BT Fax User manual

1

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

PaperJet 300

Multifunctional 6 in 1

Phone, Fax,

Copier, PC Scanner, PC Faxing and Colour Printer

User

Guide

This product is intended to be connected to analogue

networks and private switching systems in the

United Kingdom.

This product has not been designed for making emergency

telephone calls when the power fails. Alternative arrangements

should be made for access to emergency services.

YOU MUST

SUBSCRIBE TO

YOUR NETWORK’S

CALLER DISPLAY SERVICE

BEFORE YOUR BT PAPERJET 300

WILL DISPLAY CALL

INFORMATION

Please open this page for an ‘at a glance’

guide to your PaperJet 300

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Please open this page for a ‘further at

a glance’ guide to your PaperJet 300

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

At a glance

2

Paper exit

For received faxes or copies.

Document exit

For your original

documents.

Control panel

Document guides

Plain paper tray

A

la

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m

F

a

x

i

n

M

e

m

o

ry

P

rinte

r R

e

set

M

o

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e

R/Ac

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s

Re

d

ia

l

/P

M

o

n

i

to

r

St

o

p

S

tar

t

C

opy

Document feeder tray

Holds documents to be

faxed or copied.

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

3

1. Start/Copy

Press to start sending a fax or for manual fax reception.

Press to copy a document.

2. Resolution

Selects scanner resolution.

3. Enter

Press to confirm selections.

4. Function

Used when selecting programming functions.

5. Keypad

6.

Scroll through names and numbers stored in the directory and

Calls list. When entering names, switches between upper and

lower case letters and numbers.

7. Directory

Lets you search for an entry by initial letter or by scrolling.

8. One Touch Memory Buttons

For storing names and numbers to be dialled.

9. Fax in memory

Lights up when a fax is received into the memory.

10. LCD Display

Shows date, time and operation instructions.

11. Alarm

Lights up when an error occurs.

12. Printer Reset

Press to cancel a print error message.

13. Mode

Sets the reception mode.

14. R/Access

For use when connected to a switchboard and for some exchange

line features.

15. Redial/Pause

Press to redial the last number.

Inserts a pause when dialling or storing a number.

16. Stop

Stops sending or receiving a fax and copying.

Used to cancel programming operations.

17. Monitor

Lets you hear the progress of a call without lifting the handset.

18. Delete

Used to delete characters when entering/editing names

and numbers.

19. Memory buttons 5 and 6

Moves the cursor left and right when entering/editing names and

numbers. Also used to display calls data in the directory.

Printer Reset

Mode

R/Access

Redial/P

Monitor

GHI

JKI.

ABC

PORS

TUV

DEF

MNO

WXYZ

DELETE

Fax in Memory

Alarm

A4 8

1

2

1

2

3

4

5

6

7

8

9

0

1

2

3

4

5

6

18

7

8

19

9

10

11

12

13

14

15

16

17

Stop

Start

Copy

R

e

s

o

l

u

t

i

o

n

F

u

n

c

t

i

o

n

E

n

t

e

r

4

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Mains power cable

Telephone line cord socket

Parallel printer socket

Monitor volume

Adjusts the speaker volume between

Low, Medium and High when

handsfree dialling or monitoring a call.

Ringer volume

Off, Medium, High.

Handset cord socket

Left side view

Back view

5

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Ink cartridge cover

Document feed roller 2

Document feed roller 1 Green release lever

Spare cartridge holder

Paper sensor

Inner view

Automatic redial

If a fax fails to get through (e.g. the line is busy)

PaperJet 300 will make up to two automatic redial

attempts every three minutes.

Memory

If the paper or ink cartridge runs out, incoming faxes

can be received into the memory to be printed when

you add paper.

Plain paper fax, copier and phone

Send faxes to multiple destinations or set documents

to be sent at a later time to take advantage of lower

cost call charges. Quality ink jet printing of received

faxes onto plain paper.

As a plain paper photocopier, the PaperJet 300 lets

you make up to 99 copies of an original document up

to 20 pages long.

Connects to a PC for faxing and printing

Send faxes direct from your computer screen and

display received faxes on-screen with the option to

print if desired. Easy change cartridges let you print

from a PC in mono or colour.

