Version 2.3
November 2020
702P07192
Xerox
®
AltaLink
®
Series Multifunction
Printer
System Administrator Guide
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Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
3
Table of Contents
1 Introduction.............................................................................................................................13
Overview................................................................................................................................ 14
Configuration Steps ......................................................................................................... 14
More Information .................................................................................................................. 15
2 Initial Setup .............................................................................................................................17
Physically Connecting the Printer ........................................................................................... 18
Installation Wizard ................................................................................................................ 19
Using the Installation Wizard........................................................................................... 19
Assigning a Network Address ................................................................................................. 21
Accessing Administration and Configuration Settings............................................................. 22
Accessing the Control Panel as a System Administrator.................................................... 22
Accessing the Embedded Web Server as a System Administrator...................................... 23
Using the Search Function in the Embedded Web Server.................................................. 23
Printing the Configuration Report..................................................................................... 24
Initial Setup at the Control Panel ........................................................................................... 25
Setting the Measurement Units ....................................................................................... 25
Setting the Date and Time at the Control Panel ............................................................... 25
Configuring the Additional Install Options ....................................................................... 26
Installing Optional Software Features .............................................................................. 26
Initial Setup in the Embedded Web Server ............................................................................. 27
Assigning a Name and Location to the Printer.................................................................. 27
Setting the Date and Time in the Embedded Web Server ................................................. 27
Using the Configuration Overview Page ........................................................................... 28
Restricting Access to the Printer ....................................................................................... 28
Selecting Apps to Appear on the Touch Screen................................................................. 29
Installing Optional Software Features .............................................................................. 30
Supplies Plan Activation Code .......................................................................................... 30
Network Connection Settings ................................................................................................. 31
Configuring Ethernet Settings .......................................................................................... 31
Configuring USB Settings................................................................................................. 31
Connecting the Device to a Wireless Network................................................................... 31
Changing the Administrator Password.................................................................................... 32
Changing the Administrator Password at the Control Panel.............................................. 32
3 Network Connectivity.............................................................................................................33
Connecting to a Wireless Network.......................................................................................... 34
Connecting to a Wireless Network Using the Wireless Wizard........................................... 35
Connecting to a Wireless Network in the Embedded Web Server ...................................... 36
Verifying the Wireless Status and Viewing the Wireless IP Address ................................... 37
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System Administrator Guide
Configuring Wireless Settings Manually ........................................................................... 38
Connecting Directly to a Wireless Network ....................................................................... 40
Wireless Troubleshooting ................................................................................................. 40
Wi-Fi Direct............................................................................................................................ 43
Configuring Wi-Fi Direct................................................................................................... 43
Disabling Wi-Fi Direct ...................................................................................................... 44
AirPrint .................................................................................................................................. 45
Configuring AirPrint ......................................................................................................... 45
Enabling iBeacon for AirPrint Discovery ............................................................................ 47
Bonjour.................................................................................................................................. 50
Google Cloud Print Service ..................................................................................................... 51
Google Cloud Print Service Options .................................................................................. 52
Registering the Printer for Google Cloud Print Service ....................................................... 52
Configuring Google Cloud Print Options ........................................................................... 53
Google Cloud Print Troubleshooting ................................................................................. 53
Mopria................................................................................................................................... 54
Configuring Mopria.......................................................................................................... 54
USB Settings.......................................................................................................................... 55
Configuring Power in Sleep Mode..................................................................................... 55
FTP/SFTP Filing...................................................................................................................... 57
Configuring FTP and SFTP Filing Settings......................................................................... 57
HTTP ..................................................................................................................................... 58
Enabling HTTP at the Control Panel ................................................................................. 58
Configuring HTTP Settings in the Embedded Web Server.................................................. 58
Accessing HTTP Web Services .......................................................................................... 59
HTTP Web Services .......................................................................................................... 59
Accessing HTTP Advanced Settings .................................................................................. 59
