Oce VarioPrint 2105 Manual For Use

Océ VarioPrint

2105

Job Manual

Copyright

or transmitted in any form or by any means without written permission from

Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to

the contents hereof and specifically disclaims any implied warranties of

merchantability or fitness for any particular purpose.

Further, Océ-Technologies B.V. reserves the right to revise this publication and

to make changes from time to time in the content hereof without obligation to

notify any person of such revision or changes.

Edition 2004-01

Océ-Technologies B.V.

US

Trademarks

Products in this manual are referred to by their trade names. In

most, if not all cases, these designations are claimed as trademarks

or registered trademarks of their respective companies.

Table of Contents 3

Table of Contents

Chapter 1

Introduction

Notes for the reader 8

General Information 9

About the Océ VarioPrint 2105 9

The Océ VarioPrint 2105 configuration 12

A new workflow 13

The Print Station 18

The parts of the print station 18

The switches of the print station 19

The Control Station 20

The parts of the control station 20

The switches of the control station 21

The Scan Station 22

The parts of the scan station 22

The switches of the scan station 24

The Operator Panel 25

The keys on the operator panel 25

The structure of the information on the screen 29

Getting Started 40

Power modes on the Océ VarioPrint 2105 40

Turn on the Océ VarioPrint 2105 43

Shut down the Océ VarioPrint 2105 45

Adjust the Océ VarioPrint 2105 for daily use 48

Control the backlight of the screen 55

Chapter 2

The Copy Function

Basic Copies 58

General 58

Make a copy 58

Make a copy or print with the copy card 60

Copy with templates 61

Defining Job Settings 63

Types of job settings 63

Change the settings for a copy job 71

Correct settings in the job editor 73

Stapled Copies 74

Changing the Zoom Factor 77

Adjust the exposure settings 79

4 Océ VarioPrint 2105 Job manual

Erase the margin 81

Change the margin (shift) 83

Stopping a Job 86

Stop scanning 86

Stop printing 88

Extended Copies 89

Using Special Materials 89

Copy special originals and originals of a non-standard size 89

Copy on special material 92

Create a document with covers 95

Using the Mailbox 96

Scan a document to mailbox 96

Edit a mailbox job 98

Print a job from the mailbox 101

Move to mailbox 103

Remove jobs from the mailbox 105

Combining Subsets 106

Combine subsets into one document 106

Concatenation and chapterization 110

Bundle printing 113

Delete subsets 117

Chapter 3

The Print Function

General 120

Printer driver information 120

Print jobs on the Océ VarioPrint 2105 127

Printing a document 129

Make a copy or print with the copy card 131

Stapled prints 132

Print on special material 135

Using the Mailbox 137

Print a job from the mailbox 137

Edit a mailbox job 140

Move to mailbox 143

Remove jobs from the mailbox 145

Bundle printing 146

Stopping a Job 150

Stop printing 150

Chapter 4

The scan-to-file function

General 154

About the scan-to-file function 154

Scan-to-file jobs on the Océ VarioPrint 2105 156

About the scan profiles 158

Original input on the glass plate or into the ADF 161

Table of Contents 5

Scan-to-file 164

Create a scan-to-file job 164

Types of scan-to-file settings 169

Change the zoom factor 174

Optimizing Scan Quality 179

Stopping a scan-to-file job 181

Error messages and possible solutions 183

Chapter 5

Accounting

About Accounting 186

Define the workflow settings for accounting 189

Accessing the Accounting Log File 191

Chapter 6

Job Management

About job management on the Océ VarioPrint 2105 194

Overview of actions in the job queue manager 199

Managing jobs on the Océ VarioPrint 2105 203

Chapter 7

Maintenance

How to get information about the supplies 208

How to fill and refill the paper tray 212

How to fill special paper 218

Chapter 8

How to handle errors

How to handle contradictions 224

How to handle errors 226

Original jam on the scan station 228

Paper jam on the print station 229

Appendix A

Overview and Tables 231

Product specifications 232

Originals that can be used 233

Paper types that can be used 234

Appendix B

6 Océ VarioPrint 2105 Job manual

Safety Information 237

Instructions for safe use 238

Safety data sheets 241

EPA Energy Star® Océ VarioPrint 2105 Multifunction device 250

EPA Energy Star® Océ VarioPrint 2105 Print station 252

Appendix C

Miscellaneous 255

Reader's comment sheet 256

Addresses of local Océ organisations 258

7

Océ VarioPrint 2105

Job Manual

Chapter 1

Introduction

8 Océ VarioPrint 2105 Job manual

Notes for the reader

Introduction

This manual helps you to use the Océ VarioPrint 2105. The manual contains a

description of the Océ VarioPrint 2105 and guidelines to use and operate the

Océ VarioPrint 2105. There are also tips to increase your knowledge of the Océ

VarioPrint 2105 and to help you manage the workflow even better.