One Touch buttons and Directory memory

Store your 10 most frequently used numbers for

dialling at the touch of a single button. The Directory

also holds up to 50 names and numbers making

dialling easier and quicker.

6

Key features

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

7

In this guide

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

At a glance 2

Key features 6

Introduction 8

Unpacking your PaperJet 300 8

For your records 8

Safety information 9

General 9

Environmental 9

Cleaning 9

Customer Helpline 9

Setting up 10

Using your PaperJet 300 16

Entering names and numbers 16

One Touch memories 17

Directory 18

Sending faxes 21

Receiving faxes 24

Delayed faxing 26

Broadcast faxing 27

Polling reception 28

Voice request 28

Using the phone 29

Connecting an answering machine 30

Making copies 31

Caller Display 32

Connecting to a PC 34

PC software 34

Opening the printer driver 35

Fax software 36

Faxing and scanning 36

Switching between mono and

Colour cartridges 37

Additional features 39

Reports and lists 39

Printing activity reports 39

Delayed fax report 40

Broadcast fax report 40

Optional settings 41

Connecting to a switchboard 46

Help 47

Error codes 49

Document jam 50

Paper jam 50

Replacing the ink cartridge 51

Aligning the print cartridge 53

Wiping the print nozzles and contacts 55

Cleaning 56

General information 57

Guarantee 57

Helpline 57

Technical information 58

Memory capacity 60

Index 61

8

Introduction

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Unpacking your PaperJet 300

If anything is missing, please contact your place of

purchase immediately

PaperJet 300 fax

Handset

Plain paper tray

Black ink cartridge

PC cable

Telephone line cord

with piggy back socket

PC Fax and Print

software CD

For your records

Date of purchase:

Place of purchase:

Serial number:

For guarantee purposes proof of purchase is

required so please keep your receipt

9

Safety information

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

General

Never put foreign bodies into the fax machine.

Their accidental contact with electrical parts may

cause a fire or electric shocks.

If you have a problem with the machine, do not try

to repair it yourself.

Environmental

Install your machine on a stable, smooth and flat

surface

Do not block or cover any of the openings on the

machine.

Avoid placing your PaperJet 300 in direct sunlight,

beside an air conditioner or where it is dusty or

damp.

Do not step on or place anything on the mains

power cable.

Do not stand your fax machine on carpets or other

surfaces which generate fibres, or place it in

locations preventing free flow of air over its surfaces.

Do not submerge any part of your machine in water

and do not use it in damp or humid conditions such

as bathrooms.

Do not expose your fax machine to fire, explosive or

other hazardous conditions.

There is a slight chance that your fax machine could

be damaged by an electrical storm. We recommend

that you unplug the power and telephone line cord

for the duration of the storm.

Cleaning

Clean the cover of control panel with a damp, not

wet cloth. A mild detergent can be used. To clean the

document feed rollers, see page 56.

Customer Helpline

If you have any problems with your PaperJet 300 call

the BT Helpline on 0845 0500 950.

10

Setting up

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

2 Fit the plain paper tray into the two

slots on the PaperJet 300

3 Connect the handset

Plug the handset cord into the socket marked

HANDSET at the side of the machine. Place the handset

in the cradle.

4 Connect the telephone line cord

Plug the telephone line cord into the socket marked

LINE at the back of the machine. Connect the other

end to the telephone wall socket.

1 Plan the location of your

PaperJet 300

Place your PaperJet 300 on a stable, flat surface.

Make sure it is close enough to the telephone and

mains power sockets so that cables will reach.

Remember to leave enough room at the front of the

machine for documents to come out. Allow a free

flow of air around the machine for ventilation.

Handset connection

NO CARTRIDGE

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

11

5 Connect the mains power

Plug into the mains power and switch on.

Your PaperJet 300 displays:

FAX IN MEMORY

ALARM

Pull open the front of paper tray.

8 Load paper

The plain paper sheet feeder can hold up to 50

sheets of 80gsm paper.