HTTP Advanced Settings .................................................................................................. 59
IP .......................................................................................................................................... 60
Enabling TCP/IP ............................................................................................................... 60
Configuring the Network Address Manually at the Control Panel ...................................... 60
Configuring DNS Settings at the Control Panel................................................................. 60
Configuring IP Settings in the Embedded Web Server....................................................... 61
IPP......................................................................................................................................... 65
Configuring IPP................................................................................................................ 65
LDAP...................................................................................................................................... 67
Adding LDAP Server Information...................................................................................... 67
Managing LDAP Servers in the Embedded Web Server...................................................... 67
Configuring LDAP Server Optional Information ................................................................ 67
Configuring a Secure LDAP Connection ............................................................................ 68
LDAP Server Contexts....................................................................................................... 69
Configuring LDAP User Mappings..................................................................................... 69
LDAP Custom Filters......................................................................................................... 70
LPR/LPD................................................................................................................................. 72
NFC ....................................................................................................................................... 73
NTP ....................................................................................................................................... 74
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POP3 ..................................................................................................................................... 75
Proxy Server........................................................................................................................... 76
Configuring the Proxy Server............................................................................................ 76
Raw TCP/IP Printing ............................................................................................................... 77
Configuring Raw TCP/IP Settings ..................................................................................... 77
Configuring Raw TCP/IP Advanced Settings...................................................................... 77
SLP ........................................................................................................................................ 79
Configuring SLP ............................................................................................................... 79
ThinPrint Client ...................................................................................................................... 80
ThinPrint Client Certificate Requirements ......................................................................... 80
Configuring a ThinPrint Client .......................................................................................... 80
SMB Filing ............................................................................................................................. 82
Configuring Kerberos Authentication Options for SMB ..................................................... 82
SMTP Server .......................................................................................................................... 83
Configuring SMTP Server Settings .................................................................................... 83
Configuring SMTP Authentication Settings....................................................................... 83
Configuring SMTP Connection Encryption Settings........................................................... 84
Configuring SMTP File Size Management......................................................................... 84
Testing SMTP Configuration Settings ............................................................................... 84
SNMP .................................................................................................................................... 85
Enabling SNMP ................................................................................................................ 85
Configuring SNMPv1/v2c ................................................................................................. 85
SNMPv3........................................................................................................................... 86
Configuring SNMP Advanced Settings .............................................................................. 87
WSD ...................................................................................................................................... 88
Enabling WSD.................................................................................................................. 88
4 Security .....................................................................................................................................89
Setting Access Rights ............................................................................................................. 90
Authentication....................................................................................................................... 91
Setting the Login Method for the Control Panel................................................................ 92
Setting the Login Method for the Embedded Web Server ................................................. 92
Configuring Local Authentication Settings ....................................................................... 93
Configuring Network Authentication Settings .................................................................. 97
Configuring Convenience Authentication Settings............................................................ 99
Configuring Xerox Workplace Cloud Authentication Settings .......................................... 101
Configuring Xerox Secure Access Unified ID System
®
Authentication Settings ............... 102
Configuring Smart Card Authentication Settings............................................................ 105
Configuring Custom Authentication Settings.................................................................. 108
Setting Up Fallback Login............................................................................................... 109
Authorization....................................................................................................................... 110
Setting the Authorization Method.................................................................................. 110
User Permissions ............................................................................................................ 112
Personalization .................................................................................................................... 120
Enabling Personalization ................................................................................................ 120
Viewing and Deleting Personalization Profiles ................................................................ 120
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HTTPS (TLS)......................................................................................................................... 121
Using TLS for all HTTP Communication (HTTPS)............................................................. 121
