OBJECTIF LUNE PlanetPress Workflow 8.7 User guide

Category
Software
Type
User guide
User Guide
Version:8.7.1
User Guide
Version 8.7.1
Last Revision:3/21/2018
Objectif Lune, Inc.
2030 Pie-IX, Suite 500
Montréal, QC, Canada, H1V 2C8
+1 (514) 875-5863
www.objectiflune.com
All trademarks displayed are the property of their respective owners.
© Objectif Lune, Inc. 1994-2018. All rights reserved. No part of this documentation may be
reproduced, transmitted or distributed outside of Objectif Lune Inc. by any means whatsoever
without the express written permission of Objectif Lune Inc. Inc. Objectif Lune Inc. Inc. disclaims
responsibility for any errors and omissions in this documentation and accepts no responsibility
for damages arising from such inconsistencies or their further consequences of any kind.
Objectif Lune Inc. Inc reserves the right to alter the information contained in this documentation
without notice.
Table of Contents
Table of Contents 4
Welcome to PlanetPress Workflow 8.7.1 10
Icons used in this guide 10
System Requirements 12
Operating System (64-bit only) 12
Minimum Hardware Requirements 12
Known Issues 12
Basics 16
Setting Up the Working Environment 16
Setting Up Preferences 16
Create a New Process 16
Considerations 17
Send your configuration 17
Features 20
The Nature of PlanetPress Workflow 20
About Branches and Conditions 20
Branches 21
Conditions 21
Configuration Components 21
Connect Resources 21
Available Resources 22
Resource Save Location 22
Resource Archives 23
About Data 23
Data File and Job File 24
Job File Names and Output File Names 25
Data selections 26
AboutData Emulation 35
Using the File Viewer 36
Sample Data 36
Metadata 38
Data Repository 51
Structure 52
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Accessing the Data Repository 53
Where to find the Data Repository 54
About Documents 54
Import Documents 54
Import PrintShop Mail Documents 55
Debugging and Error Handling 55
About Error Handling 55
Using the On Error tab 56
Creating and Using Error Processes 57
Accessing the Logs 58
Resubmit Backed Up Input Files to a Process 60
Knowing What to Resubmit 62
Debugging your PlanetPress Workflow Process 63
The Plug-in Bar 66
Categories 66
Settings & Customization 67
About Printing 68
PlanetPress Workflow Printer Queues 69
Shared Printer Queue Properties 70
Windows Output Printer Queue 72
LPR Output Printer Queue 73
FTP Output Printer Queue 74
Send to Folder Printer Queue 76
Triggers 77
Load Balancing 77
Objectif Lune Printer Driver (PS) 78
About Processes and Subprocesses 81
Processes 81
Subprocesses 81
Process Properties 82
Activate or Deactivate a Process 87
Convert a Branch to a Subprocess 87
Import Processes from Another Configuration File 88
Toggle the Run on Desktop Property 89
Using Scripts 91
The Script Editor and XSLT Editor 92
SOAP Server API Reference 98
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The Watch Object 105
Data Repository API 120
Stopping Execution 140
Special Workflow Types 142
Special Workflows 142
PlanetPress Capture Workflow 143
Database Considerations (ODBC) 149
HTTP Server Workflow 178
PDF Workflow 185
Capture OnTheGo Workflow 188
About Tasks 189
Task Properties 190
Variable Properties 190
Contextual Menu 191
Unknown Tasks 192
Masks 192
Date and Time Format 194
Input Tasks 195
Task Properties 260
Variable Properties 261
Data Splitters 360
Process Logic Tasks 388
Connector Tasks 418
PlanetPress Capture 461
Metadata Tasks 494
OL Connect Tasks 523
Output Tasks 574
Working With Variables 599
Types of Variables 599
Job Info Variables 600
Standard Variables 601
Manipulate Local Variables 605
Manipulate Global Variables 607
About Configurations 609
Create a New Configuration 609
Open a PlanetPress Workflow Configuration File 610
Saving and Sending 611
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Exit PlanetPress Workflow Configuration Program 613
About Related Programs and Services 613
Available Input Services 614
Available Output Services 614
Start and Stop PlanetPress Workflow Service 615
The Interface 618
Customizing the Workspace 619
Dock and Undock Areas of the Program Window 619
Show or Hide Areas of the Program Window 621
