Minolta Di151f User manual

The essentials of imaging

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User Manual

Di151f

Di151 Fax Unit 1

Content

1 Introduction

1.1 We Want You to be Satisfied Customers..................................1 - 1

1.2 What does the Energy Star® mean?........................................1 - 2

1.3 Legal Limitations.........................................................................1 - 3

What Should Not be Copied?........................................................1 - 3

1.4 Notes on Using the User Manual...............................................1 - 4

Brief Description of Defined Terms and Symbols .........................1 - 5

1.5 How Does a Fax Machine Work?...............................................1 - 7

1.6 Certificate for Machines with CE Marking ................................1 - 8

CTR 21 Approval...........................................................................1 - 8

1.7 Safety Precautions......................................................................1 - 9

Laser Safety..................................................................................1 - 9

Internal Laser Radiation..............................................................1 - 10

Ozone Release Warning.............................................................1 - 10

1.8 Characteristics..........................................................................1 - 11

2Installation

2.1 Location.......................................................................................2 - 1

Location.........................................................................................2 - 1

Power Supply................................................................................2 - 1

Positioning the Copier ..................................................................2 - 2

2.2 Unpacking....................................................................................2 - 3

Removing the Transport Protection Devices.................................2 - 3

Installing the Document Cover......................................................2 - 4

2.3 Machine layout............................................................................2 - 5

Di151f............................................................................................2 - 5

Automatic Document Feeder AF-8................................................2 - 7

Paper Tray PF-116........................................................................2 - 8

Memory Upgrade (Optional Accessory)........................................2 - 8

Printer Unit Pi1501 (Optional Accessory)......................................2 - 8

TWAIN Interface Driver (Optional Accessory)...............................2 - 8

2.4 Control Panel, Displays and Keys ............................................2 - 9

2.5 Processing Unit.........................................................................2 - 12

2.6 Installing the Cartridge ...........................................................2 - 13

2 Di151 Fax Unit

2.7 Adding Paper............................................................................ 2 - 15

250 Sheet Paper Tray ..............................................................2 - 15

2nd Paper Tray — 500 Sheets .................................................2 - 17

2.8 Connecting the Telephone Line Cable ...................................2 - 18

Connecting the Power Cable......................................................2 - 18

2.9 Operating the Machine.............................................................2 - 18

3Enteringdata

3.1 Preparation..................................................................................3 - 1

3.2 Typing Conventions in this Manual..........................................3 - 1

3.3 Enter text.....................................................................................3 - 1

Special Characters.......................................................................3 - 2

3.4 Entering your Fax Number ........................................................3 - 3

3.5 Entering Your Company Name.................................................. 3 - 4

3.6 Entering Date and Time .............................................................3 - 5

3.7 Set Phone Type...........................................................................3 - 6

Dialling Mode................................................................................3 - 6

PSTN or PBX................................................................................3 - 7

PSTN ...........................................................................................3 - 7

Private Branch Exchange (PBX) .................................................3 - 8

3.8 Storing Numbers ........................................................................3 - 9

Sub Addressing............................................................................3 - 9

Entering One-Touch Numbers....................................................3 - 10

Entering Speed Dial Numbers....................................................3 - 11

Changing One-Touch or Speed Dial Numbers...........................3 - 12

Erasing One-Touch- or Speed Dial Numbers.............................3 - 14

Entering Call Groups..................................................................3 - 15

Changing Group Dials................................................................ 3 - 17

Erasing Call Groups ...................................................................3 - 18

Phone Book ...............................................................................3 - 18

3.9 Advanced Settings...................................................................3 - 19

Buzzer volume............................................................................3 - 19

Header........................................................................................3 - 20

Footer......................................................................................... 3 - 21

LCD Contrast..............................................................................3 - 22

Power Save Mode......................................................................3 - 23

Energy Save Mode OFF.............................................................3 - 24

Remote Diagnosis......................................................................3 - 25

Setting the Monitor Volume........................................................3 - 26

Automatic Reset......................................................................... 3 - 27

