Canon FAXPHONE L100 User manual

Category
Print & Scan
Type
User manual
Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read Important Safety Instructions
first ĺp..
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.
2
Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installling the software. Be sure to
read this manual before using the machine.
e-Manual
The e-Manual includes information about all functions and con gurations of the machine.
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function
to easily  nd the information you want.
Basic Operation Guide
The Basic Operation Guide describes common use and basic functions of the copy,
fax, and print functions.
This Manual
3
How to Use This Manual
Symbols Used in This Manual
WARNING
Indicates a situation that may lead to death or injury to persons. To use
the mac
hine safely, always pay attention to these warnings.
CAUTION
Indicates a situation that may lead to injury to persons or damage to
eq
uipment. To use the machine safely, always pay attention to these
cautions.
Indicates an operation that must not be performed. Read these items
carefully, and make sure not to perform the described operations.
IMPORTANTIMPORTANT
Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly and avoid
damage to the machine or property.
Indicates a clari cation of an operation or additional explanations for a
procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and
buttons or other items on a computer screen.
Operation panel keys: [Key icon] + (Key name)
Example: [ ] (Stop)
Display: <Message>
Example: <Specify Destination>
Buttons and items on a computer screen: [Item]
Example: [Preference]
4
Main Functions
Print
Enlarging and Reducing
p.32
Enlarge or reduce data to  t the paper
size automatically or to print at custom
ratios.
Poster Printing p.34
Magnify and divide a single-page
image to print out on multiple sheets
of paper.
Make a poster by combining the
printouts together.
Watermark Printing p.35
Add watermarks such as “COPY” or
“DRAFT” to the document.
Fax
One-touch/Coded/Group
Dialing
p.45
Specify fax destinations using one-
touch keys, coded dial, and group dial.
Receiving in the Memory
p.54
Store received faxes in the memory.
Print or forward the received fax after
con rming the sender.
Sequential broadcasting
p.47
Send the same document to multiple
destinations at a time.
Adjusting Quality p.42
Adjust image quality by setting the
density and resolution.
Delayed Sending p.47
Scan a document and set a time to send
it.
1
2
Polling Receiving
Retrieve pre-loaded documents from
a sender’s fax machine.
Copy
Adjusting Quality p.27
Adjust image quality by setting the
density and resolution.
Enlarging and Reducing
p.27
Enlarge or reduce copies using custom
copy ratios.
5
Basic Operation
Learn the Names and Functions of Each Part of the Machine ……… 8
Front Side …………………………………………………………… 8
Back S
ide ……………………………………………………………10
Learn the Functions of the Operation Panel …………………………11
Sw
itch between Copy and Fax Mode …………………………………13
Enter Text ……………………………………………………………14
Set Date and Time ……………………………………………………15
Load Documents in the Feeder ………………………………………16
Load Paper ……………………………………………………………18
Loading Paper in the Paper Cassette …………………………………19
L
oading Small Size Paper ……………………………………………20
Loading Envelopes or Paper with a Letterhead ………………………22
Setting a Paper Size and Type ………………………………………23
Switch to the Sleep Mode ……………………………………………24
U
s
e the Toner Saver Mode ……………………………………………24
Copy
Make a Basic Copy ……………………………………………………26
Enlarge or Reduce Copies ……………………………………………27
Adjust the Image Quality for Copy ……………………………………27
Adjusting the density ………………………………………………27
Selec
ting the Document Type ………………………………………28
View and Cancel Copy Jobs …………………………………………28
C
h
ange the Default Copy Settings ……………………………………29
Print
Print a Document ……………………………………………………32
Enlarge or Reduce a Document ………………………………………32
Print Multiple Pages onto One Sheet ………………………………33
Print a Poster ……………………………………………………… 34
Add Watermarks to a Printout ………………………………………35
View and Cancel Print Jobs ……………………………………………36
Fax
Register Numbers in the Address Book ………………………………38
Registering Numbers to One-Touch Keys ……………………………38
Regi
stering Numbers to Coded Dialing Codes ………………………39
Registering Recipients for Group Dialing ……………………………40
Editing and Deleting Registered Destinations ………………………42
Adjust the Image Quality for Fax ……………………………………42
Adjusting the Density ………………………………………………42
Se
lec
ting the Resolution ……………………………………………43
Changing the Default Settings ………………………………………43
Send a Fax ………………………………………………………… 44
Entering a Fax Number with the Alphanumeric Keys …………………44
U
s
ing the One-Touch Keys …………………………………………45
Using the Coded Dialing Codes………………………………………45
Contents
6
If a Power Failure Occurs …………………………………………… 84
Recycling Used Cartridges ………………………………………… 84
The Clean Earth Campaign ………………………………………… 84
Important Safety Instructions …………………………………… 85
Installation Requirements and Handling ………………………… 88
Legal Notices ……………………………………………………… 90
Laser Safety ……………………………………………………………93
( p.83)
You can see frequantely asked
questions about the receive mode.