Combine and Attach Areas 621
Resize the Program Window Areas 626
Change the Interface Language 626
PlanetPress Workflow Button 627
Options 627
The Configuration Components Pane 629
Components Area Sections 629
Processes and Subprocesses 632
Manipulate Global Variables 640
Connect Resources 642
PPS/PSM Documents 644
Associate Documents and PlanetPress Printer Queues 649
Using the Clipboard and Drag & Drop 650
Rename Objects in the Configuration Components Pane 653
Reorder Objects in the Configuration Components Pane 653
Grouping Configuration Components 654
Expand and Collapse Categories and Groups in the Configuration Components Pane 655
Delete Objects and Groups from the Configuration Components Pane 656
Other Dialogs 656
Activate Your Printers 656
Workflow Services 657
Process Properties 659
Advanced SQL Statement Dialog 664
Access Manager 664
PDF Viewer 672
The PlanetPress Workflow Service Console 674
Update document 676
Data Repository Manager 676
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Virtual Drive Manager 679
The Debug Information Pane 680
The Message Area Pane 681
The Object Inspector Pane 682
The Plug-in Bar 683
Categories 683
Settings & Customization 684
Preferences 685
Other Preferences and Settings 686
General appearance preferences 686
Object Inspector appearance preferences 687
Configuration Components Pane appearance preferences 688
Default Configuration behavior preferences 689
Notification Messages behavior preferences 689
Sample Data behavior preferences 692
Network behavior preferences 692
PlanetPress Capture preferences 693
OL Connect preferences 702
PDF Text Extraction Tolerance Factors 703
General and logging preferences 705
Messenger plugin preferences 706
HTTP Server Input 1 plugin preferences 707
HTTPServer Input 2 plugin preferences 710
LPD Input plugin preferences 711
Serial Input plugin preferences 712
Telnet Input plugin preferences 713
PlanetPressFax plugin preferences 713
FTP Output Service preferences 717
PlanetPress Image preferences 718
LPR Output preferences 721
PrintShop Web Connect Service preferences 722
Editor Options 723
The Process Area 727
Zoom In or Out within Process Area 728
Adding Tasks 728
Adding Branches 729
Edit a Task 729
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Replacing Tasks, Conditions or Branches 730
Remove Tasks or Branches 730
Task Properties Dialog 731
Cutting, Copying and Pasting Tasks and Branches 732
Moving a Task or Branch Using Drag-and-Drop 735
Ignoring Tasks and Branches 736
Resize Rows and Columns of the Process Area 736
Selecting Documents in Tasks Links 737
Highlight a Task or Branch 738
Undo a Command 738
Redo a Command 738
The Quick Access Toolbar 739
The PlanetPress Workflow Ribbon 740
The Task Comments Pane 742
Additional Information 743
Copyright Information 744
Legal Notices and Acknowledgements 745
Page 9
Welcome to PlanetPress Workflow
8.7.1
This PDF documentation covers version 8.7.1. To view the documentation of previous versions
please refer to the PDF files available in the Downloads section of our website:
http://www.objectiflune.com/OL/Download/DownloadCenter.
Workflow is the heart of all of our solutions. Working in conjunction with PlanetPress Connect,
PlanetPress Capture, CaptureOnTheGO, PlanetPress Imaging, PlanetPress Fax, and a variety
of plugins, it helps improve your communications processes. Processes such as
communication creation, interaction, distribution and even maintenance.
Workflow is the "super dispatcher". It caters for inputs from a huge variety of sources, such as
email, web pages, databases, individual files (PDF, csv, XML, etc), print streams, FTP, Telnet
and even ERP systems! This data can then be analysed, modified, stored, verified, routed and
used as triggers for other processes from entirely within Workflow. Finally it is passed to one of
our other products (or not) to be outputted in multiple ways (printed, emailed, posted, archived,
sent to third party solutions, etc..).
Consider Workflow as a set of buildings blocks that enable you to build your own customised
automated processes which will fit your environment and not the other way around. Create
processes that will save you time and money!