FIPS 140-2........................................................................................................................... 122
FIPS 140 Mode .............................................................................................................. 122
FIPS 140 Mode with Common Criteria Compliance ........................................................ 122
FIPS Enablement Workflow and Configuration Checks ................................................... 122
Enabling FIPS 140 Mode and Checking for Compliance.................................................. 123
FIPS Configuration Check .............................................................................................. 123
FIPS Status .................................................................................................................... 124
Stored Data Encryption........................................................................................................ 125
Enabling Encryption of Stored Data ............................................................................... 125
IP Filtering........................................................................................................................... 126
Creating or Editing an IP Filter Rule ............................................................................... 126
Editing an IP Filter Rule.................................................................................................. 126
Arranging the Execution Order of IP Filter Rules ............................................................. 126
Logs..................................................................................................................................... 128
Audit Log ....................................................................................................................... 128
Authentication Log ........................................................................................................ 130
Network Troubleshooting ............................................................................................... 131
SIEM.............................................................................................................................. 131
Support Logs.................................................................................................................. 134
McAfee Embedded Control................................................................................................... 135
Setting the Security Level............................................................................................... 135
Setting the Alert Options ............................................................................................... 136
Downloading the Audit Log ........................................................................................... 137
Testing Your Alert Configuration..................................................................................... 137
Feedback Method Test Results........................................................................................ 137
IPsec.................................................................................................................................... 138
IPsec Configuration Components ................................................................................... 138
Managing Security Policies............................................................................................. 138
Managing Host Groups .................................................................................................. 139
Managing Protocol Groups............................................................................................. 139
Managing Actions.......................................................................................................... 140
Enabling IPsec ............................................................................................................... 142
Security Certificates ............................................................................................................. 144
Installing Certificates..................................................................................................... 144
Creating and Installing a Xerox
®
Device Certificate........................................................ 145
Installing the Device Root Certificate Authority.............................................................. 145
Creating a Certificate Signing Request ........................................................................... 147
Installing Root Certificates............................................................................................. 148
Installing Domain Controller Certificates........................................................................ 149
Viewing, Saving, or Deleting a Certificate....................................................................... 149
Specifying the Minimum Certificate Key Length............................................................. 150
802.1X................................................................................................................................. 151
Enabling and Configuring 802.1X in the Embedded Web Server ..................................... 151
System Timeout................................................................................................................... 153
Setting System Timeout Values...................................................................................... 153
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USB Port Management ........................................................................................................ 154
USB Port Management at the Control Panel................................................................... 155
Image Overwrite Security for HDD Storage Devices.............................................................. 156
Immediate Job Overwrite............................................................................................... 156
Disk Overwrite................................................................................................................ 157
Job Data Removal for SSD Storage Devices .......................................................................... 160
Removing Job Data Now................................................................................................ 160
Scheduling Job Data Removal........................................................................................ 161
PostScript
®
Passwords.......................................................................................................... 163
Enabling or Creating PostScript Passwords ..................................................................... 163
Personalized Information ..................................................................................................... 164
Verifying the Software ......................................................................................................... 165
Restricting Print File Software Updates................................................................................. 166
Specifying Email and Internet Fax Recipient Restrictions ...................................................... 167
Administrator Password ....................................................................................................... 168
Enabling the Administrator Password Reset.................................................................... 168
Disabling the Administrator Password Reset................................................................... 168
5 Printing................................................................................................................................... 169
Paper Management ............................................................................................................. 170
Setting Default Paper Type and Color............................................................................. 170
Enabling Required Paper Policies .................................................................................... 170
Setting Paper Size Preference ......................................................................................... 171
