Aastra 6757 User manual

Aastra 5000 Communications Systems

Aastra 6757

Terminal

User’s Guide

Contents

1

Description of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The navigation keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

LEDs associated with the programmable keys . . . . . . . . . . . . . . . . . . . 9

Alphanumeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Standard codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Calling modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using the hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using the headset mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the group listening mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Use the intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using the pre-dialling mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adjusting the listening volume level . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Dialling the number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Use of the LNR function (last number redial) . . . . . . . . . . . . . . . . . . . 17

Calling an attendant (switchboard) . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Calling a party back . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

To call a party from a directory by name: . . . . . . . . . . . . . . . . . . . . . . 18

Using the automatic redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Notifying the party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using the store and redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Receiving a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Adjusting the ring volume level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Interrupting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Diverting calls to another extension . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Intercepting a call intended for another extension

. . . . . . . . . . . . . . . . 22

Contents

2

During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Using the mute function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Recording the conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Placing the party on hold and resuming the call on the same phone . .25

Placing a party on hold and resuming the call on another phone . . . .25

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Calling a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Answering a second call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Switching between two parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Releasing one of the parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Other features available during a call . . . . . . . . . . . . . . . . . . . . . . . . . .28

Viewing the stored numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Outbound call log (LNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Consulting the outbound call log: . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Calling a party from the outbound call log . . . . . . . . . . . . . . . . . . . . . .31

Storing the name and/or number in the private directory . . . . . . . . . . .32

Deleting a record from the outbound call log . . . . . . . . . . . . . . . . . . . .32

Deleting all records from the outbound call log . . . . . . . . . . . . . . . . . .33

Private directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Accessing the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Creating a record in the private directory . . . . . . . . . . . . . . . . . . . . . . .35

Modifying and deleting a record in the personal directory . . . . . . . . . .36

Personalising the titles of the lists in the private directory . . . . . . . . . .37

Searching by name in the private directory . . . . . . . . . . . . . . . . . . . . .38

Browsing a list of the private directory . . . . . . . . . . . . . . . . . . . . . . . . .38

Calling from the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Deleting the lists of the private directory . . . . . . . . . . . . . . . . . . . . . . .39

Contents

3

Directories of abbreviated numbers . . . . . . . . . . . . . . . . . . . 40

Programming a personal abbreviated number . . . . . . . . . . . . . . . . . . 40

Modifying or deleting a personal abbreviated number . . . . . . . . . . . . 41

Calling a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . . . 41

Dialling a common abbreviated number

. . . . . . . . . . . . . . . . . . . . . . 42

Inbound call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Viewing the incoming call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Calling a party from the inbound call log . . . . . . . . . . . . . . . . . . . . . . . 44

Storing the name and/or number in the private directory . . . . . . . . . . 44

Deleting a record from the inbound call log . . . . . . . . . . . . . . . . . . . . . 45

Deleting all records from the inbound call log . . . . . . . . . . . . . . . . . . . 45

Information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Checking the information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Making entries in the information directory . . . . . . . . . . . . . . . . . . . . . 47

Internal names directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Checking the internal names directory . . . . . . . . . . . . . . . . . . . . . . . . 49

Calling an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

External names directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Checking the external names directory . . . . . . . . . . . . . . . . . . . . . . . . 51

Calling an external party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Programming a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Deleting, modifying and exiting the programming . . . . . . . . . . . . . . . . 56

Identifying the programmed keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Contents

4

The call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Forwarding a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Cancelling a forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Programming forwarding on a programmable key . . . . . . . . . . . . . . . .60

Overriding the call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . .61

Voicemail function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Configuring and customising your voice mailbox . . . . . . . . . . . . . . . . .63

Activating the forwarding of calls to the voice mailbox . . . . . . . . . . . . .64

Calling up new messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Programming the access codes on a programmable key: . . . . . . . . . .65

Multi-key function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Programming the multi-key function . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Communicating with the multi-key function . . . . . . . . . . . . . . . . . . . . .68

Multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Programming the multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Communicating with the multi-line function . . . . . . . . . . . . . . . . . . . . .73

