HP Photosmart 7400 Printer series User guide

HP Photosmart 7400 series User's Guide

English

Copyright information

Development Company, L.P.

The information contained herein is

subject to change without notice.

Reproduction, adaptation, or

translation without prior written

permission is prohibited, except as

allowed under the copyright laws.

Notice

The only warranties for HP products

and services are set forth in the

express warranty statements

accompanying such products and

services. Nothing herein should be

construed as constituting an

additional warranty. HP shall not be

liable for technical or editorial errors

or omissions contained herein.

The Hewlett-Packard Company shall

not be liable for incidental or

consequential damages in connection

with, or arising out of the furnishing,

performance, or use of this document

and the program material which it

describes.

Trademarks

HP, the HP logo, and Photosmart are

property of Hewlett-Packard

Development Company, L.P.

The Secure Digital logo is a

trademark of the SD Association.

Microsoft and Windows are registered

trademarks of Microsoft Corporation.

CompactFlash, CF, and the CF logo

are trademarks of the CompactFlash

Association (CFA).

Memory Stick, Memory Stick Duo,

Memory Stick PRO, and Memory

Stick PRO Duo are trademarks or

registered trademarks of Sony

Corporation.

MultiMediaCard is a trademark of

Infineon Technologies AG of

Germany, and is licensed to the

MMCA (MultiMediaCard Association).

Microdrive is a trademark of Hitachi

Global Storage Technologies.

SmartMedia is a trademark of

Toshiba Corporation.

xD-Picture Card is a trademark of Fuji

Photo Film Co., Ltd., Toshiba

Corporation, and Olympus Optical

Co., Ltd.

Mac, the Mac logo, and Macintosh

are registered trademarks of Apple

Computer, Inc.

Other brands and their products are

trademarks or registered trademarks

of their respective holders.

The embedded software in the printer

is based in part on the work of the

Independent JPEG Group.

The copyrights to certain photos

within this document are retained by

the original owners.

Regulatory model

identification number

SDGOA-0401

For regulatory identification purposes,

your product is assigned a Regulatory

Model Number. The Regulatory

Model Number for your product is

SDGOA-0401. This regulatory

number should not be confused with

the marketing name (HP Photosmart

7400 series printer) or product

number (Q3409A).

Safety information

Always follow basic safety

precautions when using this product

to reduce risk of injury from fire or

electric shock.

Warning To prevent fire or

shock hazard, do not expose

this product to rain or any

type of moisture.

● Read and understand all

instructions in the HP

Photosmart 7400 series Quick

Start booklet.

● Use only a grounded electrical

outlet when connecting the unit

to a power source. If you do not

know whether the outlet is

grounded, check with a qualified

electrician.

● Observe all warnings and

instructions marked on the

product.

● Unplug this product from wall

outlets before cleaning.

● Do not install or use this product

near water or when you are wet.

● Install the product securely on a

stable surface.

● Install the product in a protected

location where no one can step

on or trip over the power cord,

and where the power cord will

not be damaged.

● If the product does not operate

normally, see the

troubleshooting information in

the onscreen HP Photosmart

Printer Help.

● There are no operator

serviceable parts inside. Refer

servicing to qualified service

personnel.

● Use in a well-ventilated area.