Configuring Tray Settings............................................................................................... 172
Selecting Tray 1 or Tray 2 Settings ................................................................................. 173
Configuring Custom Media Types................................................................................... 173
Saving and Reprinting Jobs .................................................................................................. 176
Enabling the Reprint Saved Jobs Feature ........................................................................ 176
Creating and Managing Saved Jobs Folders ................................................................... 176
Saving and Printing Jobs ................................................................................................ 177
Backing Up Saved Jobs .................................................................................................. 177
Restoring Saved Jobs from an FTP Repository................................................................. 178
Printing Jobs from the Embedded Web Server ...................................................................... 179
Configuring General Print Settings ....................................................................................... 180
Printing an Error Sheet ......................................................................................................... 181
Managing Banner Page Printing Options.............................................................................. 182
Enabling Banner Page Printing in the Embedded Web Server.......................................... 182
Enabling Banner Page Printing at the Control Panel ....................................................... 182
Enabling Banner Page Printing in the V3 Print Driver ...................................................... 182
Configuring Secure Print Settings ......................................................................................... 184
Configuring Secure Print Device Policies ......................................................................... 184
Configuring Secure Print Driver Defaults......................................................................... 184
Hold All Jobs ........................................................................................................................ 185
Configuring the Hold all Jobs Feature............................................................................. 185
Showing Printer Font Information ........................................................................................ 186
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System Administrator Guide
Color Tables ......................................................................................................................... 187
Installing Custom Color Tables ....................................................................................... 187
Page Description Languages ................................................................................................ 189
PostScript
®
.................................................................................................................... 189
PCL ................................................................................................................................ 189
PDF ............................................................................................................................... 191
TIFF/JPG........................................................................................................................ 192
UNIX, Linux, and AS/400 Printing......................................................................................... 194
Xerox
®
Printer Manager ................................................................................................. 194
Printing from a Linux Workstation .................................................................................. 195
Adding the Printer.......................................................................................................... 195
Printing with CUPS......................................................................................................... 195
AS/400 .......................................................................................................................... 195
Configuring Print From......................................................................................................... 197
Cloud Browsing Enablement .......................................................................................... 197
Enabling Print From Mailbox .......................................................................................... 198
Enabling Print From USB ................................................................................................ 199
Allowing Users to Interrupt Active Print Jobs ........................................................................ 200
Specifying Output Settings .................................................................................................. 201
6 Copying.................................................................................................................................. 203
Copy Overview ..................................................................................................................... 204
Specifying Default Copy Settings ......................................................................................... 205
Setting Copy Feature Defaults at the Control Panel .............................................................. 206
Setting Copy Presets ............................................................................................................ 207
Setting the Color Preset Screen ...................................................................................... 207
Setting Edge Erase Presets ............................................................................................. 207
Setting Image Shift Presets............................................................................................ 208
Setting Reduce/Enlarge Presets ...................................................................................... 208
Disabling Automatic Image Rotation ............................................................................. 208
Setting ID Card Copy Feature Defaults................................................................................. 210
Specifying Output Settings .................................................................................................. 211
7 Scanning................................................................................................................................ 213
Scanning to an Email Address .............................................................................................. 214
Configuring Email .......................................................................................................... 214
Workflow Scanning .............................................................................................................. 221
Enabling Workflow Scanning.......................................................................................... 221
Configuring File Repository Settings............................................................................... 221
Configuring the Default Workflow .................................................................................. 225
Configuring Workflow Scanning General Settings........................................................... 226
Configuring Single-Touch App ........................................................................................ 227
Configuring Custom File Naming ................................................................................... 228
Setting Workflow Display Settings for the Control Panel ................................................. 228
Enabling Remote Scanning using TWAIN ....................................................................... 229
Configuring a Validation Server...................................................................................... 229
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System Administrator Guide
