KYOCERA Register your ID Card on A MFD User guide

Brand: KYOCERA

Model: Register your ID Card on A MFD

Type: User guide

This manual is also suitable for

kyoceradocumentsolutions.com

ID Register

User Guide

Legal notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product,

regardless of the information herein.

Regarding trademarks

Microsoft®, Windows®, and Active Directory® are registered trademarks of Microsoft

Corporation in the U.S. and/or other countries.

All other brand and product names herein are registered trademarks or trademarks of

their respective companies.

Table of Contents

Chapter 1 Product overview

Documentation................................................................................................................................... 1-1

Conventions....................................................................................................................................... 1-1

System Requirements........................................................................................................................1-1

Operation flow....................................................................................................................................1-2

Chapter 2 Installing the application

Chapter 3 Starting the application

Accessing the application.................................................................................................................. 3-1

Changing the administrator password...............................................................................................3-1

Chapter 4 Managing ID card list

Creating or editing an ID card list..................................................................................................... 4-1

Adding a user.................................................................................................................................... 4-2

Registering ID card information.........................................................................................................4-2

Chapter 5 Importing the ID card list to the printer

ID Register i

ii User Guide

1 Product overview

Product overview

With ID Register, you can register and edit user information on your computer instead

of doing it on the printer operation panel.

Connect an ID card reader to your computer to manage ID card information that can

be used to control user access to one or more printers.

To export the ID card list (*.icr) from the printer, contact a service

representative.

Documentation

This guide helps you install and use ID Register, and is intended for system

administrators.

Conventions

The following conventions may be used in this guide:

•Bold text is used for menu items and buttons

• Screen, text box, and drop-down menu titles are spelled and punctuated exactly as

they are displayed on the screen

•Italics are used for document titles

• Text or commands that a user enters are displayed as text in a different font or in a

text box as shown in these examples:

1. On the command line, enter net stop program

2. Create a batch file that includes these commands:

net stop program

gbak -rep -user PROGRAMLOG.FBK

• Icons are used to draw your attention to certain pieces of information. Examples:

This indicates information that is useful to know.

This indicates important information that you should know, including

such things as data loss if the procedure is not done properly.

System Requirements

This application requires Microsoft .NET Framework 4.0 or later, and can be installed

in the following operating systems:

• Windows 11

ID Register 1-1

Product overview

• Windows 10

• Windows 8.1

• Windows Server 2019

• Windows Server 2016

• Windows Server 2012 R2

• Windows Server 2012

Operation flow

Number Item Description

1 ID card User ID card used for authentication.

2 ID card reader Device used to read ID card information,

and send the information to the ID Register

application.

Connect this device to the USB port of the

computer.

This device does not support

writing to the ID card.

3 Administrator's

computer

Install the ID Register and KYOCERA Net

Viewer applications on this computer.

1-2 User Guide

Product overview

Number Item Description

4 ID Register This application is used for reading and

managing ID card information received from the

ID card reader. Make sure that this application

is installed in the administrator's computer.

5 KYOCERA Net Viewer This application is used for managing the print

status on the computer, and send ID card

list (*.icr) to the printer. Make sure that this

application is installed in the administrator's

computer. For more information, see the

KYOCERA Net Viewer User Guide.

6 Machine From the printer, you can manage the

User Login settings by referring to the user

information registered with ID Register.

To export the ID card list (*.icr)

from the printer, contact a service

representative.

ID Register 1-3

2 Installing the application

Installing the application

• Make sure that you have a copy of the installation package saved on

your computer.

• In Windows operating systems, you must have administrator rights to

install the application.

1In your computer, browse to the installation package.

If necessary, extract the *.zip package.

2In the installation package, run setup.exe.

3Review or modify the destination folder, then select Next.

4Review the settings, then select Install.

To modify the settings, select Back.

5After installation finishes, select Finish.

You can also select the option to start the application after exiting the installer.

ID Register 2-1

3 Starting the application

Starting the application

Accessing the application

In Windows operating systems, you must have administrator rights to

access the application.

1From the Start menu, select ID Register.

2If required, enter the administrator password, and select OK.

The main dialog box is displayed. The following options are available:

Option Description

File Manage user list. For more information, see Managing

user list.

Password Change administrator password. For more information,

see Changing administrator password.

About Show additional information about the application.

Changing the administrator password

1In the main dialog box, select Password.

2Type and confirm the new password.

3Select OK.

ID Register 3-1

4 Managing ID card list

Managing ID card list

Creating or editing an ID card list

1In the main dialog box, select File, and do either of the following:

• To create a user list, select New.