Contents
1 Welcome ...............................................................................................................3
Printer parts ...........................................................................................................4
2 Getting ready to print ..........................................................................................7
Loading paper ........................................................................................................7
Choosing the right paper ................................................................................7
Loading paper in the printer ............................................................................8
Using print cartridges ...........................................................................................10
Inserting memory cards .......................................................................................13
Supported file formats ..................................................................................13
Inserting a memory card ...............................................................................13
Viewing photos on your computer screen .....................................................16
Removing a memory card ............................................................................16
3 Printing without a computer .............................................................................17
Getting your photos from camera to printer .........................................................17
Deciding which photos to print .............................................................................18
Choosing a layout ................................................................................................19
Selecting photos to print ......................................................................................19
Printing your photos .............................................................................................20
4 Getting connected .............................................................................................21
Connecting to a computer .................................................................................... 21
Saving your photos to a computer .......................................................................21
Connecting to other people through HP Instant Share ........................................22
5 Printing from a computer ..................................................................................23
6 Care and maintenance ......................................................................................27
Updating printer software ..................................................................................... 27
Cleaning and maintaining the printer ...................................................................27
Cleaning the exterior of the printer ...............................................................27
Cleaning the print cartridges .........................................................................27
Cleaning the print cartridge contacts ............................................................28
Aligning the print cartridges ..........................................................................28
Maintaining the quality of photo paper .................................................................28
Storing photo paper ......................................................................................28
Handling photo paper ...................................................................................29
Storing the printer and print cartridges ................................................................. 29
Storing the printer .........................................................................................29
Storing the print cartridges ...........................................................................30
7 Troubleshooting ................................................................................................31
Printer hardware problems ..................................................................................31
Printing problems .................................................................................................33
Printer screen status indicators ...........................................................................36
8 HP Customer Care .............................................................................................37
HP Customer Care by phone ...............................................................................37
Placing a call ................................................................................................39
9 Specifications ....................................................................................................41
System requirements ...........................................................................................41
HP Photosmart 7400 series User's Guide 1

Printer specifications ...........................................................................................42
Environmental statements ...................................................................................46
Protecting the environment ...........................................................................46
Ozone production .........................................................................................46
Energy consumption .....................................................................................46
Paper use .....................................................................................................46
Plastics .........................................................................................................46
Material safety data sheets ...........................................................................46
Recycling program ........................................................................................ 46
Index...........................................................................................................................47
2 HP Photosmart 7400 series

1

Welcome

Thank you for purchasing an HP Photosmart 7400 series printer! With your new photo

printer you can print beautiful photos and save photos to your computer.

This guide primarily explains how to print without connecting a computer. To learn

how to print from your computer, install the printer software and view the onscreen

Help. For an overview of using a computer and the printer together, see Printing from

a computer.

Read this guide to learn how to quickly and easily print

beautiful borderless photos Choosing a layout.

Your new printer comes with the following documentation:

● Quick Start — The HP Photosmart 7400 series Quick Start booklet contains

quick and easy instructions to help you set up the printer and print your first photo.

● User's Guide — The HP Photosmart 7400 series User's Guide is the book you

are reading. This book describes the basic features of the printer, explains how to

use the printer without connecting a computer, and contains hardware

troubleshooting information.

● HP Photosmart Printer Help — The onscreen HP Photosmart Printer Help

describes how to use the printer with a computer and contains software

troubleshooting information.

After you have installed the printer software on your computer, you can view the

onscreen Help:

● Windows PC: From the Start menu, select Programs (in Windows XP, select All

Programs)> HP > Photosmart 320, 370, 7400, 7800, 8100, 8400, 8700 Series

> Photosmart Help.

● Macintosh: Select Help > Mac Help in the Finder, then select Library > HP

Photosmart Printer Help for Macintosh.

HP Photosmart 7400 series User's Guide 3

Printer parts

Front view

1. In tray Load paper here.

2. Out tray After printing, remove your photos and documents from this tray. Pull out

the extender to hold larger-size paper.

3. Top cover Raise the top cover to access the Photo cassette, the print cartridges,

and the paper-width guide.

4. Memory card slots Insert memory cards here. See Inserting memory cards for

more information about the memory card slots.

5. On light Press to turn the printer on or off. The On light keeps you informed about

the printer: Green (printer is on), green and flashing (printer is busy), red and flashing

(printer requires attention).

6. Save Press to save your photos to a connected computer.

7. Print index Press to print a photo index of all photos on a memory card. See

Deciding which photos to print.

8. Select Photos

and Use to scroll through photos on a memory card.

9. Select Photos

Press this button to select or deselect the displayed photo index

number for printing.

10. Print Print the selected photos.

11. Cancel Cancel the current print job.

12 Printer screen View the photo index numbers, photo selection status, paper

status, and print cartridge status.

Chapter 1

4 HP Photosmart 7400 series

Inside view

1. Photo cassette Load tabbed 4 x 6.5 inch with .5 inch tab (10 x 15 cm) photo paper,

untabbed 4 x 6 inch (10 x 15 cm) photo paper, or other supported small media into

this cassette, and insert the cassette into the In tray for printing.