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Configuring Workflow Pool Repository Settings .............................................................. 229
Configuring Unspecified Defaults................................................................................... 230
Managing Scan Workflows............................................................................................. 230
Scanning to a Folder on the Device ...................................................................................... 232
Enabling or Disabling Scan To Mailbox........................................................................... 232
Setting Scan Policies ...................................................................................................... 232
Managing Folders and Scanned Files.............................................................................. 233
Scan To USB ........................................................................................................................ 236
Enabling Scan To USB.................................................................................................... 236
Scanning to a User Home Folder .......................................................................................... 237
Configuring Scan To............................................................................................................. 239
Before You Begin ........................................................................................................... 239
Configuring Default Scan Settings.................................................................................. 239
Configuring Default Scan Settings for Address Books ..................................................... 240
Configuring Default Scan Settings for Security ............................................................... 240
8 Faxing..................................................................................................................................... 245
Fax Overview........................................................................................................................ 246
Fax ...................................................................................................................................... 247
Configuring Required Fax Settings at the Control Panel.................................................. 247
Configuring Embedded Fax Settings............................................................................... 247
Fax Security ................................................................................................................... 248
Setting Fax Defaults....................................................................................................... 248
Setting Fax Feature Defaults .......................................................................................... 251
Fax Forwarding .............................................................................................................. 251
Fax Mailboxes................................................................................................................ 253
Fax Reports.................................................................................................................... 254
Server Fax ............................................................................................................................ 256
Configuring a Server Fax Filing Repository...................................................................... 256
Configuring Server Fax General Settings......................................................................... 259
Configuring Server Fax Settings...................................................................................... 259
Configuring Server Fax Image-Quality Settings .............................................................. 259
Configuring Layout Adjustment Settings........................................................................ 259
Configuring Server Fax Filing Options............................................................................. 260
Internet Fax......................................................................................................................... 261
Accessing the Internet Fax Setup Page........................................................................... 261
LAN Fax ............................................................................................................................... 264
9 Accounting............................................................................................................................ 265
Xerox
®
Standard Accounting................................................................................................ 266
Enabling Xerox Standard Accounting ............................................................................. 266
Setting Service Tracking Options .................................................................................... 266
General and Group Accounts.......................................................................................... 266
Adding a User and Setting Usage Limits ........................................................................ 267
Managing User Information .......................................................................................... 268
Assigning Users to an Account ....................................................................................... 271
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Usage Limits.................................................................................................................. 271
Configuring Validation Policies and Print Job Exceptions ................................................ 272
Network Accounting ............................................................................................................ 274
Enabling Network Accounting ........................................................................................ 274
Setting Network Accounting Workflow Options .............................................................. 274
Configuring Job Limits Server Settings ........................................................................... 274
Disabling the Job Limits Web App .................................................................................. 275
Configuring User Prompts .............................................................................................. 275
Configuring Validation Policies and Print Job Exceptions ................................................ 275
Accounting Using an Auxiliary Access Device ....................................................................... 278
Enabling Accounting Using an Auxiliary Access Device................................................... 278
Displaying Your Company Logo on the Blocking Screen.................................................. 278
Setting the Auxiliary Device Type ................................................................................... 279
Selecting Apps to Restrict or Track.................................................................................. 279
Setting the Job Timeout ................................................................................................ 279
Specifying Double Count Large Impressions................................................................... 279
Premium Select.............................................................................................................. 280
Enabling Accounting in Print Drivers..................................................................................... 281
Enabling Accounting in a Windows V3 Print Driver ......................................................... 281
Enabling Accounting in an Apple Macintosh Print Driver................................................. 281
Printing a Copy Activity Report............................................................................................. 283
10 Administrator Tools........................................................................................................... 285
Viewing Device Status and Configuring Apps ....................................................................... 286
Display Device Information.................................................................................................. 288