Icons used in this guide
Icons are used throughout this guide to point your attention to certain information.
Note
Complementary information that is not critical, but may help you better use PlanetPress Workflow.
Tip
Information that is useful or suggests an easier method.
Page 10
Technical
Information that may require specific knowledge to understand.
Warning
Information that is potentially critical to using PlanetPress Workflow. Pay close attention.
Page 11
System Requirements
These are the system requirements for PlanetPress Workflow 8.7.1.
Operating System (64-bit only)
l Microsoft Windows 2008/2008 R2 Server
l Microsoft Windows 2012/2012 R2 Server
l Microsoft Windows Vista
l Microsoft Windows 7
l Microsoft Windows 8.1
l Microsoft Windows 10 (Pro and Enterprise versions only)
Note
Windows XP, Windows 2003 and older versions of Windows are not supported by PlanetPress
Workflow.
Minimum Hardware Requirements
l NTFS Filesystem (FAT32 is not supported)
l CPU Intel Core i7-4770 Haswell (4 Core)
l 8GB RAM (16GB Recommended)
l Disk Space: At least 10GB (20GB recommended)
Known Issues
l Anoto Pen Director 2.8 is not supported on Windows Server 2012 and Windows 10.
l 22356: Using the PT-PT setting to perform ICR on AlphaNumeric fields may not work
properly. If you encounter the issue, use the PT-BR setting instead, or use another
PlanetPess Field in your document design.
Page 12
l 21962: Barcode scanner task may have issues reading 2-D barcodes printed/scanned
with low resolution. Make sure the scans and the original printed output are at least
300DPI (600 or better recommended)
l 21405: When printing through a Windows printer driver on Windows Server 2008 or
Windows Server 2008 R2, the Job Owner setting is ignored. This is caused by a
documented issue in those two Operating Systems. Microsoft has provided no reason nor
workaround for the problem, therefore PlanetPress Workflow cannot circumvent the issue.
l Under Windows 2000, the SharePoint output task does not work with SharePoint 2010.
Under the same OS, the PlanetPress Capture ICR does not work due to the .NET 3.5
requirement.
l 21465: The SharePoint Output task does not validate the field contents. That's
Sharepoint's responsibility.
l 20143: The Metadata to PDI task encodes the XML using the default system encoding,
not the document's. In addition, it does not discriminate between index names written in
different cases (e.g. Name vs. name).
l Printing PDF files in passthrough mode using a Windows Printer Driver task causes jobs
to be processed sequentially rather than in parallel. This is caused by a 3rd party library
used in the printing process. Possible workarounds are to use a PlanetPress document to
call the PDF files as dynamic images, or to use the PDF file as the Data File for a
PlanetPress Document
l JobInfo #4 in the Windows Input Queue task (the original document name set by the
printing application) replaces any non-alphanumeric character with underscores in order
to filter out any invalid characters. Consequently, if the path contains slashes or colons,
those will be replaced with underscores.
l When the PlanetPress Capture database is set to MS Access, it is considered good
practice to have a single process generate Patterns for documents because the Access
engine may lock the other process out of the database as the first process updates it.
l After the initial installation, the PlanetPress Workflow Configuration tool may display an
error message the first time you launch it if you had already sent a PlanetPress Workflow
Document to it. You can safely ignore this message, you will simply have to manually
start the PlanetPress Messenger service from the Workflow console for this one time only.
To avoid getting the error altogether, make sure you launch the PlanetPress Workflow
tool once before sending any document to it.
Page 13
l 13554: In the LaserFiche connector, when selecting a different template after filling up the
fields and then going back to the first template, the values entered in the fields are lost.
They have to be entered again.
l When loading a workflow configuration that includes references to Windows printers, the
output task may fail to recognize the printer if the printer driver has changed between the
moment the config was set up and the moment it was loaded. This is unlikely to occur, but
it could, for instance, happen when importing a Version 7 configuration file into Version 8.