Definition

Attention Getters

Parts of this manual require your special attention. These parts provide

important, additional information or are about the prevention of damage to

your properties.

Note, Attention and Caution

The words Note, Attention and Caution indicate these important parts.

■The word Note comes before additional information about the correct

operation of the Océ VarioPrint 2105 or a tip.

■A part marked with Attention contains information to prevent damage to

items, for example the Océ VarioPrint 2105, an original or a file.

■A part marked with Caution contains information to prevent personal

injury. Caution is found only in manuals that describe physical products.

Safety information

You can find the safety information for this product in the Instructions for

safe use and the Safety Data Sheets. The instructions for safe use and the

Safety Data Sheets are included in the appendices of this manual.

Introduction 9

General Information

About the Océ VarioPrint 2105

Introduction

The Océ VarioPrint 2105

With the Océ VarioPrint 2105, Océ created a new copy, scan and print concept

for your Document Production Center. Professional document handling and

efficient production printing and copying are key elements in this central

environment. Every day you receive hardcopy jobs and digital jobs. These jobs

must be printed quickly and easily. The traditional method for delivering

analog documents to you was to walk down to the DPC and have them hand

the documents over to you. This continues to be an important part of your

work. More and more, you and your customers use digital job submission

through the network and make prints instead of copies.

The Océ VarioPrint 2105 helps you to get a smooth change from analog to

digital document production. The Océ VarioPrint 2105 handles and processes

both analog and digital jobs in an identical and easy way.

Available configurations

The Océ VarioPrint 2105 has a modular configuration. You can use the scan

station and the print station together or separately. The control station is always

part of the system. The parts are described in detail in the following section:

See The configuration.

The Océ VarioPrint 2105 is available in two configurations.

■Printer only

■Hybrid.

The printer-only configuration consists of the print station and the control

station. You can only use this configuration to print your jobs.

The hybrid configuration consists of the print station, the control station and in

addition the scan station. You can use this configuration to print, copy and scan

your jobs.

This manual describes both the printer-only configuration and the hybrid

configuration. If you have the printer-only configuration, the sections about

10 Océ VarioPrint 2105 Job manual

copying and scanning and scan-to-file in this manual do not apply to your

system. The user interface of the control station is the same for both

configurations with only one difference. The standard templates for copy jobs

and scan jobs are grayed-out for the printer-only configuration.

Types of users

[1] Types of users

Type of user Task

Operator ■Copy paper originals

■Print digital files

■Scan analogue files to digital files

■Manage the jobs on the operator panel

■Manage the paper load settings on the operator panel

■Load paper

■Handle contradictions and errors

Note: The Job manual describes the tasks of operators

Key operator ■Provide maintenance

■Control the system settings

Note: The Configuration and Maintenance Manual

describes the tasks of key operators

System adminis-

trator

Control the connection to the network

Note: The Configuration and maintenance manual

describes the tasks of system administrators

Introduction 11

Contents

The manual describe the following tasks.

[2] Contents of th e manuals

[2] Contents of the manuals

Manual Tasks

Job Manual ■Making copies

■Scanning documents to the mailbox

■Printing documents

■Scan-to-file

■Managing jobs

■Managing the paper load

■Managing contradictions and errors.

Configuration and

Maintenance Manual

■Setting the configuration of the Océ VarioPrint

2105

■Adjusting the printer properties and the network

properties

■Providing maintenance for the Océ VarioPrint

2105.

12 Océ VarioPrint 2105 Job manual

The Océ VarioPrint 2105 configuration

The modules of the Océ VarioPrint 2105

[3] Modul es of the hybrid con figuration

[3] Modules of the hybrid configuration

[4] Modul es of the printe r only configuration

[4] Modules of the printer only configuration

Component Function

The Print Station Process the print and copy jobs

The Control Sta-

tion

Operate the Océ VarioPrint 2105

The scan station

(with the Océ

Smart Imager

controller).

Scan the originals and store these scanned images.

