Copystar Kyocera Net Manager User guide

KYOCERA Net Manager

New Features Guide 7.5

Legal notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product,

regardless of the information herein.

©

2019 KYOCERA Document Solutions Inc.

Regarding trademarks

Microsoft

®

, Windows

®

, and Active Directory

®

are registered trademarks of Microsoft

Corporation in the U.S. and/or other countries.

All other brand and product names herein are registered trademarks or trademarks of

their respective companies.

Table of Contents

Chapter 1 Introduction

KYOCERA Net Manager documentation...........................................................................................1-1

What is KYOCERA Net Manager?....................................................................................................1-1

Conventions....................................................................................................................................... 1-2

Chapter 2 New and Updated Features

Language support..............................................................................................................................2-1

Minimum upgrade version................................................................................................................. 2-1

Support removed for 32-bit Operating Systems................................................................................2-1

Upgraded third-party components..................................................................................................... 2-2

Code Books: Edit default value......................................................................................................... 2-2

Code Books: Internal code list rights set to All users by default.......................................................2-3

Code Books: MS Exchange Address Book.......................................................................................2-3

Set up Microsoft Exchange Server for MS Exchange Code Book.............................................. 2-4

Set up MS Exchange Address Book Code Book........................................................................2-9

Easy Scan: Create a Terminal Action that uses MS Exchange Code Book to send as

email...........................................................................................................................................2-11

Easy Scan: Create a Terminal Action that uses MS Exchange Code Book to send as fax....... 2-12

Easy Scan: Use Terminal Action with Exchange Code Book....................................................2-14

Easy Copy: Enable Duplex to Simplex and Simplex to Duplex options..........................................2-16

Easy Copy: Using the Duplex to Simplex and Simplex to Duplex feature................................ 2-18

Easy Scan: Add User and Device parameters to metadata file......................................................2-19

Easy Scan: Create a Terminal Action that includes User and Device parameters.................... 2-20

Easy Scan: Use a Terminal Action that includes User or Device parameters...........................2-23

Easy Scan: Set scan owner using Connect as...............................................................................2-24

Connect as: KYOCERA Net Manager Print Server service...................................................... 2-26

Connect as: User doing the scan..............................................................................................2-28

Connect as: Other user............................................................................................................. 2-30

Easy Scan / Easy Copy / Easy Fax: Validator field for Text parameter field................................... 2-32

Create Validator for text Parameter...........................................................................................2-32

Use a Validator on Embedded Terminal....................................................................................2-33

Embedded Terminal: Automatic selection of single list item in External workflow...........................2-34

Embedded Terminal: Back button improvement for external workflows..........................................2-35

External Systems: Scan to AWS S3 cloud storage.........................................................................2-36

Enable AWS S3 on KNM.......................................................................................................... 2-36

Set AWS S3 as a destination for Easy Scan............................................................................ 2-36

Jobs: Jobs via AirPrint.....................................................................................................................2-38

Jobs: Enable Jobs via AirPrint.................................................................................................. 2-38

Jobs: Install KNM Mobile Print Agent........................................................................................2-38

Set up queues for AirPrint.........................................................................................................2-39

Jobs: Using AirPrint................................................................................................................... 2-40

Remove KNM Mobile Print Agent............................................................................................. 2-41

KYOCERA Net Manager i

Jobs: Jobs via IPPS........................................................................................................................ 2-41

Jobs: Enable Jobs via IPPS......................................................................................................2-41

Project Accounting: Allow scanning without a project code............................................................ 2-42

ScannerVision integration: Update for ScannerVision 8.10.0 or later............................................. 2-42

ScannerVision: Enable secure connection on the KNM server.................................................2-43

ScannerVision: Add security certificates to KNM server and Embedded Terminal....................2-43

ScannerVision: Add External System to KNM server............................................................... 2-45

ScannerVision: Server installation............................................................................................. 2-46

ScannerVision: Network server settings.................................................................................... 2-46

ScannerVision: FTP-ES server settings.................................................................................... 2-48