Supervision function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Programming the supervision function . . . . . . . . . . . . . . . . . . . . . . . . .75

Communicating with the supervision function . . . . . . . . . . . . . . . . . . .76

Folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Programming the folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Communication with your privileged parties . . . . . . . . . . . . . . . . . . . . .78

Communication with your non-privileged parties . . . . . . . . . . . . . . . . .80

Filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Programming the filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Communicating with the filter function . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents

5

Login/Logout function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Restoring your subscriber rights on a general-purpose phone . . . . . . 85

Restoring your subscriber rights on your own phone . . . . . . . . . . . . . 86

Release a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Showing the identity of the subscriber of a phone . . . . . . . . . . . . . . . 87

Agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Programming the agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Consulting your appointments to modify or cancel one of them . . . . . 89

"Do not disturb" function. . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Using the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Overriding the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . 91

Programming the "Do not disturb" function on a programmable key . 91

Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Replace function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

The identity presentation function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Notification function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Out-of-office function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

The line protection function during data transmission . . . . . . . . . . . . . 96

Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Activating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Calling an external party from the locked phone . . . . . . . . . . . . . . . . . 97

Calling an emergency number from the locked phone . . . . . . . . . . . . 98

Deactivating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Selecting and adjusting the phone ringer . . . . . . . . . . . . . . . . . . . . . . 99

Adjusting the screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Adjusting the volume of the beeps heard when a key is pressed . . . 101

Personalising the phone’s secret code . . . . . . . . . . . . . . . . . . . . . . . 101

Contents

6

Associating a directory to the call by name function (ABC key) . . . . .102

Choosing the phone language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Programming the connection of a headset . . . . . . . . . . . . . . . . . . . . .103

Installation of the terminals in the range . . . . . . . . . . . . . . . 105

Package content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Marketing Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Installation of the M670 module on the Aastra 6757 terminal. . . . . . .109

Programmable key equivalence . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Tips and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Miscellaneous tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Glossary (terms you should know) . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Troubleshooting Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Description of the phone

7

Description of the phone

Overview

1 Message indicator

Signalling of incoming calls and message notification

2 5 programmable keys with LED indicators whose

identifiers must be entered via the alphanumeric keypad:

Each of these keys enables you to:

• Store a call number

• Program a feature, a supervision function or a series of

codes…

• Use the multi-key function

• Use the multi-line function

3 Key reserved for pagination (#1 to #4), which can be

used to program 3 times 5 other keys (total of 20 touches

programmable keys).

4 LCD screen

5 5 interactive keys plus 1 key for direct access to the call by

name function (ABC).

2

4

3

5

17

12

13

14

15

16

6

7

8

9

10

1

2

11

Description of the phone

8

6 Navigation keys:

• The or keys can be used to display sections or

records,

• The or keys can be used to display additional

information or to define a setting.

7 The green key can be used to:

• Answer an incoming call in hands-free mode,

• Call again, in standby or in communication, the last

number dialled (redial function), or to access the outbound

call log,

• Call a displayed number, while consulting logs and

directories.

8 The Tools key can be used to access:

• The programming of the keys (numbers and functions),

• The settings of the phone (ringing and contrast),

• The personalisation of the phone (management of

directories/clearing of logs),

• Private information,

• The entry of the identifiers of the programmable keys.

9 The Directory key,

can be used in standby and in

communication to

:

• Consult directories and call logs and make calls from

them,

• To call a party by name,

• To consult the private information.

10 R key (flashing):

• can be used during an ongoing call to dial a number

(e.g. call a second party).

Key for direct access to the voice mailbox:

• can be used in standby for an automatic callback of the

voice mailbox, with or without a message notification.

11 + / - keys:

• these keys have the same functions as the keys

keys or of the browser.

• They allow to set the ring tone for calls.

12 The red key can be used to:

• Stop the ringing during an inbound call (the message LED

continues to flash),

• Terminate an ongoing call,

• Reset a setting or exit a programming sequence during

programming.

13 OK key

Can be used to validate an option, setting or input.