Searching the Address Book …………………………………………46
Redialing ……………………………………………………………46
Sending a Fax to Multiple Destinations (Sequential Broadcast) ………47
Sending a Fax at a Preset Time ………………………………………47
Sending a Fax to an International Destination (Adding Pauses) ………48
Calling a Recipient before Sending a Fax ……………………………49
Receive a Fax (Receive Mode) …………………………………………50
Using the Machine for Fax Only ……………………………………51
U
s
ing the Machine for Faxing and Phoning …………………………51
Using the Answering Machine ………………………………………52
Using the Machine Primarily for Phoning ……………………………52
Receiving Faxes in Manual Mode ……………………………………53
Receive a Fax from Memory ……………………………………… 54
Switching to Memory Lock Mode ……………………………………54
V
iewing and Canceling Received Fax Documents ……………………55
Printing Received Fax Documents ……………………………………55
View and Cancel a Fax Job ……………………………………………56
C
h
ange the Fax Settings ………………………………………………56
Changing Fax Sending Settings ………………………………………56
Rest
ricting Fax Sending Functions ……………………………………58
Changing Fax RX Settings ……………………………………………59
Changing Communication Management Settings …………………60
Maintenance and Management
Clean the Machine ………………………………………………… 64
Cleaning the Exterior and Interior ……………………………………64
Cl
eaning the Fixing Unit ……………………………………………65
Cleaning the Feeder …………………………………………………66
Check and Replace Toner Cartridges …………………………………67
Checking the Toner Level ……………………………………………67
C
o
nserving the Toner to Extend the Life of Toner Cartridges …………68
Replacing the Toner Cartridge ………………………………………68
Manage Using the Report and List Functions ………………………71
Troubleshooting
Clear Jams ……………………………………………………………74
Clearing Document Jams in the Feeder………………………………75
Cl
earing Paper Jams Inside the Machine ……………………………75
Resolve a Displayed Message …………………………………………78
Resolv
e a
n Error Code …………………………………………………79
Improve Output Quality …………………………………………… 80
Resolve a Problem ……………………………………………………82
FAQ ……………………………………………………………………83
7
Learn the Names and Functions of Each Part of the Machine ……… 8
Front Side …………………………………………………………… 8
Back S
ide ……………………………………………………………10
Learn the Functions of the Operation Panel …………………………11
S
w
itch between Copy and Fax Mode …………………………………13
Enter Text ……………………………………………………………14
Set Date and Time ……………………………………………………15
Load Documents in the Feeder ………………………………………16
Load Paper ……………………………………………………………18
Loading Paper in the Paper Cassette …………………………………19
Loading Small Size Paper ……………………………………………20
Loading Envelopes or Paper with a Letterhead ………………………22
Setting a Paper Size and Type ………………………………………23
Switch to the Sleep Mode ……………………………………………24
U
s
e the Toner Saver Mode ……………………………………………24
Basic Operation
This chapter describes overall information about the machine and how to load
the documents or paper. Read this chapter  rst.
8
Learn the Names and Functions of Each Part of the Machine
Front Side
Document stopper
Use the document stopper to prevent
docu
ments from falling out of the
document return tray.
Document return tray
Returns documents after scanning.
Paper cover
Close after loading the paper.
Small paper guide
Use this guide when
loadi
ng small-sized
paper (p.20).
Paper guides
Adjust these guides to  t the paper.
Paper cassette (Auto)
Load paper here (p.19).
Document feeder tray
Place your documents in this tray.
Document guide
Adjust these guides to  t the
doc
ument.
Feeder
Automatically feeds documents into the
machine (
p.16).
Paper stopper
Use the paper stopper to prevent
pap
er from falling out of the
output tray.
Output tray
Printed documents are output here.
Operation panel
Use the panel to control the
machine (
p.11).
Handset
Use the handset
to make a phone call.
9
Basic Operation
Lift handles (left, right)
Hold these handles to lift or
transport the machine.
Toner cover
Open this cover to access the toner
cartridge or clear paper jams.
Toner guides
When inserting the toner cartridge,
t the protrusions on the toner
cartridge into these guides.
Power button
Turn the power ON or OFF.
10
Back Side
Rating label
The machine’s serial number (consists of three letters
and a 5-digit number) and the required voltage and
current are speci ed.
Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.
Speaker
Emits sounds such as
telephone rings and error
tones.
USB port
Connect to a computer via a
USB cable.
Handset jack
Connect the handset.
Telephone line jack
Connect a telephone line.