Di151 Fax Unit 3

4Sending

4.1 Transmission...............................................................................4 - 1

Notes on Original Documents.......................................................4 - 1

Using Carryier Film .......................................................................4 - 2

Placing the Documents in the Feeder ..........................................4 - 2

Placing Documents on the Glass .................................................4 - 2

4.2 Transmission Settings................................................................4 - 4

Resolution.................................................................................... 4 - 4

Default Setting Resolution.............................................................4 - 5

Contrast.........................................................................................4 - 6

Default Contrast Setting................................................................4 - 6

Page Counter................................................................................4 - 7

Closed User Group.......................................................................4 - 8

Default Transmission Setting........................................................4 - 9

4.3 Dialling Mode.............................................................................4 - 10

Manual Dialling Using the Numeric Keypad ...............................4 - 10

Automatic Dialling Using One-Touch Dialling ............................4 - 10

Automatic Dialling Using Speed Dialling ....................................4 - 10

Automatic Call Groups ...............................................................4 - 11

Program Dialling..........................................................................4 - 11

Combination Dialling ..................................................................4 - 12

Phone Book ................................................................................4 - 12

Manual Redial ............................................................................4 - 12

4.4 Memory Transmission..............................................................4 - 13

4.5 Direct Transmission..................................................................4 - 14

4.6 Book TX......................................................................................4 - 15

4.7 Delayed Transmission (Timer).................................................4 - 16

Program Dialling, Timer Transmission........................................4 - 17

4.8 Broadcasting.............................................................................4 - 18

Program Dialling Broadcast Transmission..................................4 - 19

4.9 Relay Transmission..................................................................4 - 20

Program Dialling Relay Transmission.........................................4 - 22

4.10 Polling Transmission................................................................4 - 23

4.11 Mailbox Transmission ..............................................................4 - 24

Program Dialling Mailbox Transmission......................................4 - 25

4.12 Batch Transmission..................................................................4 - 26

4.13 Delete Document.......................................................................4 - 27

4 Di151 Fax Unit

5 Reception

5.1 Manual Reception.......................................................................5 - 1

Default Reception Setting ............................................................5 - 1

5.2 Automatic Reception.................................................................. 5 - 2

5.3 Memory Back-up RX .................................................................. 5 - 2

5.4 Memory RX (Confidential Reception)....................................... 5 - 3

5.5 Mailbox Reception......................................................................5 - 4

Setting up a Mailbox.....................................................................5 - 4

Delete Mailbox .............................................................................5 - 5

Printing the Content of a Mailbox ................................................. 5 - 6

5.6 Polling Reception....................................................................... 5 - 7

Program Dialling Polling RX.........................................................5 - 8

5.7 Settings for Receiving a Fax .....................................................5 - 9

Setting the Paper Size.................................................................. 5 - 9

Setting the Number of Rings ......................................................5 - 10

Setting Multiple Page Printing ....................................................5 - 11

Setting Reduction RX.................................................................5 - 12

Closed User Group.....................................................................5 - 13

Setting the Image Exposure.......................................................5 - 14

Selecting the Paper Cassette.....................................................5 - 15

6Copy

6.1 Copying from the Document Feeder ........................................6 - 1

6.2 Copying Using the Flatbed Scanner......................................... 6 - 1

6.3 Copying Using the Flatbed Scanner......................................... 6 - 2

6.4 Settings for Copying.................................................................. 6 - 3

Selecting the Paper Tray..............................................................6 - 3

Selecting Default Special Paper Sizes.........................................6 - 4

Manually Setting Special Paper Sizes..........................................6 - 5

Selecting the Default Zoom Ratio.................................................6 - 6

Changing the Zoom Ratio in Increments of a Percentage ...........6 - 6

Switching Off the One-touch Dial in Copy Mode..........................6 - 7

Setting the Brightness of the Image .............................................6 - 8

Setting Automatic Brightness .......................................................6 - 9

Default Setting Automatic Brightness...........................................6 - 9

Setting Manual Brightness..........................................................6 - 10