2. Paper-width guide Adjust this guide for different paper widths.

3. Print cartridge storage area Insert any unused print cartridge in the print cartridge

protector that came with the printer, then store it here to keep it from drying out.

Rear view

1. Rear access door Open this door to clear a paper jam.

2. USB port Connect a computer to the printer.

3. Power port Plug the power cord into the printer.

HP Photosmart 7400 series User's Guide 5

Chapter 1

6 HP Photosmart 7400 series

2

Getting ready to print

Before you begin, there are three easy procedures with which you should become

familiar:

● Loading paper

● Using print cartridges

● Inserting a memory card

Loading paper

Learn how to choose the right paper for your print job and how to prepare and load

the trays for printing.

Choosing the right paper

For a list of available HP-designed inkjet paper, or to purchase supplies, go to:

● www.hpshopping.com (U.S.)

● www.hp.com/go/supplies (Europe)

● www.hp.com/jp/supply_inkjet (Japan)

● www.hp.com/paper (Asia/Pacific)

To get the best results from the printer, choose from these high-quality HP photo

papers.

To print

Use this paper

High-quality, long-lasting prints and

enlargements

HP Premium Plus Photo Paper

(also known as Colorfast Photo Paper in

some countries/regions)

Medium-to-high-resolution images from

scanners and digital cameras

HP Premium Photo Paper

Casual and business photos HP Photo Paper

HP Everyday Photo Paper

Text documents, draft versions, test and

alignment pages

HP Premium Inkjet Paper

To keep your paper in good condition for printing:

● Store unused paper in its original packaging or in the resealable plastic bag that

came with the printer.

● Keep the paper flat in a cool, dry place. If the corners curl, place the paper in a

plastic bag and gently bend it in the opposite direction until it lies flat.

● Hold photo paper by the edges to avoid smears.

HP Photosmart 7400 series User's Guide 7

Loading paper in the printer

Paper loading tips:

● You can print photos and documents on a wide variety of paper sizes, from 3 x 5

inches (76 x 127 mm) up to 8.5 x 14 inches (216 x 356 mm), as well as on wide

8.5 inch (216 mm) banner paper.

● Before loading paper, slide out the paper-width guide to make room for the paper.

● Load only one type and size of paper at a time. Do not mix paper types or sizes in

the In tray or the Photo cassette.

● Be careful not to load too much or too little paper, or it may be difficult for the

printer to pick up a sheet of paper. For more information about the amount of

paper to load in the In tray, see Specifications.

● After loading paper, pull out the Out tray extender to hold larger-size printed

pages.

Use the directions in the following table to load the most commonly used paper sizes

into the printer.

Paper type

How to load Tray to load

● Letter or A4

paper

● Transparencies

● 8 x 10 inch (20

x 25 cm) photo

paper

● 5 x 7 inch (13 x

18 cm) photo

paper

● Envelopes

1. Raise the top cover.

2. Raise the Out tray all

the way up.

3. Load plain paper,

photo paper, or

transparencies print

side down in the In

tray.

Load envelopes with

the front side down

and with the flap on

the left. Tuck the

flaps inside the

envelopes to avoid

paper jams.

4. Lower the Out tray.

5. Adjust the paper-

width guide to fit

close to the edges of

the paper without

bending the paper.

6. Lower the top cover.

In tray – larger paper sizes

1) Top cover

2) Out tray

In tray – envelopes

Chapter 2

8 HP Photosmart 7400 series

Paper type How to load Tray to load

1) Paper-width guide

● 4 x 6 inch (10 x

15 cm) photo

paper (with or

without tab)

● Index cards

● Hagaki cards

● L-size cards

1. Remove any paper

that's loaded in the In

tray.

2. Raise the top cover

and remove the

Photo cassette from

its holder.

3. Load up to 20 sheets

of paper into the

Photo cassette, print

side down. If you are

using tabbed paper,

insert the tabbed end

first.

4. Raise the Out tray.

5. Line up the Photo

cassette on the right

side of the In tray,

then slide it into the

printer until it snaps

into place.

6. Lower the Out tray.

7. Lower the top cover.

8. When you finish

printing, remove the

Photo cassette and

store it in the holder

inside the top cover.