ScannerVision: Templates..........................................................................................................2-49

ScannerVision: Clients............................................................................................................... 2-53

ScannerVision: Users.................................................................................................................2-55

ScannerVision: Start server....................................................................................................... 2-56

ScannerVision: Add external workflow to KNM......................................................................... 2-57

ScannerVision: Using Embedded Terminal on a printer............................................................2-58

Smart Job Manager: Unified installer.............................................................................................. 2-59

Smart Job Manager: GUI and silent install............................................................................... 2-59

Smart Job Manager: GUI and silent uninstall........................................................................... 2-59

Smart Print Services: Unified installer.............................................................................................2-60

Smart Print Services: GUI and silent install.............................................................................. 2-60

Smart Print Services: GUI and silent uninstall.......................................................................... 2-61

ii New Features Guide 7.5

Note:

Not available in the North/South American Markets.

1

Introduction

Written for KYOCERA Net Manager administrators, this document describes new and

updated features available in this version of the product. Using this guide, admins can

implement the new features as needed.

KYOCERA Net Manager documentation

Documentation for administrators

KYOCERA Net Manager

(KNM) New Features Guide

Provides an overview of the new features available

in this version of KYOCERA Net Manager.

KYOCERA Net Manager

Admin Guide

Describes administration and configuration

features such as accounting, cloud licensing,

remote terminal management, upgrade, server

backup, and uninstall.

KYOCERA Net Manager

Embedded Terminal Guide

Describes installing and configuring KYOCERA Net

Manager Embedded Terminal and use of Terminal

Manager.

KYOCERA Net Manager

Installation Guide

Provides instructions for installing software and

initial configuration, searching printing devices,

adding users, creating print queues, assigning

terminals to printing devices, and setting up printer

drivers.

Documentation for administrators and users

KYOCERA Net Manager

User Guide

Describes how to use the KYOCERA Net Manager

web interface and the KYOCERA Net Manager

Embedded Terminal.

What is KYOCERA Net Manager?

KYOCERA Net Manager is a server-based web application that manages your printing

devices and user policies to provide secure printing and copying, and to provide

accounting of print-related expenses. Efficient use of your printing resources is

provided by the Print&Follow function which allows users to securely print to any

printer managed by KYOCERA Net Manager.

KYOCERA Net Manager offers many advantages:

KYOCERA Net Manager 1-1

Introduction

Authentication

Access printers using a PIN or an ID card, or user name and password

combination. KYOCERA Net Manager can be set to use a two-step

authentication combination such as ID card and PIN.

Security

Secure printing, data encryption and the Print&Follow function ensure that

your documents can only be accessed and printed by authorized people.

Reporting

KYOCERA Net Manager keeps detailed statistics about all aspects of printing

and printers, scanning and copying, projects, accounting, and users and

groups.

Personalized Features

KYOCERA Net Manager allows KNM admins to show different functions and

applications per user based on the user’s requirements.

Easy Scan

One click changes the destination of your scanned documents and their

metadata. You may choose between your home folder, fax server, or email

address.

Mobile printing

Print documents from your mobile device by sending the job to the KYOCERA

Net Manager server using the mobile app.

Conventions

The following conventions may be used in this guide:

• Menu items and buttons appear in bold text.

• Screen, text box, and drop-down menu titles are spelled and punctuated exactly as

they appear on the screen.

• Document titles appear in italics.

• Text or commands that a user needs to enter are displayed as text in a different

font or in a text box as shown in these examples:

1. On the command line, enter net stop program

2. Create a batch file that includes these commands:

net stop program

gbak -rep -user PROGRAMLOG.FBK

• Icons are used to draw your attention to certain pieces of information. Examples:

This is a NOTE icon. This indicates information that is useful to know.

1-2 New Features Guide 7.5

Introduction

This is a CAUTION icon. This indicates important information that you

need to know, including such things as data loss if the procedure is not

done properly.

This is a TIP icon. It indicates a small but useful piece of practical,

non-essential information.

