Polycom Recording Studio 2000 Getting Started Manual

Type
Getting Started Manual

This manual is also suitable for

Polycom Recording Studio 2000 is a powerful presentation recording integrated hardware and software appliance that will enhance the effectiveness and reach of any educational, corporate, or public event communication by capturing and streaming real-time rich media presentations with DVD quality video and high fidelity sound. The Polycom PRS 2000 appliance is ideal for use by enterprises, educational institutions, government, and training institutions.

Polycom Recording Studio 2000 is a powerful presentation recording integrated hardware and software appliance that will enhance the effectiveness and reach of any educational, corporate, or public event communication by capturing and streaming real-time rich media presentations with DVD quality video and high fidelity sound. The Polycom PRS 2000 appliance is ideal for use by enterprises, educational institutions, government, and training institutions.

1.0 | April 2010 | 3725-78400-002A2
Polycom
®
Recording Studio
(PRS) 2000 Appliance
Getting Started Guide
© 2010 Polycom, Inc. All rights reserved.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing
includes translating into another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the
software contained within its products. The software is protected by United States copyright laws and international
treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound
recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not
responsible for printing or clerical errors. Information in this document is subject to change without notice.
ii
Trademark Information
Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®,
Vortex®, and VSX® are registered trademarks of Polycom, Inc. Convene™ , Global Management System™,
iPower™, MGC™, People+Content™, People On Content™, Polycom Conference Suite™, Polycom Converged
Management Application™ (CMA™), Polycom Distributed Media Application™ (DMA™), Polycom HD Voice™,
Polycom PathNavigator™, Polycom VideoPlus™, Polycom VoicePlus™, PVX™, RAS™, ReadiConvene™, RMX
2000™, RSS™, V2iU™, VBP™, VS4000™, and VTX™ are trademarks of Polycom, Inc.
All other trademarks are the property of their respective owners.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent
applications held by Polycom, Inc.
Contents
Polycom, Inc. iii
Contents
1 Polycom PRS 2000 Hardware Install
About the Polycom Recording Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What’s Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Hardware Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
System Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Electrostatic Discharge (ESD) and ESD Protection . . . . . . . . . . . . . . 4
Safety Notice and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
FCC Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Other Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
CE Mark Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Environmental Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Getting Started with the Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Back Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Audio/Video Inputs and Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
VGA (RGB) Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Dual Head VGA Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Audio Monitor/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Audio Out for Room Sound System . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Connecting Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Mouse and Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Phantom Power Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using Video Cameras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using the PTZ Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Starting the Polycom PRS 2000 Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
First Windows Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Login Credentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2 Polycom PRS 2000 Software
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using the Session Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Inputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Polycom PRS 2000 Getting Started Guide
iv Polycom, Inc.
Capturing Your Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Starting Capture and Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Creating an Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Settings and Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Selected Input Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Recording Your Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Polycom, Inc. 1
1
Polycom PRS 2000 Hardware Install
This chapter provides safety and setup directions for the Polycom Recording
Studio appliance. This chapter includes the following sections:
About the Polycom Recording Studio
What’s Included
Hardware Specifications
Safety Instructions
Installation Safety Notes
Getting Started with the Appliance
Starting the Polycom PRS 2000 Appliance
About the Polycom Recording Studio
The Polycom Recording Studio (PRS) 2000 is a powerful presentation
recording integrated hardware and software appliance that will enhance the
effectiveness and reach of any educational, corporate, or public event