External device jack
Connect an external
telephone.
Power socket
Connect the power cord.
11
Basic Operation
Learn the Functions of the Operation Panel
Display
Energy Saver
Press to manually set or cancel the Sleep
mode (
p.24).
Stop
Press to cancel jobs.
Status Monitor/
Cancel
Press to view or cancel jobs. You can also check the status of the
machine (p.28, p.36, p.56).
Back Press to return to the previous screen.
/ Press to scroll up and down, or to increase or decrease a value.
/
Press to return to the previous screen, proceed to the next screen, or
move the cursor to the left or right.
Press to decrease or increase the fax ring volume.
OK Press to con rm an action or setting.
Reset Press to reset the settings.
Start
Press to start copying or sending a fax.
Menu
Press to access menu functions (see “Navigating
the Menu” at the bottom of the next page).
Paper
Sett
ings
Press to specify paper size and type for the paper
cassette (p.23).
Report Press to manually print reports and lists (
p.71).
Clear Press to delete letters and numbers.
0 to 9
(Nu
meric Keys)
Press to enter letters and numbers.
*
Press to switch the character entry
mode.
When sending a fax, press to
switch between pulse and tone
dialing.
#
Press to enter symbols.
12
Navigating the Menu
Example: Adjust the density
Press [
] or [] to highlight
an item, and then press [OK].
Press [] or [] to highlight
an item, and then press [OK].
Press [] or [] to adjust the
level, and then press [OK].
(If necessary, press [
] or [].)
Press [
] (Menu) to save
the setting.
Menu
Preferences
Timer Settings
Copy Settings
Fax TX Settings
Copy Settings
Change Defaults
Correct Density
Correct Density
- +
Open the cover to press
between 16 and 30.
Mode Switching Keys
Press to switch between the Copy and
Fa
x mode (p.13).
One-touch Speed Dial Keys
Press to specify recipients registered
t
o one
-touch keys (p.45).
Processing/Data Indicator
The indicator blinks while sending or receiving data and
remains lit when jobs are waiting in memory.
Error Indicator
The indicator blinks when an error occurs.
Press [ ] (Back) or [] to
return to the previous screen.
Press [
]
(Menu).
If you close the menu before you press [OK], the changes made to the
settings are not saved.
Address Book
Press to search for recipients registered in the
Add
ress Book (p.46).
Coded Dial
Press to enter a recipient’s code for coded speed
dialing
(p.45).
Redial Press to redial the last three numbers (
p.46).
Pause Press to insert a pause in a fax number (
p.48).
Hook
Press to dial a number without using a
te
lephone or handset.
13
Basic Operation
Switch between Copy and Fax Mode
Switch to Copy or Fax mode  rst to use each mode.
To specify how long the machine waits before returning to standby mode:
Press [
] (Menu) <Timer Settings> <Auto Reset Timer> Specify the time [OK].
Press the key to switch between the
Copy and Fax modes.
Specify destination.
01/01/2011 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
Fax Mode
Displays the recipient’s number.
To change the settings:
1. Press [
] or [] to highlight an item, and
then press [OK].
2. Press [
], [], [] or [] to specify the
values, and then press [OK].
Copy: Press Start
100% LTR
Density: 0
Original Type: Text
/ ...
Copy Ratio: 100%
1
+
-
01
Copy Mode
Displays the copy ratio, paper source,
paper size, and number of copies.
To change the settings:
1. Press [
] or [] to highlight an item, and
then press [OK].
2. Press [
], [], [] or [] to specify the
values, and then press [OK].
If you do not operate the machine for a while, the machine
returns to the Fax mode (standby mode) automatically.
14
To switch entry modes:
<A> Uppercase alphabetic letters and symbols
<a> Lowercase alphabetic letters and symbols
<12> Numbers
Pr
ess [
] repeatedly.
or
1. Press [
] or [] to highlight <Entry Mode>,
and then press [OK].
2. Press [
] or [] to highlight the desired
mode, and then press [OK].
Key Entry mode:
<A>
Entry mode:
<a>
Entry mode:
<12>
@.-_/ 1
ABC abc 2
DEF def 3
GHI ghi 4
JKL jkl 5
MNO mno 6
PQRS pqrs 7
TUV tuv 8
WXYZ wxyz 9
(Not available) 0
- .
*
# ! " , ; : ^ ` _ = / | ´ ? $ @
% & + \ ( ) [ ] { } < >
(Not
available)
To enter text, symbols, and numbers:
Press a key several times until the desired character is
disp
layed.
Press to delete the last character.
Press and hold to delete all text.
Press to move the cursor.
To enter a space, move the cursor to the end of the text, and
then press [].
Enter Text
Enter characters with the alphanumeric keys.