KYOCERA Net Manager 1-3

2

New and Updated Features

Language support

Support for the following languages is now available on the KNM server Web UI and

Embedded Terminal UI:

• Dutch: Nederlands (Nederland)

• Flemish: Nederlands (België)

Minimum upgrade version

Only KNM versions 6.0 and later can be upgraded to version 7.5. If an attempt is

made to upgrade from a version earlier than 6.0, a message is displayed and the

installation is stopped.

Support removed for 32-bit Operating Systems

32-bit Operating Systems are no longer supported for KNM Print Server installation.

Installation on a 32-bit OS results in an error message displayed and the installation is

stopped.

KYOCERA Net Manager 2-1

New and Updated Features

Upgraded third-party components

The following third-party components have been upgraded to these versions:

• Firebird: 3.0.4.33054 (from KNM 7.4.3)

• OpenSSL (Apache): 1.1.1b

• Apache: 2.4.39

• PHP: 7.2.20

Code Books: Edit default value

In a Code Book, Terminal Actions with a Parameter tab allow the default value for any

available parameters to be edited.

1

Go to Settings > Terminal Actions and select the Terminal Action where you

want to set a default value.

2

Select the Parameters tab.

3

Open the Parameter to be changed.

4

Select the Default value menu and choose the new default value.

5

(Optional) Clear the Prohibit change of value check box to allow a user to

override the new default on the Embedded Terminal. This example shows that

Monochrome will be the default value displayed on the Embedded Terminal and

that users are able to change to a different selection.

6

Select Save.

2-2 New Features Guide 7.5

New and Updated Features

Code Books: Internal code list rights set to All users by default

When adding codes for an Internal code list Code Book, All users are added by

default to the Rights field.

Remove All users and reassign the rights if All users is not intended.

Code Books: MS Exchange Address Book

The MS Exchange Address Book is a Code Book used to retrieve the personal

contacts from a Microsoft Exchange server of the user logged in to an Embedded

Terminal. These personal contacts can be used as a destination for scanned files.

A special account must be established on the MS Exchange server for use by KNM

before setting up the MS Exchange Address Book. This MS Exchange server account

has special rights that allow the account to access other user's mailboxes to retrieve

contacts from user's Personal Address Books via EWS (Exchange Web Services).

The KNM server does not change any data on the Exchange server

nor is any data saved in the KNM database except for items marked as

favorites. In that case, the name of the contact and value are retained. For

example, only auser and [email protected] are retained if this user is made

a favorite.

Using the MS Exchange Address Book, it is possible to set scan profile parameters

to retrieve personal contact email address, phone number, and fax number from an

Exchange Server.

Only 50 items can be displayed on the Embedded Terminal, including

favorites. If a contact has two email addresses, they count as two items.

Contacts that are not displayed due to the 50-item limit can be searched

and selected.

There are three steps to set up this feature:

1. Create a special account on the MS Exchange server to be used by KNM.

2. Create an MS Exchange Address Book Code Book.

3. Create a Terminal Action that uses the Code Book.

KYOCERA Net Manager 2-3

New and Updated Features

Supported MS Exchange versions

MS Exchange version Supported Note

Exchange Server 2013

and earlier

Not supported

Exchange Server 2013

SP1

Supported Build version 15.0.847.32

and later

Exchange Server 2016 Supported

Exchange Server 2019 Supported

Office365 Not supported

Set up Microsoft Exchange Server for MS Exchange Code Book

An account must be set up on the Microsoft Exchange server with the

ApplicationImpersonation role to access the Personal Contacts of a user

logged on to the Embedded Terminal.

The ApplicationImpersonation role enables applications to

impersonate users in an organization to perform tasks on behalf of the

user.

1

Open the Exchange Admin Center.

2

Select permissions > admin roles > + to create a new admin role.

The Role Group / new role group window displays.

2-4 New Features Guide 7.5

New and Updated Features

3

Enter a Name for the new role group.

4

Under Roles, select +.

The Select a Role window displays.