NOTE

Your PaperJet 300 is set to print on A4 paper. To

print exactly to fit US Letter (216 x 279mm) and

US Legal (216 x 356mm) you will need to adjust

the paper setting, see ‘Optional Settings’, page 41.

Fan the paper before loading.

Align the paper with the right hand side of the paper

tray and slide in the paper until it stops. Do not force

the paper into the paper tray. Your PaperJet 300

prints on the side of the paper facing you.

Pinch the tabs on the paper guide together and

move to the width of the loaded paper.

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

12

Close the paper tray.

6 Install the ink cartridge

Your PaperJet 300 is supplied with a black

cartridge. You can also install a colour

cartridge for colour printing from a PC.

Pull open the control panel.

CAUTION

Do not touch the print head on the ink

cartridge. Do not rest the print head on any

surface. Do not shake the ink cartridge.

Open the cartridge cover.

The ink cartridge carrier should have

automatically moved to the centre position.

If it has not moved, press the Printer Reset

button.

Holding it by the finger grip, peel the

protective film from the print nozzles.

Avoid touching the nozzles and metal

electrical contacts.

Printer Reset

NO!

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

13

7 Align the new cartridge

Press Enter. Display shows

PRINTING

.

The alignment chart is printed.

Enter the 2-digit number beneath the

straightest line, e.g 12. See page 53 for full

details.

Press Enter to confirm. Screen shows the

standby display with the date and time.

A full cartridge will print around 900

standard pages. See page 60.

00-30

Insert the ink cartridge into the cartridge

carrier with the metal contacts facing away

from you.

Push the ink cartridge towards the back of

the machine until it clicks into place.

Close the cartridge cover and control panel

Display shows:

Press Function to display

NEW CARTRIDGE?

Press Enter.

Display shows

ALIGN CARTRIDGE?

OLD CARTRIDGE

FAX IN MEMORY

ALARM

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

14

10

Enter your name and fax number

Your name and number will be added to

every fax page you send. You can set up to

20 characters and up to 20 digits.

Press the Function button until the display

shows

5: FAX SET UP?

Press Enter.

Display shows

1: SET CLOCK?

Press Function.

Display shows

2: SENDER ID?

Press Enter.

Display shows

SENDER NAME?

Use the keypad to enter your name when

the cursor appears.

For example to enter the name JOHN:

Press the 5 button until the display shows

J

Press the 6 button until the display shows

O

Press the 4 button until the display shows

H

Press the 6 button until the display shows

N

Press the or button to switch between

capitals, lower case, letters and numbers.

Press the  button twice to enter a space

in a name.

Press 1 to enter

& ’ ( ) , -

.

Press the Stop button to cancel any

instructions.

If you make a mistake entering a number or

name press the  and  buttons to move

the cursor then press the Delete button.

KEYPAD

JKI.

MNO

GHI

Stop

5

6

 

80

DELETE

9 Set the date and time

The current date and time will be included

with every fax page you send.

Press the Function button until the display

shows

FAX SET UP?

Press Enter.

Display shows

1: SET CLOCK?

Press Enter.

Display shows the current settings.

Use the keypad to enter the day, month,

year and then the time using the 24 hour

clock. For example, to set 4 August 2001

2.15 pm, enter 04 08 01 14 15.

Press Enter to confirm.

You hear a confirmation beep.

Press Stop to return to standby.

KEYPAD

Stop

NOTE

If you make a mistake, move the cursor to the

position you want by pressing the



and



buttons,

then enter the correct number.

NOTE

For connecting to a PC, see page 34.

6



15

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

NOTE

Using the menu.

There are two methods to access menu options.

1. Press the Function button repeatedly to scroll to

the option you want then press Enter, e.g. to

begin entering the sender ID, press Function 5

times, then Enter, then Function, then Enter.

or

2. Press the Function button then enter the

number corresponding to the menu option you

want e.g. to begin entering the sender ID, press

Function, then 5, then Enter, then 2,

then Enter.

If you are accessing the SETTINGS menu, you

will notice that all options have 2 digit numbers

(see pages 41 to 44). To select, you must

always enter both digits. e.g., for TIMER

REDIAL enter 0 and 5.

KEYPAD

NOTE

Position of your fax header.