To circumvent the issue, open the output task's properties, make sure you reselect the
proper printer, close the task and send the configuration again.
l The HTTP/SOAP service may fail when both it and the Workflow service are logged on
using 2 non-local users or 2 local users with different privileges. To resolve the issue,
make sure both services use the same logon credentials.
l 13559: The WordToPDF task, when run under the LocalSystem account, may seem to
hang if the installation of MS-Word wasn't properly completed for the LocalSystem
account. If the task seems to take longer than it does when run in Debug mode, this may
be the case. You can confirm this behavior by opening up the Windows Task Manager
and checking whether the MSIExec application is running. In order to complete the
installation of MS-Word for the LocalSystem account, follow these steps:
1. Open a command-line window (CMD.exe)
2. Type "AT 10:56 /INTERACTIVE CMD.EXE" (replace 10:56 with the next upcoming
minute on your system)
3. At the specified time, a new command-line window opens. In it, navigate to Word
Installation folder, then type Winword Follow the instructions to complete the
installation
4. Re-start PlanetPress Workflow and test your process.
l The WordToPDF task relies on MS-Word to perform its functions. However, MS-Word
sometimes displays confirmation dialogs when it encounters a situation requiring user
input. Such dialog windows cannot be displayed when PlanetPress Workflow runs as a
service. As a result, the process may seem to hang because it is awaiting user input on a
window that isn't displayed. The only way to resolve this situation is to kill the
PlanetPress Workflow service. To avoid these types of issues from occurring, it is
imperative that the configuration for the WordToPDF task be tested thoroughly in Debug
mode prior to sending it into production. In particular, the connection to the database must
be validated.
l The WordToPDF task requires the default system printer to be set to a queue that uses
the PlanetPress printer driver. If you change the default system printer or if you import a
Page 14
PlanetPress Workflow configuration file from another PC that includes an instance of the
WordToPDF task, you must review the properties of each instance of the task and click
OK to validate its contents. A new printer queue will be created if required and the default
printer will be reset properly. If you do not perform these steps, running the configuration
will result in several error messages being logged and the task failing.
l The preferences for the PrintShop Mail Web connector may not be saved properly if you
set them and close the PlanetPress Workflow Configuration tool without first sending the
configuration to the service. Make sure you send the configuration before exiting from the
Configuration tool.
l 13009: With Outlook 2010, the Send Email functionality requires that the service be run
with administrative credentials in the domain. In addition, both Outlook and the
PlanetPress Workflow Configuration tool must *not* be running while the service is.
l The Microsoft Office 2010/2013/2016 and 365 line of products has not been certified for
use with PlanetPress Workflow. Some of its products may not be compatible with the
connectors included.
l Barcodes produced in printer-centric mode may have a slightly different aspect from those
produced in Optimized PostScript mode. This is due to the different types of 3rd party
libraries being used to generate the barcodes. However, all barcodes scan correctly.
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Basics
PlanetPress Workflow is a tool for the automation of the processing, the distribution and the
printing of your business documents. Once installed on the server, it can be set up to automate
all tasks related to document processing.
Setting Up the Working Environment
Setting up the working environment has to be done the first time you start PlanetPress
Workflow.
1. Defining the printer (see Activate Your Printers).
2. Configure PlanetPress Workflow Services (see Workflow Services).
Setting Up Preferences
PlanetPress Workflow Configuration program lets you configure a variety of options, from how
the application itself looks or behaves, to plugin specific options. For more information about
preferences accessible through the Preferences button in the PlanetPress Workflow Button,
please refer to Preferences.
Create a New Process
You can create a new process in a two different ways:
l
In the Ribbon, go to the Home tab and click the Process button in the Processes group.
l
In the Configuration Components pane, right-click on any process or the Processes
folder and select Insert Process.
Regardless of the method, a new process is created with a default name (Process1, Process2,
etc), Input Task and Output Task. The defaults are configurable in the "Default Configuration
behavior preferences" on page689 screen. The same methods can be used to create a new
Startup process.
Page 16
To add a PlanetPress Workflow startup process:
l
In the Ribbon, go to the Home tab and click the Startup Process button in the
Processes group.
l
In the Configuration Components pane, right-click on any process or the Processes
folder and select Insert Startup Process.