Store the digital originals from the network on the con-

troller.

Component Function

The Print Station Process the print and copy jobs

The Control Sta-

tion

Operate the Océ VarioPrint 2105

The Océ Smart

Imager.

Store the digital originals from the network on the con-

troller.

Introduction 13

A new workflow

Introduction

Compared to the traditional, analog copiers, the Océ VarioPrint 2105 contains

new features to copy and print documents. The new features are:

■Original and print definition

■Paper management

■Job queue

■Set-build

■Templates

■Mailbox

■Multi-jobbing

■Accounting

■Scan-to-file.

Original and print definition

When you prepare a copy job, you describe the original and the print. You can

define the settings for the sheet and the layout of the originals and the prints

separately.

An important part of the new workflow is that you only have to define the

settings for the original and the print. The system automatically calculates the

transformation from original to print (zoom, rotation and binding). For

example: you have a tabloid size original and you want a letter-standard copy.

Just tell the system you have a tabloid original and you want a letter-standard

copy. The system calculates the 71% adjustment for you.

Paper management

This is a completely new concept. You can now define what type of paper you

want to use in a job. On previous machines, you defined the which tray you

wanted to use. Because of the possibility of a large job queues, the paper load

of the trays may change while your job is in the queue. Then the Océ VarioPrint

2105 will notify you to load the paper type you defined in your job.

The 'Paper manager' allows you to define the paper load of the paper trays

exactly.

14 Océ VarioPrint 2105 Job manual

Job queue

All scan jobs and print jobs go into the job queue before they are printed. The

jobs in the job queue are managed from the operator panel in the 'Job queue

manager'.

Set-build

The set-build key ( ) on the operator panel allows you to use different

settings (both original and print settings) for different parts (subsets) of your

documents.

Templates

A template is a group of pre-set settings. Templates help you to define the

settings of a job. There are three methods to use the templates.

[5] Metho ds to use templates

[5] Methods to use templates

The 'Last used' template

This template contains the settings of the last started job.

Note: The 'Last used' template does not contain the settings of all the subsets

of a set-build job.

Mailbox

A mailbox is a digital storage area (not for archiving purposes) for scanned

documents and print jobs from the network. This digital storage area is on a

hard disk in the Océ Smart Imager.

The Océ VarioPrint 2105 has two mailboxes, a 'Local mailbox' and a 'Network

mailbox'. The 'Network mailbox' is the location for print jobs and the 'Local

mailbox' is the location for scanned jobs (copy job to mailbox) and jobs that

are moved from the job queue to the mailbox. The jobs in the 'Network

mailbox' are displayed with the file name, the user name, the number of pages

Num

ber

Description

1 Press the start key ( ). The default 'Copy job' template will be used.

Only 1 copy is possible.

2 Select a template and press the start key ( ).

3 Select a template and edit the settings in the job editor.

Introduction 15

in the job, the number of sets you want to copy/print, the media type of the first

page and the date and time. The 'Local mailbox' shows the same information

but displays a job number instead of a name and there is no user name.

[6] Options in the mailbox

The jobs started from the mailbox are copies of the jobs in the mailbox. You

can start a job from the mailbox as many times as required. Each time, you

create a new copy in the job queue.

To delete a job from the mailbox, you must delete the job.

Job order in the mailbox

When you open the mailbox view, the last job that arrived in the mailbox is

selected. 'New' jobs are added at the top, above the jobs that are 'Done' .

If you press the start key ( ), copies of all the selected mailbox jobs are

created and started into the job queue.

Use the star arrow keys to select a job in the mailbox. Use the arrow-up key

and the arrow-down key to select the jobs one by one. Use the arrow-left key

and the arrow-right key to move through the jobs in the mailbox screen by

screen. The arrow right key is equal to the Page down key and moves the screen

down. The arrow left key is equal to the Page up key and moves the screen up.

Mailbox information

The mailbox contains 'New' jobs and 'Done' jobs that were not deleted. A check

mark indicates the 'Done' jobs. 'Done' means that the jobs were sent to the

queue. However, this does not mean that the jobs must have been printed.

Num

ber

Description

1 You can select one or more jobs in the mailbox and press the start key

()

2 You can select a job in the mailbox, edit the job and then press the

start key ( ).

3 You can select one or more jobs in the mailbox and then delete the

selection.

16 Océ VarioPrint 2105 Job manual

The jobs in the mailbox contain the following information.