• To edit a user list, select Open, browse to and select the ID card list file, and

select Edit.

2In the Users dialog box, manage the user information.

Number Setting Description

1 Add user Add a user to the list. For more information,

see Adding a user.

2 Delete user Delete a user from the list.

3 Properties Register ID card information and modify

printer permissions for the user.

4 Search Search specific users.

5 Close Close the User dialog box.

3Select Close > OK.

For some printers, if the admin user is not added, then the admin

user from the printer is deleted after importing the ID card list (*.icr)

file. By default, when creating an ID card list (*.icr), the admin user

ID Register 4-1

Managing ID card list

is not added. Make sure to add the admin user when creating an ID

card list (*.icr).

4In the main dialog box of the application, select File, and do either of the

following:

• Select Save to save the updated ID card list (*.icr) file.

If there are changes to the ID card information in the user list,

then the existing information is updated.

• Select Save as to save the updated user list to another ID card list file.

Adding a user

Depending on the printer, the maximum number of users you can add

may vary.

1In the Users dialog box, select Add user.

2Enter the login user name, user name, and password for the user.

3If necessary, do the following:

• Enter additional information for the user.

• Select Allow administrator access for the user to have administrator

access.

4Select Advanced to register ID card information and modify printer permissions

for the user.

• Depending on the printer, the available printer permissions may

vary.

• For more information on registering ID card information, see

Registering ID card information.

5Select OK to close the Advanced dialog box.

6Select OK to close the Edit user dialog box. The user is added.

Registering ID card information

Make sure that the ID card reader is connected to your computer and is

working properly.

1In the Users dialog box, select a user where you want to register the ID card

information.

2Select the Properties button or double-click the selected user.

3Select Advanced.

4-2 User Guide

Managing ID card list

4Do either of the following:

For ID card readers manufactured by rf IDEAS® and ELATEC, do the following:

a. Select the ID card information text box.

b. Hold the ID card over the card reader.

For other ID card readers, do the following:

a. Hold the ID card over the card reader.

b. In ID card information, select Read.

In the ID card information text box, you can manually enter the ID

card number. Depending on the card type, the length of the ID card

number may vary.

5Select OK to close the Advanced dialog box.

6Select OK to close the Edit user dialog box. The user ID card information is

updated.

7Select Close > OK.

For some printers, if the admin user is not added, then the admin

user from the printer is deleted after importing the ID card list (*.icr)

file. By default, when creating an ID card list (*.icr), the admin user

is not added. Make sure to add the admin user when creating an ID

card list (*.icr).

8In the main dialog box of the application, select File, and do either of the

following:

• Select Save to save the updated user list to the current ID card list (*.icr) file.

If there are changes to the ID card information in the user list,

then the existing information is updated.

• Select Save as to save the updated user list to another ID card list (*.icr) file.

ID Register 4-3

5 Importing the ID card list to

the printer

Importing the ID card list to the printer

Use the KYOCERA Net Viewer application to import the ID card list (*.icr) file to the

printer.

• Make sure that Card Authentication Kit is installed in the printer. For

more information, see the Card Authentication Kit(B) Operation Guide.

• Make sure that KYOCERA Net Viewer is installed in the administrator's

computer.

• Do not use the printer while importing the ID card list (*.icr) file.

• Importing the ID card list (*.icr) file overwrites the User Login

information in the printer.

• For some printers, if the ID card list (*.icr) file does not include the

admin user, then the admin user from the printer is deleted. By default,

when creating an ID card list (*.icr), the admin user is not added. Make

sure to add the admin user when creating an ID card list (*.icr).

1From the Start menu, select KYOCERA Net Viewer.

2From any device view, select one or more printers.

Make sure to select the same printer models that the ID card list

(*.icr) was created for.

3Do either of the following:

• Select Device > Advanced > TCP/IP Send Data.

• Right-click the selected printers, and select Advanced > TCP/IP Send Data.

4In Data, select File > Browse, then browse to and select the ID card list (*.icr)

file.

5Select Send.

ID Register 5-1

For the KYOCERA contact in your region, see Sales Sites sections here：

https://www.kyoceradocumentsolutions.com/company/directory.html

is a trademark of KYOCERA Corporation IDRUGKDEN310.2022.06

KYOCERA Register your ID Card on A MFD User guide

KYOCERA Register your ID Card on A MFD User guide

This manual is also suitable for

KYOCERA Register your ID Card on A MFD User guide

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