Note
You can only have one Startup Process in any given configuration and cannot add more.
Considerations
l While your configuration is limited to a maximum of 512 processes, any given process
can have as many tasks as necessary.
l A given process may include output tasks that generate files used by input tasks from
other processes.
l When you send a configuration to your PlanetPress Workflow service, all its active
processes are applied.
l Each process’ schedule determines when its initial input task can be performed.
l Other tasks included in the process are performed regardless of schedule, granted that
the previous task was performed.
Send your configuration
PlanetPress Workflow Configuration saves entire configurations in the form of a single file. Like
any other file, configuration files may be saved and reopened, as well as rename as desired.
Simply saving a configuration has no effect on the configuration actually used by the
PlanetPress Workflow when it is started. To change any currently active configuration, you
must use the Send Configuration command.
When you use the Send command, the PlanetPress Workflow Configuration program uses the
currently opened configuration (Any_name.OL-workflow) to overwrite PlanetPress Workflow
service's current configuration (ppwatch.cfg).
Page 17
Note
OL-workflow files are equivalent to .pp7 files made with older versions of PlanetPress Workflow.
They contain the processes and such used by Workflow.
If the PlanetPress Workflow service is running when you send a new configuration, it stops and
restarts automatically with the new configuration. If the service is stopped, it will not start
automatically.
To send a Configuration to the local server:
1. Open the configuration you want to use as a new configuration.
2. Edit the configuration, if required.
3.
When the configuration is ready to be used, from the PlanetPress Workflow button,
choose Send Configuration, then Send Local.
To send a Configuration to a remote server:
1. Open the configuration you want to use as a new configuration.
2. Edit the configuration, if required.
3.
When the configuration is ready to be used, from the PlanetPress Workflow button,
choose Send Configuration, then Send Remote.
Alist of available servers on the local network appears.
4. Put a checkmark next to each server where the configuration should be sent.
5. Click OK.
If a server is grayed out, this may mean you do not have access to send a configuration
remotely to it. For more information, please see "Access Manager" on page664.
Note
If PlanetPress Workflow service is paused when you send a new configuration, it will not
stop and restart. Since PlanetPress Workflow service reads its configuration file when it
starts up, when you resume processing, PlanetPress Workflow service will continue
Page 18
using the old configuration.
Page 19
Features
PlanetPress Workflow are input driven applications designed to output data in a variety of ways
through diverse means to various applications and devices. PlanetPress Workflowcan be used
as simple go between, passing along input data to output devices, but it can also perform
various types of data processing. You can combine the various PlanetPress Workflow services
to set up versatile automated processes to print jobs as well as generate other types of output.
The Nature of PlanetPress Workflow
PlanetPress Workflow act as sorts of dispatchers. On the one hand, they retrieves data and
controls plugins that retrieve data from watched locations, and on the other hand they send data
and controls plugins that send data to various devices, for printing or to generate documents
that can then be emailed or faxed. PlanetPress Workflow can also perform a variety of
operations on the data using its action plugins.
In fact, the PlanetPress Workflow plugin based architecture enables almost limitless
customization. You can create or purchase compatible plugins, drop them in any of
PlanetPress Workflow plugin folder and use them to perform other operations. You can even
find free unsupported plugins on the Objectif Lune Web site.
PlanetPress Workflow are service applications, or if you will, applications that continuously run
on a given computer and that perform actions automatically. Those actions are defined in a
PlanetPress Workflow configuration. A given computer can only run one PlanetPress Workflow
configuration at a time. The PlanetPress Workflow Service Console may be used to monitor the
services running on a given computer.
About Branches and Conditions
While some processes can simply start with an input task, manipulate the data with a few action
tasks and finish with an output task, in some cases you may want to have more control over the
flow of your process. For example, you may want multiple outputs, such as printing to multiple
printers as well as generating a PDFand emailing it. To do this, you will need branches. You
may also want to detect certain criteria in your data and act differently depending on that data,
such as sending a fax only when a fax number is found, or printing to a different printer
depending on who send you a print job. To do this, conditions are used.
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OBJECTIF LUNE PlanetPress Workflow 8.7 User guide

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Software
Type
User guide

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