communication by capturing and streaming real-time rich media
presentations with DVD quality video and high fidelity sound.
The Polycom PRS 2000 appliance is ideal for use by enterprises, educational
institutions, government, and training institutions.
Organizations can deploy the Polycom PRS 2000 appliance in meeting and
conference rooms or bring it to off-site events to record and stream live and on
demand executive briefings, training sessions, product demonstrations, global
announcements, marketing communications, and more.
The Polycom PRS 2000 appliance accepts and synchronizes feeds from any
A/V equipment available, including microphones, cameras, VCR/DVD
players, document cameras, and other video conferencing equipment.
Polycom PRS 2000 Getting Started Guide What’s Included
2 Polycom, Inc.
The appliance can capture a computer screen output as a video stream,
allowing the presenter to demonstrate any application on their computer.
Unique to the Polycom PRS 2000 appliance is its ability to perform text
recognition on the RGB source for automatic text extraction and slide
detection.
What’s Included
Ensure that the Polycom PRS 2000 shipment contains the following devices,
cables and software licenses:
Polycom PRS 2000 appliance
USB keyboard
USB optical mouse
Microphone
XLR cable (male/female)
Audio adapter cable
VGA cable (DVI-D)
VGA cable (HD15 male/male)
Two (2) DVI-I to HD15 adapters
VGA/DVI input cable
A/V input cable
USB to Serial adapter
Hardware Specifications Polycom PRS 2000 Hardware Install
Polycom, Inc. 3
Serial to VISCA cable
Remote control
Power supply
AC power cord
PTZ camera
S-Video cable
Microsoft Windows Server 2003 software key (see bottom of Polycom PRS
2000 appliance)
Microsoft Office Small Business 2007 software key
Hardware Specifications
The following hardware specifications apply to the Polycom Recording
Studio:
Type Specifications
Video Input Analog RGB & DVI up to 1280 x 1024
Any combination of 3 of the following inputs:
2 S-Video
4 Composite video via RCA
Video Output Dual DVI-I (VGA with adapter)
Audio Input 1 balanced with Preamplifier and Phantom Power for Microphone
via XLR connectors
2 Stereo unbalanced via 2 RCA connectors
1 Stereo balanced with attenuator via 2 XLR connectors
Audio Output 1 Stereo balanced via 2 XLR connectors
1 Headphone
Connectivity 2 USB 2.0 ports (front)
6 USB 2.0 ports (back)
Firewire/IEEE 1394 port (for storage extension)
Storage 500 GB
Optical Drive 16x DVD/CD R/RW
Dimensions W x L x H = 8.7 in. x 12.8 in x 8.3 in (220mm x 325mm x 210mm)
Polycom PRS 2000 Getting Started Guide Safety Instructions
4 Polycom, Inc.
Safety Instructions
System Power
When the Polycom PRS 2000 appliance is turned off by using the power
switch, power may still be supplied to the motherboard. To ensure that the
appliance is completely shut down, unplug its power cord from its power
source.
The Polycom PRS 2000 appliance ships with all required components installed.
There is no need to open the chassis to add or remove components. Please
contact Polycom regarding any malfunction or failure of the Polycom PRS
2000 appliance.
.
Electrostatic Discharge (ESD) and ESD Protection
Static electricity can damage disk drives, boards, and other components.
Before connecting or disconnecting any device to the Polycom PRS 2000
appliance, we recommend you discharge static electricity by first touching a
metal part of a grounded PC.
Safety Notice and Warnings
FCC Notice
This device complies with Subpart B of Part 15 of the FCC Rules. Operation is
subject to the following two conditions:
1 This device may not cause harmful interference.
2 This device must accept any interference received, including interference
that may cause undesired operation.
No Telecommunications Network Voltage (TNV)-connected PCBs shall be
installed.
Other Certifications
This class A digital apparatus complies with Canadian ICES-003, Issue 4.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
CAUTION: To reduce the risk of electric shock, do not open chassis; do not defeat
or remove the ground pin of the power cord; connect only to a properly grounded ac
power outlet. No user-serviceable parts inside. Refer servicing to qualified service
personnel.
Installation Safety Notes Polycom PRS 2000 Hardware Install
Polycom, Inc. 5
This device complies with EN 55022 standards.
This device complies with EN 61000-3-2 standards.
This device complies with CISPR 22 Edition 6, as well as AS/NZS CISPR 22.
CE Mark Warning
This is a Class A product. In a domestic environment, this product may cause
radio interference, in which case the user may be required to take adequate
measures.
Environmental Warning
Perchlorate Material - special handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate.
This notice is required by California Code of Regulations, Title 22, Division 4.5,
Chapter 33:
Best Management Practices for Perchlorate Materials. This product/part
includes a battery that contains Perchlorate material.
Installation Safety Notes
Do not place the Polycom PRS 2000 appliance underneath heavy loads or
in an unstable position.
Do not expose the Polycom PRS 2000 appliance to direct sunlight, high
humidity or wet conditions.
Do not use or expose the Polycom PRS 2000 appliance around magnetic
fields as magnetic interference may affect the performance of the device.
Do not block the air vents to this device or impede the airflow in any way.