Register Unit Name
<Apply>
Entry Mode: A
Example: Enter “CANON1
Press [
*
] to switch the entry
mode to <A>.
Press [2] until the letter “C
appears on the screen.
C
Press [2] until the letter “A
appears on the screen.
CA
Press [6] until the letter “N
appears on the screen.
CAN
Press [6] until the letter “O
appears on the screen.
CANO
Press [6] until the letter “N
appears on the screen.
CANON
Press [
*
] to switch the entry
mode to <12>.
Press [1] to enter “1.”
CANON1
15
Basic Operation
Set Date and Time
If incorrect date or time is printed on faxes or reports, change the date and time settings.
1
Press [ ] (Menu).
2
Press [] or [] to highlight <Timer Settings>, and then press [OK].
3
Press [] or [] to highlight <Time & Date Settings>, and then press [OK].
Timer Settings
Time & Date Settings
Sleep Timer
Auto Reset Timer
4
Press [] or [] to highlight <Current Time Settings>, and then press
[OK].
To change the display format for the date or time, specify <Date Display Type> or
<12/24 Hour Clock>.
To use daylight savings time, set <Daylight Savings> to <On>, and then specify
the starting date and the ending date.
5
Use the numeric keys to enter the date and time, and then press [OK].
To move the cursor, press [] or [].
To switch between <AM> or <PM>, press [] or [].
Current Time Set.
01/01/2011 12:52 AM
(0:00-12:59)
6
Press [ ] (Menu) to close the screen.
16
Load Documents in the Feeder
1
Pull out the document feeder tray.
2
Spread the document guides a little wider than the documents width.
3
Fan the document stack and align the edges of the pages.
Thoroughly fan the
paper in small batches.
Align the edges a few
times on a  at surface.
4
Neatly place the documents face down.
Do not exceed the load limit guides (A).
5
Align the document guides tightly to the width of the document.
IMPORTANTIMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
17
Basic Operation
IMPORTANTIMPORTANT
Make sure any glue, ink, or correction  uid on the document is
completely dry before placing the document in the feeder.
To prevent document jams, do not use any of the following:
Wrinkled or creased paper
Carbon paper or carbon-backed paper
Curled or rolled paper
Torn paper
Thin paper
Documents with staples or paper clips attached
Transparency
While scanning documents, do not add or remove documents.
When scanning is complete, remove the document from the document
return tray to avoid paper jams.
Do not scan the same document more than 30 times. When a document
is scanned repeatedly, the paper can become wrinkled, earmarked, or
torn, which may result in paper jams.
You can load documents that meet the following requirements in the
feeder.
Size (Width x Length): 5” x 5 1/2” (127 mm x 139.7 mm) to 8 1/2” x 14” (216 mm x
356 mm)
Weight: 13.3 lb to 27.9 lb Bond (50 g/m to 105 g/m)
You can load up to 30 documents in the feeder.
18
Load Paper
Before loading paper, check the paper is right type. If you load inappropriate paper
repeatedly, this may cause paper jams. Please check the paper.
1
S
te
p
Check if the type of paper is appropriate.
Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details
about the available paper or precautions, see [Basic Operation] [Loading paper] in
the e-Manual.
To prevent paper jams, do not use any of the following:
Wrinkled or creased paper
Curled or rolled paper
Torn paper
Damp paper
Paper printed with a thermal transfer printer (Do not copy on the reverse
side.)
2
S
te
p
Check if the type of paper is appropriate.
If the setting is di erent from the size of the loaded paper, an error message
appears, or printing is not performed correctly.
19
Basic Operation
Loading Paper in the Paper Cassette
This section describes how to load letter paper in the Paper Cassette. When loading
envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead
(
p.22).
1
Lift the dust cover.
2
Spread the paper guides a little wider than the paper size.
3
Gently load the paper into the paper cassette with the print side face up,
until the edge of the paper stack meets the back of the paper cassette.
Make sure that the paper stack does not exceed the load limit guides (A).
20
4
Adjust the paper guides tightly to the width and length of the paper.
IMPORTANTIMPORTANT
If the paper guides are too loose or too tight, this may result in
misfeeds or paper jams.
5
Close the dust cover.
6
Specify the loaded paper size and type (p.23).
Loading Small Size Paper
Use small paper guide when loading small paper, such as postcards, in the paper cassette.
1
Lift the dust cover.
2
Spread the paper guides a little wider than the paper.
3
Gently load the paper into the paper cassette with the print side face up,
until the edge of the paper stack meets the back of the paper cassette.
4
Adjust the paper guides tightly to the width of the paper.
5
Remove the small paper guide from the paper cassette.
6
Attach and then lower the small paper guide, as shown.
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Canon FAXPHONE L100 User manual

Category
Print & Scan
Type
User manual

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