Customizing Device Contact Information ............................................................................. 289
Configuring Alerts ................................................................................................................ 290
Control Panel Alerts........................................................................................................ 290
Email Alerts ................................................................................................................... 291
Status LED and Sounds .................................................................................................. 291
Energy Saving Settings ........................................................................................................ 294
Setting Energy Saver Mode ............................................................................................ 294
Smart Proximity Sensor.................................................................................................. 296
Power in Sleep Mode...................................................................................................... 297
Remote Control Panel .......................................................................................................... 299
Entry Screen Defaults........................................................................................................... 300
Selecting the Entry Screen Defaults................................................................................ 300
Remote Services................................................................................................................... 301
Configuring Remote Services.......................................................................................... 301
Policies and Schedule..................................................................................................... 301
Remote Server Management................................................................................................ 303
Configuring a Remote Management Server Connection ................................................. 303
Fleet Orchestrator ................................................................................................................ 304
Software Upgrade Files.................................................................................................. 304
Clone Files ..................................................................................................................... 306
1-Touch Add-On Files ..................................................................................................... 309
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Automatic File Sharing................................................................................................... 310
Cloning ................................................................................................................................ 318
Creating and Installing a Clone File in the Embedded Web Server .................................. 318
Creating a Clone File on a USB Flash Drive..................................................................... 318
Installing a Clone File from a USB Flash Drive ................................................................ 318
Language and Keyboard ...................................................................................................... 320
Setting Language and Keyboard Options ....................................................................... 320
Backup and Restore Settings................................................................................................ 322
Setting the Security Installation Policy for Backup and Restore....................................... 322
Restoring Settings.......................................................................................................... 322
Creating a Manual Backup File that is Stored on the Device ........................................... 323
Creating and Downloading a Backup File ....................................................................... 323
Deleting a Backup File ................................................................................................... 323
Billing Impression Mode....................................................................................................... 324
Changing the Billing Impression Mode........................................................................... 324
Address Books...................................................................................................................... 325
Device Address Book ...................................................................................................... 325
Network Address Book ................................................................................................... 329
LAN Fax Address Book.................................................................................................... 330
Font Management Utility..................................................................................................... 331
Network Logs....................................................................................................................... 332
Downloading a Network Log .......................................................................................... 332
Downloading a Network Log to a USB Flash Drive.......................................................... 332
Restarting the Device in the Embedded Web Server.............................................................. 333
Restarting the Device at the Control Panel ........................................................................... 334
Taking the Device Offline ..................................................................................................... 335
Erase Customer Data ........................................................................................................... 336
Resetting the User Interface to Factory Default Settings ...................................................... 337
Reverting to Previous Settings .............................................................................................. 338
Updating the Device Software ............................................................................................. 339
Updating the Software in the Embedded Web Server ..................................................... 339
Manually Updating the Software Using a USB Flash Drive ............................................. 339
Adjusting Color, Image, and Text Detection Settings ............................................................ 340
Test Drive............................................................................................................................. 341
Enabling Test Drive Features in the Embedded Web Server ............................................. 341
Accessing Test Drive Features at the Control Panel ......................................................... 341
Web-Based Configuration Using the Control Panel ......................................................... 342
Configuration Watchdog...................................................................................................... 343
Configuring the Configuration Watchdog Feature .......................................................... 343
11 Customization and Expansion........................................................................................ 345
Xerox
®
Extensible Interface Platform (EIP)........................................................................... 346
Configuring Extensible Services ...................................................................................... 346
Extensible Service Scan Settings..................................................................................... 347
Extensible Service Diagnostics........................................................................................ 348
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Extensible Service Setup for Apps................................................................................... 350
Extensible Service Advanced Setup ................................................................................ 351