Getting Started with the Appliance
This section guides users through the physical elements of the Polycom
Recording Studio appliance and its inputs, outputs, and accessories.
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
6 Polycom, Inc.
Back Panel
The back panel contains the following elements:
Audio/Video Inputs and Outputs
The A/V adapter cable is used to connect audio and video input sources to the
Polycom PRS 2000 appliance and audio output from the appliance. Each cable
of the A/V adapter is labeled. These labels identify the video and audio
sources for proper connection of devices to the appliance.
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 7
Connect the A/V adapter cable to the upper slot bracket connector as shown
in the following image.
VGA (RGB) Input
A cable is used to connect to the VGA output of an additional computer (i.e.
presenter's laptop). The splitter cable separates the analog RGB and digital
DVI interface signals. This separation improves monitor detection.
Connect the VGA input cable to the lower slot bracket connector as shown in
the following image.
Dual Head VGA Output
The Dual Head VGA output can be used with either one or two VGA output
devices (monitors, projectors, etc.). One device is always used to display the
Operator Interface. If a second device is used, it displays the audience view,
which is controlled via the Operator Interface.
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
8 Polycom, Inc.
Both outputs support the analog VGA interface and also provide a DVI
interface, which guarantees a better display quality. Therefore, the DVI
interface should be used whenever possible. If no monitor or projector with
DVI interface is available, a DVI-I to HD15 adapter is required for connecting
to the DVI-I socket.
Audio Monitor/Output
If you want to use headphones, connect them on the front of the Polycom PRS
2000 appliance as shown in the following drawing.
NOTE: The Polycom PRS 2000 appliance uses an nVidia graphics card. When two
video output devices are in use, the nVidia graphics card must be set to DualView
in order to display the audience view. If it is set to Span, Clone or Single display, the
audience view will not be displayed in the second VGA output device.
The Polycom PRS 2000 application has a mechanism for swapping the assignment
of the devices. Using the top menu strip item "View- Swap Screens" can trigger this
mechanism. This feature should be used when your operator VGA output device is
displaying the audience view and your audience VGA output device is displaying
the Operator Interface.
NOTE: The frame rate of the audience view is 15 fps due to the fact that this is the
output of the RGB source that has been processed. A VGA splitter can be used to
connect the VGA source to the RGB capture card and to the projector to provide the
full frame rate to the audience view.
Audio Preview
Connect to Headphone
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 9
Audio Out for Room Sound System
The Audio output of the Polycom PRS 2000 appliance can be used to connect
to the room sound system or to a PC speaker set. The A/V adapter cable
provides a balanced line-level stereo audio out signal (Audio R Out, Audio L
Out) via XLR connectors. Standard adapter/cables can be used to interface to
unbalanced line-level Audio input of the room sound system or to a PC
speaker set.
Connecting Accessories
The Polycom PRS 2000 appliance ships with the following accessories:
USB Optical Mouse
USB Keyboard
Audio-Technica Professional Phantom Power Microphone
These devices are shipped in their original packaging, manual and installation
instructions. For more information and installation instructions, please follow
the original manufacturer documentation.
Mouse and Keyboard
Use the USB ports when connecting the mouse and the keyboard to the
Polycom PRS 2000 appliance.
Phantom Power Microphone
Use a professional balanced audio cable (XLR male and XLR female) to
connect the microphone to the "Audio 1 IN (MIC)" input of the A/V adapter
cable. It is not necessary to use the microphone with a battery; the Polycom
PRS 2000 appliance will apply a 48V Phantom Power Supply to the
microphone by default.
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
10 Polycom, Inc.
Camera
Using Video Cameras
The Polycom PRS 2000 appliance supports connection of multiple s-video and
composite video sources. When connecting a camera to the Polycom PRS 2000
appliance, s-video is recommended if you have a choice.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the four video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter
cable.
Using the PTZ Camera
The PTZ (Pan-Tilt-Zoom) camera is the default camera accessory for the
Polycom PRS 2000 appliance. It provides S-Video and composite video
outputs. We recommend using the S-Video output for best video quality.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter cable.
The PTZ control feature requires an additional cable connection from the
camera (VISCA IN) to the serial port (COM1) provided by the USB to serial
adapter when connected to the Polycom PRS 2000 appliance (the drivers for
the USB to serial adapter are preinstalled). Up to 3 PTZ cameras can be
controlled over a single COM port when using a VISCA daisy chain.
The address of each camera is assigned during the VISCA initialization
process. The camera addresses are 1, 2, 3, and so forth in order, starting from
