for Metadata, Inputs, and Outputs.

Polycom PRS 2000 Getting Started Guide Using the Session Properties

14 Polycom, Inc.

Metadata

Metadata is the information about a Polycom PRS 2000 configuration. It

contains information describing a session's Title, Author, Copyright, Rating,

Credits, Description and Keywords. Metadata is used to facilitate the

understanding, characteristics, and management usage of data.

Inputs

Any audio and video input devices connected to Polycom PRS 2000 appliance

are detected and displayed under the Inputs tab. Some typical inputs include:

• Presenter Laptop

• Microphone

• Pan-Tilt-Zoom (PTZ) Camera

• DVD Player

• Document Camera

By checking the devices under the Use column, selected devices will appear in

the Polycom PRS 2000 Operator Interface as available inputs that can be

captured in a presentation.

Using the Session Properties Polycom PRS 2000 Software

Polycom, Inc. 15

Examples

In the example below, we have a configuration type : 2 PTZ cameras, a DVD

player and a laptop. The Polycom PRS 2000 Operator Interface (right) displays

all four video inputs and both audio inputs.

In the example below, the DVD video and DVD audio sources have been

removed. The Polycom Recording Studio Operator Interface (right) no longer

displays the DVD video or DVD audio as available inputs.

Outputs

Under the Outputs tab are the possible output Types. The selected outputs will

determine what experiences will be created for the end user when a recording

is completed (i.e. experiences for the web, Windows Mobile and iPhone). With

the Polycom PRS 2000 appliance, all output types are created simultaneously

and are available immediately after completing a recording.

In the example below, the selected output types are:

Polycom PRS 2000 Getting Started Guide Capturing Your Experience

16 Polycom, Inc.

•H.264 for an iPhone experience or other experience on any

H.264-supported device or player. H.264 output is currently not

supported for streaming.

• Windows Media for a Windows Mobile experience or Silverlight

experience for the web

• Image for screenshot capture for thumbnail generation

• Audience for the viewer experience, typically displayed from a projector

Capturing Your Experience

After all inputs have been selected and outputs have been created, you can

prepare your recording in the Polycom PRS 2000 Operator Interface.

Starting Capture and Preview

Creating an Output

Follow the steps below to define the different outputs as you wish for them to

appear.

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Polycom Recording Studio 2000 Getting Started Manual

Brand: Polycom

Model: Recording Studio 2000

Type: Getting Started Manual

This manual is also suitable for

PRS 2000

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Polycom Recording Studio 2000 Getting Started Manual

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