KYOCERA Net Manager 2-5

New and Updated Features

5

Select ApplicationImpersonation from the list.

6

Select add ->.

ApplicationImpersonation displays next to the add -> button.

7

Select OK.

2-6 New Features Guide 7.5

New and Updated Features

The New Role group window displays.

8

Under Members, select +.

The Select Members window displays.

9

Select Administrator from the list.

10

Select add ->.

Administrator displays next to the add -> button.

KYOCERA Net Manager 2-7

New and Updated Features

11

Select OK.

2-8 New Features Guide 7.5

New and Updated Features

12

Select Save.

The following login information for this account is needed to create the Exchange

Code Book on KNM:

• Exchange server IP address or hostname

• User name of the account that has the ApplicationImpersonation role

• Password for the account

• Security type: SSL or none

Set up MS Exchange Address Book Code Book

After the account has been set up on the MS Exchange Server that has the

ApplicationImpersonation role, a new Code Book can be set up on KNM.

KYOCERA Net Manager 2-9

New and Updated Features

1

Go to Settings > Code Books.

2

Select +Add.

3

Select MS Exchange Address Book.

A blank Code Book window displays.

4

On the General tab, complete all the required fields:

• Name: The name of the new Code Book

• Server: The Exchange Server IP address or hostname

• User: The User name that was created on the Exchange Server that has the

ApplicationImpersonation role to access other users' mailboxes

• Password: Password of the user

• Security: None or SSL

5

Select Test to check that the connection is operational.

6

Select Save.

The new Code Book is ready for use.

2-10 New Features Guide 7.5

New and Updated Features

Easy Scan: Create a Terminal Action that uses MS Exchange

Code Book to send as email

After the MS Exchange Address Book Code Book has been created in KNM, create

a Terminal Action to use the Code Book to send a scan as an email.

These instructions assume that users on the KNM server are set to use

an authentication server so that usernames and passwords for email and

Embedded Terminal login match. This lets the Exchange Server display

the correct personal contacts for the user when they log in.

1

Select Settings > Printers > Terminal Actions > +Add > New Node > Easy

Scan to create a new Easy Scan Terminal Action.

2

Enter a Title for the new Terminal Action and select Save.

3

Select the Parameters tab.

Add the Exchange Code Book to a Parameter for email:

4

Select +Add.

5

Enter a Title for the new Parameter. For this example, type Exchange mail.

6

From the Type menu, select Code Book.

7

From the Code Book menu, select the name of the Exchange Code Book that

was created. For this example, the name is Exchange Codebook.

8

From the Default value menu, select Email. This will display the email

addresses of entries in the user's Personal Contacts on the Embedded

Terminal.

If Phone is selected, the Embedded Terminal displays phone numbers. If Fax is

selected, the Embedded Terminal displays fax numbers.

9

Select Advanced to reveal the Reference text box.

KYOCERA Net Manager 2-11

New and Updated Features

10

In the Reference text box, type exchange. This is how you will refer to this

parameter on the Destinations tab.

11

Select Save.

Add an Email Destination:

12

Select the Destinations tab.

13

Select +Add.

14

In the General area, from the Type menu, select Email.

15

In the Parameters area, in the Recipient text box, type %exchange%.

16

Select Save.

This Terminal Action is now available for use on the Embedded Terminal. A logged-

in user will see their personal contact list as possible destinations to send a scan via

email.

Easy Scan: Create a Terminal Action that uses MS Exchange

Code Book to send as fax

After the MS Exchange Address Book Code book has been created in KNM, a

Terminal Action can be created to use the Code Book to send a fax.

The fax numbers in the user's MS Exchange Personal Contacts list

should be listed as Business Fax or Other Fax for KNM to recognize and

display the fax numbers on the Embedded Terminal.

These instructions assume that users on the KNM server are set to use

an authentication server so that usernames and passwords for email and

2-12 New Features Guide 7.5

Page is loading ...

Copystar Kyocera Net Manager User guide

This manual is also suitable for

Copystar Kyocera Net Manager User guide

Related papers

Other documents