14 L1/L2 programmable keys, with associated indicators:

These keys can be used for the same programming

functions as the keys on the upper part of the phone, but

they have no associated labels.

Description of the phone

9

The navigation keys

The navigation keys are used to scroll through the different sections or records and to

make a selection. The different menu items can be consulted in vertical and in horizontal

direction.

LEDs associated with the programmable keys

They are used to display the status of the line or programmed function:

• inbound call: indicator flashing slowly,

• party on hold: indicator flashing rapidly,

• phone on line or function activated: indicator continuously lit,

• line free/function deactivated: indicator off.

15 The Speaker key, can be used for the following:

• Activate and deactivate the intercom function in standby,

• Answer an incoming call in hands-free mode,

• Activate the group listening and the hands-free mode

during an ongoing call.

The associated indicator lights up or flashes as appropriate.

16 The Secret key can be used during an ongoing call:

• To cut off the mic (handset, hands-free mode or headset

microphone) during a call for a private conversation.

The associated indicator lights up to indicate that the

function is activated.

17 Alphanumeric keypad:

• Allows to dial numbers or to enter text.

The keys and are used to display:

• A section or a record.

The and keys are used to:

• Make a setting in the selected section,

• Access additional information in a selected section or record.

Description of the phone

10

Alphanumeric keypad

The alphanumeric keypad is used to enter letters and digits. The entry is based on the

equivalence of the keys with letters or signs.

To enter a text:

• Select the required character by successively pressing the

corresponding key.

Example:

• On pressing the key 2 once, the letter A is displayed,

• On pressing the key 2 a second time, the letter B is displayed,

• On pressing the key 2 a third time, the letter C is displayed,

• On pressing the key 2 a fourth time, the numeral 2 is displayed.

Key 1 is used to enter the following characters:

• When entering text: - / space : . " , < > = + ? ! % 1

• In call by name mode: - . : 1

Note: In this mode the 0 is used to enter: space and 0; the * key is

u

sed to enter: ? ! # *.

All letters are entered in upper-case only.

When entering text:

• To enter another letter which is located on a different key:

-> Press immediately another key to enter the letter according

to the same principle.

• To enter another letter which is located on the same key:

-> Wait until the cursor flashes at the next position.

Nota: in call by name mode and on previous system

releases, press # before entering the following letter on the

same key.

When entering text, you can replace an entry:

1 - press the key or to select the character you want to

replace (place the cursor under the character).

2 - Enter the new character.

In call by name mode, use the keys reserved for the call by name

function (See "To call a party from a directory by name:" on page 18.)

To confirm an entry, press the OK key.

Description of the phone

11

Accessories

Standard codes

This document describes the standard access codes to the different functions, which may

be personalised by the system operator. In that case, the operator will indicate to you the

specific access codes to enter in the spaces reserved for that purpose (for example:

Dial-out code

0 or ; enter the personalised code in the frame).

Headset

microphone:

This phone can be equipped with a headset microphone. After

connection and programming (see para. Phone settings), the

headset mode substitutes the hands free mode.

Extension module: The extension module is used to equip the phone with 36

additional programmable keys; together with the 20 keys on the

phone and the keys L1 and L2, this gives you a total of 58

programmable keys.

Calling modes

12

Calling modes

Your phone proposes various call modes to suit your activities.

These options are available in addition to the classic handset mode (discrete mode):

Picking up the handset to answer or make a call, and hanging up the handset again to

finish a call.

Using the hands-free mode

In hands-free mode, you can make or answer a call without picking up the handset. You

can switch from hands-free mode to handset mode and vice versa during an ongoing call.

Caution: When a headset microphone is connected to the phone, the headset mode re-

places the hands-free mode.

To answer a call in hands-free mode:

Press one of the following keys:

• speaker

• Green key

-> Without picking up the handset, you can talk directly in hands-free

mode.

The indicator associated with the key

lights up.

To call a party in hands-free mode:

• Dial the number of the party directly on the keypad.

-> The dialled number appears in the display as you enter it. Your

phone is automatically in hands-free mode.

As soon as the party called answers, you can talk in hands-free

mode.