Default Setting Manual Brightness.............................................6 - 10

Setting the Photo Brightness......................................................6 - 11

Default Setting Brightness Mode................................................6 - 11

6.5 Auxiliary Copy Functions........................................................ 6 - 12

Di151 Fax Unit 5

Sort..............................................................................................6 - 12

Default Sort Setting ....................................................................6 - 13

Copy 2-sided Documents Onto One Page..................................6 - 13

Default Setting 2 in 1 ..................................................................6 - 14

7 Connecting the Fax Machine to the Computer

7.1 Setting up the Fax Machine as a PC Fax and

PC Scanner..................................................................................7 - 1

Modem Specifications...................................................................7 - 1

7.2 Scanner Mode..............................................................................7 - 2

Installing the TWAIN Driver...........................................................7 - 2

Scanning Using the TWAIN Driver................................................7 - 2

Setting the Scan Settings..............................................................7 - 3

Scanning in Class 1 Mode ............................................................7 - 3

7.3 Using your Fax Machine as a PC Fax........................................7 - 4

7.4 Using your Fax Machine as a PC Printer..................................7 - 4

8 Reports and Lists

8.1 Basic Report Settings.................................................................8 - 2

8.2 Printing Reports..........................................................................8 - 3

8.3 Displaying the Transmission Results.......................................8 - 4

8.4 Displaying the Counter...............................................................8 - 5

9 Troubleshooting

9.1 Cleaning.......................................................................................9 - 1

Cleaning the Machine ...................................................................9 - 1

Cleaning the Document Feeder Belt.............................................9 - 1

9.2 Clearing Paper Jams...................................................................9 - 3

Clearing a Paper Jam in the 2nd Paper Tray ...............................9 - 4

Clearing a Paper Jam Inside the Machine ...................................9 - 5

Clearing a Paper Jam in the Document Feeder ...........................9 - 8

9.3 Error Messages on the LCD.......................................................9 - 9

9.4 Poor Print Quality......................................................................9 - 11

Low Contrast...............................................................................9 - 11

Grey Background........................................................................9 - 11

Black Marks.................................................................................9 - 12

Missing Areas..............................................................................9 - 12

6 Di151 Fax Unit

10 Appendix

10.1 Specifications................................................................................ 13

10.2 Index............................................................................................... 16

10.3 CE Marking (Declaration of Conformity)..................................... 21

Introduction

1

Di151 Fax Unit 1-1

1 Introduction

1.1 We Want You to be Satisfied Customers

Thank you for deciding to buy a Minolta multifunctional machine. The

multi-functional Di151 with fax option which is described in this user

manual will hereafter be referred to as the Di151f.

Read this User Manual carefully before starting up your machine and

always keep the instructions to hand.

Toachievethe best possibleresultsand effectiveuse ofthemachine, this

User Manual provides you with information on the following subjects.

G Installation

G Entering data

G Copying/sending/receiving

G Reports and lists

G Maintenance and trouble-shooting.

Additional information and help in the event of an error is available from:

G The technical service of your Minolta representative

G Our Internet Website http://www.minolta.com.uk.

Please keep the serial number (see nameplate) and the date of purchase

to hand so that we can quickly provide you with the right help in the event

of an error.

We want you to be satisfied customers.

Subject to changes.

1

Introduction

1-2 Di151 Fax Unit

1.2 What does the Energy Star® mean?

Photocopiers with the Energy Star

®

switch to a state with low power

consumption or switch off if not used for a long time. This function means

that annual power costs can be reduced by up to 60%.

When copying at high speeds, the operating state automatically switches

to double-sided copying. This means that both the costs for photocopy

paper and the amount of paper produced for use is reduced.

Did you know thatthe productionof a piece of paper requires 10 times as

much energy as the production of a photocopy?

The use of less paper also has a direct influence on the cost-effective

power consumption.

This photocopier meets the energy efficiency criterion of the Energy

Star

®

.

Introduction

1

Di151 Fax Unit 1-3

1.3 Legal Limitations

What Should Not be Copied?