[7] Presentation of the jo bs in the mailbox

[7] Presentation of the jobs in the mailbox

Move to mailbox

The option 'Move to mailbox' is available in the job queue manager. This

option allows you to move a job that has not started yet from the job queue to

the mailbox. A print job is moved to the network mailbox and a copy job is

moved to the local mailbox.

A job that is moved to the mailbox is treated as if a new job is added to the

mailbox. You can change the properties of the job.

Description Job in the 'Network

mailbox'

Job in the 'Local mail-

box'

Graphic information A check mark when the

job is completed

A check mark when the

job is completed

'Document' or 'Iden-

tifier'

Document name to iden-

tify the document

Number to identify the

document

'User' Name of the user who

sent the document to the

mailbox

This information is not

visible.

'Pages' The total number of

originals

The total number of

originals

'Copies' The total number of sets The total number of sets

'Paper' A description of the pa-

per size, weight and the

paper type of the first

page of the job

A description of the pa-

per size, weight and the

paper type of the first

page of the job

'Submitted' The date and time of the

job submission

The date and time of the

job submission

Introduction 17

You can for example use the move-to-mailbox functionality for the following.

[8] Move-to-mailbox function

Multi-jobbing

The Océ VarioPrint 2105 allows you to define and scan a new job while another

job is printing.

The new workflow can help the operator to do more in less time. The operator

can scan the originals while the Océ VarioPrint 2105 is printing other

documents. All the documents are scanned one by one and added to the job

queue. The operator can do other tasks while the Océ VarioPrint 2105 is

printing the earlier scanned documents.

Accounting

The accounting function allows the operator to store the print and copy job

information under an account number. The operator can generate an

accounting log file with the information sorted per account number. The

operator can use this information for example to create summaries of prints per

project or per client.

Scan-to-file

You can use predefined scan profiles to scan analogue originals.The scanned

originals are saved as digital documents on the scan server. You can retrieve the

documents from the scan server, and for example, print the documents on

demand or archive them in a digital file system.

Number Description

1 Save a job for later use.

2 Use the extra editing options from the mailbox.

3 Mix jobs from the network mailbox and the local mailbox.

18 Océ VarioPrint 2105 Job manual

The Print Station

The parts of the print station

The Print Station

[1] The Prin t Station

[1] The Print Station

[9] The parts of the print station

Part Function

1 Output trays Trays to collate printed sheets (stapled, sort-

ed by page or by set, offset stacked).

2 External output Receive printed sheets to deliver to an exter-

nal finishing device.

3 Print tray Receive printed sheets (sorted by page or by

set). Also used to deliver error prints.

4 Paper compartment Contains the paper trays that hold the paper.

5 Front cover Fill the toner unit.

Introduction 19

The switches of the print station

The Print Station

The print station has the following switches and buttons. You can find these at

the right-hand side of the belly (light gray area) on the print station.

[10] Swi tches an d buttons on the pri nt station

[10] Switches and buttons on the print station

Number Action

1 Power switch ( )

The power switch cuts and connects the power to the print sta-

tion.

2 On/Off button with orange and green LED ( )

The On/Off button on the print station allows you to toggle the

status of the print station between the stand-by mode and the

sleep mode. This is only possible if the scan station power

switch ( ) is in '1' position and the startup phase is passed

(templates visible on the screen).

3 The key switch

If you want to prevent that any person switches on the machine

you can take out the key in the OFF position. If you take out the

key in ON position, any person can turn off the machine with the

power switch.

20 Océ VarioPrint 2105 Job manual

The Control Station

The parts of the control station

The Control Station

[2] The Control Stat ion

[2] The Control Station

[11] The parts of the ope rator panel

[11] The parts of the operator panel

Part Function

1 Keypad Contains the 'Start' key, the 'Stop' key, the

'Correction' key, the 'Set-build', the 'Help'

key and the numeric keys.

2 Monitor Holds the screen that displays the visual

feedback about the system, the job queue,

the job editor, the system manager and the

paper manager. The screen also displays the

warnings and the errors. The monitor also

has a 2 colored LED (red and green).

3 Function keys / soft-

keys

Enable you to access the menus and func-

tions and to change settings. The function of

the key is displayed on the screen next to,

above or under the key.

4 Backlight control You can use the 2 keys at the rear side of the

monitor to adjust the backlight of the screen.

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Oce VarioPrint 2105 Manual For Use

Oce VarioPrint 2105 Manual For Use

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