Auxiliary Interface Kit .......................................................................................................... 352
Driver Download Link ........................................................................................................... 353
Customizing or Hiding the Driver Download Link ............................................................ 353
Customizing the Home Screen in the Embedded Web Server ................................................ 354
App Enablement ............................................................................................................ 354
Setting the Display Order for Apps ................................................................................. 355
Customizing the Home Screen at the Control Panel.............................................................. 356
Rearranging Apps on the Home Screen .......................................................................... 356
Displaying or Hiding an App on the Home Screen .......................................................... 356
Deleting an App from the Home Screen ......................................................................... 357
Customizing App Features.............................................................................................. 357
Customizing App Default Settings.................................................................................. 358
Removing App Customization Settings........................................................................... 358
Removing Customization from the Home Screen............................................................ 358
1-Touch Apps ....................................................................................................................... 359
Creating a 1-Touch App ................................................................................................. 359
Setting Defaults and Policies for Scan Services ..................................................................... 360
Setting the Filename Extension...................................................................................... 360
Setting Duplex Color Scanning Options .......................................................................... 360
Creating a Custom Scan App ............................................................................................... 361
Creating a Custom Single-Touch Scan App Overview ...................................................... 361
Creating a Single-Touch Scan App.................................................................................. 361
Customizing and Configuring Your App .......................................................................... 361
Locking or Hiding Your App from Appearing on the Control Panel................................... 363
Weblet Management ........................................................................................................... 364
Setting the Security Policy for Unencrypted Weblets ...................................................... 364
Enabling Weblet Installation in the Embedded Web Server............................................. 364
Enabling Weblet Installation at the Control Panel .......................................................... 365
Installing a Weblet in the Embedded Web Server ........................................................... 365
Installing a Weblet at the Control Panel ......................................................................... 365
Configuring Weblet Settings .......................................................................................... 365
Configuring Xerox
®
App Gallery Settings........................................................................ 366
Deleting a Weblet .......................................................................................................... 366
Managing Diagnostics and Usage Information .................................................................... 367
Editing Support Settings ...................................................................................................... 368
A Audit Log Event Identification Numbers ........................................................................ 369
Audit Log Event Identification Numbers............................................................................... 370
B External Keyboard................................................................................................................ 377
External Keyboard Shortcuts ................................................................................................ 378
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System Administrator Guide
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1
Introduction
This chapter contains:
• Overview.................................................................................................................................... 14
• More Information ...................................................................................................................... 15
Overview
This guide is designed for a system administrator with network administrator rights, who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Note:
• Not all features are supported on all devices. Some features apply only to a specific device
model, configuration, operating system, or driver type.
• Embedded fax features are not available for all printer models.
CCoonnffiigguurraattiioonn SStteeppss
When you configure the device for the first time, complete the following tasks.
1. Ensure that your device is connected physically to your network, and to the fax line, as needed.
2. Confirm that your device is recognized on your network. By default, the device is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, refer to IP.
3. Complete the installation wizards. These wizards help you configure basic device settings such as
your location, time zone, and date and time preferences.
4. Print a configuration report listing the current device configuration. Review the report and locate
the device IPv4 address. For details, refer to Configuration Report.
5. Open a Web browser and type the IP address of your device to access the Embedded Web Server.
The Embedded Web Server is the administration and configuration software installed on the
device. For details, refer to Accessing the Embedded Web Server.
Note: You can access most configuration settings on the Properties tab in the Embedded
Web Server.
6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write
down important information as you go through the configuration process. Use it to record
information about your network settings, including passwords, network paths, and server
addresses. To access the checklist, in the Embedded Web Server, click Properties→Configuration
Overview, then click View Checklist.
7. Create a host name for the device. For details, refer to DNS.
8. Configure Authentication. For details, refer to Setting Access Rights.
9. Configure Security. For details, refer to Security.
10. Enable services in the Embedded Web Server. For details, refer to Selecting Apps to Appear on the
Touch Screen.
11. Configure Print, Scan, and Fax features. For details, refer to Printing, Scanning, and Faxing.
12. Configure Accounting. For details, refer to Accounting.
Note: Not all options listed are supported on all devices. Some options apply only to a
specific device model, configuration, operating system, or driver type.
14
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
Introduction
More Information
You can obtain more information about your printer from these sources:
Resource Location
Installation Guide Packaged with the printer.
Other documentation for your printer Go to www.xerox.com/office/support, then select
your specific printer model.
Recommended Media List United States: www.xerox.com/rmlna
Europe: www.xerox.com/rmleu
Technical support information for your printer,
including online technical support, Online Support
Assistant, and print driver downloads.
Go to www.xerox.com/office/support, then select
your specific printer model.
Information about menus or error messages View the Status region of the control panel touch
screen.
Information Pages To print from the control panel, touch
Device→Information Pages.