The photocopier should not be used to duplicate certain types of

documents for the purpose of distributing them documents as originals.

The following list is by no means complete but is meant as a guideline for

responsible photocopying.

G Financial documentation

❍ Cheques

❍ Instructions to pay

❍ Certificates of deposit

❍ Obligations or other debt certificates

❍ Stock/share certificates

G Legal documentation

❍ Lunch coupons

❍ Stamps (stamped and unstamped)

❍ Cheques or bill of exchange from government authorities

❍ Tax stamps (stamped and unstamped)

❍ Passports

❍ Immigration papers

❍ Vehicle documentation

❍ House ownership, other documentation of ownership and

legal claims.

G General documentation

❍ Identity cards or other forms of identification

❍ Copyright-protectedwork without permission of the copyright

holder.

In addition to this it is forbidden underany circumstances to copy national

or foreign art without permission of the copyright holder.

In case of doubt about the type of document consult a legal expert.

1

Introduction

1-4 Di151 Fax Unit

1.4 Notes on Using the User Manual

The different topics in this User Manual are distinguished by special

writing styles and symbols. The following examples help you to become

familiar with the most important topics and how to handle them

appropriately.

CAUTION

This is a warning note

A warning note warns you of danger to life or existing damage to the

machine caused by incorrect operation.

➜ The arrow indicates a safety measure that must be taken to avoid

danger.

[UTILITY] key in the control panel on the machine with the name "Utility".

➜ single action to be carried out

(there are no more steps).

1

Step 1 of a handling sequence.

2

Step 2 of a handling sequence

etc.

✎

This is a helpful tip

Text thatismarkedin such a way suggests trickstousewhencopying

documentation.

Thisshowsyoutheactiontobetaken

Introduction

1

Di151 Fax Unit 1-5

Brief Description of Defined Terms and Symbols

Thesymbolsfordirection,width,length,landscapeandportraitareclearly

marked. These terms are defined on this page.

Original and Copy

Theoriginalisthedocumentationthataduplicateisproduced fromduring

a copying process.

Direction

Direction is the way in which the paper is feed into the photocopier. The

direction of the paper is marked in the following diagram by the arrows.

Original

Copy

(duplicate of the original copy)

Copying process

Enlarge

Downsize

Sort...

1

Introduction

1-6 Di151 Fax Unit

Width and length

When paper dimensionsare referred to in the User Manual,the first value

always corresponds to the width of the paper (side A) and the second

value to the length of the paper (side B).

Landscape and portrait

If side A of a piece of paper is shorter than side B, it is called landscape.

If side A of a piece of paper is longer than side B, it is called portrait.

21 x 29,7 cm

Width of the paper

(side A)

Length of the paper

(side B)

Landscape Portrait

21 x 29,7 cm 29,7 x 21 cm

Introduction

1

Di151 Fax Unit 1-7

1.5 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without

taking any special precautions, just like a normal telephone set. The

function of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Documents that are to be

transmitted are at first scanned. The machine does not recognise the

letters but reads the picture, dot by dot, and marks each dot as black or

white. That is why you can not only transmit texts but also pictures and

photos. The information is then digitised and compressed so that the fax

machine can send it quickly over the telephone line to another fax

machine which reverses the process, reading and marking each dot as

black or white on a sheet of paper.

When you are "called" by a fax machine, your telephone rings as normal.

Therefore you cannot know whether your are receiving a fax call or a

telephone call before picking up the receiver.

At the beginning of a fax transmission you will hear shrill sounds. Those

sounds are the so called "hand shaking" and function as an introduction

sequence before the actual transmission, just as interlocutors - often -

introduce themselves at the beginning of a telephone call. In the

introductory sequence the technical features of both machines are

matched to make sure the transmission and the reception are conducted

to a high standard.

With your Di151f you do not need to listen to the introductory sequence.

How to program the machine accordingly will be explained later in this

manual. Furthermore you will also find information about the settings that

come with the machine, that have to be made when installing, or the

settings that can be made at a later stage. Most of the features of the fax

machine work independently, so that you can program only the settings

you need for the moment and ignore all others.