To end a call:

• Press the key.

-> The line is free. The call is ended and the indicator associated

with the key goes off.

To switch from hands-free to handset mode:

You are talking in hands-free mode:

• Simply pick up the handset.

-> The call is continued in handset mode (or discrete mode).

The indicator associated with the key goes off. At the end

of the call you have to hang up the handset.

or

Calling modes

13

Using the headset mode

When a headset microphone is connected to the phone, the headset phone substitutes the

hands-free mode (refer to the paragraph "Phone settings" and ask your system adminis-

trator for information about the additional options when using a headset microphone).

To switch from handset to hands-free mode:

You are talking in handset mode:

• Press the key and then hang up the handset within 6

seconds (while the indicator of the key is flashing.

-> The call is continued in hands-free mode. The indicator light of

the key lights up steady.

At the end of the call you have to press the key.

To answer a call in headset mode:

Your phone is programmed for headset mode.

When your phone rings:

• Press the speaker key (or the green key).

You can talk in headset mode.

-> The indicator associated with the key lights up.

To switch from headset to hands-free mode:

You are talking in headset mode.

• Press the speaker key.

-> The call is continued in hands-free mode.

To switch from headset to supervision mode:

You are talking in headset mode.

• Another person can pick up the handset to supervise your call.

The handset can be hung up at any moment.

-> The call is continued in headset mode.

To end a call:

• Press the key.

-> The line is free. The call is ended and the indicator associated

with the key goes off.

Calling modes

14

Using the group listening mode

The group listening mode allows you to listen to a contact via the loudspeaker, while the

handset is picked up, in order to enable other persons to listen to the call as well.

Use the intercom mode

The intercom mode is used to communicate with internal parties, without any action on

your part.

Note: The activation of the intercom mode does not in any way affect the ability to receive

or make external calls.

To call a party:

• Dial the number of the party directly on the keypad.

-> The dialled number appears in the display as you enter it.

As soon as the party called answers, you can talk in headset

mode.

During the call:

• Press the speaker key.

-> The group listening mode is activated. The indicator of the

loudspeaker key lights up and then lights steady.

Note: You can still continue to use the handset.

To deactivate the group listening mode:

• Press the speaker key.

-> The group listening mode is deactivated. The indicator of the

loudspeaker key goes off.

To activate the intercom mode:

Phone in standby mode:

Press the speaker key to activate the intercom mode.

-> The indicator associated to the speaker key flashes.

• If an internal party calls, after ringing, you can talk directly to it

without any action on your part.

• To call an internal party, dial directly the number and talk to the

party as soon as your call is answered.

As soon as the party hangs up, the phone returns to intercom

mode, and the indicator of the speaker key flashes again.

Calling modes

15

Using the pre-dialling mode

The abbreviated numbers mode is used to enter and display a number in order to be able

to correct it, if necessary, before dialling it (this mode can be useful for the dialling of long

numbers, such as international numbers).

Adjusting the listening volume level

You can set the level of the listening volume, regardless of the mode used (handset,

hands-free, headset or group listening) (8 levels). The setting is stored.

To deactivate the intercom mode:

Phone in standby mode:

Press the speaker key.

-> The indicator associated with the key goes off.

To end the communication in intercom mode:

If the party you have called has the initiative for hanging up, you

do not have to do anything; the phone returns to standby.

If you want to hang up, press the key.

1 - Press the interactive Comm key.

2 - Next, press the interactive Prenum key.

3 - Dial the number of the called party.

-> The dialled number appears in the display as you enter it.

In case of an error, press the interactive Erase key and then dial

the digit again.

4 - Press the interactive Call to initiate the call.

As soon as the called party answers, you can talk in hands-free

mode or in headset mode, or pick up the handset.

Volume down:

• Press the - key or the left key in the browser.

Volume up:

• Press the + key or the right key in the browser.

Comm

Prenum

Erase

Call

or

Making a call

16

Making a call

Several options exist to call a party, depending on whether the party’s number is new or

has already been stored by the phone.

The procedures to call parties stored in the directories or logs are explained in the chapters

that are dedicated to these functions.