To print from the Embedded Web Server, click
Home→Information Pages.
Embedded Web Server documentation In the Embedded Web Server, click Help.
Order supplies for your printer Go to www.xerox.com/office/supplies, then select
your specific printer model.
A resource for tools and information, including
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual
needs.
www.xerox.com/office/businessresourcecenter
Local sales and Technical Customer Support www.xerox.com/worldcontacts
Printer registration www.xerox.com/office/register
Xerox
®
Direct online store www.direct.xerox.com/
Third party and open source software To locate third party and open source software
disclosure notices and the terms and conditions, go
to www.xerox.com/office/support, then select your
specific printer model.
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
15
Introduction
16
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
Introduction
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
17
2
Initial Setup
This chapter contains:
• Physically Connecting the Printer................................................................................................ 18
• Installation Wizard..................................................................................................................... 19
• Assigning a Network Address ..................................................................................................... 21
• Accessing Administration and Configuration Settings................................................................. 22
• Initial Setup at the Control Panel ............................................................................................... 25
• Initial Setup in the Embedded Web Server ................................................................................. 27
• Network Connection Settings ..................................................................................................... 31
• Changing the Administrator Password........................................................................................ 32
Physically Connecting the Printer
1. Connect the power cord to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Power on the printer.
18
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
Initial Setup
Installation Wizard
The Installation Wizard starts the first time that you power on the printer. The wizard prompts you
with a series of questions to help you configure basic printer settings. You can complete the initial
configuration using the Installation Wizard or a clone file.
Note: A clone file contains configuration settings from one printer that you can use to
configure a similar printer.
• To assign a static IP address or change the default dynamic addressing settings, use the IP
Address Settings wizard.
Note:
• It is recommended that you use DHCP to obtain the IP address automatically.
• If DHCP is enabled, your DHCP server can provide the Host Name and Domain
Name. For details, refer to IP.
• To ensure that the IP address does not change, use a DHCP reserved address. You
can create a DHCP reservation for a permanent IP address on your DHCP server.
• To add phone numbers for support or supplies contacts, use the Contact Numbers wizard.
• To configure basic embedded fax settings, use the Fax Setup wizard.
Note: After the initial setup, to change any printer configuration settings, or to configure other
printer settings, log in to the Embedded Web Server. For details, refer to Accessing the
Embedded Web Server as a System Administrator.
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To use the initial Installation Wizard:
1. To select a language, the date and time settings, and any applicable options, follow the wizard
prompts.
Note: If a network connection is not detected, an alert notifies you. Ensure that your
network cable, or Wireless Network Adapter, is connected securely.
2. Complete the Additional Install Options fields.
• To add phone numbers for support or supplies contacts, touch Contact Numbers.
• To assign a static IP Address, or to change the default dynamic addressing settings, touch IP
Address Settings.
• To configure basic embedded fax settings, touch Fax Setup.
Note: You can complete the Additional Install Options fields later.
3. To complete the configuration using a clone file, follow the steps in this task. To complete the
configuration without using a clone file, skip to step 4.
a. At the prompt, insert a USB flash drive into a USB port.
b. Select the clone file, then click Install.
c. At the confirmation prompt, click Install, then wait a few seconds.
Note: If your clone file contains an administrator password, the password in the clone
file replaces the default administrator password.
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
19
Initial Setup
4. To complete the installation without a clone file:
a. For Paper Size Preference, set the paper size.
b. For Device Information, select a setting.
c. Change the password for the administrator account. To leave the password at the default
setting, click Skip. You can change the password later.
Note: When you first attempt to log in to the Embedded Web Server with the default
administrator password, the device prompts you to change the password. For details,
refer to Accessing the Embedded Web Server as a System Administrator.
5. At the Device Setup Complete screen, follow the onscreen instructions, then click Restart.
20
Xerox
®
AltaLink
®
Series Multifunction Printer
System Administrator Guide
Initial Setup
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