By the way, the word "fax"is a combination of the Latin "facere" (to make)

and "simile" (similar) describing the process of making a copy which is

similar to the original. This artificial word "fax" has nowadays become

widelyaccepted in everyday language,replacingtheolderterm facsimile.

A copy is therefore to be made "similar" to the original. Fax machines are

also called facsimile machines.

Now, enjoy your new fax machine.

1

Introduction

1-8 Di151 Fax Unit

1.6 Certificate for Machines with CE Marking

CTR 21 Approval

Annex II

The equipment has been approved in accordance with Council Decision

98/482/EC for pan-European single terminal connection to the public

switched telephone network (PSTN). However, due to differences

betweentheindividualPSTNsprovidedindifferentcountries,theapproval

does not, by itself, give an unconditional assurance of successful

operation on every PSTN network termination point.

In cases of problems, you should contact your equipment supplier in the

first instance.

Introduction

1

Di151 Fax Unit 1-9

1.7 Safety Precautions

Follow the safety advice to ensure safe operation of the machine.

G Connectthemachine onlytoa 200-240V/50Hz earthedpowerpoint.

G Make sure the power is not turned off over night.

G Always pull at the plug, never at the wire, when you want disconnect

the machine from the power supply. If possible, connect the machine

directly to a wall outlet.

G Tofacilitatecommunicationalwayskeepthemachineswitched onand

program the correct user data. Make sure to enter the correct user

names.

G Do not unscrew any parts, if not specifically requested in this manual.

If necessary contact your technical service.

G Never open the machine while it is transmitting or printing.

G Take care not to let humidity into the machine.

G Make sure no objects fall into the machine.

G If any problem occurs that can not be solved by the procedures

described in this manual make sure you contact the technical service.

G Follow the recommended maintenance procedures regularly.

G Do not open any parts of the machine or switch it off when the

photocopier is in use.

G Do not allow any magnetic objects near the photocopier.

G Switch the photocopier off immediately and remove the socket if the

machine becomes unusually hot or if smoke or an unusual smell

occurs.

Used cartridges may be taken back by the technical service station as a

part of the maintenance procedures.

Laser Safety

This fax machine contains a page printer which operates by means of a

laser. This fax machine containsa page printer which operates by means

of a laser. This machinedoesnot impose any danger as long as it isused

according to the procedures described in this manual. The laser is limited

to the interiorofthemachine. Theenvironmentis protected from the laser

emission by the covers of the machine.

1

Introduction

1-10 Di151 Fax Unit

Internal Laser Radiation

Medium radiation: 1.03 (mW) wave length: 770-810 (nm)

The machine works with an invisible class IIIb laser. The printer head unit

must not be opened, cleaned or repaired by the user.

Ozone Release Warning

During printer operation, a small quantity of ozone is released. This

amount is not large enough to harm anyone. However, be sure the room

where the fax machine is being used has adequate ventilation, especially

if you are printing a high volume of material or if the fax machine is being

used continuously over a long period.

Introduction

1

Di151 Fax Unit 1-11

1.8 Characteristics

Yournewcopier isa compactmulti-functionaldevicefacilitating yourwork

and reducing your fax communication times. The features of the unit

include scanning of originals into the memory for delayed transmission,

allowing simultaneous reception of fax messages and vice versa.

Type

G A6 - A3 format

G Up to 33.600 bps transmission speed

G MH/MR/MMR/JBIG, ECM coding

G Automatic document feeder up to 50 pages (A4)

G Double-spaced LCD with 20 characters

G 64 level grey scale.

Copying functions

G 2in1copying

G Sort function.

Fax functions

G Delayed transmission

G Relay broadcast initiation

G Multi tasking operation interface

G Polling RX/TX

G Confidential reception/mailbox transmission.

1

Introduction

1-12 Di151 Fax Unit

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Minolta Di151f User manual

Minolta Di151f User manual

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