Photo cassette into the In tray

(continued)

HP Photosmart 7400 series User's Guide 9

Using print cartridges

Your HP Photosmart 7400 series printer can print color and black-and-white photos.

HP provides different types of print cartridges so you can choose the best cartridges

for your project.

Tip See the back cover of this guide for the cartridge selection numbers you

can use with this printer.

For optimum printing results, HP recommends using only HP print cartridges. Inserting

a cartridge that is not in this table may invalidate your printer warranty.

Using the right print cartridges

To print…

Insert this print

cartridge in the LEFT

stall

Insert this print

cartridge in the RIGHT

stall

Full-color photos Tri-color HP #57 Photo HP #58

Black-and-white photos Tri-color HP #57 Photo HP #58

Sepia or antique photos Tri-color HP #57 Photo HP #58

Text and colored line

drawings

Tri-color HP #57 Black HP #56

Caution Check that you are using the correct print cartridges; see the back

cover for the cartridge numbers you can use with this printer. Also note that HP

does not recommend modifying or refilling HP cartridges. Damage that results

from modifying or refilling HP cartridges is not covered by the HP warranty.

For the best print quality, HP recommends that you install retail print cartridges before

the date stamped on the box.

Inserting and replacing the print cartridges

Preparing the printer and cartridges

1. Make sure the power is on and you

have removed the cardboard from

inside the device.

2. Raise the top cover of the printer.

3. Remove the bright pink tape from

the cartridges.

Chapter 2

10 HP Photosmart 7400 series

Do not touch the ink nozzles or the

copper-colored contacts, and do not re-

tape the cartridges.

Inserting the cartridges

1. If you are replacing a Black or

Photo cartridge, push down and pull

outward on the cartridge in the right

stall to remove it.

2. Hold the new Black or Photo

cartridge with the label on top. Slide

the cartridge at a slight upward

angle into the right stall so the

copper-colored contacts go in first.

Push the cartridge until it snaps into

place.

Caution To avoid print carriage

jams, make sure the print cartridge

snaps securely into place as you

insert it.

3. Repeat the previous step to install

the Tri-color cartridge in the left stall.

4. Lower the top cover.

You must install both cartridges in order

for the printer to work normally.

Tip Ink-backup Printing Mode lets you

keep printing even if one of the

cartridges fails or runs out of ink.

Remove the cartridge and close the top

cover to enter Ink-backup Printing Mode.

The printer continues to print, but at a

slower speed and with inferior print

quality. Replace the empty cartridge as

soon as possible.

Inserting and replacing the print cartridges (continued)

HP Photosmart 7400 series User's Guide 11

For optimal print quality and speed, align

new print cartridges immediately after

installing them. Make sure the printer is

on and connected to a computer.

Aligning the cartridges

1. Load plain paper in the In tray.

If you are using a Windows

computer:

a. Right-click on the HP

Photosmart printer icon in your

Windows taskbar.

b. Select Open HP Photosmart

7400 Series Toolbox.

c. From the Device Services tab,

click Align the Printer.

If you are using a Macintosh

computer:

a. Select Calibrate from the HP

Inkjet Utility drop-down menu.

b. Click Align.

2. Follow the onscreen instructions to

complete the cartridge alignment.

See Aligning the print cartridges.

When you are not using a print cartridge

Whenever you remove a filled (not

empty) print cartridge from the printer,

store it in the print cartridge protector.

The cartridge protector keeps the ink

from drying out when the cartridge is not

being used. Failure to properly store

your cartridge can cause the cartridge to

malfunction.

➔

To insert a cartridge into the

cartridge protector, slide the

cartridge into the protector at a

slight angle and snap it securely

into place.

Chapter 2

Inserting and replacing the print cartridges (continued)

12 HP Photosmart 7400 series

Once you have inserted a cartridge into

the cartridge protector, place it in the

storage area located in the printer.

Inserting memory cards

After you have taken pictures with a digital camera, you can remove the memory card

from the camera and insert it into the printer to view and print your photos. The printer

can read the following types of memory cards: CompactFlash

™

, Memory Sticks,

Microdrive

™

, MultiMediaCard

™

, Secure Digital

™

, SmartMedia

™

, and xD-Picture Card

™

.