When the party answers, you can use any of the modes described above.

Dialling the number

Use the keys of the numeric keypad to dial the party’s number.

*

Using the programmable keys

The programmable keys on your phone can be assigned to the numbers of parties that you

call regularly (internal or external).

To call an internal party:

• Dial the party's extension number.

-> The display shows the number of the party called.*

When the called party answers, you can talk.

To call an external party:

1 - Dial the outside line access code (

0 or ).

2 - Dial the number of the called party.

-> The display shows the number dialled.

When the called party answers, you can talk.

* Depending on the programming performed by the system operator.

• Press the programmed key.

->The phone automatically calls the party. The display shows the

number of the party.

When the called party answers, you can talk.

Note: To program a key, please refer to the chapter "Programming a key", Page 53.

0

Making a call

17

Use of the LNR function (last number redial)

The LNR function (last number redial) allows you to redial automatically the last number

called.

Calling an attendant

*

(switchboard)

To reach the person who is responsible for the call reception service:

Calling a party back

When an internal or external party tries to reach you, this is shown on the display in standby

mode.

• Press the green key twice.

->

The phone automatically calls the party. The display shows the

number

called.

When the called party answers, you can talk.

* Depending on the programming performed by the system operator.

• Dial on the keypad 9 or .

When the attendant answers, you can talk.

To call back an internal party:

The display shows the number (or the name) and the time of the call.

1 - Press Redial.

-> The internal party is automatically called back.

To call an external party back:

The display informs you of an external call.

1 - Press the Consult key.

-> The display shows the number, the date and the time of the

call.

.

2 - Press Redial.

-> The party is automatically called back.

When the called party answers, you can talk.

Note: To return to the standby display without calling the party

back, press the interactive Cancel key.

9

Redial

Consult

Redial

Making a call

18

To call a party from a directory by name:

If you do not know the number of your party, you can access it by entering the party’s name

on the alphanumeric keypad.

The search will be run in the directory chosen by you - See "Associating a directory to the

call by name function (ABC key)" on page 102.

Set idle:

1 - Press the interactive ABC key.

2. Select on the alphanumeric keypad the first letters of the name

of the party you are looking for.

• See "Alphanumeric keypad", Page 10 to enter text.

Nota: on previous system releases, press # key before entering

t

he following letter on the same key.

• Press the interactive Erase key to erase the last selected

character if required.

3. Press the Consult key to display the first match.

• Press successively the Next key until the desired name is

displayed.

• Press the or key to display the first name and the

number associated with the surname.

To return to the last name:

• Press the Previous key.

To modify the entry:

• Press the Correct key.

4. Press Call to call the party whose name is displayed.

-> The phone automatically calls the party.

Reminder: Use the red key to cancel or terminate a

sequence.

ABC

Erase

Consult

Call

Making a call

19

Using the automatic redial function

*

You are calling an internal party who is busy or does not answer. You can request the party

to call you back automatically.

Notifying the party

When the party you wish to reach does not answer, you can send a short message to the

display of your party's phone, provided that the (internal or external) party is connected to

a digital interface.

* Depending on the programming performed by the system operator.

To activate the automatic redial function:

Press the interactive Redial key (before hanging up).

As soon as the called party in question is free (if the line was busy)

or has activated his telephone (if out of office), your phone rings.

When you answer, your called party's phone that is "in callback"

also rings.

To deactivate the automatic redial function:

If you want to cancel the automatic callback function.

• Press successively the interactive keys Funct., Feature, -->

Memory, Call bk.

-> The display shows the number for automatic callback.

• Press the interactive Cancel key to deactivate the automatic

callback of the number displayed.

1 - Press the Notify key.

-> The display shows the first of the six predefined messages.

2 - Press successively the interactive More key to select a

different predefined message, or a free message text

(message no. 7).

-> Depending on your choice, you have to complete the message

displayed, or enter a free message text on the alphanumeric

keypad.

• If you need to correct an entry, press the interactive Erase key.

Redial

Cancel

Notify

More

Erase

Aastra 6757 User manual

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