the one nearest the Polycom PRS 2000 COM port. The VISCA address is used
Starting the Polycom PRS 2000 Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 11
during the Polycom PRS 2000 installation setup to identify and address each
PTZ camera. Further information reading the VISCA protocol and the camera
installation can be found in the camera manual.
Starting the Polycom PRS 2000 Appliance
First Windows Start
After Windows starts, your appliance is ready to be used. We highly
recommend, however, that you first do the following:
Install all available Microsoft updates through Windows Updates
Install all available Polycom PRS 2000 updates.
Login Credentials
You will be prompted for a user name and password upon first login. The
default login is username administrator, password polycom123.
NOTE: Do not install any hardware updates if Windows prompts you to do so. All
required hardware updates and drivers are installed with the Polycom PRS 2000
updates.
Polycom PRS 2000 Getting Started Guide Starting the Polycom PRS 2000 Appliance
12 Polycom, Inc.
Requirements
You will need to install Microsoft Expression Encoder 2 to use our
customizable Polycom Rich Experience Player. See the Polycom PRS 2000
Administrator Guide for details.
The installation files are located in:
C:/My Documents/Expression Encoder
Installation Files
.
NOTE: If you plan to use the Polycom PRS 2000 appliance in a language other
than English, you must change the language in the Windows Control Panel's
Regional and Language Options. If you do not, the OCR (Optical Characters
Recognition) will be only available for English.
Polycom, Inc. 13
2
Polycom PRS 2000 Software
This chapter explains the use of the Polycom Recording Studio software:
Getting Started
Using the Session Properties
Capturing Your Experience
Recording Your Capture
Getting Started
After the Polycom PRS 2000 hardware is configured, you can begin creating
mixes for your recordings. Launch the Polycom PRS 2000 Operator Interface
by double-clicking the PRS 2000 shortcut on your Windows desktop.
Using the Session Properties
The Polycom PRS 2000 Operator Interface will launch and the Session
Properties window will appear. The Session Properties window includes tabs
for Metadata, Inputs, and Outputs.
Polycom PRS 2000 Getting Started Guide Using the Session Properties
14 Polycom, Inc.
Metadata
Metadata is the information about a Polycom PRS 2000 configuration. It
contains information describing a session's Title, Author, Copyright, Rating,
Credits, Description and Keywords. Metadata is used to facilitate the
understanding, characteristics, and management usage of data.
Inputs
Any audio and video input devices connected to Polycom PRS 2000 appliance
are detected and displayed under the Inputs tab. Some typical inputs include:
Presenter Laptop
Microphone
Pan-Tilt-Zoom (PTZ) Camera
DVD Player
Document Camera
By checking the devices under the Use column, selected devices will appear in
the Polycom PRS 2000 Operator Interface as available inputs that can be
captured in a presentation.
Using the Session Properties Polycom PRS 2000 Software
Polycom, Inc. 15
Examples
In the example below, we have a configuration type : 2 PTZ cameras, a DVD
player and a laptop. The Polycom PRS 2000 Operator Interface (right) displays
all four video inputs and both audio inputs.
In the example below, the DVD video and DVD audio sources have been
removed. The Polycom Recording Studio Operator Interface (right) no longer
displays the DVD video or DVD audio as available inputs.
Outputs
Under the Outputs tab are the possible output Types. The selected outputs will
determine what experiences will be created for the end user when a recording
is completed (i.e. experiences for the web, Windows Mobile and iPhone). With
the Polycom PRS 2000 appliance, all output types are created simultaneously
and are available immediately after completing a recording.
In the example below, the selected output types are:
Polycom PRS 2000 Getting Started Guide Capturing Your Experience
16 Polycom, Inc.
•H.264 for an iPhone experience or other experience on any
H.264-supported device or player. H.264 output is currently not
supported for streaming.
Windows Media for a Windows Mobile experience or Silverlight
experience for the web
Image for screenshot capture for thumbnail generation
Audience for the viewer experience, typically displayed from a projector
Capturing Your Experience
After all inputs have been selected and outputs have been created, you can
prepare your recording in the Polycom PRS 2000 Operator Interface.
Starting Capture and Preview
Creating an Output
Follow the steps below to define the different outputs as you wish for them to
appear.
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Polycom Recording Studio 2000 Getting Started Manual

Type
Getting Started Manual
This manual is also suitable for

Polycom Recording Studio 2000 is a powerful presentation recording integrated hardware and software appliance that will enhance the effectiveness and reach of any educational, corporate, or public event communication by capturing and streaming real-time rich media presentations with DVD quality video and high fidelity sound. The Polycom PRS 2000 appliance is ideal for use by enterprises, educational institutions, government, and training institutions.

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