Caution Using any other type of memory card may damage the memory card

and the printer.

Supported file formats

The printer can recognize and print JPEG and uncompressed TIFF files directly from

the memory card. If your digital camera saves photos in other file formats, save the

files to your computer and print them using a software application. For more

information, see the onscreen HP Photosmart Printer Help.

Inserting a memory card

Find your memory card in the following table and use the instructions to insert the

card into the printer.

Guidelines:

● Insert only one memory card at a time.

● Gently push the memory card into the printer until it stops. The memory card

does not insert all the way into the printer; do not try to force it.

● When the memory card is inserted correctly, the Memory Card light flashes and

then remains solid green.

Caution 1 Inserting the memory card any other way may damage the card

and the printer.

Caution 2 Do not pull out a memory card while the Memory Card light is

flashing green. For more information, see Removing a memory card.

When you are not using a print cartridge (continued)

HP Photosmart 7400 series User's Guide 13

Memory card Slot How to insert the memory card

CompactFlash Top-left slot ● Front label faces up, and if the label has an

arrow, the arrow points toward the printer

● Edge with metal pinholes goes into the printer first

Memory Stick Bottom-right slot ● Angled corner is on the left

● Metal contacts face down

●

If you are using a Memory Stick Duo

™

or Memory

Stick PRO Duo

™

card, attach the adapter that

came with the card before you insert the card into

the printer

Microdrive Top-left slot ● Front label faces up, and if the label has an

arrow, the arrow points toward the printer

● Edge with metal pinholes goes into the printer first

MultiMediaCard Bottom-left slot ● Angled corner is on the right

● Metal contacts face down

Chapter 2

14 HP Photosmart 7400 series

Memory card Slot How to insert the memory card

Secure Digital Bottom-left slot ● Angled corner is on the right

● Metal contacts face down

SmartMedia Upper portion of

the top-right

double slot

● Angled corner is on the left

● Metal contacts face down

xD-Picture Card Lower right

portion of the top-

right double slot

● Curved side of card points toward you

● Metal contacts face down

(continued)

HP Photosmart 7400 series User's Guide 15

Viewing photos on your computer screen

When the printer is connected to a computer, you can insert a memory card in the

printer and view the photos on your computer screen. This Photo Viewer feature is

automatic, so you don't need to do anything except insert your memory card into the

printer. For information about how to connect the printer to your computer, see the

Quick Start booklet. For information about selecting photos to print, see Selecting

photos to print.

Photo Viewer lets you view memory card photos on your computer

Removing a memory card

Wait until the Memory Card light stops flashing and remains solid green, then gently

pull the memory card to remove it from the printer.

Caution Do not pull out a memory card while the Memory Card light is

flashing green. A flashing green light means that the printer is accessing the

memory card. Removing a memory card while it is being accessed may

damage the printer and the memory card or corrupt the information on the

memory card.

Chapter 2

16 HP Photosmart 7400 series

3

Printing without a computer

The HP Photosmart 7400 series lets you print high-quality photos without even going

near a computer. After setting up the printer using the instructions in the HP

Photosmart 7400 series Quick Start booklet, refer to these steps for start-to-finish

printing.

Getting your photos from camera to printer

Use these steps for start-to-finish printing in minutes!

Step 1

Insert a memory card

See Inserting memory cards.

Step 2

Print an index page and

decide which photos to print

See Deciding which photos

to print.

Step 3

Choose a layout and load

the right paper for the job

See Choosing a layout.

HP Photosmart 7400 series User's Guide 17

Use these steps for start-to-finish printing in minutes!

Step 4

Insert the best print

cartridges for the job

See Inserting the cartridges.

Step 5

Select photos to print

See Selecting photos to print.

Step 6

Print your photos

See Printing your photos.

Deciding which photos to print

Decide which photos to print by first printing a photo index. A photo index shows

thumbnail views and index numbers for all the photos on a memory card (2000

maximum). You will use the index numbers on the printout to indicate which photos

you want to print.

To print a photo index:

1. Insert a memory card.

2. Press Print Index.

Chapter 3

(continued)

18 HP Photosmart 7400 series

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HP Photosmart 7400 Printer series User guide

HP Photosmart 7400 Printer series User guide

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