When you send a fax, your name, fax number, date

and time will be shown at the top of the page inside

the text area. To change this so that the header is

printed outside the text area or to switch it off, see

‘Optional Settings’, page 41.

Press Enter to confirm.

Display shows

SENDER NUMBER

.

Enter your fax number.

Press Enter to confirm.

Display shows

PBX MODE OFF

.

Either: Press Stop to return to Standby.

Or: If connected to a switchboard set your

switchboard access code now see page 46.

When entering a number:

Press One Touch button 8 to insert a

hyphen.

Press One Touch button 9 to insert a

+

as the first digit.

Stop

16

Using your PaperJet 300

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

Entering names and numbers

You can store names and numbers in the One Touch

buttons and Directory.

How to use the keypad to enter a name

Use the keypad enter a name:

For example to enter the name JOHN:

Press the 5 button until the display shows

J

Press the 6 button until the display shows

O

Press the 4 button until the display shows

H

Press the 6 button until the display shows

N

Press 1 to enter

& ’ ( ) , -

.

To move the cursor to the next space, press

the



button

To switch between capital letters, lower

case letters and numbers, press the or

button. The current setting is shown in

the right hand side of the display.

If you make a mistake, press the

 

buttons to move the cursor to the character

you want to change, then press Delete and

enter the correct letter.

How to use the keypad to enter a number

Use the keypad to enter numbers:

To enter a hyphen, press the One Touch 8

button

If you make a mistake, press the

 

buttons to move the cursor to the digit you

want to change, then press Delete and

enter the correct number.

To cancel, press Stop.

To enter a 3 second pause in a number,

press the Redial/Pause button where

required. A

P

will be shown in the display.

If connected to a switchboard press

R/Access to enter your access code at the

start of the number. This means you won’t

have to press it every time you dial the

number.

To cancel, press Stop.

If you do not press any button for more

than a minute, the display returns to

standby.

JKI.

MNO

GHI

6



88

5

6

 

Stop

Redial/P

R/Access

5

6

 

80

DELETE

80

DELETE

NOTE

You will first need to program your access code,

see page 46.

To edit a One Touch entry

Press Function.

Display shows

1: STORE MEMORY

Press Enter.

Display shows

MEMORY = 1?

Press the One Touch button you want to

change.

Press Enter.

Display shows the name and

:CHANGE

.

Press Enter and edit the name.

Press Enter to confirm and then edit the

displayed number.

Press Enter to confirm.

You hear a confirmation beep.

You can now edit another entry by pressing

another One Touch memory button.

Press Stop to return to standby.

Stop

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693

To dial a One Touch entry

If sending a fax:

Load the document.

Press the One Touch button you want.

Making a phone call:

Lift handset (or press Monitor).

Press the One Touch button you want.

17

To store a One Touch entry

Press Function.

Display shows

1: STORE MEMORY

Press Enter.

Display shows

MEMORY = 1?

Press the One Touch memory you want to

use. Display shows the memory number

Press Enter to confirm.

Enter the name.

For details, see page 16.

Press Enter to confirm.

Enter the number you want.

For details, see page 16.

Press Enter to confirm. You hear a

confirmation beep.

Display shows the next One Touch button.

You can now add another entry.

Press Stop to return to standby.

One Touch memories

KEYPAD

Stop

Monitor

You can store up to 10 of your most frequently used

numbers and dial them by pressing a single button.

Each one touch memory can store up to 16

characters and 32 digits.

NOTE

If you do not press any button for more than a

minute, the display returns to standby.

You can store up to 50 names and numbers in the

Directory.

The Directory will automatically keep a list of all

outgoing phone and fax calls you make (except

those already stored in the One Touch buttons), so

you can store a number already called and simply

add a name to it.

Unless you deliberately store a number, the

Directory only keeps a list of the latest numbers

dialled up to a total of 50 numbers.

If you dial the same number more than once, your

PaperJet 300 will only keep a record of the last time

it is dialled. Once 50 different number have been

listed, any new numbers will replace the oldest

previous number.

You can delete entries from the Directory list,

transfer them to One Touch buttons or store them

as permanent entries.

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